Agenda packet — Redlands City Council, September 1, 2026 (part 2 of 4)

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policy, and the requirements of this Agreement in the same way as they apply to Client.

6.3. Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN SECTION 6.1, THE SERVICES ARE PROVIDED “AS IS” AND LCPTRACKER DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS,

IMPLIED, STATUTORY OR OTHERWISE, AND SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES,

INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE,

TITLE, AND NON -INFRINGEMENT, AND ALL WARRANTIES ARISING FROM COURSE OF DEALING, USAGE, OR TRADE PRACTICE TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. EXCEPT

AS EXPRESSLY PROVIDED HEREIN, LCPTRACKER MAKES NO WARRANTY OF ANY KIND THAT THE

SERVICES WILL, OPERATE WITHOUT INTERRUPTION, ACHIEVE ANY INTENDED RESULT, BE

COMPATIBLE OR WORK WITH ANY SOFTWARE, SYSTEM, OR OTHER SERVICES, OR BE SECURE, COMPLETE, FRE E OF HARMFUL CODE, OR ERROR -FREE. FURTHERMORE, SERVICES AND OTHER

MATERIALS MAY BE SUBJECT TO LIMITATIONS, DELAYS, AND OTHER PROBLEMS INHERENT IN THE

USE OF THE INTERNET AND ELECTRONIC COMMUNICATIONS, AND LCPTRACKER IS NOT

RESPONSIBLE FOR ANY DELAYS, DELIVERY FAILURES, OR OTHER DAMAGE RESULTING FROM SUCH PROBLEMS. SOME JURISDICTIONS MAY NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES OR

LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY MAY LAST, SO THE ABOVE LIMITATIONS MAY NOT APPLY. IN THAT CASE SUCH WARRANTIES ARE LIMITED IN DURATION TO THE MINIMUM PERIOD REQUIRED BY LAW.NO WARRANTIES APPLY AFTER THAT PERIOD.

6.4. LCPTRACKER PROVIDES NO LEGAL OR ACCOUNTING ADVICE. LCPTRACKER SERVICES ARE

SOLELY TO HELP CLIENT ADVISORS REVIEW CONSTRUCTION PROJECT ACTIVITY AND LCPTRACKER

TAKES NO RESPONSIBILITY FOR ANY NEGATIVE TAX OUTCOMES ANY CLIENT OR THEIR CUSTOMERS MAY ENCOUNTER. CLIENTS, AND/OR PERSONS OR ENTITIES THAT THEY PERFORM SERVICES FOR,

MUST PERFORM THEIR OWN DILIGENCE PURSUANT TO THE ADVICE OF THEIR TAX AND LEGAL COUNSEL IN FILING TAXES. LCPTRACKER DOES NOT TRACK ASSESSED PENALTIES FOR FAILURE

TO CORRECTLY CONFORM TO APPLICABLE PREVAILING WAGE OR APPRENTICESHIP REQUIREMENTS AS PART OF ITS SERVICES.

7. MUTUAL INDEMNIFICATION

7.1. Indemnification by LCPtracker. LCPtracker shall defend Client against any claim, demand, or proceeding made or brought against Client by a third party alleging that the use of the Services as permitted hereunder infringes or misappropriates the US intellectual property rights of such third party in respect of the Services (a "Claim Against Client"), and shall indemnify and hold harmless Client for any damages, reasonable attorney s’ fees and costs, if any, finally awarded against Client as a result ofand for amounts paid by Client under a court - approved Claim Against Client; provided that Client (a) makes reasonable efforts to promptly provides LCPtracker written notice of the Claim Against Client; (b) allows LCPtracker sole control of the defense and settlement of the Claim Against Client (provided that LCPtracker may not settle any Claim Against Client unless the settlement unconditionally releases Client of all liability); and (c) provides to LCPtracker all reasonable assistance, at LCPtracker’s expense. In the event of a Claim Against Client, or if LCPtracker reasonably believe the Services may infringe or misappropriate a third party’s intellectual property rights, LCPtracker may, in LCPtracker’s sole discretion and at no cost to Client, (x) modify the Services so that they are no longer infringing, without breaching LCPtracker warranties under Section 6.1 above, (y) obtain a license for Client’s continued use of the Services in accordance with this Agreement, or (z) if LCPtracker determines that neither of the foregoing is commercially practicable and if Client is not permitted to continue using the Servic es, then this Agreement will terminate with respect to such infringing Services, and Client shall be entitled to recover from LCPtracker an amount equal to a pro-rated portion of the applicable prepaid Service Fees paid for the Services for the remaining Subscription Term for the applicable Services. LCPtracker shall have no liability for any infringement claim based on Client Data, or Client’s or its Users’ use of the Services in a manner not permitted hereunder, where such claim would not arise but for such Client Data or Client’s or its Users’ unauthorized use of the Client Data or the Services . LCPtracker will not be held responsible for actions outside its reasonable control and retains all its defenses at law and at equity.

7.2. Indemnification by Client. Unless prevented by Applicable Law, including without limitation any governmental immunity afforded to Client, Client shall indemnify, hold harmless, and, at LCPtracker’s option, defend LCPtracker, it’s directors, officers and employees against any claim, demand, suit or proceeding made or brought against LCPtracker by a third party alleging that Client Data, or Client’s or its Users’ use of the Services in a manner not permitted hereunder, (i) infringes or misappropriates the intellectual property rights of a third party, (ii) violates Applicable Law, including, without limitation, a Client’s breach of Section 6.2(iii) (together with Section

7.2(i), a "Claim Against LCPtracker") and (iii) breach by Client of Section 2.2, and shall indemnify LCPtracker for any damages, attorney fees and costs finally awarded against LCPtracker as a result of, or for any amounts paid

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by LCPtracker under a court -approved settlement of, a Claim Against LCPtracker; provided that LCPtracker (a) promptly gives Client written notice of the Claim Against LCPtracker; (b) gives Client sole control of the defense and settlement of the Claim Against LCPtracker (provided that Client may not settle any Claim Against LCPtracker unless the settlement unconditionally releases LCPtracker of all liability); and (c) provides to Client all reasonable assistance, at Client expense.

7.3. Exclusive Remedy. This Section 7 states the indemnifying party's ENTIRE liability to, and the indemnified party's exclusive remedy against, the other party for any type of INDEMNIFIED claim described in this SECTION.

8. LIMITATION OF LIABILITY . IN NO EVENT WILL LCPTRACKER BE LIABLE UNDER

THIS AGREEMENT OR ANY OTHER AGREEMENT WITH THE CLIENT UNDER ANY LEGAL OR EQUITABLE THEORY FOR ANY: (a) CONSEQUENTIAL, INCIDENTAL, INDIRECT, EXEMPLARY, SPECIAL OR PUNITIVE DAMAGES; (b) LOST REVENUES; (c) LOSS OF GOODWILL OR REPUTATION; (d) LOSS, INTERRUPTION, DELAY, OR RECOVERY OF ANY DATA, OR BREACH OF DATA; OR (e) COST OF REPLACEMENT

SERVICES, IN EACH CASE REGARDLESS OF WHETHER CLIENT WAS ADVISED OF THE POSSIBILITY OF SUCH LOSSES OR DAMAGES OR SUCH LOSSES OR DAMAGES WERE FORESEEABLE. EXCEPT FOR LCPTRACKER’S DEFENSE AND INDEMNIFICATION OBLIGATION TO CLIENT AS SET FORTH IN SECTION 7 ABOVE, IN NO EVENT WILL LCPTRACKER'S AGGREGATE LIABILITY ARISING OUT OF

THIS AGREEMENT, AND/OR IN ANY WAY CONNECTED WITH THE PROVISION OF THE SERVICES, UNDER ANY LEGAL OR EQUITABLE THEORY EXCEED IN TOTAL THE GREATER OF $50,000 OR THE AMOUNTS PAID BY CLIENT FOR THE SERVICES IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE INCIDENT THAT GAVE RISE TO THE LIABILITY . THE PARTIES ACKNOWLEDGE THAT

THE LIMITATION OF LIABILITY SET FORTH HEREIN HAS BEEN INCLUDED AS A MATERIAL

INDUCEMENT FOR LCPTRACKER TO ENTER INTO THIS AGREEMENT AND THAT LCPTRACKER WOULD

NOT HAVE ENTERED INTO THIS AGREEMENT OR ANY AGREEMENT BUT FOR THE LIM ITATIONS OF LIABILITY AS SET FORTH HEREIN. THIS LIMITATION OF LIABILITY IS SHARED BETWEEN ALL AFFILATES AND CLIENT.

9. TERM. This Agreement commences on the Effective Date hereof and continues until termination of all Product Schedules as provided below, or termination of this Agreement as provided herein, whichever occurs first. Except as otherwise specified in the applicable Product Schedule, all Subscription Terms shall automatically renew for subsequent additional like periods (each a “Renewal Term” and collectively, the “Term”) unless either Party gives the other Party notice of non -renewal at least sixty ( 6 0) days before the end of the then current applicable Subscription Term.

10. TERMINATION

10.1 Termination for Cause. (a) Either Party may terminate a Product Schedule for cause: (i) upon thirty (30) days written notice to the other Party of a material breach if such breach remains uncured at the expiration of such period, (ii) Client is at any time during the Term in a competitive relationship with LCPtracker, or (iii) if there is a Service Suspension which is not in the opinion of LCPtracker commercially reasonably or practically capable of being cured. (b) LCPtracker may terminate (effective upon notice to the Client) for a breach of Section 2.

10.2. Termination for Discontinuance. LCPtracker may, with no liability to the Client (except a pro rata refund of applicable Service Fees) or the Users, also terminate this Agreement and/or any applicable Product Schedule(s) to the extent LCPtracker discontinues any Services upon one hundred and eighty (180) days prior written notice to Client.

10.3. Effect of Termination. Upon termination of a Product Schedule or this Agreement for any reason, Client’s (and any Users’) right to continue using the Services under the applicable Product Schedule(s) shall immediately cease and Client shall destroy or return (as directed by LCPtracker) all Confidential Information related to such Product Schedule. A termination of a Product Schedule hereunder does not affect any other remaining Product Schedule(s) hereunder which shall remain subject to the terms of this Agreement unless such Product Schedule(s) are terminated in accordance with the terms hereof or unless the Agreement is terminated. Upon request from Client in writing upon termination of this Agreement, LCPtracker shall promptly delete all Client Data in the Services (in accordance with LCPtracker normal back-up procedures, but any Client Data not deleted due to a back-up procedure will not be kept for longer than six (6) months in the event of a request for deletion, and during that time LCPtracker’s obligations under this Agreement for confidentiality will continue to apply). Client acknowledges that if the Client Data is requested to be returned, Client will incur the applicable fees for the requested extract format as set forth on LCPtracker’s then current price list. Notwithstanding the foregoing, Client may elect to download the Client Data at any stage during the Term. If a portable drive is requested at a charge

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from LCPtracker, Client accepts the risk of damage or loss of this drive during transit.

10.4. Refund or Payment upon Termination. Upon any termination under Section 10.1(a)(i) where LCPtracker is in material uncured default, or (b) a termination under Section 10.5(i)(e), or (c) Section 10.5(ii), LCPtracker shall refund Client any prepaid Service Fees covering the prorated remainder of the applicable yearly period of the Subscription Term within thirty (30) days after the relevant effective date of termination. Upon any other termination, Client shall remain obligated for any unpaid Service Fees or earlier received Service Fees covering the remainder of the Subscription Term.

10.5. Service Suspension. Notwithstanding anything to the contrary in this Agreement, LCPtracker may temporarily suspend Client's and any User's access to any portion or all of the Services if: (i) LCPtracker reasonably determines that (a) there is a threat or attack on any of the LCPtracker IP; (b) Client's or any User's use of the LCPtracker IP disrupts or poses a security risk to the LCPtracker IP or to any other customer or vendor of LCPtracker; (c) any User is using the LCPtracker IP for fraudulent or illegal activities; (d) subject to Applicable Law, Client has ceased to continue its business in the ordinary course, made an assignment for the benefit of creditors or similar disposition of its assets, or become the subject of any bankruptcy, reorganization, liquidation, dissolution, or similar proceeding; or (e) LCPtracker's provision of the Services to Client or any User is (x) prohibited by Applicable Law, or (y) deemed by LCPtracker to be commercially unfeasible due to Applicable Law; (ii) any vendor of LCPtracker has suspended or terminated LCPtracker's access to or use of any third -party services or products required to enable Client to access the Services; or (iii) in accordance with Section 3.3 (any such suspension described in subclause (i), (ii), or (iii) of this Section 10.5, a “Service Suspension”). LCPtracker will have no liability for any liabilities or any other consequences that Client or any User may incur as a result of a Service Suspension except as provided above in Section 10.4.

11. GENERAL PROVISIONS

11.1. Governing Law. This Agreement is governed by and construed in accordance with the internal laws of the State of California without giving effect to any choice or conflict of law provision or rule that would require or permit the application of the laws of any jurisdiction other than those of the State of California. Any legal suit, action, or proceeding arising out of or related to this Agreement or the permissions granted hereunder will be instituted exclusively in the the courts of the State of California in each case located in the San Bernardino County , and each Party irrevocably submits to the exclusive jurisdiction of such courts in any such suit, action, or proceeding.

The Parties agree that the United Nations Convention on Contracts for the International Sales of Goods is expressly excluded from this Agreement.

11.2. Notices. Any notice required or permitted to be delivered pursuant to this Agreement, and any permission and approval required hereunder shall, unless otherwise provided herein, be in writing and shall be deemed to have been given: (i) upon delivery, if delivered in person, (ii) upon electronic confirmation of delivery if sent by electronic mail, or (iii) three (3) business days after deposit in the United States mail, registered or certified mail, return receipt requested, postage prepaid, in each case addressed to the addressee set out in the first paragraph of this Agreement or to such other address as may be specified by either Party hereto upon notice given to the other Party in accordance with this Section. Certain LCPtracker updates regarding the Services are provided to Client at www.lcptracker.com/status. Notwithstanding the foregoing, routine daily notices and updates pursuant to the Product Schedule may be sent via email address on file that Client provides for contact.

11.3. Severability. If a provision of the Agreement or portion thereof is found to be invalid, illegal, or unenforceable under Applicable Law, it shall not invalidate or render unenforceable the remainder of such provision or the remaining provisions of the Agreement. Upon such determination that any term or other provision is invalid, illegal, or unenforceable, the Parties shall negotiate in good faith to modify this Agreement so as to affect their original intent as closely as possible in a mutually acceptable manner.

11.4. Export Compliance. The Services may be subject to export laws and regulations of the United States and other jurisdictions. Client shall not access or use Services in violation of any U.S. export law or regulation.

11.5. Anti-Corruption. Each Party acknowledges that it has not received or been offered any illegal or improper bribe, kickback, payment, gift, or thing of value from the other Party employees or agents in connection with this Agreement. Reasonable gifts and entertainment provided in the ordinary course of business do not violate this restriction. If either Party learns of any violation of this restriction, such Party will promptly notify the other Party in writing.

11.6. Relationship of the Parties. The Parties are independent contractors. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary or employment relationship between the Parties.

LCPtracker will reach out from time to time with opportunities to Client in relation to other LCPtracker product opportunities and Client consents to this. No employee, director, or officer of LCPtracker shall be held personally liable as a result of the Services provided under this Agreement. There are no third -party beneficiaries to this Agreement.

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11.7. Waiver. No failure or delay by either Party in exercising any right or partial right, remedy, power or privilege under this Agreement shall constitute a waiver of that right, remedy, power or privilege.

11.8. Assignment. Neither Party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of the other Party (not to be unreasonably withheld).

Notwithstanding the foregoing, either Party may assign this Agreement in its entirety (including all Product Schedules), without consent of the other Party, to its Affiliate or in connection with a merger, acquisition, corporate reorganization, or sale of all of its assets not involving a direct competitor of the other Party, provided that the assignee agrees in writing to be bound by the terms of this Agreement and has sufficient funds to discharge the assignor’s liabilities hereunder. A Party's sole remedy for any purported assignment by the other Party in breach of this paragraph shall be, at the non-assigning Party's election, termination of this Agreement upon written notice to the assigning Party and payment of all sums owing under the terms of this Agreement.

11.9. Entire Agreement. This Agreement, including all exhibits and all Product Schedules, constitutes the entire agreement between the Parties and supersedes and replaces all prior and contemporaneous agreements, proposals or representations, written or oral, concerning its subject matter, including any agreements concerning obligations of confidentiality between the Parties. No modification, amendment, or waiver of any provision of this Agreement shall be effective unless in writing and either signed or accepted electronically by the Party against whom the modification, amendment or waiver is to be asserted, and in order to effectively amend the terms of this Agreement, any amendment must specifically call out the Section of this Agreement to be amended .

11.10. Counterparts. This Agreement and any Product Schedule hereunder may be executed in one or more counterparts; each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

11.11. Force Majeure. In no event shall either Party be liable to the other Party, or be deemed to have breached this Agreement, for any failure or delay in performing its obligations under this Agreement (except for any obligations to pay Service Fees hereunder by Client), if and to the extent such failure or delay is caused by an event of Force Majeure (”Force Majeure” hereunder means any acts of God, government, war, terrorism, riot, fire, floods, earthquakes, explosions, strikes, lockouts, cessation of labor, trade disputes , breakdowns, accidents of any kind which are beyond the reasonable control of a Party, or passage of law or any action taken by a governmental or public authority, which makes it commercially unreasonable to continue to have this Agreement in force). Eith er Party shall promptly notify the other Party upon becoming aware of a circumstance of Force Majeure, such notice to contain the details and nature of the circumstances giving rise to the Force Majeure event, including the anticipated extent of the delay and planned remedy. For clarity, a Force Majeure event shall not relieve or excuse one Party from its obligations hereunder in the event that such obligations are not directly affected by such Force Majeure event.

11.12. Equitable Relief. Client acknowledges and agrees that a breach or threatened breach by Client of any of its obligations under Section 2.2, would cause LCPtracker irreparable harm for which monetary damages would not be an adequate remedy and agrees that, in the event of su ch breach or threatened breach, LCPtracker will be entitled to seek equitable relief from any court, without any requirement to post a bond or other security, or to prove actual damages or that monetary damages are not an adequate remedy. Such remedies are not exclusive and are in addition to all other remedies that may be available at law, in equity, or otherwise.

11.13. Dispute Resolution. If any dispute arises between the Parties in respect of this Agreement, a Party must:
(a) issue a written notice to the other Party notifying such other Party of the existence of a dispute; and (b) use good faith efforts to resolve the dispute through negotiation before filing an action in court.

[See next page for Signatures]

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IN WITNESS WHEREOF, authorized representatives of the Parties have executed this Agreement effective as of the Effective Date defined above.

LCPTRACKER, INC. CITY OF REDLANDS

By: __________________________________ By: __________________________________________

Name: Kris Vincil Name: Mario Saucedo

Title: Vice President of Customer Success Title: Mayor

Date: ________________________________ Date: _________________________________________

Attest:

By: __________________________________________
Jeanne Donaldson, City Clerk

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BULK PROJECT PRICING PRODUCT SCHEDULE, dated as of September 5, 2026 (“Product Schedule”), to the Master Subscription Software as a Service Agreement, dated as of September 5, 2026 (the “Agreement”) between LCPtracker and Client

Terms not defined herein shall have the meaning ascribed to them in the Agreement unless a new definition is provided herein.

The address for invoicing the Client is by email at [email protected] Attn: Accounts Payable (Misty) (Client shall notify LCPtracker in writing at least thirty (30) days in advance of any changes to the Client’s invoicing contact information.) Both parties hereto that LCPtracker is providing access to the following Services subject to the terms and conditions of the Agreement and this Product Schedule as follows:

A. SERVICES Subscription Term is one (1) year, with (3) one -year extendable terms beginning on the date of this Product Schedule.

LCPtracker Pro - Pricing
Bulk Project Pricing - Annual Access Service Fee Term 2026 - 2030 Service Fee
Capacity: Up to $25 million

Bulk project Annual Access Service Fee for access
to LCPtracker Professional comprising:
• Unlimited administrative Users at no cost to Client
• Unlimited contractor Users at no cost directly to Client • Administrator phone, email, and Live Chat/FAQ/Chatbot technical software support as needed (not training).
• Contractor email and Live Chat/FAQ/Chatbot technical software support as needed (not training).
• Unlimited administrator and registered contractor User access to on-demand, pre-recorded web training videos during the Term.

Fixed Annual Multiple Projects Fee Option
This is a flat rate annually priced package for a one-year commitment for LCPtracker Professional Services.
9/5/26 – 9/4/27

9/5/27– 9/4/28

9/5/28 – 9/4/29

9/5/29 – 9/4/30
$12,400.00

$13,020.00

$13,671.00

$14,354.55
TOTAL SERVICE FEES* $53,445.55

Optional Services
Wage (prevailing, union or living) Data Entry Pricing that are not under CA DIR: Hourly $125 *Sales tax will be added per your state law at final invoicing.

B. BULK PROJECT PRICING TABLE
Bulk Project Service Fee (2026 Standard Pricing) for Administrator access to the Services (upon reaching the applicable tier) any year of the Subscription Term Construction Capacity in the relevant
yearly period of the Subscription Term
LCPtracker Professional
Annual Access Service Fees
Daily Reporter Add-on Module
Annual Access Service Fees
Onsite Add-on
Module
Annual Access
Service Fees
Up to $5 million $4,250 $2,230 $1,900
Up to $10 million $8,000 $4,100 $2,300
Up to $25 million $12,400 $6,200 $2,400
Up to $50 million $21,000 $10,600 $3,200
Up to $100 million $29,000 $14,600 $3,800
Up to $200 million $37,700 $18,900 $4,300
Up to $300 million $46,700 $23,400 $5,000
Up to $400 million $55,000 $27,600 $5,700
Up to $500 million $62,700 $31,400 $6,400
Up to $750 million $72,900 $36,500 $7,200

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Up to $1 billion $82,600 $41,400 $8,000
Up to $2 billion $94,100 $47,200 $8,900
Up to $3 billion $112,900 $56,600 $10,800
Up to $4 billion $130,500 $65,400 $12,600
Up to $6 billion $166,300 $83,400 $16,100
Up to $8 billion $200,000 $100,200 $18,600
Up to $10 billion $234,000 $117,000 $22,200
Up to $12 billion $264,000 $132,000 $24,900
Up to $14 billion $285,000 $142,500 $26,800
Up to $16 billion $305,000 $152,500 $28,400
Up to $18 billion $323,000 $161,500 $30,100
Up to $20 billion $340,000 $170,000 $31,300
Up to $22 billion $360,000 $180,000 $32,800
Up to $24 billion $372,000 $186,000 $33,500
Up to $26 billion $390,000 $195,000 $34,800
Up to $28 billion $406,000 $203,000 $35,800
Up to $30 billion $420,000 $210,000 $36,600
Up to $35 billion $472,500 $236,300 $40,700
Up to $40 billion $520,000 $260,000 $44,200
Up to $45 billion $562,500 $281,300 $47,300
Up to $50 billion $600,000 $300,000 $49,800
**“Construction Capacity” means the value of construction calculated by adding the correct total (not just labor costs) updated construction bid award value of all active (“Open/Active”) projects in the Client’s account (which sum also includes all accounts in their Affiliate’s’ accounts) in the Licensed Software Services. The value of projects marked as “Open/Active” within the Services for the Client is determined by the accurate total of project Budget amounts including change orders. This calculation is done monthly by LCPtracker. If a project is closed and no longer marked “Active”, the project will no longer be counted in that month's open active projects.

C. CONSTRUCTION CAPACITY
(a) The original winning bid amount for Client’s construction project must be provided by Client to LCPtracker so it may be entered accurately in the relevant project “Budget” field in the LCPtracker Professional services platform.

The winning bid amount must be updated by Client if change orders exceed twenty -five percent (25%) of the original total project winning bid amount for the relevant project (through written requests to LCPtracker Support Department – [email protected]).
(b) Failure by Client or their Affiliates to accurately update LCPtracker Support Department of changes to the “Budget” field will be a material breach under the Agreement and does not remove the Client’s obligation to pay for Services based on an accurate “ Budget” field. If a project is completed and closed (responsibility of Client to perform to avoid being billed for it), the project will no longer be counted in that month's open active projects for billing.
(c) Periodically LCPtracker performs audits of project “ Budget” fields to ensure accuracy and may reach out to Client to confirm the project “ Budget” amounts accuracy. Failure by Client to satisfactorily respond within sixty (60) days to a request for information in relation to any such audit will allow LCPtracker to adjudicate that labor wages will account for twenty-five percent (25%) of the supplied project “Budget” amount and amend the relevant “Budget” amount accordingly in the Services for billing purposes. Client will be free to dispute this value with LCPtracker by providing accurate information in relation to Construction Capacity at any time.

D. PAYMENT TERMS
(a) Service Fees due under this Product Schedule are due on the date hereof or on the yearly anniversary hereof unless provided otherwise.
(b) Service Fees for access to the Services detailed above will change if one of the following events occurs: (i) If the sum of all “Budget” amounts for projects entered in LCPtracker during the then current year of the Subscription Term exceeds the Construction Capacity tier purchased (Client will be invoiced for an amount equal to the difference between the Construction Capacity tier provided for that year of the Subscription Term and the cost tier for which the current Construction Capacity applies, prorated for the number of months remaining in the then current year of the Subscription Term. This invoice shall be due and payable upon receipt. The new rate will then be applicable to the immediately following year of the Subscription Term), (ii) The Construction Capacity increases beyond the previously purchased tier on the annual anniversary of this Product Schedule, or (iii) A notice is given to Client pursuant to Section D(d) below.
(c) Service Fees for optional additional services to be included into the Services shall be invoiced and due upon delivery of the applicable service at the then current pricing of LCPtracker, unless any such Service exceeds thirty (30) days, then invoices will be rendered at the end of each month and payable upon receipt thereof by Client by email.

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(d) The prices and terms of this Product Schedule are subject to change at the sole discretion of LCPtracker . A thirty (30) day notice will be provided to Client of such changes by an email to the Client contact but changes to annual Service Fees will only become effective to Client on said renewal date. (e) If Client has no active projects at the time of a yearly renewal and Client wishes to keep its account open (in such case the then current LCPtracker active database fee shall apply). (f) The LCPtracker privacy policy at (https://lcptracker.com/privacy -policy-for-lcptracker) describes how LCPtracker stores and treats your information.
(g) Sales tax will be added per your state law at final invoicing.

E. ADDITIONAL TERMS: NONE

Sole Source/ Single Source/ Standardization Form
For procurement of supplies, equipment and services valued at $5,000 and over NOTE: Every question must be answered with appropriate documentation attached; incomplete forms will be immediately rejected by Purchasing.

Date:_______________________
TO: Purchasing Division
FROM: ________________________________
Purchase Requisition # ___________________
Estimated Total Cost: $_________________
Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitutes to the recommended vendor or brand are unacceptable, must be accompanied by a written justification explaining the circumstances that make alternatives unacceptable.

The City M anager w ill determine whether t he justification is appropriate. R equests for exception must be supported by factual statements that will pass an audit.

EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS

1. Please check all applicable categories (a. through i.) below and provide additional information where indicated.
a. The requested product is an integral repair part or accessory compatible with existing equipment.

Existing Equipment:

Manufacturer/Model Number:

Age:

Current Estimated Value:
b. The requested product has unique design/performance specifications or quality requirements that are not available in comparable products. c. I have standardized the requested product and the use of another brand/model would require considerable time and funding to evaluate.
d. T he requested product is one in which I (and/or my staff) have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or funding.
e. The requested product is used or demonstration equipment available at a lower-than- new cost.
f. Repair/Maintenance service is available only from manufacturer or designated service representative.
g. Upgrade to or enhancement of existing software is available only from manufacturer. h. Service proposed by vendor is unique; therefore, competitive bids are not available or applicable.
i. Other factors (provide detailed explanation in #2 below).

2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:

EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
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3 3. Was an evaluation of other equipment, products, or services performed? Yes No
If yes, please explain the type of evaluation performed and provide all supporting documentation:

4. List below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
Explain what action(s) the department would take if the sole/single source services wereno longer available
I certify that the above information is accurate to the best of my knowledge, and a signedcopy of this document will be kept on file and available for audit in my department _________________________________________________________ Prepared by Date _________________________________________________________ Department Director Date Purchasing Approvals
______________________________________________________
Purchasing Agent Approval Date
_______________________________________________________ City Manager Approval Date
DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:Approve a First Amendment to the Professional Services Agreement with CDM Smith Inc. to continue providing construction engineering support services for the construction phase of the Joint Utilities Laboratory Building Renovation and Expansion Project Phase 1, and bidding support services for Phase 2 of this project by increasing the total not to exceed amount to $249,638 and determine that this action is exempt from environmental review pursuant to Section 15061(b)(3) of the State's guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Heredia)
MOTION:

If the City Council determines that staff recommendation is appropriate, the following motions are provided:

I move approval of the First Amendment to the Professional Services Agreement with CDM Smith, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; and
I move to approve the First Amendment to the Professional Services Agreement with CDM Smith, Inc. to continue providing construction engineering support services for the construction phase of the Joint Utilities Laboratory Building Renovation and Expansion Project.

RECOMMENDATION:

Staff recommends that the City Council find that the approval of the First Amendment to the Professional Services Agreement with CDM Smith, Inc. is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act. Staff further recommends City Council approve the First Amendment to the Professional Services Agreement with CDM Smith, Inc. to continue providing construction engineering support services for the construction phase of the Joint Utilities Laboratory Building Renovation and Expansion Project.

DISCUSSION:

ALTERNATIVES:

City Council may deny the staff recommendation and provide alternate direction.

STRATEGIC PLAN:

N/A

SUBMITTED BY:

Monica Heredia, Municipal Utilities and Engineering Director

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Interim Finance Director
PREPARED BY:

Goutam Dobey, City Engineer

FISCAL IMPACT
Fiscal Year: FY 26/27
Revenue Generating: No
Budgeted Y/N: Yes
Account No.: 501910 & 521910
Additional Appropriation Required: No
Discussion:

There is no additional fiscal impact associated with this action. Sufficient funding for this project is included in the Fiscal Year 26/27 Water Projects (501910) and Wastewater Projects (521910) Budget. 1 I:\cmo\Agreements\First Amendment to CDM Smith Agreement.bm.08.19.2026.FY2728-31.docx

FIRST AMENDMENT TO AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This first amendment (“First Amendment”) to the agreement for the provision of Construction Support Services for Phase 1 and Bidding Support Services for Phase 2 of the Joint Utilities Laboratory Building Renovation & Expansion Project (“Agreement”) dated October 21, 2025 (“Agreement”), by and between the City of Redlands, a municipal corporation (“City”), and CDM Smith, Inc., a Massachusetts corporation (“Consultant”), is made and entered into this 1st day of September 2026.

RECITALS

WHEREAS, it is the desire of the City and Contractor to amend their existing Agreement, specifically to change the scope of services and the c ompensation to Consultant and make other minor changes.

NOW, THEREFORE, for good and valuable consideration in the receipt of which is hereby acknowledged City and Consultant agree as follows:

AGREEMENT

Section 1. Article 3 ( “Responsibilities of City” ) Section 3.1 is hereby amended to read as follows:

“3.1 City designates Monica Heredia, Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.”

Section 2. Article 5 ( “Payments to Consultant," ) Section 5.1 is hereby amended to read as follows:

“5.1 Total compensation for Consultant’s performance of the Services shall not exceed the amount of two hundred forty-nine thousand six hundred thirty-eight dollars ($249,638). City shall pay Consultant on a time and materials basis up to the not to exceed amount, in accordance with Exhibit "B" entitled “ Fee Proposal” is attached hereto and incorporated herein by this reference.”

Section 3. The “Scope of Services” set forth in Exhibit “A” of the Agreement is hereby replaced in its entirety with Exhibit “A,” which is included hereto as Attachment 1 and incorporated herein by this reference.

Section 4. The “Fee Proposal” set forth in Exhibit “B” of the Agreement is hereby replaced in its entirety with Exhibit “B,” which is included hereto as Attachment 2 and incorporated herein by this reference.

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Section 5. All other provisions of the Agreement shal l remain unchanged by this Second Amendment and in effect.

IN WITNESS WHEREOF, the parties have executed this First Amendment, to be effective as of September 1, 2026.

CITY OF REDLANDS CDM SMITH, INC.

________________________________ By: ________________________________ Mario Saucedo, Mayor Alberto Acevedo, Vice President

ATTEST:

__________________________________
Jeanne Donaldson, City Clerk

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ATTACHMENT 1

EXHIBIT “A”

SCOPE OF SERVICES

Consultant will provide construction support services for phase 1 and bid support services for phase 2 of the Joint Utilities Laboratory Building Renovation & Expansion Project . The following scope of work outlines the tasks to be completed by the Consultant.

Task 1.0 – Engineering Services During Construction for Phase 1 Under Task 1.0 Consultant will provide Project Management, submittal and shop drawing review, review and respond to Contractor’s Requests for Information (RFIs), provide field support and attend meetings. Below is a detailed description of these services.

Task 1.1 – Project Management
Consultant will manage the Joint Laboratory Building Renovation and Expansion scope and budget including engineering services workflow. Consultant will prepare monthly invoices and project status reports that summarize budget, any onsite activities, and number of submittals and RFIs reviewed. Consultant will also maintain internal submittals and RFIs logs to track review progress.

Task 1.2 – Submittal and Shop Drawing Reviews
Consultant will review technical submittals for conformance to the project documents. Technical submittals will be reviewed by Consultant’s multi -discipline design team as defined in Section 01330. A comment form will be generated indicating disposition (No Exceptions, Exceptions Noted, Returned for Correction, Not Acceptable). The City will receive transmittals and verify completion of all submittals, returning incomplete or improper submittals to the Contractor.

Complete and compliant submittals will be provided to Consultant design team electronically for review by appropriate disciplines. Consultant has budgeted for an average of 1.5 reviews (one submittal + one re -submittal) per technical submittal. Items that require more than two reviews due to Contractor’s failure to provide adequate or complete information will be reviewed and time tracked so that the City can recover costs as defined in Section 01330 of the Specifications.

Procedural and administrative submittals (e.g., schedule of values, payment applications, schedule updates, contractual documents, etc.) are assumed to be handled by the City. The City will receive, file, and update the submittal log accordingly.

Consultant has assumed 60 original technical submittals submitted by the Contractor. As of now, the Consultant has reviewed 88 submittals and 57 resubmittals. It is also assumed that an additional 30 submittals will need to be reviewed until the project is completed. As a result, additional budget is required to complete the review of the submittals.

Task 1.3 – Requests for Information
Consultant will review and provide responses to City for Contractor -initiated RFIs. Based on the project scope/scale and complexity, we anticipate 38 RFIs. However, some RFIs have required significantly more time to review and provide guidance. To provide additional budget to complete RFI responses, Consultant requests funding for RFI responses completed to date plus funding for up to 10 additional RFIs.

Task 1.4 – Field Support, Site Visits, Construction Observations, and Meetings Consultant’s Architect of Record (Richard Chong), our local design team representative, and/or appropriate design discipline leads will conduct site visits, participate in onsite meetings, provide architectural/engineering oversight, as required and at the request of the City or its designated 4 I:\cmo\Agreements\First Amendment to CDM Smith Agreement.bm.08.19.2026.FY2728-31.docx

representative. For budgeting purposes, we have assumed the following efforts:

Attendance at onsite pre-construction meeting by Brian Leto.

Attendance at preparatory meetings for civil work – if required by the City, we assumed one (1) onsite meeting.

Attendance at preparatory meetings for structural work – if required by the City - assumed one (1) onsite meeting.

Up to two (2) site visits, as requested by the City, for the Architect of Record.

Up to three (3) site visits for our Structural Engineer to conduct construction observations as required by the City.

Attendance at one virtual construction progress meeting per month by our designated Design Team Representative.

Management and Specialty Leaders Participation in up to six (6) virtual Meetings @ 1 hour each.

Up to three (3) special virtual meetings to resolve field issues or other project matters.

Task 2.0 – Bid Support Services for Phase 2
Task 2.1 – Project Management
Under this Task Consultant will manage the preparation of the Bid documents for Joint Laboratory Building Renovation and Expansion Phase 2. Consultant will provide onsite and office-based activities as described below.

Task 2.2 – Preparation of Bid Documents
This Task will involve supporting the City in the preparation of a Bid package for Phase 2.

Consultant will update the drawings and specifications based on construction completed in Phase

1. prepare the “Bid Schedule” and mark the updated drawings and specification sections to identify those drawings and specifications that will be used under Phase 2.

Assumptions:

Work will be completed within four (4) weeks.

Consultant 100% design documents affected by Phase 1 construction will be updated and become the basis for preparation of the Phase 2 bid package.

Deliverables:

Construction Bid Schedule for Phase 2
List of drawings to be used in Phase 2
List of specifications for Phase 2
Task 2.3 – Pre-Bid Meeting
Consultant Principal, Project Manager and Lead Architect (virtual) will attend the pre -bid meeting to provide an overview of the project and field questions from potential contractors.

Contractors will be directed to submit questions that cannot be easily referred to the contract documents through the bid questions process.

Assumptions:

The principal, project manager and lead architect (Architect of record) will attend the pre -bid meeting for up to four hours each.

Deliverables:

Meeting notes
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Task 2.4 Engineering Support during Bid Phase
Consultant will provide support services during the bid phase period to provide response to any questions or clarifications requested by potential contractors.

Assumptions:

Response to ten (10) Requests for Clarification (RFCs) from potential bidders Assist the City with preparation of up to two (2) addendums Deliverables:

Response to 10 RFCs
Two (2) addendums
Identify potential cost impacts associated with addenda changes Task 2.5 – Conformed Document Preparation
Within two (2) weeks after the Award recommendation Consultant will prepare a conformed documents set (drawings, specifications and other required material) that incorporates the addenda during the bid phase. These documents will be ready for the selected contractor to begin work immediately after Notice to Proceed (NTP).

Deliverables:

Conformed Documents for Construction

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ATTACHMENT 2

EXHIBIT “B”

FEE PROPOSAL

Task WBS/Activity Name Amount

1.0 Phase 1 Engineering Support During Construction

1.1 Project Management $18,380

1.2 Submittal and Shop Drawing Reviews $136,478

1.3 Requests for Information $37,155

1.4 Field Support, Site Visits, Construction Observations, and Meetings $24,350

2.0 Phase 2 Bid Support Services

2.1 Project Management $1,665

2.2 Preparation of Bid Documents $13,325

2.3 Pre-Bid Meeting $2,180

2.4 Engineering Support During Bid Phase $7,660

2.5 Conformed Document Preparation $8,445

TOTAL $249,638

DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:Approve a Single Source Professional Services Agreement with CASC Engineering & Consulting, Inc. (CASC) to provide National Pollutant Discharge Elimination System (NPDES) program management support services for an amount not to exceed $138,915, and determine that approval of the agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (Municipal Utilities and Engineering Director Heredia)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

I move that the City Council determine that approval of the Professional Services Agreement with CASC is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; and
I move that the City Council approve a single source Professional Services Agreement with CASC Engineering & Consulting, Inc. (CASC), to provide NPDES program management support services for an amount not to exceed $138,915.

RECOMMENDATION:

Staff determines that approval of this Professional Services Agreement with CASC is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act. Staff further recommends that the City Council approve a single source Professional Services Agreement with CASC to provide NPDES program management support services for an amount not to exceed $138,915.

DISCUSSION:

The National Pollutant Discharge Elimination System (NPDES) is a United States Environmental Protection Agency (EPA) program that receives its authority from the Clean Water Act (1977) to regulate pollutant discharge and flows into waters of the United States. Part of the NPDES program involves the regulation and permitting of stormwater discharges from municipalities. Stormwater is defined as runoff from rain or snow that runs off surfaces such as rooftops, paved streets, highways, or parking lots and can carry pollutants. Many of the City's maintenance programs are regulated through a Municipal Separate Storm Sewer System (MS4) permit. The MS4 Permit is an EPA-mandated program that is promulgated by the State of California and administered by Region 8 of the State Water Quality Control Board (RWQCB).

On June 4, 2024, City Council approved an agreement with CASC Engineering & Consulting, Inc. (CASC) to provide NPDES program management support services. The agreement was completed on June 30, 2025. CASC is uniquely qualified to continue providing NPDES support services based on its successful performance in the past. The firm has consistently completed assigned tasks in a timely, professional, and satisfactory manner while demonstrating a thorough understanding of the City's NPDES program, operational procedures, and applicable regulatory requirements.

Through its previous work with the City, CASC has developed and maintained a comprehensive NPDES inspection database containing multiple years of inspection records and compliance information. This database provides immediate access to historical data, enhances operational efficiency, and ensures continuity in regulatory compliance and reporting.

Selecting CASC as a single source consultant will avoid the additional time, cost, and effort associated with procuring and transitioning to a new consultant, including the transfer of institutional knowledge, recreation of historical databases, and training on the City's established processes. Continuing with CASC will ensure uninterrupted support, maintain consistency in NPDES compliance activities, and allow the City to efficiently meet its regulatory obligations.

Staff negotiated a reasonable consultant fee of $138,915 and recommends that the City Council approve a Professional Services Agreement with CASC for this amount. Approval of the Professional Services Agreement with CASC is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act since it will not result in a direct or reasonably foreseeable indirect physical change to the environment.

ALTERNATIVES:

The City Council may deny the staff recommendation and provide an alternative direction.

STRATEGIC PLAN:

N/A

SUBMITTED BY:

Monica Heredia, Municipal Utilities and Engineering Director

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
Dana Abramovitz-Daniel, Procurement Manager
James Garland, Interim Finance Director
PREPARED BY:

Goutam Dobey, City Engineer

FISCAL IMPACT
Fiscal Year: FY 26/27
Budgeted Y/N: Yes
Account No.: 101400-6106
Additional Appropriation Required: No
Discussion:

There is no additional fiscal impact associated with this action. The cost of this service is included in the MUED FY 26/27 approved budget.

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AGREEMENT TO PERFORM PROFESSIONAL SERVICES

This agreement for the provision of National Pollutant Discharge Elimination System (NPDES) program management support services (“Agreement”) is mad e and entered in this 1st day of September, 2026 (“Effective Date”), by and between the City of Redlands, a mun icipal corporation (“City ”) and CASC Engineering and Consulting, Inc . a California corporation (“Consultant”). City and Consultant are sometimes individually referred to herein as a “Party” and, together, as the “Parties.” In consideration of the mutual promises contained herein, City and Consultant agree as follows:

ARTICLE 1 – ENGAGEMENT OF CONSULTANT

1.1 City hereby engages Consultant to provide National Pollutant Discharge Elimination System (NPDES) program management support services for City (the “Services”).

1.2 The Services shall be performed by Consultant in a professional manner, and Consultant represents that it has the skill and the professional expertise necessary to provide the Services to City at a l evel of competency presently maintained by other practicing professional consultants in the industry providing like and similar types of Services.

ARTICLE 2 – SERVICES OF CONSULTANT

2.1 The Servi ces that Consultant shall perform are more particularly described in Exhibit “A,” titled “Scope of Servi ces,” which is attached hereto and incorporated herein by this reference.

2.2 Consultant shall comply with applicable federal, state and local laws and regulati ons in the performance of this A greement including, but n ot limited to , any applicable State prevailing wage laws.

ARTICLE 3 – RESPONSIBILITIES OF CITY

3.1 City designates Monica Heredia , Municipal Utilities and Engineering Department Director, as City’s representative with respect to performance of the Services, and such person shall have the authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to performance of the Services.

ARTICLE 4 – PERFORMANCE OF SERVICES

4.1 Consultant shall perform and complete the Services in a prompt and diligent manner.

4.2 Consultant shall complete the Services by December 31, 202 7, unless the Services are terminated earlier as provided for herein.

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4.3 If Consultant’s Services include deliverable electronic visual presentation materials, such materials shall be delivered in a form, and made available to Cit y, consistent with City Council-adopted policy for the same. It shall be the obligation of Consultant to obtain a copy of such policy from City staff.

ARTICLE 5 – PAYMENTS TO CONSULTANT

5.1 Compensation: Total compensation for Consultant’s performance of the Services shall not exceed the amount of one hundred thirty-eight thousand nine hundred fifteen dollars ($138,915.00). City shall pay Consultant on a time and materials basis up to the not to exceed amount in accordance with Exhibit “B,” titled (“Cost Proposal”) which is attached hereto and incorporated herein by reference.

5.2 Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant’s invoices shall include a brief description of the Services performed, the dates the Services were performed, the number of hours spent and by whom, and a description of reimbursable expenses related to the Services. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.3 Any n otice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deeme d delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class registered mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such ot her address as a Party may provide notice in accordance with this section:

CITY: CONSULTANT:

City Clerk Melanie Sotelo, Associate Vice President City of Redlands CASC Engineering & Consulting, Inc. 35 Cajon Street 1470 East Cooley Drive
P.O. Box 3005 (mailing) Colton, CA 92324
Redlands, CA 92373 Email: [email protected]
[email protected] Phone: (909) 835-0313
Phone: (909) 798-7531

ARTICLE 6 – INSURANCE AND INDEMNIFICATION

6.1 The following insurance coverage required by this Agreement shall be maintained by Consultant for the duration of its performance of the Services. Consultant shall not perform any Services unless and until the required insurance listed below is obtained by Consultant. Consultant shall provide City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies 3 I:\cmo\Agreements\CASC Professional Services Agreement.bm.08.19.2026.FY2728-30.doc shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Workers’ Compensation and Employer’s Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to City, or certification to City that Consultant is self -insured or exempt from the workers’ compensation laws of the State of California. Consultant shall execute and provide City with Exhibit “C,” titled “Workers’ Compensation Insurance Certification,” which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

B. Comprehensive General L iability insurance with carriers acceptable to City in the minimum amount of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate , for public liability, property damage and personal injury is required. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self -insurance maintained by City.

C. Consultant shall secure and maintain professional liability insurance througho ut the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made.

D. Business Auto L iability coverage, with minimum limits of One Million Dollars ($1,000,000) per occurrence, combined single limit bodily injury liability and property damage liability. This coverage shall include all Consultant owned vehicles used in connection with Consultant’s provision of the Services, hired and non -owned vehicles, and employee non-ownership vehicles. City shall be named as an additional insured and such insurance shall be primary and non -contributing to any insurance or self-insurance maintained by City.

E. Consultant is expressly prohibited from assigning or subcontracting any of the Services without the prior written consent of City. In the event of mutual agreement by the Parties to assign or subcontract a portion of the Services, Consultant shall add such assignee or subcontractor as an additional insured to the insurance policies required hereby and provide City with the insurance endorseme nts prior to any Services being performed by the assignee or subcontractor.

6.2 Consultant shall defend, indemnify and hold harmless City and its elected and appointed officials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant, or its officers, employees and agents in performing the Services.

ARTICLE 7 – CONFLICTS OF INTEREST

7.1 Consultant covenants and represents that it does not have any investment or interest in any real property that may be the subject of this Agreement or any other source of 4 I:\cmo\Agreements\CASC Professional Services Agreement.bm.08.19.2026.FY2728-30.doc income, interest in real property or investment that would be affected in any manner or degree by the performance of Consultant’s Services. Consultant further covenants and represents that in the performance of its duties hereunder, no person having any such interest shall perform any Services under this Agreement.

7.2 Consultant agrees it is not a designated employee within the meaning of the Political Reform Act because Consultant:

A. Does not make a governmental decision whether to:

(i) approve a rate, rule or regulation, or adopt or enforce a City law; (ii) issue, deny, suspend or revoke any City permit, license, application, certification, approval, order or similar authorization or entitlement; (iii) authorize City to enter into, modify or renew a contract; (iv) grant City approval to a contract that requires City approval and to which City is a party, or to the specifications for such a contract; (v) grant City approval to a plan, design, report, study or similar item; (vi) adopt, or grant City approval of, policies, standards or guidelines for City or for any subdivision thereof.

B. Does not serve in a staff capacity with City and in that capacity, participate in making a governmental decision or otherwise perform the same or substantially the same duties for City that would otherwise be performed by an individual holding a position specified in City’s Conflict of Interest Code under Government Code section 87302.

7.3 In the event City determines that Consultant must disclose its financial interests, Consultant shall complete and file a Fair Political Practices Commission Form 700, Statement of Economic Interests , with the City Clerk’s office pursuant to the written instructions provided by the City Clerk.

ARTICLE 8 – GENERAL CONSIDERATIONS

8.1 In the event any action is commenced to enforce or interpret any of the terms or conditions of this Agreement the prevailing Party shall, in addition to any costs and other relief, be entitled to the recovery of its reasonable attorneys’ fees, including fees for the use of in-house counsel by a Party.

8.2 Consultant shall not assign any of the Services, except with the prior written approval of City and in s trict compliance with the terms and conditions of this Agreement. Any assignment or attempted assignment without such prior written consent may, in the sole discretion of City, result in City’s immediate termination of this Agreement.

8.3 Consultant is for all purposes under this Agreement an independent contractor and shall perform the Services as an independent contractor. Neither City nor any its agents shall have control over the conduct of Consultant or Consultant’s employees, except as herein 5 I:\cmo\Agreements\CASC Professional Services Agreement.bm.08.19.2026.FY2728-30.doc set forth. Consultant shall supply all necessary tools and instrumentalities required to perform the Services. Assigned personnel employed by Consultant are for its account only, and in no event shall Consultant or personnel retained by it be deemed to have been employed by City or engaged by City for the account of, or on behalf of City. Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent, nor shall Consultant have any authority, express or implied, to bind City to any obligation.

8.4 This Agreement may be terminated by City, in its sole discretion, by providing not less than five (5) days prior written notice to C onsultant of City’s intent to terminate. If this Agreement is terminated by City, an adjustment to Consultant’s compensation shall be made, but (1) no amount shall be allowed for anticipated profit or unperformed S ervices, and (2) any payment du e Consultant at the time of termination may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant. Upon receipt of a termination notice, Consultant shall immediately discontinue its provision of the Services and, within fiv e (5) days of the date of the termination notice, deliver or otherwise make available to City, copies (in both hard copy and electronic form, where applicable) of project related data, design calculations, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by Consultant in performing the Services. Consultant shall be compensated on a pro-rata basis for Services completed up to the date of termination.

8.5 Consultant shall maintain books , ledgers, invoices, accounts and other records and documents evidencing costs and expenses related to the Services for a period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant pursuant to this Agreement. Such books shall be available at reasonable times for examination by City at the office of Consultant.

8.6 This Agreement, including the Exhibits incorporated herein by reference, represents the entire agreement and understanding between the Parties a s to the matters contained herein, and any prior negotiations, written proposals or verbal agreements relating to such matters are superseded by this Agreement. Except as otherwise provided for herein, an y amendment to this Agreement shall be in writing, approved by City and signed by City and Consultant.

8.7 This Agreement shall be governed by and construed in accordance with the laws of the State of California , without regard to its conflicts of laws provisions. The Parties agree that all actions or proceedi ngs arising in connection with this Agreement shall be tried and litigated only in the state courts located in San Bernardino County, California, and the federal courts located in Riverside County, California.

8.8 If one or more of the sentences, clauses, paragraphs or sections contained in this Agreement is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall not affect, impair or invalidate the remainin g sentences, clauses, paragraphs or 6 I:\cmo\Agreements\CASC Professional Services Agreement.bm.08.19.2026.FY2728-30.doc sections contained herein, unless to do so would deprive a Party of a material benefit of its bargain under this Agreement.

IN WITNESS WHEREOF, duly authorized representatives of City and Consultant have signed in confirmation of this Agreement.

CITY OF REDLANDS CASC ENGINEERING & CONSULTING,
INC.

By: ___________________________ By: _________________________ Mario Saucedo, Mayor Melanie Sotelo, Associate Vice
President

ATTEST:

___________________________
Jeanne Donaldson, City Clerk

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SCOPE OF SERVICES

Task A: Annual Reporting Services
Consultant will provide technical support to assist the City with preparation and submittal of annual NPDES reporting requirements. Services will be coordinated with City staff to ensure reporting is accurate, complete, and consistent with applicable MS4 permit requirements. • Annual Reporting Assistance: Prepare, review, compile, and support submittal of the City's annual NPDES reporting requirements.

Task B: Inspection Services
Consultant will provide inspection and compliance support services to assist the City in implementing its municipal stormwater program requirements. Services include:

Industrial Inspections: Conduct industrial facility inspections in accordance with applicable program requirements. Services may include inspection documentation, compliance tracking, follow-up coordination, and associated data management activities.

Commercial Inspections: Conduct commercial facility inspections, includin g inspection documentation, compliance tracking, follow-up activities, and associated data management.

FOG and Restaurant Stormwater Inspections: Conduct inspections of food service establishments and restaurants to evaluate compliance with applicable stormwater requirements.

Services include inspection documentation, follow-up coordination, and data management.

Task C: NPDES Training
Consultant will provide training services to support City staff in understanding and implementing applicable NPDES requirements and stormwater program responsibilities. Training sessions will be coordinated with City staff and may be customized to address specific program needs or regulatory topics identified by the City. Training content will be tailored to City needs and may address regulatory updates, inspection procedures, documentation requirements, and program implementation practices.

Training services may include:
• Development of training materials.
• In-person or virtual training sessions.
• Regulatory updates.
• Inspection program training.
• Documentation and reporting procedures.

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COST PROPOSAL

Labor Subtotal
Other Direct Cost
Subtotal
Total by Task
Task Task Description
NPDES Support and Representation $ 3,657 Annual Reporting Assistance 20
$ 3,620.00 $ 37 $ 3,657 Inspections $ 121,578
272
$ 41,600 $ 304.50 $ 41,905 301
$ 42,640 $ 325 $ 42,965 247
$ 36,150 $ 558 $ 36,708 NPDES Training $ 13,680
84 $ 13,680 $ - $ 13,680 924 Total
$137,690 $ 1,225 $ 138,915 Total Task A
Total Task B
Total Task C
C
Industrial Inspections
Assumes 121 inspections annually-includes all priorities and 10% follow-up inspections. Includes data management.

Commercial Inspections
Assumes 121 inspections annually-includes all priorities and 10% follow-up inspections. Includes data management.

City of Redlands
Technical Consultant Services To Assist With Various NPDES Program Services

FINAL FEE ESTIMATE
Project Estimate Summary Totals
Training
Assumes 4 separate training sessions @ 2-hours each.

Preparation time included.

FOG + Restaurant Stormwater Inspections
Assumes 100 inspections annually-includes all priorities and 10% follow-up inspections. Includes data management.

B
A

9 I:\cmo\Agreements\CASC Professional Services Agreement.bm.08.19.2026.FY2728-30.doc EXHIBIT "C"

WORKERS’ COMPENSATION INSURANCE CERTIFICATION

Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation by one or more insurer s duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self-insure, either as an individual employer , or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE

_____I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self - insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

_____I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers’ compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers’ compensation laws of Cali fornia, immediately I shall provide the City with a certificate of consent to self -insure, or a certification of workers’ compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

CASC ENGINEERING & CONSULTING, INC.

By: ________ Date: _________________
Melanie Sotelo, Associate Vice President

The City M anager w ill determine whether t he justification is appropriate. R equests for exception must be supported by factual statements that will pass an audit.

EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS

Existing Equipment:

Manufacturer/Model Number:

Age:

2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:

4. List below the name of each individual who was involved in the evaluation, if conducted, and in making the recommendation to procure this product or service. Attach additional information, if necessary.
Explain what action(s) the department would take if the sole/single source services wereno longer available
I certify that the above information is accurate to the best of my knowledge, and a signedcopy of this document will be kept on file and available for audit in my department _________________________________________________________ Prepared by Date _________________________________________________________ Department Director Date Purchasing Approvals
______________________________________________________
Purchasing Agent Approval Date
_______________________________________________________ City Manager Approval Date
DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:Approve a Memorandum of Understanding between Compass IGG & Advocacy and the Redlands Police Department and authorize the Chief of Police to sign the MOU (Police Chief Tolber) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to approve the Memorandum of Understanding ('MOU") between Compass IGG & Advocacy and the Redlands Police Department and authorize the Chief of Police to execute the MOU.

RECOMMENDATION:

Staff recommends that the City Council approve the Memorandum of Understanding ("MOU") between Compass IGG & Advocacy and the Redlands Police Department and authorize the Chief of Police to execute the MOU.

DISCUSSION:

On October 21, 2024, Redlands Police Department ("RPD") conducted an investigation into unidentified human remains ("UHR") located in a dirt field within City limits. An autopsy was conducted by the San Bernardino County Coroner’s Office. Upon completion of the autopsy, an identification of the deceased could not be made. In early 2026, Detective Thomas Williams communicated with Compass and provided them with details surrounding the investigation and the inability to identify the UHR. Ultimately, RPD was selected by Compass to receive DNA testing at no cost to the City.

Compass is a 501(c)(3) nonprofit corporation based in the State of Texas. Compass specializes in investigative genetic genealogy services to assist law enforcement agencies in identifying unidentified human remains by utilizing a forensic inspection technique, which involves examining DNA profiles derived from the UHR and comparing them to other profiles in specific databases.

Compass has agreed to fund the testing pro bono, at no cost to the City, conducted through third-party funding.

ALTERNATIVES:

The City Council may choose not to approve the Memorandum of Understanding.

STRATEGIC PLAN:

N/A
SUBMITTED BY:

Rachel Tolber, Police Chief

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
James Garland, Interim Finance Director
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
PREPARED BY:

Jimmy Nguyen, Management Analyst

FISCAL IMPACT
Fiscal Year:

Revenue Generating: No
Amount: N/A
Budgeted Y/N: N
Account No.:

Additional Appropriation Required: No
Discussion:

There is no fiscal impact to the general fund.

COMPASS IGG & ADVOCACY
EIN: 41-3129518 | Austin, Texas, United States
Form 990-N (e-Postcard)
Organizations who have filed a 990-N (e-Postcard) annual electronic notice.

Most small organizations that receive less than $50,000 fall into this category.

Tax Period:
2025 (01/01/2025-12/31/2025)
EIN:
41-3129518
Organization Name (Doing Business as):

COMPASS IGG & ADVOCACY
Mailing Address:
5900 Balcones DR
Austin, TX 78731
United States
Principal Oﬀicer's Name and Address:

Pamela D Lauritzen
5900 Balcones DR
Austin, TX 78731
United States
Gross receipts not greater than:
$50,000
Organization has terminated:

No
Website URL:
https://compass-igg.org/
6/29/26, 3:09 PM Tax Exempt Organization Search Details | Internal Revenue Service https://apps.irs.gov/app/eos/details/ 1/1

MEMORANDUM OF UNDERSTANDING
BETWEEN: COMPASS IGG & ADVOCACY AND CITY OF REDLANDS ON BEHALF OF THE

REDLANDS POLICE DEPARTMENT
Date of Agreement:

Subject: Investigative Genetic Genealogy Services for UP148821

1. PARTIES
This Memorandum of Understanding ("MOU") is entered into by and between: The Provider:

Compass IGG & Advocacy (“Compass”), a non-proﬁt corporation organized under the laws of the State of Texas, recognized as a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code. The Agency: City of Redlands on behalf of the Redlands Police Department Represented by: Police Chief Rachel Tolber

2. PURPOSE
The purpose of this agreement is to outline the terms under which Compass will provide investigative genetic genealogy (IGG) services to assist the Agency in identifying unidentiﬁed human remains (“UHR”). Investigative genetic genealogy is a forensic inspection technique that involves examining a DNA SNP proﬁle dataset derived from the UHR in relation to other SNP proﬁles in speciﬁc databases. On the basis of professional judgment, this examination is designed to determine conformity with a proposed identity for the UHR. Any proposed identity provided to the agency should be considered an investigative lead.

3. PRO BONO SERVICES AND COSTS
● Pro Bono Provision: Compass agrees to provide all services described in this MOU, including laboratory costs (extraction and sequencing), bioinformatics, database upload fees, and investigative genetic genealogy research, on a strictly pro bono basis. ● No Cost to Agency: There will be no cost to the Agency for the services rendered under this agreement.
● Third-Party Funding: Compass acts as the funding coordinator for these services. The Agency acknowledges that Compass may utilize general donation funds or speciﬁc fundraising efforts to cover the hard costs of laboratory work and database access.

V 3.2026

4. RESPONSIBILITIES OF COMPASS (PROVIDER)
● External Providers for Creation of SNP proﬁle: Compass will contract with independent laboratories for DNA extraction from samples, SNP DNA processing, bioinformatics, and any other needed services to derive a SNP proﬁle for the UHR. Compass will verify the suitability of the resulting data for the IGG inspection process. The Agency shall be notiﬁed of the speciﬁc external laboratories or bioinformatics providers selected for the case and given the opportunity to object to their use. If an objection is raised, Compass and the Agency will confer to ﬁnd a mutually agreeable alternative, noting that this may impact the pro bono status or timeline of the case.
● Subcontracting for IGG Inspection Activities: In some instances, Compass may contract with independent genealogists for specialized tree building, analysis of DNA matches, or record retrieval. The Agency shall be notiﬁed of the speciﬁc external genealogists selected and given the opportunity to object. If an objection is raised, Compass and the Agency will confer to ﬁnd a mutually agreeable alternative. Compass retains responsibility for the conformity of all results provided by external IGG providers. ● Database Upload: Compass will upload the resulting DNA SNP proﬁle to third-party databases, including GEDmatch Pro, Family TreeDNA (FTDNA), and DNA Justice for analysis, provided that each database maintains Terms of Service and consent protocols that explicitly comply with the federal guidelines for law enforcement and forensic investigative access as stated in the United States Department of Justice Interim Policy Forensic Genetic Genealogical DNA Analysis and Searching (2019). ● Research: Compass will assign investigative genetic genealogists to research DNA relatives and build family trees to identify a candidate lead. ● Targeted Reference Testing and DNA Relative Contact: To assist in triangulation, conﬁrming family lines, and/or constructing family trees, Compass may contact DNA relatives at the level of second cousin or more distant, unless requested otherwise in writing. Closer relatives will be discussed with the Agency prior to contact. Assistance from DNA relatives is completely voluntary and with consent. When applicable, Compass will provide DNA testing kits at no cost to the Agency or the DNA relative. ● Reporting: Compass will provide regular status updates and, upon completion of the required internal technical and administrative reviews, will provide a brief inspection report outlining the ﬁndings and the candidate investigative lead. ● Conﬁdentiality: Compass staff and volunteers pass a background check before performing any work, have signed non-disclosure agreements, and adhere strictly to the Compass IGG Code of Ethics. They will not disclose identifying information about DNA relatives or case details that are not public.

V 3.2026

5. RESPONSIBILITIES OF THE AGENCY (CLIENT)
● Points of Contact and Updates: The Agency will provide a primary point of contact (POC) for communications. The Agency agrees to immediately notify Compass in writing of any changes to the POC due to retirement, transfer, or reassignment, and provide updated contact information for the new POC.
● Responsiveness: The Agency acknowledges that IGG research is a dynamic process often requiring timely input. The Agency agrees that the designated POC shall be responsive to requests from the Compass research team. Failure to respond to inquiries regarding leads or strategy in a timely manner may result in research delays. ● Case History and Information Sharing: To the fullest extent permitted by law and Agency policy, the Agency agrees to share relevant case details and investigative history with the Compass research team. This includes, but is not limited to, autopsy reports (for context), physical descriptions, and details of any prior DNA testing or genealogical research attempted by other vendors.
● Sample Provision: The Agency agrees to ship biological samples to the chosen lab within 30 days of notiﬁcation that the case is selected for Compass funding. ● Conﬁrmation: Conﬁrmation of the identity lead provided by Compass is the sole responsibility of the Agency. After the identity lead has been provided to the Agency, the POC will continue to update Compass monthly on progress toward conﬁrmation. After the identity lead has been conﬁrmed, the POC will continue monthly status updates about any follow-up investigation underway until the identity and/or resolution of the case is made public.
● Exclusivity: The Agency agrees that Compass has exclusive access to the DNA proﬁle for IGG work for a period of one year after the UHR proﬁle is uploaded into GEDmatch Pro. If the Agency engages another provider before the one year has elapsed, the Agency agrees to reimburse Compass for any hard costs (lab fees) incurred up to that date. ● Case Transfer: After one year, the Agency may elect to engage another provider upon written notice to Compass, at which time the Compass research team will cease work and facilitate transfer of the UHR proﬁle to the new provider. ● Media and Announcements:
○ The Agency agrees to acknowledge the assistance of Compass in any public announcement regarding the identiﬁcation.
○ The Agency agrees to coordinate with the Compass media team regarding announcements.

V 3.2026

6. CHAIN OF CUSTODY AND EVIDENCE HANDLING
● Legal Custody: The Agency retains full legal custody and authority over the biological evidence and unidentiﬁed remains at all times.
● Temporary Transfer: The Agency authorizes the temporary transfer of physical biological samples to Compass-contracted laboratories for the sole purpose of DNA extraction and sequencing.
● Sample Consumption: The Agency acknowledges that the processes of DNA extraction and Whole Genome Sequencing are destructive in nature. The Agency grants permission for the consumption of the provided sample portion for these testing purposes. ● Data Ownership: While the physical sample may be consumed, the Agency retains ownership of the resulting raw DNA data ﬁles (BAM/FASTQ) and the genetic proﬁle (SNP) generated by the laboratory. Compass acts as a steward of this data for the purpose of genealogical analysis.
● Return of Evidence: Upon request or termination of this agreement, any remaining unused physical samples held by the laboratory will be returned to the Agency.

7. CONFIDENTIALITY AND DATA INTEGRITY
● Conﬁdentiality and Public Release: Compass shall keep all information obtained or created during the performance of IGG inspection activities conﬁdential, except as required by law. Compass shall notify the Agency in advance of any information it intends to place in the public domain. Except for information that the Agency makes publicly available, or when agreed between Compass and the Agency, all other information is considered proprietary and shall be regarded as conﬁdential. ● Legal Requirements for Disclosure: If Compass is required by law or authorized by contractual commitments to release conﬁdential information, the Agency shall be notiﬁed of the information provided, unless prohibited by law. ● Third-Party Information: Information about the Agency obtained from sources other than the Agency (e.g., complainants, regulators) shall be treated as conﬁdential by Compass. The provider (source) of this information shall be kept anonymous to the Agency unless otherwise agreed by the source.
● Protected Information: Compass will never share the name of the UHR, their family, or names of DNA relatives beyond what the Agency approves for media release. ● Data Management and Removal: Compass shall maintain technical records of all resource information used during the IGG process. Upon the conclusion of the case or termination of this agreement, Compass shall document the removal of IGG-speciﬁc data (i.e., kits/SNP proﬁles) from all genealogical databases and web applications used.

V 3.2026

Documentation conﬁrming this removal will be provided to the Agency within 30 days of case closure or termination of this agreement.

8. LIMITATIONS
● Evaluation of Suitability: Compass shall evaluate each request for services to ensure that the forensic IGG inspection is appropriate for the intended goal and within its technical capabilities. If at any point Compass considers the requested IGG inspection to be inappropriate—whether due to data quality, ethical concerns, impartiality or conﬂict of interest risks, lack of genealogical feasibility, or other technical limitations—Compass shall inform the Agency without delay. In such instances, the inspection may be modiﬁed or terminated.
● No Guarantees: Compass does not guarantee success or a speciﬁc timeline; lab results and database availability are beyond the control of Compass. If a biological sample fails at the DNA extraction, sequencing, or bioinformatics stage, Compass will confer with the POC to discuss next steps, if any. However, we do not guarantee that we will cover the cost of additional lab work on a failed sample.
● Deliverables: Upon conclusion of the case, Compass will provide the Agency with a brief report outlining the ﬁndings and a candidate identity.

9. TERM AND GOVERNING LAW
● Term and Expiration: This agreement shall become effective on the date of signing and shall expire automatically upon the public announcement of the successful conﬁrmed identiﬁcation of the Unidentiﬁed Human Remains (UHR). Alternatively, either party may terminate this agreement with 30 days written notice.
● Governing Law: This MOU shall be governed by and construed in accordance with the laws of the State of California.

V 3.2026

10. INDEMNIFICATION
Compass shall defend, indemnify and hold harmless the Agency and its elected and appointed oﬃcials, employees and agents from and against any and all claims, losses or liability, including attorneys’ fees, resulting from the injury or death to persons or damage to property caused by any negligent act or omission by, or the willful misconduct of, Compass or its oﬃcers, employees and agents in performing the obligations pursuant to this Agreement.

11. SIGNATURES
Acknowledged and Agreed:

For the Agency:

Name: Rachel Tolber
Title: Police Chief
Date:

ATTEST:
_________________________
Jeanne Donaldson, City Clerk
For Compass IGG & Advocacy:

Name:

Title:

Date:

V 3.2026

DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:Approve a Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program to provide temporary staffing services to support the Recreation and Senior Services Divisions in an amount not to exceed $140,000, and determine that approval of the Memorandum of Understanding is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

1. I move that the City Council determine that approval of the Memorandum of Understanding with Colton- Redlands-Yucaipa Regional Occupational Program is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act; and

2. I move to approve the Memorandum of Understanding with Colton-Redlands-Yucaipa Regional Occupational Program for temporary staffing services in an amount not to exceed $140,000 for a term of two years.

RECOMMENDATION:

Staff recommends that the City Council determine that approval of the Memorandum of Understanding (MOU) with the Colton-Redlands-Yucaipa Regional Occupational Program is exempt from environmental review pursuant to Section 15061(b)(3) of the State's Guidelines implementing the California Environmental Quality Act.

Staff further recommends approving the Memorandum of Understanding with the Colton-Redlands-Yucaipa Regional Occupational Program (CRY-ROP) for the provision of temporary staffing services supporting the City’s Recreation and Senior Services Divisions in an amount not to exceed $140,000 for a term of two years.

DISCUSSION:

The Facilities and Community Services Department Recreation and Senior Services Division provides programs, services, and community facilities that support recreation, wellness, and quality of life for Redlands residents. The Division oversees operations of the Redlands Community Center, Joslyn Senior Center, and various recreational facilities throughout the city.

The Colton-Redlands-Yucaipa Regional Occupational Program (CRY-ROP) provides career technical education, workforce development, and employment preparation opportunities for high school students and adults throughout the region.

The proposed Memorandum of Understanding (MOU) would allow the City to utilize temporary staffing services through CRY-ROP to support operational and programmatic needs within the Recreation and Senior Services Divisions. Under the agreement, the City would reimburse CRY-ROP for staffing services provided by program participants assigned to City programs and facilities.

The proposed agreement establishes a not to exceed amount of $140,000 for Fiscal Years 2026-27 and 2027-28, based on anticipated staffing needs. The term of the MOU will be for two years. Temporary staffing support will assist the Division in maintaining service levels, supporting daily operations, and expanding recreational and senior programming opportunities for the community.

Approval of the proposed MOU is exempt from environmental review pursuant to Section 15061(b)(3) of the State Guidelines implementing the California Environmental Quality Act, commonly referred to as the “common sense” exemption, as it can be seen with certainty that the action will not have a significant effect on the environment.

ALTERNATIVES:

The City Council may deny the approval of the MOU.

STRATEGIC PLAN:

Objective E8 - Enhance Recreational Program Services
SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Janice McConnell, Assistant City Manager
James Garland, Interim Management Services/Finance Director PREPARED BY:

David De Los Reyes, Management Analyst

FISCAL IMPACT
Fiscal Year: FY 2026-27 & FY 2027-28
Appropriation Required Y/N: N
Amount: $140,000
Budgeted Y/N:

Account No.: 101309-6106
Additional Appropriation Required: No
Discussion: Funding for temporary staffing services is included in the upcoming Fiscal Year 2026-28 budget as approved by City Council.

1 I:\cmo\Agreements\MOU w CRY-ROP.bm.06.26.2026.FY2526-238.docx

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF REDLANDS

AND THE COLTON-REDLANDS-YUCAIPA REGIONAL OCCUPATIONAL PROGRAM This Memorandum of Understanding ("MOU") is made and entered into, by and between, the City of Redland, a municipal corporation ("City") and the Colton-Redlands-Yucaipa ROP, a California joint powers authority ("ROP"). The City and the ROP are sometimes individually referred to herein as a "Party" and, together, as the "Parties."

AGREEMENT
Section 1. Purpose. The purpose of the MOU is to identify the terms and conditions whereby the ROP will engage the City to define their respective roles and responsibilities with regard to the ROP's youth employment support of the City's Community Center/Senior Center progra ms (the "Services").

Section 2. Term of MOU. The term of this MOU shall commence o n September 1, 2026, and end on September 1 , 2028, unless earlier terminated as provided for herein. The Parties may terminate this MOU at any time by mutual written consent, or upon thirty (30) days prior written notice by one Party to the other Party, and such termination shall be effective upon the date stated in such written consent or notice,
Section 3. Compensation. The total compensation to be paid by the City for the ROP's performance of the Services sh all not exceed the amount of One Hundred Forty Thousand Do llars ($140,000.00). The ROP shall submit quarterly invoices to the City describing the Services performed during the preceding quarter. The ROP invoices shall include a brief description of the Services performed, the dates the Services were performed, and the number of hours spent and by whom. The City shall pay the ROP no later than thirty (30) days after receipt and approval by the City of the ROP's monthly invoices.

Section 4. Responsibilities of Parties. At the discretion of the RO P, the City will identify and refer youth for work experience placements under this MOU to support the City's Community Center/Senior Center programming. The ROP will provide work experience hours, authorized and scheduled in co llaboration with the City for each work experience placement. The ROP and the City will comply with the Division of Labor Standards of the Department of Industrial Relations' youth employment guidelines.

A. ROP Responsibilities:

The Regional Occupational Program (ROP) will provide comprehensive workforce development and student support services to prepare participants for meaningful employment while supporting City operations. ROP will conduct recruitment activities twice annually at the three high schools within the Redlands Unified School District, identify eligible students, coordinate and schedule interviews, and facilitate participant selection. ROP will provide orientation sessions, job readiness workshops, and ongoing training to equip students with the skills necessary for successful workplace participation. Throughout the program, ROP will offer mentoring, coaching, technical assistance, and regular progress monitoring t o support student development and ensure adherence to program expectations. I n addition, ROP will coordinate with City supervisors, administer payroll -related processes and approved reimbursements, provide workers' compensation coverag e 2 I:\cmo\Agreements\MOU w CRY-ROP.bm.06.26.2026.FY2526-238.docx for participating students, and serve as the primary liaison between students and City staff. These services will create structured, supervised work-based learning opportunities that enhance career readiness while supporting City programs and facilities.

B. City Responsibilities:

The City will provide supervised work-based learning opportunities by placing ROP students at Community and Senior Center facilities, where they will receive hands-on training in customer service, public engagement, and recreation operations. Students will assist residents at service counters, answer questions, support program registration using ActiveNet software, and help promote City programs through marketing and outreach efforts. City staff will provide orientation, mentoring, ongoing supervision, and technical training to ensure participants develop practical workplace skills while supporting daily operations. City will process all purchase orders, transfers or other methods of reimbursement related to expenditures as agreed.

Section 5. Insurance. The City is self -insured for commercial general liability and Workers' Compensation. The following insurance coverage required by this Agreement shall be maintained by the ROP for the duration of its performance of the Services. The ROP shall not perform any Services unless and until the required insurance listed below is obtained by the ROP. The ROP shall provide the City with certificates of insurance and endorsements evidencing such insurance prior to commencement of the Services. Insurance policies shall include a provision prohibiting cancellation or modification of the policy except upon thirty (30) days prior written notice to City.

A. Commercial General Liability insurance with carriers rated at least A minus by AM Best’s. Minimum coverage of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) aggregate for public liability, property damage and personal injury is required.

City shall be named as an additional insured and the insurance polic y shall include a provision requiring thirty (30) days prior written notice to the City of any proposed lowering of coverage limits or cancellation of the policy. Such insurance shall be primary and non-contributing to any insurance or self-insurance maintained by the City. A certificate of insurance and the corresponding blanket additional insured endorsements shall be delivered to the City prior to commencement of any of the Services.

B. Workers' Compensation and Employer's Liability insurance in the amount that meets statutory requirements with an insurance carrier acceptable to the City, or certification to the City that the ROP is self-insured or exempt from the workers' compensation laws of the State of California. The ROP shall execute and provide City with Exhibit "A," titled "Workers' Compensation Insurance Certification," which is attached hereto and incorporated herein by this reference, prior to performance of the Services.

C. The ROP shall secure and maintain professional liability insurance throughout the term of this Agreement in the amount of One Million Dollars ($1,000,000) per claim made and three million dollars ($3,000,000) in the aggregate.

D. The ROP agrees that the City shall not assume, nor shall assume by this MOU or otherwise, any liability under any applicable Workers' Compensation law for, by, or on behalf of any student while said students are on the premises of the City performing any Services under the terms of this MOU, and the ROP agrees to indemnify, defend, and hold the City harmless with respect thereto 3 I:\cmo\Agreements\MOU w CRY-ROP.bm.06.26.2026.FY2526-238.docx as provided herein. The ROP agrees to maintain insurance policies or a self - insurance program in amounts sufficient to satisfy its indemnification obligations.

Section 6. Defense and Indemnity. The ROP shall indemnify, defend and hold harmless the City, and its elected and appointed officials, officers, employees, agents, and volunteers against all claims, demands, suits, judgments, expenses, costs and/or liability of any and every kind arising out of this MOU and resulting from the negligent acts, errors or omissions, or willful misconduct of the ROP, and its directors, officers, employees, agents, volunteers or students on account of the injury or death or persons, or loss or damage to equipment or property of the City.

The City shall indemnify, defend and hold harmless the ROP, its officers, agents, and volunteers against all claims, demands, suits, judgments, expenses, costs and/or liability of any and every kind arising out of this MOU and which result from the neglige nt acts, errors, or omissions of the City, on account of the injury or death or persons, or loss or damage to equipment or property of the ROP.

In the event the ROP and the City are found to be comparatively at fault for any claim, action, loss or damage with results from their respective obligations under this MOU, the ROP and/or the City shall indemnify the other to the extent of its comparative fault.

Section 7. Notice. Any notice or other communication required, or which may be given, pursuant to this Agreement, shall be in writing. Any such notice shall be deemed delivered (i) on the date of delivery in person; (ii) five (5) days after deposit in first class certified, registered or express mail, with return receipt requested; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by facsimile or electronic mail transmission (including PDF), if confirmed with a copy sent contemporaneously by first class, certified, registered or express mail; in each case properly posted and fully prepaid to the appropriate address set forth below, or such other address as a Party may provide notice in accordance with this section:

CITY: ROP:

City Clerk Colton-Redlands-Yucaipa ROP
City of Redlands 1214 Indiana Court
P.O. Box 3005 Redlands, CA 92373
[email protected] [email protected]
(909)798-7531 (909)793-3115
Section 8. Entire Agreement. This MOU represents the entire agreement of the Parties with respect to the matters contained herein, and supersedes any and all other agreements, either verbal or in writing, between the Parties with respect to such matters. Each Party to this MOU acknow ledges and agrees that no representations, inducements, promises or agreements, verbal or otherwise, have been made by any Party, or anyone acting on behalf of any Party, which are not embodied herein, and that no other agreement, stipulation or promise not contained in this MOU shall be valid or binding on either Party.

Section 9. Governing Law. This MOU shall be governed by and construed in accordance with the laws of the State of California (excepting any conflict of law's provisions which would serve to defeat application of California substantive law).
4 I:\cmo\Agreements\MOU w CRY-ROP.bm.06.26.2026.FY2526-238.docx IN WITNESS WHEREOF, duly authorized representatives of the City and the ROP have signed in confirmation of this Agreement.

CITY OF REDLANDS COLTON-REDLANDS-YUCAIPA ROP
By: _________________________________ By: __________________________________ Mario Saucedo, Mayor Jason Angle, Superintendent ATTEST:
__________________________________
Jeanne Donaldson, City Clerk
5 I:\cmo\Agreements\MOU w CRY-ROP.bm.06.26.2026.FY2526-238.docx EXHIBIT "A"

WORKERS' COMPENSATION INSURANCE CERTIFICATION
Every employer, except the State, shall secure the payment of compensation in one or more of the following ways:
(a) By being insured against liability to pay compensation by one or more insurers duly authorized to write compensation insurance in this State. (b) By securing from the Director of Industrial Relations, a certificate of consent to self - insure, either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industria l Relations of ability to self -insure and to pay any compensation that may become due to his or her employees.

CHECK ONE
I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers' Compensation or to undertake self -insurance in accordance with the provisions of that Code, and I will comply with su ch provisions before commencing the performance of the work and activities required or permitted under this Agreement. (Labor Code §1861).

I affirm that at all times, in performing the work and activities required or permitted under this Agreement, I shall not employ any person in any manner such that I become subject to the workers' compensation laws of California. However, at any time, if I employ any person such that I become subject to the workers' compensation laws of California, immediately I shall provide the City with a certificate of consent to self-insure, or a certification of workers' compensation insurance.

I certify under penalty of perjury under the laws of the State of California that the information and representations made in this certificate are true and correct.

Colton-Redlands-Yucaipa ROP
By: ______________________________
Jason Angle, Superintendent
DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:Adopt Resolution No. 8822 and Resolution No. 8823 rescinding Resolution Nos. 8772 and 8773 and Reaffirming Street Lighting District No. 1 and Landscape Maintenance District No. 1 Annual Assessments, and Directing the San Bernardino County Auditor/Controller/Treasurer/Tax Collector to Place the Assessments on the Fiscal Year 2026-2027 Tax Roll (Facilities and Community Services Department Director Crocker)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

1. I move to adopt Resolution No. 8822 rescinding Resolution No. 8772 and reaffirming the Street Lighting District No. 1 annual assessments; and

2. I move to adopt Resolution No. 8823 rescinding Resolution No. 8773 and reaffirming the Landscape Maintenance District No. 1 annual assessments, and directing the San Bernardino County Auditor/Controller/Treasurer/Tax Collector to place both annual assessments on the Fiscal Year 2026-2027 Tax Roll.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8822, rescinding Resolution No. 8772, reaffirming and approving the Street Lighting District No. 1 annual assessments, adopt Resolution No. 8823, rescinding Resolution No 8773, reaffirming and approving the Landscape Maintenance District No. 1 annual assessments, expressly directing the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to place the assessments on the Fiscal Year 2026–27 Tax Roll, and authorizing the total amount of the assessments, including applicable County administrative and processing fees, to satisfy the County's requirements for placement on the annual property tax roll.

DISCUSSION:

A public hearing was held on June 16, 2026, to consider the placement of assessments on parcels within the Street Lighting District No. 1 and the Landscape Maintenance District No. 1 on the Fiscal Year 2026-27 property tax roll.

Following the public hearing, the City Council adopted Resolution No. 8772 and Resolution No. 8773 confirming the Assessment District Engineer’s Reports and authorizing the submission of the assessments to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector.

Subsequent to the City's submission of the resolutions and assessments, the San Bernardino County Auditor- Controller/Treasurer/Tax Collector reviewed the resolutions and requested additional clarification before accepting the direct charge submission for placement of the assessments on the Fiscal Year 2026-27 tax roll. Specifically, the County requested that the resolutions expressly identify the applicable Fiscal Year 2026-27 tax roll, explicitly direct the Auditor-Controller/Treasurer/Tax Collector to place the charges on that tax roll, and clearly authorize the total amount of the direct charges, including any applicable County administrative or processing fees.

Resolution No. 8822 rescinds and replaces Resolution No. 8772 solely to incorporate the County's requested clarifications while reaffirming the City Council's previous findings and approval of the assessment and submission of the assessments to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for placement of the Street Lighting District assessments on the Fiscal Year 2026-27 property tax roll. The replacement resolution does not modify the Assessment District Engineer’s Report, the assessments, the properties subject to the assessments, or the determinations made by the City Council following the duly noticed public hearing held on June 16, 2026.

Rather, it provides the additional language requested by the County to allow the previously approved direct charges to be processed and placed on the Fiscal Year 2026-27 tax roll.

Similarly, Resolution No. 8823 rescinds and replaces Resolution No. 8773 solely to incorporate the County's requested clarifications while reaffirming the City Council's previous findings and approval of the assessments and submission of the assessments to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for placement of the Landscape Maintenance District assessments on the Fiscal Year 2026–27 property tax roll. The replacement resolution does not modify the Assessment District Engineer’s Report, the assessments, the properties subject to the assessments, or the determinations made by the City Council following the duly noticed public hearing held on June 16, 2026. Rather, it provides the additional language requested by the County to allow the previously approved direct charges to be processed and placed on the Fiscal Year 2026-27 tax roll.

ALTERNATIVES:

The City Council can decide not to adopt Resolution No. 8822 and Resolution No. 8823 and provide alternative direction to staff. Declining to adopt the Resolutions will prevent the Street Lighting District and Landscape Maintenance District assessments from being placed on the San Bernardino County Tax for roll Fiscal Year 2026-

27. STRATEGIC PLAN:

N/A

SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Interim Finance Director
PREPARED BY:

Don Young, One Stop Permit Center Manager

FISCAL IMPACT
Fiscal Year: 2026-27
Revenue Generating: Yes
Amount: $
Budgeted Y/N:

Account No.:

Additional Appropriation Required: No
Discussion:

Approval of both resolutions will allow for continued processing of Street Lighting District No. 1 and Landscape Maintenance District No. 1 assessments, as originally approved on June 16, 2026, and will satisfy the County's administrative requirements for placement of the previously approved direct charges on the Fiscal Year 2026-27 tax roll.
1 I:\cmo\Resolutions\Resolution No. 8822 SLD Confirming Diagram (county tax roll).bm.08.21.2026.docx RESOLUTION NO. 8822

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS RESCINDING RESOLUTION NO. 8772, CONFIRMING A DIAGRAM AND ASSESSMENT FOR THE 2026-2027 FISCAL YEAR IN CONNECTION WITH STREET LIGHTING MAINTENANCE DISTRICT NO. 1 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF

THE CALIFORNIA STREETS AND HIGHWAYS CODE AND DIRECTING

THE SAN BERNARDINO COUNTY AUDITOR -

CONTROLLER/TREASURER/TAX COLLECTOR TO PLACE THE
ASSESSMENTS ON THE FISCAL YEAR 2026-2027 TAX ROLL

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Pursuant to its adoption of a prior resolution, the City Council of the City of Redlands initiated proceedings and declared its intention to levy an assessment against the assessable lots and parcels of property within an existing assessment district designated “ Street Lighting Maintenance District No. 1” (the “District”) pursuant to the provision s of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500) (the “Act”) for the fiscal year commencing July 1, 20 26, and ending June 30, 20 27, and ordered Donald Young, One Stop Permit Center Manager, to prepare and file a written report in accordance with Article 4 of Chapter 1 of the Act.

This City Council, also by adoption of a prior resolution, approved such Engineer’s Report.

Section 2. Following notice duly given in accordance with law, the City Council has held a full and fair public hearing regarding the Engineer’s Report and the levy and collection of the proposed assessment within the District for fiscal year 2026-2027 to pay for the costs and expenses of the improvements described in the Engineer’s Report pursuant to the terms and provisions of the Act. All interested persons were afforded the opportunity to hear , and be heard regarding, protests and objections to the levy and collection of the proposed assessment against lots or parcels of property within the District. The City Council considered all oral and written statements, protests and communications made or filed by interested persons.

Section 3. Based upon its review of the Engineer’s Report and ot her reports and information, this City Council hereby finds and determines that (i) land within the District will be benefited by the improvem ents described in the Engineers Report (ii) the District includes all of the lands so benefited, and (iii) the net amount to be assessed upon the lands within the District for the 2023-2024 fiscal year in accordance with the Engineer’s Report is apportioned by a formula and method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. Any and all oral and written protests and objections are hereby overruled by the City Council.

2 I:\cmo\Resolutions\Resolution No. 8822 SLD Confirming Diagram (county tax roll).bm.08.21.2026.docx Section 4. The City Council declares that the diagram and assessment in the Engineer’s Report are hereby confirmed as filed.

Section 5. The City Council hereby orders the improvements described in the Engineer’s Report to be made.

Section 6. The assessment is in compliance with the provisions of the Act and the City Council has complied with all law pertaining to the levy of an annual assessment pursuant to the Act.

Section 7. The assessments to be levied and collected against the assessable lots and parcels of property within the District for fiscal year 2026-2027 are not proposed to increase from the assessment levied and collected for fiscal year 1997-1998.

Section 8. The assessment is levied without regard to property valuation.

Section 9. Public property owned by any public agency and in use in the performance of a public function which is included within the boundaries of the District shall not be subject to assessment to be made under these proceedings to pay for any of the costs and expenses of the improvements.

Section 10. The assessment is levied for the purpose of paying the costs and expenses of the improvements described in the Engineer’s Report for fiscal year 2026-2027.

Section 11. The improvements described in the Engineer’s Report shall be performed pursuant to law.

Section 12. The County Auditor of San Bernardino County shall enter on the County Assessment Roll opposite each lot or parcel of land the amount of the assessment and such assessments shall then be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the assessments shall be paid to the City Treasurer.

Section 13. The City Treasurer shall deposit all monies representing assessments collected by the County to the credit of a special fund for Street Lighting Maintenance District No.

1. Section 14. The adoption of this Resolution constitutes the levy of an assessment against the lots and parcels of land in the District for the fiscal year commencing July 1, 2026, and ending June 30, 2027.

Section 15. The City Clerk is hereby authorized and directed to file the diagram and assessment, or a certified copy of the diagram and assessment, with the County Auditor, together with a certified copy of this Resolution upon its adoption.

3 I:\cmo\Resolutions\Resolution No. 8822 SLD Confirming Diagram (county tax roll).bm.08.21.2026.docx Section 16. A certified copy of the assessment and diagram shall be filed in the City’s Facilities and Community Services Department, with a duplicate copy on file in the office of the City Clerk and open for public inspection.

Section 17. That the City Council hereby authorizes and directs the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to place the Street Lighting District No. 1 Assessments for Fiscal Year 2026-2027, plus the San Bernardino County Direct Charge processing fee of $0.30 per parcel, on the current tax roll and collected in the same manner as ordinary property taxes.

Section. 18. That Resolution No. 8772 is hereby rescinded.

ADOPTED, SIGNED AND APPROVED this 1st day of September, 2026.

________________________________
Mario Saucedo, Mayor

ATTEST:

_______________________________
Jeanne Donaldson, City Clerk

4 I:\cmo\Resolutions\Resolution No. 8822 SLD Confirming Diagram (county tax roll).bm.08.21.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certifies that the foregoing resolution was adopted by the City Council, at a regular meeting thereof, held on the 1st day of September, 2026 by the following vote:

AYES:

NOES:

ABSENT
ABSTAIN:

____________________________
Jeanne Donaldson, City Clerk

1 I:\cmo\Resolutions\Resolution No. 8823 LMD Confirming Diagram (county tax roll).bm.08.21.2026.docx RESOLUTION NO. 8823

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS RESCINDING RESOLUTION NO. 8773, CONFIRMING A DIAGRAM AND ASSESSMENT FOR THE 2026-2027 FISCAL YEAR IN CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT NO. 1 PURSUANT TO THE
LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF

THE CALIFORNIA STREETS AND HIGHWAYS CODE AND DIRECTING

THE SAN BERNARDINO COUNTY AUDITOR -

CONTROLLER/TREASURER/TAX COLLECTOR TO PLACE THE
ASSESSMENTS ON THE FISCAL YEAR 2026-2027 TAX ROLL

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REDLANDS AS FOLLOWS:

Section 1. Pursuant to its adoption of a prior resolution, the City Council of the City of Redlands initiated proceedings and declared its intention to levy an assessment against the assessable lots and parcels of property within an existing assessment district designated “Landscape Maintenance District No 1 ” (the District) pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500) (the “Act”) for the fiscal year commencing July 1, 20 26, and ending June 30, 202 7, and order ed Donald Young, One Stop Permit Center Manager, to prepare and file a written report in accordance with Article 4 of Chapter 1 of the Act.

The City Council, by prior resolution, approved such Engineer’s Report.

Section 2. Following notice duly given in accordance with law, this City Council has held a full and fair public hearing regarding the Engineer’s Report and the levy and collection of the proposed assessment within the District for fiscal year 2026-2027 to pay for the costs and expenses of the improvements described in the Engineer’s Report pursuant to the terms and provisions of the Act. All interested persons were afforded the opportunity to hear , and be heard regarding, protests and objections to the levy and collection of the proposed assessment against lots or parcels of property within the District. The City Council considered all oral and written statements, protests and communications made or filed by interested persons.

Section 3. Based upon its review of the Engineer’s Report and ot her reports and information, this City Council hereby finds and determines that (i) the land within the District will be benefited by the improvements described in the Engineer’s Report (ii) the District includes all of the lands so benefited, and (iii) the net amount to be assessed upon the lands with the District for the 2023-2024 fiscal year in accordance with the Engineer’s Report is apportioned by a formula and method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. Any and all oral and written protests and objections are hereby overruled by the City Council.

Section 4. The City Council declares that the diagram and assessment in the Engineer’s Report are hereby confirmed as filed.
2 I:\cmo\Resolutions\Resolution No. 8823 LMD Confirming Diagram (county tax roll).bm.08.21.2026.docx

Section 5. The City Council hereby orders the improvements described in the Engineer’s Report to be made.

Section 6. The assessment is in compliance with the provisions of the Act and the City Council has complied with all law pertaining to the levy of an annual assessment pursuant to the Act.

Section 8. The assessment is levied without regard to property valuation.

Section 10. The assessment is levied for the purpose of paying the costs and expenses of the improvements described in the Engineer’s Report for fiscal year 2026-2027.

Section 11. The improvements described in the Engineer’s Report shall be performed pursuant to law.

Section 12. The County Auditor of San Bernardino County shall enter on the County Assessment Roll opposite each lot or parcel of land the amount of the assessment and such assessments shall then be collected at the same time and in the same manner as the County taxes collected. After collection by the County, the net amount of the assessments shall be paid to the City Treasurer.

Section 13. The City Treasurer shall deposit all moneys representing assessments collected by the County to the credit of a special fund for Landscape Maintenance District No. 1.

Section 14. The adoption of this Resolution constitutes the levy of an assessment against the lots and parcels of land in the District for the fiscal year commencing July 1, 2026, and ending June 30, 2027.

Section 16. A certified copy of the assessment and diagram shall be filed in the City’s Facilities and Community Services Department, with a duplicate copy on file in the office of the City Clerk and open for public inspection.

3 I:\cmo\Resolutions\Resolution No. 8823 LMD Confirming Diagram (county tax roll).bm.08.21.2026.docx

Section 17. That the City Council hereby authorizes and directs the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to place the Landscape Maintenance District No. 1 Assessments for Fiscal Year 2026-2027, plus the San Bernardino County Direct Charge processing fee of $0.30 per parcel, on the current tax roll and collected in the same manner as ordinary property taxes.

Section 18. That Resolution No. 8773 is hereby rescinded.

ADOPTED, SIGNED AND APPROVED this 1st day of September, 2026.

________________________________
Mario Saucedo, Mayor

ATTEST:

_______________________________
Jeanne Donaldson, City Clerk

4 I:\cmo\Resolutions\Resolution No. 8823 LMD Confirming Diagram (county tax roll).bm.08.21.2026.docx I, Jeanne Donaldson , City Clerk of the City of Redlands, hereby certifies that the foregoing resolution was adopted by the City Council, at a regula r meeting thereof, held on the 1st day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________________
Jeanne Donaldson, City Clerk

DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:Adopt Resolution No. 8824 Rescinding Resolution No. 8808 and Approving the Delinquent Administrative Citation and Fine Report, Confirming the Delinquent Administrative Citation and Fines as Liens, and Directing the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to Place the Delinquent Administrative Citation and Fine Charges on the Fiscal Year 2026-27 Tax Roll (Facilities and Community Services Department Director Crocker) MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motion is provided:

I move to adopt Resolution No. 8824, rescinding Resolution No. 8808, reaffirming and approving the Delinquent Administrative and Fine Report, confirming the previously approved delinquent administrative citation and fine charges as liens, and directing the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to place the delinquent administrative citation and fine charges on the Fiscal Year 2026-27 Tax Roll.

RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 8824 rescinding Resolution No. 8808; reaffirming and approving the Delinquent Administrative Citation and Fine Report and the submittal of the report to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for recordation of a special assessment on the Fiscal Year 2026-27 tax roll against properties resulting from the non-payment of certain City of Redlands municipal administrative citations; confirming the previously approved delinquent administrative citation and fine charges as liens; expressly directing the San Bernardino County Auditor-Controller/Treasurer/Tax Collector to place the delinquent administrative citation and fine charges on the Fiscal Year 2026-27 tax roll; and authorizing the total amount of the direct charges, including applicable County administrative and processing fees, to satisfy the County's requirements for placement on the annual property tax roll.

DISCUSSION:

The Code Enforcement Division follows a progressive compliance process designed to encourage voluntary correction prior to enforcement action. Staff initially conducts inspections to identify violations and educate property owners regarding applicable Municipal Code requirements. Applicable code sections include Chapters 1.22, 2.24,

5.04, 8.04, 8.08, 8.10, 8.20, 8.72, 9.16, 9.32, 12.32, 12.6, 13.52, 13.54, 15.04, 15.36, 18.168, 18.188, and 18.20 of the Redlands Municipal Code (RMC), as well as the California Health and Safety Code Section 17290.3. When violations are confirmed, a Notice of Violation is issued as a courtesy measure, providing the property owners with an opportunity to correct deficiencies without penalty. Notices also include contact information for staff assistance and guidance.

Property owners were notified that if violations were not corrected within a specified time frame, the City proceeds with the administrative citation process pursuant to Section 1.22 of the RMC. This process provides additional notices, escalating penalties, and the opportunity to appeal citations before an independent third-party administrative hearing officer. In accordance with Section 1.22.140(b) of the RMC, unpaid administrative citation fines may be imposed as special assessments against the affected properties. The City is required to prepare a report detailing delinquent fines and related property information before liens are recorded.

Delinquent accounts are sent letters indicating that the City may proceed in accordance with Redlands Municipal Code Section 13.64060(B), which states, in part:
"In addition to any other remedies it may have for the collection of delinquent accounts, the city may cause notice of a hearing on delinquent accounts in accordance with Government Code Sections 25830.1 and 38790.1. Such notice shall be mailed to property owners listed as delinquent accounts not less than ten (10 days prior to the date of the hearing. At the hearing, the City Council shall hear any objections or protests of such property owners. The City Council may make such revisions, corrections or deletions to the report of delinquent accounts as it deems just, after which, by resolution, the report shall be confirmed. The delinquent charges set forth in the delinquent account report may be placed as a lien on such properties for the amount to such delinquent charges plus legal fees and administration costs. A certified copy of the confirmed report shall be filed with the City Clerk for the current tax roll." Thirty-two (32) letters were mailed to property owners on May 21, 2026, providing notice that the City Council would hold a public hearing on July 7, 2026, to consider the placement of delinquent administrative citation and fine charges on the Fiscal Year 2026-27 property tax roll. Following the public hearing, the City Council adopted Resolution No. 8808 confirming the Delinquent Administrative and Fine Report, and authorizing the submission of the delinquent accounts to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector.

Subsequent to the City's submission, San Bernardino County reviewed the resolution and requested additional clarification before accepting the direct charge submission for placement on the Fiscal Year 2026-27 tax roll.

Specifically, the County requested that the resolution expressly identify the applicable Fiscal Year 2026-27 tax roll, explicitly direct the Auditor-Controller/Treasurer/Tax Collector to place the charges on that tax roll, and clearly authorize the total amount of the direct charges, including any applicable County administrative or processing fees.

Resolution No. 8824 rescinds and replaces Resolution No. 8808 solely to incorporate the County's requested clarifications while reaffirming the City Council's previous findings and approval of the Delinquent Administrative Citation and Fine Report and submission of the report to the San Bernardino County Auditor- Controller/Treasurer/Tax Collector for placement of the delinquent administrative citation and fine charges on the Fiscal Year 2026-27 property tax roll. The replacement resolution does not modify the Delinquent Administrative Citation and Fine Report, the delinquent charges, the properties subject to liens, or the determinations made by the City Council following the duly noticed public hearing held on July 7, 2026. Rather, it provides the additional language requested by the County to allow the previously approved direct charges to be processed and placed on the Fiscal Year 2026-27 tax roll.

The cost to apply a special assessment to the tax roll is $0.30 per parcel, which is charged to the property owner.

At the time the notices were prepared for mailing, thirty-two (32) accounts totaling $20,092.50 were delinquent and twenty-three (23) accounts remain delinquent totaling $16,392.50. Prior to the City's submission to the County, staff accepted payments through August 3, 2026, and any accounts brought current were removed from the final lien list submitted for placement on the Fiscal Year 2026-27 property tax roll. If additional delinquencies occur, future special assessments may be placed on the tax roll in accordance with the Redlands Municipal Code.

ALTERNATIVES:

Do not adopt Resolution No. 8824 and provide alternative direction to staff. Declining to adopt this Resolution will prevent the Delinquent Administrative Citation and Fine Report from being placed on the San Bernardino County Fiscal Year 2026-27 Tax Roll.

STRATEGIC PLAN:

N/A

SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Interim Finance Director
PREPARED BY:

Tricia Munoz, Management Analyst

FISCAL IMPACT
Fiscal Year: 2026-27
Revenue Generating: Yes
Amount: $16,392.50
Budgeted Y/N: Y
Account No.: Various
Additional Appropriation Required: No
Discussion:

Approval of this resolution will provide for escalated procedures in an attempt to capture up to $16,392.50 in delinquent administrative citation and fine charges. Adoption of the replacement resolution will also satisfy the County's administrative requirements for placement of the previously approved direct charges on the Fiscal Year 2026-27 tax roll.

1 I:\cmo\Resolutions\Resolution No. 8824 Delinquent Administrative Citations (county tax roll).bm.08.21.2026.docx RESOLUTION NO. 8824

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS RECINDING RESOLUTION NO. 8808, APPROVING A DELINQUENT

ADMINISTRATIVE CITATION FINE REPORT , CONFIRMING THE

DELINQUENT ADMINISTRATIVE CITATION FINE CHARGES AS LIENS,

AND DIRECTING THE SAN BERNARDINO COUNTY AUDITOR -

CONTROLLER/TREASURER/TAX COLLECTOR TO PLACE THE

DELINQUENT ADMINISTRATIVE CITATION FINE CHARGES ON THE
FISCAL YEAR 2026-2027 TAX ROLL

WHEREAS, the City of Redlands has issued administrative citations to the owners of various properties located within the City; and

WHEREAS, the property owners who received the a dministrative citations are identified in the City Manager’s report and have failed to pay the delinquent fines for such citations; and

WHEREAS, Section 1.22.140 of the Redlands Municipal Code provides that “…fines levied by administrative citation, or by administrative hearing order, constitute a special assessment against each lot or parcel of land upon which the violation existed, and a s thus made and confirmed shall also become the personal obligation of each lot or parcel of land;” and

WHEREAS, pursuant to Section 1.22.140 of the Red lands Municipal Code, on June 16, 2026, a duly noticed public hearing was held at which the property owners were provided the opportunity to object or protest the proposed adoption of Resolution No. 8808; and

WHEREAS, the City Council of the City of Redlands possess authority to and , having considered the City Manager’s report regarding delinquent administrative citations, together with any objections and protests by the property owners of various locations, desires to declare the delinquent fines as special assessments and cause suc h fines to be recorded as a lien against the properties identified in the report; and

WHEREAS, the City Council desires to rescind Resolution No. 8808 and adopt this Resolution solely to clarify the direction to the San Bernardino County Auditor - Controller/Treasurer/Tax Collector regarding placement of the previously confirmed delinquent administrative citation fine charges on the Fiscal Year 2026-2027 tax roll and expressly authorize the total amount of the direct charges, including any applicable County administrative or processing fees, without modifying the delinquent charges or the dete rminations made following the public hearing held on July 7, 2026.

NOW, THEREFORE, be it resolved by the City Council of the City of Redlands as follows:

Section 1. Resolution No. 8808 is hereby rescinded in its entirety and replaced by this Resolution. The City Council hereby reaffirms and approves the Delinquent Administrative Citation Fine charges as liens and expressly directs the San Bernardino County Auditor - Controller/Treasurer/Tax Collector to place the unpaid delinquent administrative citation fine 2 I:\cmo\Resolutions\Resolution No. 8824 Delinquent Administrative Citations (county tax roll).bm.08.21.2026.docx

charges on the Fiscal Year 2026 -2027 San Bernardino County property ta x roll against those properties that remain delinquent as of August 4, 2026. Any accounts brought current prior to submission shall be removed from the final lien list.

Section 2. The City Council hereby authorizes the total amount of the direct charge, including all unpaid delinquent administrative citation fine charges and any applicable San Bernardino County administrative or processing fees, including the current Direct Charge processing fee of $0.30 per parcel, to be placed on the Fiscal Year 2026 -2027 San Bernardino County tax roll by the San Bernardino County Auditor -Controller/Treasurer/Tax Collector and collected in the same manner as property taxes.

Section 3. The City Clerk of the City of Redlands is hereby authorized and directed to send a certified copy of this resolution to the San Bernardino County Auditor - Controller/Treasurer/Tax Collector, or officer holding the equivalent position of auditor, for the County of San Bernardino.

ADOPTED, SIGNED AND APPROVED this 1st day of September, 2026.

Mario Saucedo, Mayor

ATTEST:

Jeanne Donaldson, City Clerk

3 I:\cmo\Resolutions\Resolution No. 8824 Delinquent Administrative Citations (county tax roll).bm.08.21.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof, held on the 1st day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

Jeanne Donaldson, City Clerk
1 I:\cmo\Resolutions\Resolution 8808 - Delinquent Administrative Citations.bm.06.25.2026.docx RESOLUTION NO. 8808

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDLANDS

APPROVING A DELINQUENT ADMINISTRATIVE CITATION FINE

REPORT AND SUBMITTAL OF A NOTICE OF LIEN TO THE SAN

BERNARDINO COUNTY AUDITOR -CONTROLLER/TREASURER/TAX

COLLECTOR FOR PROCESSING

WHEREAS, the City of Redlands has issued administrative citations to the owners of various properties located within the City; and

WHEREAS, the property owners who received the a dministrative citations are identified in the City Manager’s report and have failed to pay the delinquent fines for such citations; and

WHEREAS, the City Council of the City of Redlands, having considered the City Manager’s report regarding delinquent administrative citations, together with any objections and protests by the property owners of various locations, desires to declare the deli nquent fines as special assessments and cause such fines to be recorded as a lien against the properties identified in the report;

NOW, THEREFORE, be it resolved by the City Council of the City of Redlands as follows:

Section 1. The City Council approves the delinquent administrative citation fines report submitted by the City Manager and confirms such delinquent fines to be entered as special assessments on the property tax roll against the properties identified in the report.

Section 2. The City Clerk of the City of Redlands, and the City’s Finance Director, are hereby authorized and directed to send a certified copy of this resolution and a Notice of Lien for the delinquent fines (as special assessments), and all other appropriate documentation to place the fines in the tax roll to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for the County of San Bernardino.

2 I:\cmo\Resolutions\Resolution 8808 - Delinquent Administrative Citations.bm.06.25.2026.docx ADOPTED, SIGNED AND APPROVED this 7th day of July, 2026.

Mario Saucedo, Mayor

ATTEST:

Jeanne Donaldson, City Clerk

3 I:\cmo\Resolutions\Resolution 8808 - Delinquent Administrative Citations.bm.06.25.2026.docx I, Jeanne Donaldson, City Clerk of the City of Redlands, hereby certify that the foregoing resolution was duly adopted by the City Council at a regular meeting thereof, held on the 7th day of July, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

Jeanne Donaldson, City Clerk

CITY OF REDLANDS

ADMINISTRATIVE CITATIONS
FY: _____________

MISCELLANEOUS
Updated as of : 8/04/2026

APN NUMBER N/S/E/W STREET CITY ZIP NUMBERSTREET CITY STATE ZIP

CITATION
DATE DUE DATE CITATION# CASE#
1212301480000 1309 Jean Ave Redlands 92374 P.O. Box 2183 Rialto CA 92377 07/31/25 08/18/25 A25-018205 V25-000097 1212271510000 1104 E Pennsylvania Ave Redlands 92374 13059 Turquoise Ave Scottsdale AZ 85259 08/06/25 08/26/25 24-0641-1 24-0641 0300215770000 31473 Alta Vista Dr Redlands 92373 31473 Alta Vista Dr Redlands CA 92373 12/16/25 01/05/26 22-0648-01 22-0648 0292163030000 11030 Nevada St Redlands 92373 11030 Nevada St Redlands CA 92373 08/30/25 09/19/25 V25-000099 A25-018200 0176392060000 458 Marilyn Ln Redlands 92373 P.O. Box 12084 San Bernardino CA 92423 07/11/25 07/26/25 24-0681-03 24-0681 0176392060000 458 Marilyn Ln Redlands 92373 P.O. Box 12084 San Bernardino CA 92423 10/06/25 10/26/25 24-0681-04 24-0681 0174231190000 1550 Marion Rd Redlands 92374 1309 Coffeen Ave Sheridan WY 14906 04/03/26 04/23/26 23-1100-01 23-1100 0174034170000 259 E Crescent Ave Redlands 92373 261 Crescent Ave Redlands CA 92373 03/02/26 03/22/26 25-0870-01 25-0870 0174034170000 259 E Crescent Ave Redlands 92373 261 Crescent Ave Redlands CA 92373 03/20/26 03/09/26 25-0870-02 25-0870 0174034170000 259 E Crescent Ave Redlands 92373 261 Crescent Ave Redlands CA 92373 04/16/26 05/06/26 25-0870-03 25-0870 0170132260000 838 E High Ave Redlands 92374 11669 Anderson St Loma Linda CA 92354 05/06/26 05/21/26 22-0355-01 22-0355 0170021020000 902 E Brockton Ave Redlands 92374 902 Brockton Redlands CA 92374 02/09/26 03/01/26 25-0729-02 25-0729 0167791010000 1402 Karon St Redlands 92374 PO BOX 9896 Redlands CA 92375 04/15/26 05/05/26 25-0312-01 25-0312 0167641050000 1898 Marigold Ave Redlands 92374 1800 Wazee St STE 500 Denver CO 80202 08/06/25 08/26/25 24-0899-02 24-0899 0167313050000 103 Hartzell Ave Redlands 92374 103 Hartzell Ave Redlands CA 92374 08/19/25 09/08/25 V25-000098 A25-18293 0167313050000 103 Hartzell Ave Redlands 92374 103 Hartzell Ave Redlands CA 92374 02/04/26 02/24/26 V26-000102 A26-018879 0167313050000 103 Hartzell Ave Redlands 92374 103 Hartzell Ave Redlands CA 92374 02/25/26 03/17/26 V26-000103 A26-018879 0167313050000 103 Hartzell Ave Redlands 92374 103 Hartzell Ave Redlands CA 92374 03/11/26 03/31/26 V26-000104 A26-018879 0167292140000 Sun Ave and Columbia Redlands 92374 1149 Clay St Redlands CA 92374 04/25/26 05/15/26 V26-000105 A26-019381 0167271510000 521 E Brockton Ave Redlands 92374 1520 San Jacinto Ave San Jacinto CA 92583 10/02/25 10/16/25 25-0841-01 25-0841 0167271510000 521 E Brockton Ave Redlands 92374 1520 San Jacinto Ave San Jacinto CA 92583 10/21/25 11/03/25 25-0841-02 25-0841 0167181180000 1429 Calhoun St Redlands 92374 1429 Calhoun St Redlands CA 92374 04/08/26 04/28/26 22-0349-04 22-0349 0167362100000 225 Doyle Ave Redlands 92374 225 Doyle Ave Redlands CA 92374 5/7/2026 05/27/26 V26-000106 A26-019433 TOTAL

VIOLATION ADDRESS ADDRESS
J:\Code Enforcement Administrative Citations\SB County Submissions\FY2026-2027\Citation Report 2026\INITIAL LIST 1 of 6

CURRENT FINE
AMOUNT

DELINQUENT

FINE AMOUNT
25% LATE

PAYMENT
CHARGE
No. of months
Deliquent
No. of months
subject to
interest

INTEREST
(10% PER

MONTH) TOTAL DUE NOTES
100.00$ 25.00$ 9.04 9 90.00$ 215.00$ Animal Services 300.00$ 75.00$ 8.78 8 240.00$ 615.00$ $400 -$ 4.44 4 -$ 400.00$ 250.00$ 62.50$ 7.99 7 175.00$ 487.50$ Animal Services 1,500.00$ 375.00$ 9.80 9 1,350.00$ 3,225.00$ $3,200.00 -$ 6.77 6 -$ 3,200.00$ $100 -$ 0.89 - -$ 100.00$ $300 -$ 1.94 1 -$ 300.00$ $700 -$ 2.37 2 -$ 700.00$ $1,700 -$ 0.46 - -$ 1,700.00$ 400.00$ -$ (0.03) (1) -$ 400.00$ $800 -$ 2.63 2 -$ 800.00$ $400 -$ 0.49 - -$ 400.00$ 100.00$ 25.00$ 8.78 8 80.00$ 205.00$ 100.00$ 25.00$ 8.35 8 80.00$ 205.00$ Animal Services $300.00 75.00$ 2.79 2 60.00$ 435.00$ Animal Services $400 100.00$ 2.10 2 80.00$ 580.00$ Animal Services $500 125.00$ 1.64 1 50.00$ 675.00$ Animal Services $600 150.00$ 0.16 - -$ 750.00$ Animal Services 100.00$ -$ 7.10 7 -$ 100.00$ 200.00$ -$ 6.51 6 -$ 200.00$ $200 -$ 0.72 - -$ 200.00$ $400 100.00$ (0.23) (1) -$ 500.00$ Animal Services 16,392.50$
J:\Code Enforcement Administrative Citations\SB County Submissions\FY2026-2027\Citation Report 2026\INITIAL LIST 2 of 6 J:\Code Enforcement Administrative Citations\SB County Submissions\FY2026-2027\Citation Report 2026\INITIAL LIST 3 of 6 J:\Code Enforcement Administrative Citations\SB County Submissions\FY2026-2027\Citation Report 2026\INITIAL LIST 4 of 6 J:\Code Enforcement Administrative Citations\SB County Submissions\FY2026-2027\Citation Report 2026\INITIAL LIST 5 of 6 J:\Code Enforcement Administrative Citations\SB County Submissions\FY2026-2027\Citation Report 2026\INITIAL LIST 6 of 6 DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:Approve the use of city resources and the request for in-kind support in the amount of $2,040.00 related to the Art-On-State Street event hosted by the Redlands Art Association on September 20, 2026; approve temporary street closures; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the state's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

1. I move that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's Guidelines implementing the California Environmental Quality Act; and

2. I move to approve the request for in-kind support in the amount of $2,040.00 for the Art-On-State Street event, and approve the temporary street closure related to this event.

RECOMMENDATION:

Staff further recommends that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's Guidelines implementing the California Environmental Quality Act. Staff recommends that the City Council authorize the request for in-kind support in the amount of $2,040.00 and approve the temporary street closure related to the Art-On-State Street event.

DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with nonprofit agencies and organizations to provide beneficial services to the community. In an effort to support programs that provide community benefit, the City Council will, from time to time, consider the authorization of in- kind support, including the use of City equipment, staff, and facilities for special events.

The Redlands Art Association, a local nonprofit organization based in the City of Redlands, is preparing to host the annual Art-On-State-Street event on Sunday, September 20, 2026. The event will be held on East State Street between 6th Street and 7th Street from 10:00 a.m. to 5:00 p.m. According to the application, the anticipated attendance for the annual event is approximately 1,000 attendees, and the event will include 40 vendors.

The Redlands Art Association intends to use proceeds from the event to further art education at its art center in downtown Redlands.

The Redlands Art Association is requesting in-kind support valued at an estimated $2,040.00, including Facilities and Community Services personnel and equipment to support the event and associated street closure. The requested temporary closure of East State Street between 6th and 7th Streets would be on Sunday, September 20, 2026, from 7:00 a.m. to 6:00 p.m. The City Council previously approved $3,150.00 for last year’s event, held on Sunday, September 28, 2025.

This event qualifies for a categorical exemption from CEQA review under Section 15311(c) of the CEQA Guidelines, which applies to temporary or minor use of land having negligible or no permanent effects, including temporary placement of mobile food units, portable restrooms, or similar facilities in public parks or other facilities designed for public use.

ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for the temporary street closure and direct staff accordingly.

STRATEGIC PLAN:

Priority A- Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Interim Finance Director
PREPARED BY:

Nathalie Ayala, Administrative Assistant

FISCAL IMPACT
Fiscal Year: FY 26/27
Revenue Generating: No
Amount: $2,040.00
Budgeted Y/N: N
Account No.: N/A
Additional Appropriation Required: No
Discussion: Please see the Fiscal Impact attachment for reference.

In anticipation of the City Council's consideration of this request, staff has compiled the following table outlining costs related to fees established by Resolution of the City Council and departmental charges pertaining to personnel and equipment resources necessary for the support of the event. The departmental charges are costs outside of normal City operations that would not be incurred by the City if the special event was not taking place.

Departmental Charges
(Personnel & Equipment)
2026-2027
Amount Type 2025-2026
Amount
Police Personnel1 $0.00 Hard Cost $0.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $600.00 Hard Cost $3,150.00 Personnel & Equipment Subtotal $600.00 $3,150.00
Fees Established by City Council
Resolution

Park Reservation $0.00 Soft Cost $0.00
FCS Equipment $1,440.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $1,440.00 $0.00
Total Departmental Charges and Fees $2,040.00 $0.00

$600.00
$1,440.00
$2,040.00
Hard Cost
Soft Cost
Total
$3,150.00
$0.00
$3,150.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2026-27 to date:

TABLE 2: FY 2026-27 Fee Waivers approved by council to date Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$322,255.40 $29,491.26 $0.00 $351,746.66 $351,746.66

DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:Approve the use of city resources and in-kind request in the amount of $44,048.44 related to the Believe Walk event hosted by the Stater Bros Charities on Sunday, October 4, 2026, approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's Guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

1. I move to determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's Guidelines implementing the California Environmental Quality Act; and

2. I move to approve the in-kind support request in the amount of $44,048.44 for the Stater Bros Charities Believe Walk, and approve the temporary street closures related to this event.

RECOMMENDATION:

Staff recommends that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's Guidelines implementing the California Environmental Quality Act. Staff further recommends that the City Council approve the request for in-kind support in the amount of $44,048.44 for the Stater Bros Charities Believe Walk event to be held on Sunday, October 4, 2026, and approve the temporary street closures related to the event.

DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with non-profit agencies and organizations to provide beneficial services to the community. In an effort to support programs that provide community benefit, the City Council will, from time to time, consider the authorization of in- kind support, including the use of city equipment, staff, and facilities for special events.

Stater Bros Charities, a nonprofit organization, is preparing to host the 19th annual Believe Walk on Sunday, October 4, 2026. The event will occur from 8:30 a.m. through 12:00 p.m. and set-up for the event will begin on Saturday, October 3, 2026, at 7:00 a.m. According to Stater Bros Charities, the anticipated attendance for the annual Believe Walk event is approximately 10,000 attendees. Stater Bros Charities’ Believe Walk raises funds for cancer centers and cancer support services that directly impact cancer patients and their families. This year, the event is expected to raise over $800,000 for programs and services in the Inland Empire.

Stater Bros Charities is requesting in-kind support valued at an estimated $44,048.44, including Police, Fire, and Facilities and Community Services personnel and equipment, as well as the waiver of Smiley Park reservation fees in support of the event and associated street closures. The City Council previously approved $45,271.82 in in-kind support for last year’s 18th annual Believe Walk, held on Sunday, October 5, 2025.

The requested temporary street closures would begin on Saturday, October 3, with East Vine Street between Cajon Street and South 4th Street closing at 6:00 a.m.; South Eureka Street between the Contemporary Club parking lot and the Joslyn Senior Center parking lot closing at 7:00 a.m.; and State Street between 6th Street and 8th Street, along with 7th Street between East Citrus Avenue and the alley immediately south of Redlands Boulevard, closing at 2:00 p.m. Additional closures would begin on Sunday, October 4, at 3:00 a.m., including State Street between Orange Street and 8th Street; Orange Street between Redlands Boulevard and Citrus Avenue; 5th Street between Redlands Boulevard and Citrus Avenue; 6th and 7th Streets between the alley immediately south of Redlands Boulevard and Citrus Avenue; and 8th Street between Redlands Boulevard and Citrus Avenue. Beginning at 8:00 a.m., additional closures would include Grant Street, South Eureka Street, and South 4th Street between West Olive Avenue and Vine Street.

ALTERNATIVES:

The City Council may elect to deny the request for in-kind support, deny the request for temporary street closures and direct staff accordingly.

STRATEGIC PLAN:

Priority A- Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

James Garland, Interim Finance Director
Danielle Garcia, Assistant City Manager
PREPARED BY:

Nathalie Ayala, Administrative Assistant

FISCAL IMPACT
Fiscal Year: FY 26/27
Revenue Generating: No
Amount: $44,048.44
Budgeted Y/N: No
Account No.: N/A
Additional Appropriation Required: No
Discussion:

Please see the Fiscal Impact attachment for reference

Departmental Charges
(Personnel & Equipment)
2026-2027
Amount Type 2025-2026
Amount
Police Personnel1 $33,100.00 Hard Cost $31,914.00
Fire Personnel1 $1,717.08 Hard Cost $1,892.82
Facilities & Community Services Personnel1 $3,900.00 Hard Cost $5,850.00 Personnel & Equipment Subtotal $38,717.08 $39,656.82
Fees Established by City Council
Resolution
Park Reservation $215.00 Soft Cost $215.00
FCS Equipment $4,800.00 Soft Cost $4,800.00
Fire Equipment $316.36 Soft Cost $600.00
Fees Subtotal $5,331.36 $5,615.00
Total Departmental Charges and Fees $44,048.44 $45,271.82 $38,717.08
$5,331.36
$44,048.44
Hard Cost
Soft Cost
Total
$39,656.82
$5,615.00
$45,271.82
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2026-27 to date:

TABLE 2: FY 2026-27 Fee Waivers approved by council to date Hard Costs Soft Costs Deposits
Refunded
Waiver
Amount
Net
Amount
$322,255.40 $29,491.26 $0.00 $351,746.66 $351,746.66
DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:Approve the use of city resources and the request for in-kind support in the amount of $24,415.00 related to the Dog Jog event hosted by the Redlands Chamber of Commerce on October 25, 2026; approve temporary street closures related to the event; and determine that the event is categorically exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act (Facilities and Community Services Department Director Crocker)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

2. I move to approve the in-kind support request in the amount of $24,415.00 for the Dog Jog event, and approve the temporary street closures related to this event.

RECOMMENDATION:

Staff recommends that the City Council determine that the approval of the event is exempt from environmental review pursuant to Section 15311(c) of the State's guidelines implementing the California Environmental Quality Act. Staff further recommends that the City Council authorize the request for in-kind support in the amount of $24,415.00 and approve the temporary street closures related to the event.

DISCUSSION:

The Facilities and Community Services Department manages the administration and issuance of permits for special events held in public areas of the City. Upon the issuance of a special event permit, the event may take place contingent on the event organizer paying the required fees. The City recognizes the value of partnering with nonprofit agencies and organizations to provide beneficial services to the community. In an effort to support programs that provide community benefit the City Council will, from time to time, consider the authorization of in- kind support, including the use of City equipment, staff, and facilities for special events.

The Redlands Chamber of Commerce, a local nonprofit organization based in the City of Redlands, is preparing to host the annual Dog Jog at Smiley Park on Sunday, October 25, 2026, from 9:00 a.m. to 1:00 p.m. According to the Chamber, the event will include over 40 vendors and 600 attendees. The Chamber has also pledged to donate 50% of all ticket sales to the City’s Animal Services Center.

The Chamber is requesting in-kind support valued at an estimated $24,415.00, including Police Department, Facilities and Community Services Department personnel, equipment, and the waiver of Smiley Park reservation fees. The City Council previously approved $11,948.00 in in-kind support for the 9th Annual Dog Jog, held on Sunday, October 26, 2025. The increase in requested support for this year’s event is primarily due to the addition of two separate routes, compared with the single route used in previous years, which has increased Redlands Police Department (RPD) and Facilities and Community Services (FCS) staffing costs.

In addition, the Chamber is requesting temporary street closures for the event and two Dog Jog routes (Small Dog and Large Dog) which begin and end at Smiley Park, near the Redlands Bowl. The request for street closures for the Dog Jog routes includes a rolling closure of Eureka Street to West State Street; State Street to North Center Street; North/South Center Street to Glenwood Drive; Glenwood Drive to Grant Street; and Brookside Avenue from Eureka Street to South Center Street from 9:30 a.m. to 11:00 a.m. The request for street closures for the event and start/finish line includes South 4th Street and Eureka Street from West Vine to the Contemporary Club parking lot from 6:00 a.m. to 2:00 p.m. The Redlands Police Department will provide traffic control as needed through rolling closures.

ALTERNATIVES:

The City Council may elect to deny the request for in-kind support or street closures and provide alternative direction to staff.

STRATEGIC PLAN:

Priority A - Quality of Life, Beautification, Arts and Culture.

SUBMITTED BY:

Tabitha Crocker, Facilities & Community Services Director

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Danielle Garcia, Assistant City Manager
Kurt Wilson, Assistant City Manager
James Garland, Interim Finance Director
PREPARED BY:

Nathalie Ayala, Administrative Assistant

FISCAL IMPACT
Fiscal Year: FY 26/27
Revenue Generating: No
Amount: $24,415.00
Budgeted Y/N: N
Account No.: N/A
Additional Appropriation Required: No
Discussion: Please see the "Fiscal Impact" attachment for reference.

SCAN TO REGISTERSCAN TO REGISTERSCAN TO REGISTER
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Departmental Charges
(Personnel & Equipment)
2026-2027
Amount Type 2025-2026
Amount
Police Personnel1 $18,921.00 Hard Cost $10,680.00
Fire Personnel1 $0.00 Hard Cost $0.00
Facilities & Community Services Personnel1 $5,400.00 Hard Cost $3,600.00 Personnel & Equipment Subtotal $24,321.00 $14,280.00
Fees Established by City Council
Resolution
Park Reservation $94.00 Soft Cost $188.00
FCS Equipment $0.00 Soft Cost $0.00
Fire Equipment $0.00 Soft Cost $0.00
Fees Subtotal $94.00 $188.00
Total Departmental Charges and Fees $24,415.00 $14,468.00 $24,321.00
$94.00
$24,415.00
Hard Cost
Soft Cost
Total
$14,280.00
$188.00
$14,468.00
1Personnel costs are calculated conservatively assuming the highest staff cost scenario. Actual costs may vary on the day of the event based on the actual staff present. Actual costs will be confirmed following the event and will be included in a reconciliation report presented to the City Council.

The following table summarizes the total estimated costs associated with the use of City resources and waiver of fees approved for events scheduled during Fiscal Year 2026-27 to date:

I move to designate ____________________ to serve as the voting delegate at the 2026 Annual Conference of the League of California Cities.

I move to designate _____________________ to serve as the alternate voting delegate at the 2026 Annual Conference of the League of California Cities.

DISCUSSION:

The League of California Cities is holding its Annual Conference and Expo on September 23-25, 2026, at the Anaheim Convention Center in Anaheim, CA. An important aspect of the annual conference is the Annual Business Meeting where the League membership considers and takes action on resolutions that establish League policy.

In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate. The City Council may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity.

Additional information is provided in the attached memorandum and voting procedures from the League of California Cities.

SUBMITTED BY:

Danielle Garcia, Assistant City Manager

REVIEWED BY:

Charles M. Duggan Jr., City Manager
PREPARED BY:

Amy Edwards, Sr. Administrative Assistant

FISCAL IMPACT
Fiscal Year: 2026
Discussion:

Costs associated with attending the conference is included in the FY26 operating budget.

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, May 13, 2026
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 23-25, 2026 Anaheim Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Friday, Sept. 25, 2026 the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Tuesday, Sept. 1, 2026. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration opens June 2.

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and Council Action Advised by September 1, 2026
alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Anaheim Convention Center, will be open at the following times: Wednesday, Sept. 23, 8:00 a.m.-6:00 p.m. and Thursday, Sept. 24, 7:30 a.m.-4:00 p.m. On Friday, Sept. 25, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Tuesday, Sept. 1. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a member-
informed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions C ommittee according to Cal Cities Bylaws Article VI. Sec. 5(f).

DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:CONTINUED PUBLIC HEARING to consider Ordinance Text Amendment No. 372 to amend Title 18 (Zoning Regulations) of the Redlands Municipal Code to prohibit new warehouses and logistics distribution facilities, as defined, and allow existing warehouses to remain as permitted or conditionally permitted uses; consideration of a proposed amendment to Chapter 18.156, Article XII (Warehouses and Logistics Distribution Centers) to add new Section 18.156.970 for new rebuilding provisions for existing warehouses and logistics distribution centers; and consideration of Resolution No. 8793 to amend the commercial and industrial Specific Plans of the City of Redlands to prohibit new warehouses and logistics distribution facilities, as defined, and allow existing warehouses to remain as permitted or conditionally permitted uses. The proposal qualifies for exemption from environmental review in accordance with Sections 15061(b)(3), 15308, and 15378(b)(5) of the California Environmental Quality Act Guidelines (Development Services Director Reilly)
PROCEDURE FOR PUBLIC HEARING:

Mayor declares the meeting open as a public hearing.

Mayor calls upon Department Director for report.

Mayor calls for questions/comments from members of the City Council.

Mayor calls for comments/questions/testimony from members of the public (3 minutes per speaker) Mayor calls upon City Clerk to note any written comments received.

Mayor closes the public hearing.

City Council considers the motion and votes.

MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

1. I move to introduce Ordinance No. 3002 and find that the proposal is exempt from environmental review pursuant to Sections 15061(b)(3), 15308, and 15378(b)(5) of the California Environmental Quality Act Guidelines; and

2. I move to approve Resolution No. 8793 and find that the proposal is exempt from environmental review pursuant to Sections 15061(b)(3), 15308, and 15378(b)(5) of the California Environmental Quality Act Guidelines.

RECOMMENDATION:

On April 14, 2026, the Planning Commission discussed the draft ordinance language and made suggestions for changes including: add definitions for the terms Alteration and Repair; add additional language to reiterate that a property with a valid unexpired land use entitlement from the City (for a facility that has not yet been constructed) has the same land use rights as existing warehouses; and add provisions that would allow for an existing warehouse to increase the building height up to 15 percent and/or add more truck docking positions to the building, subject to approval of a Conditional Use Permit and certain additional criteria specified in the proposed code amendment (discussed further below).

On May 12, 2026, the Planning Commission reviewed the revised ordinance language, and adopted a resolution recommending that the City Council approve Ordinance Text Amendment No. 372 and the related Specific Plan Amendments.

On June 16, 2026, the City Council held a public hearing, received the staff presentation and public comments, and continued the public hearing (without any discussion or deliberation) to the September 1, 2026, regular City Council meeting.

BACKGROUND:

On October 14, 2025, the Planning Commission made a recommendation to the City Council to consider a code amendment to the Zoning Regulations (RMC Title 18) to prohibit any new warehouses or logistics distribution facilities from being established within the City.

On November 18, 2025, the City Council received public comments and provided direction to staff for a new ordinance. Council members discussed their intent to allow existing warehouses to remain as permitted uses, and if a warehouse were to be rebuilt (e.g., due to fire or other natural disaster), then it should only be reconstructed to the previously existing size (square-footage and height). Also, developers should not assemble properties for the purpose of redevelopment with a new large warehouse or expanding an existing warehouse.

Zoning Regulations (RMC Title 18): The City’s current zoning regulations applicable to warehouses are contained in RMC Chapter 18.156, Article XII, titled Warehouses and Logistics Distribution Centers. The section includes the following definition of a “Warehouse” for purposes of the City’s zoning regulations, which states such facilities are 50,000 square-feet or more in gross floor area or contain six (6) or more truck docks or dock high loading doors.

Additional development standards also apply to the construction of new warehouses, including sections for screening/buffering, traffic patterns/signs, sustainable energy, operation, and site location.

Table 1. Warehouse definitions in the City of Redlands zoning regulations (RMC Title 18).

Warehouse/distribution facilities primarily used for the storage and/or consolidation of manufactured goods before their distribution to retail locations or other warehouses.

Warehouse/distribution centers are fifty thousand (50,000) square-feet or more in gross floor area or contain six (6) or more truck docks or dock high loading doors. They are characterized by dock high loading doors and could be on opposing sides of the building (cross dock facility); may include grade-level loading doors; interior clear heights a minimum of 28 to 36 feet to ceiling for the warehousing floor area; significant movement and storage of products, materials, or equipment; may include receiving, sorting, re-packaging, and/or re-distribution; truck activities frequently outside of the peak hour of the adjacent street system; and need freeway access. This definition excludes facilities owned and operated by a government agency or any public or private utilities. Warehousing and distribution facilities include, but are not limited to, the following types of uses:

A. Warehousing distribution/high cube distribution centers.

B. Parcel delivery terminals or truck terminals.

C. Parcel sorting and distribution facilities.

D. Package allocation for delivery drivers or independent delivery contractors.

E. Parcel hub or high cube fulfillment center.

F. Freight yards or forwarding terminals.

G. Moving agencies.

H. Shipping/receiving yards.

The use of a portion of a building for the related storage of goods of any type by one or two businesses and used for the sale or distribution of those goods directly to their customers. A manufacturing, assembly, service commercial, or other type of commercial or industrial use (i.e., primary use) manufactures and/or stores and distributes the goods or components that are produced or contained on-site, and therefore includes the related storage of those goods or items. Ancillary storage or warehousing is subordinate and incidental to the primary land use (e.g., manufacturing, assembly, service commercial, or other type of primary commercial or industrial use). Ancillary storage or warehousing may include ground level loading doors on one or more sides of the building, or not more than five (5) dock high loading doors on one side of the building only.

Existing Zoning Districts for Warehousing: Currently, the Zoning Regulations (RMC Title 18) require approval of a Conditional Use Permit to construct or establish a new warehouse in the Commercial Manufacturing (C-M), Light Industrial (M-1), General Industrial (M-2), and Industrial (I-P) zones. In addition, several Specific Plans allow warehousing and distribution center uses, primarily on the westerly side of the City and within the East Valley Corridor Specific Plan area.

DISCUSSION:

A) Zoning Code Amendment
The proposed amendment to RMC Title 18 would prohibit any new warehouses in the following commercial and industrial districts: Commercial Manufacturing (C-M), Light Industrial (M-1), General Industrial (M-2), and Industrial (I-P) zones. Warehouse uses would be deleted from the Conditional Use lists for the C-M, M-1, M-2, and I-P zones.

The proposed amendment would allow existing warehouses to remain as Permitted or Conditionally Permitted uses by adding the following text to the respective use lists for each zone (note the M-2 zone incorporates by reference the Permitted uses of the M-1 zone).

Proposed text for the Permitted Uses sections would be:
“Warehouses or logistics distribution centers, existing (as of the effective date of Ordinance No. 3002) with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, legally established prior to the effective date of Ordinance No. 3002. Such warehouse facilities shall be subject to the rebuild provisions contained in Section 18.156.970 of this title.” Proposed text for the Conditional Uses section (in the I-P, Industrial zone only):
“Warehouses or logistics distribution centers, existing (as of the effective date of Ordinance No. 3002) with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, legally established prior to the effective date of Ordinance No. 3002 (or the property has a valid conditional use permit approved prior to the effective date of Ordinance No. 3002). Such warehouse facilities shall be subject to the rebuild provisions contained in Section 18.156.970 of this title.” The following paragraph is proposed to be added to the Site Location Requirement (RMC Section 18.156.920) to prevent the assemblage of parcels for the purpose of expanding an existing warehouse or logistics distribution use (as suggested by Council).
“B. Assemblage of Parcels Prohibited: No warehouse development project or redevelopment or reconstruction of a property for warehouse use, may assemble or merge additional properties for the purpose of developing, enlarging, expanding, or intensifying the use of an existing warehouse or logistics distribution facility.”
Furthermore, the Planning Commission recommended adding the following paragraph to the ‘Applicability’ section (RMC Section 18.156.910) to address situations where a property possesses a valid unexpired land use entitlement, but a warehouse facility has not yet been physically constructed as of the effective date of the ordinance.
“C. A property with a valid unexpired land use entitlement for a new warehouse or logistics distribution facility that has not yet been constructed or established as of the effective date of Ordinance No. 3002 shall have the same land use rights as if the structure had been existing on the effective date of Ordinance No. 3002.” Provisions for Rebuilding
As existing warehouses would be allowed to remain as Permitted or Conditionally Permitted uses, the usual nonconforming provisions of the zoning regulations contained in RMC Chapter 18.184 (Nonconforming Buildings and Uses) would not normally be applicable. Therefore, new provisions need to be created within RMC Chapter

18.156, Article XII (titled “Warehouses and Logistics Distribution Centers”) to allow existing warehouses to be fully rebuilt, repaired, renovated, etc., up to 100 percent of the previously existing gross floor area and previously existing building height. A new section is proposed, which would be Section 18.156.970, as follows:
“18.156.970: REBUILDING PROVISIONS FOR EXISTING WAREHOUSES AND LOGISTICS DISTRIBUTION CENTERS:

A. Existing warehouses and logistics distribution facilities (as of the effective date of Ordinance No. 3002) may be rebuilt only to the previously existing square-footage and previously existing height if the structure meets the following criteria:

1. The warehouse or logistics distribution use was legally established prior to the effective date of Ordinance No. 3002; or if not yet established, the subject property had a valid land use entitlement issued prior to the effective date of Ordinance No. 3002.

2. The Development Services Director has determined the existing business to be a permitted or conditionally permitted use.

3. A change in ownership or tenancy without any change in use or occupancy shall not affect any of the rebuilding rights, privileges, and responsibilities provided pursuant to this section.

4. It shall be the property owner's responsibility to provide evidence or information to justify the establishment of rebuilding rights.

B. Criteria for rebuilding, reconstruction, renovation, or improvements to an applicable structure or property.

1. Ordinary repair and maintenance may be performed on a structure or property subject to these provisions, in accordance with applicable law (e.g., California Building Code, California Fire Code, etc.).

2. Improvements to the existing structure including technology upgrades (e.g., seismic strengthening, energy use efficiency, PV solar or re-roof, water use efficiency, reductions to greenhouse gas emissions, hazardous materials remediation, etc.) may be installed on a structure or property subject to these provisions, in accordance with applicable law.

3. Warehouses and logistics distribution facility buildings may be voluntarily rebuilt, reconstructed, renovated or refurbished if the permitted square-footage (gross floor area) is not increased and building height is not increased, and subject to the provisions of this article.

4. If involuntarily damaged or destroyed by a catastrophic event (fire, flood, earthquake or other calamity, by act of God or by the public enemy), the entirety of the structure may be rebuilt to the previously existing permitted square-footage (gross floor area) and previously existing height.” Provisions for Increasing Building Height
The Commission also recommended adding provisions to the proposed Section 18.156.970 that would allow for an increase to building height and/or truck dock positions, if the property owner applies for a Conditional Use Permit and includes any feasible provisions of RMC Chapter 18.156, Article XII (e.g., sustainable energy features, screening/buffering improvements, traffic patterns/signage requirements, and operational requirements). The additional criteria would be the following.
“C. Existing warehouses and logistics distribution facilities (existing as of the effective date of Ordinance No. 3002) may be altered and request an increase to the building height pursuant to the following criteria:

1. Building height may be increased up to 15% over the existing roof height (and overall building height not to exceed the maximum height allowable within the applicable land use district) to incorporate technology upgrades, energy efficiency improvements, or other justifiable economic or environmental reasons; and/or may increase the number of previously existing truck dock positions; provided the structure meets the criteria listed below.
a. The subject property meets all applicable criteria in Section 18.156.970(B). b. The subject property obtains a Conditional Use Permit issued pursuant to Chapter 18.192 of this title.
c. Construction or redevelopment of a building involving additional height shall include the feasible provisions of Section 18.156.930 through 18.156.960 of this article, as determined by the Planning Commission (the location requirements of Section 18.156.920(A) shall not apply). For purposes of this article, “feasible” has the same meaning as California Code of Regulations Title 14, § 15364. d. Complete an environmental review process, if applicable, in accordance with the California Environmental Quality Act for a proposed project that will increase building height, increase the number of truck docks, or change non-refrigerated space to refrigerated space. e. The commission may require one or more of the following in instances where the proposed redevelopment, reconstruction, or alteration appears to create impacts to traffic, landscaping, or economic feasibility:
i. Circulation studies, prepared by a traffic engineer, showing the movement of vehicular and truck traffic to and from the subject property, and to and from existing thoroughfares. Special engineering features and/or traffic regulation devices needed to facilitate or ensure safety of circulation may be required;
ii. A landscaping and tree planting plan, prepared by a landscape architect; iii. An economic feasibility report or market analysis, prepared by a qualified economist, justifying the need to increase the building height and/or increase the number of truck docks.” The Commission discussed and recommended adding the phrase "or an applicable entitlement " to element (C)(1) above regarding maximum allowable height ("...and overall building height not to exceed the maximum height allowable within the applicable land use district or an applicable entitlement"). However, the provision for "an applicable entitlement" may be inconsistent with their intent to allow for a 15% increase to existing building height, as most development projects are already constructed to the height specified in their entitlements (such as a Commission Review & Approval permit, Conditional Use Permit, or Planned Development entitlement). In terms of practical effects, limiting the height to "an applicable entitlement" may not allow for any height increase whatsoever in some circumstances. The typical maximum allowable building height is 50 feet in the M-1, M-2, EV/IC and EV/IR districts (and none specified in the C-M and I-P districts). However, limiting maximum height to that stated in an approved entitlement (such as 40 feet or 44 feet, for example) would be more restrictive than the 50-foot maximum that is generally applicable to other properties located within the same zoning district, in most cases. Council may wish to remove the language making reference to "an applicable entitlement" for internal consistency. Lastly, "interior ceiling height" should be changed to "building height" for consistency (see Attachment A-1, Draft Ordinance, legislative version illustrating the changes).

Definitions for Alteration and Repair
The Commission recommended adding definitions for the terms Alteration and Repair, which would largely mirror the existing definitions as contained in the California Building Code. The Commission recommended adding the word "interior" to the definition of Alteration so that it only refers to interior building modifications, not to other exterior site improvements or maintenance activities that do not affect the building.

Proposed definition of Alteration (based on California Building Code definition).

Alterations include, but are not limited to, remodeling, renovation, rehabilitation, reconstruction, historic restoration, resurfacing of interior circulation paths or vehicular ways, changes or rearrangement of the structural parts or elements, and changes or rearrangement in the plan configuration of walls and full-height partitions. Normal maintenance, reroofing, painting or wallpapering, or changes to mechanical and electrical systems are not alterations unless they affect the usability of the building or facility.

B) Specific Plan Amendments
Similar amendments to the use lists of commercial and industrial Specific Plans will adopt similar provisions as well as refer to RMC Title 18. These include the following:

East Valley Corridor Specific Plan (Specific Plan No. 40); East Valley Complex (Specific Plan No. 25);
Redlands Aviation Park (Specific Plan No. 32);
Centennial Commerce Park (Specific Plan No. 33);
Redlands Research Park (Specific Plan No. 42);
Concept Plans (CP-1 and CP-2); and,
Planned Developments (PD Nos. 1, 3, 4, and 7) within the East Valley Corridor Specific Plan.

C) Environmental Review
The proposed code amendment is exempt from environmental review in accordance with Sections 15061(b)(3), 15308, and 15378(b)(5) of the California Environmental Quality Act Guidelines. Pursuant to Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”), this proposal is an organizational or administrative activity of the City that will not result in direct or indirect physical changes in the environment, and therefore not a project.

Additionally, pursuant to CEQA Guidelines Section 15061(b)(3), this proposal is exempt from CEQA review because there is no possibility that the zoning code amendment and specific plan amendment(s) may have a significant effect on the environment. Furthermore, even if the proposal is considered a project, the proposed zoning code amendment and specific plan amendment(s) are categorically exempt under CEQA Guidelines Section 15308, because it is clear that they will not create an environmental impact and the action will assure the maintenance, enhancement, or protection of the environment through the adoption of regulations and development standards on such warehouse and distribution facilities. Accordingly, no further environmental review is necessary.

ALTERNATIVES:

The City Council may consider these alternatives:

A. If Council does not wish to allow for an increase to existing building height and/or additional truck docks, Council may modify the proposed ordinance to exclude the relevant provisions (delete proposed section

18.156.970(C) pertaining to building height increase, or delete portions referencing additional truck docks).

B. Council may modify the proposed ordinance language to include or exclude other provisions.

C. Provide additional direction to staff, and request that staff bring back a revised ordinance and resolution to a future City Council meeting.

D. Request additional information.

SUBMITTED BY:

Sean Reilly, Development Services Director

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Kurt Wilson, Assistant City Manager
Danielle Garcia, Assistant City Manager
James Garland, Interim Finance Director
PREPARED BY:

Brian Foote, City Planner
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ORDINANCE NO. 3002
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING TITLE 18
(ZONING REGULATIONS) OF THE REDLANDS MUNICIPAL CODE TO

PROHIBIT NEW WAREHOUSING AND LOGISTICS DISTR IBUTION

CENTERS, AS DEFINED, IN THE COMMERCIAL AND INDUSTRIAL

ZONES, WHILE ALLOWING FOR EXISTING WAREHOUSE S AND

LOGISTICS DI STRIBUTION USES TO REMAIN AS PERMITTED OR

CONDITIONALLY PERMITTED USES SUBJECT TO NEW REBUILD
PROVISIONS.

WHEREAS, the City Council of the City of Redlands has initiated Ordinance Text Amendment No. 372, in accordance with Chapter 18.204 (Amendments) of the Redlands Municipal Code, as the public necessity, convenience, or general welfare justifies such action; and

WHEREAS, over the past twenty years, Redlands has experienced the construction of numerous large warehouses and logistics distribution facilities in and around the City of Redlands including the unincorporated County jurisdiction located in northwest Redlands; and

WHEREAS, on September 29, 2024, the Governor of the State of California signed Assembly Bill (AB) 98 to add Section 65302.02 to, and to add Chapter 2.8 (commencing with Section 65098) to Division 1 of Title 7 of, the Government Code, and to add Sections 40458.5 and 40522.7 to the Health and Safety Code, relating to land use , and the “Warehouse Concentration Region” defined therein includes the City of Redlands among other nearby cities and counties; and

WHEREAS, two major transportation corridors (Interstate 10 and Interstate/S.R. 210 freeways) serve the Southern California region and are gateways to the Interstate Highway System, and both freeways pass through the City of Redlands, which contributes to a significant quantity of heavy-truck and other vehicular traffic to pass through the City to reach destinations located outside the City of Redlands as well as within the unincorporated “donut hole” area; and

WHEREAS, heavy-truck traffic that serves several million square feet of warehousing and logistics distribution uses located within the unincorporated County island area (surrounded by the City of Redlands) must pass through the City and utilize City streets on a daily basis at all hours of the day and night; and

WHEREAS, the residents and visitors of the City of Redlands may experience exposure to environmental effects (such as numbers of truck tr ips, vehicle miles traveled, greenhouse gas emissions affecting air quality, vehicular noise, etc.) and other externalities from such warehousing and logistics distribution uses; and

WHEREAS, in accordance with Government Code § 65854 and/or § 65090, on or about March 24 , 2026, the Secretary to the Planning Commission gave notice by publication in a newspaper of general circulation of the holding of a public hearing at which Ordinance Text Amendment No. 372 would be considered by the Planning Commission; and

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WHEREAS, on April 14, 2026, the Planning Commission held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, Ordinance Text Amendment No. 372 and related Specific Plan Amendments; and

WHEREAS, in accordance with Government Code § 65854 and/or § 65090, on or about April 21, 2026, the Secretary to the Planning Commission gave notice by publication in a newspaper of general circulation of the holding of a public hearing at which Ordinance Text Amendment No. 372 would be considered by the Planning Commission; and

WHEREAS, on May 12, 2026, the Planning Commission held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, Ordinance Text Amendment No. 372 and related Specific Plan Amendments; and

WHEREAS, the proposed Ordinance No. 3002 is exempt from environmental review in accordance with Sections 15061(b)(3), 15308, and 15378(b)(5) of the California Environmental Quality Act Guidelines; and

WHEREAS, following the public hearing on May 12 , 202 6, the Planning Commission determined that Ordinance Text Amendment No. 3 72 would be in conformity with the 2035 General Plan, and would be consistent with goals of the General Plan for transportation, connectivity, compatibility and harmonious relationship of different land uses; and WHEREAS, on May 12 , 202 6, the Planning Commission recommen ded approval of Ordinance Text Amendment No. 372 to the City Council; and

WHEREAS, in accordance with Government Code § 65854 and/or § 65090, the City Clerk gave notice by publication in a newspaper of general circulation of the holding of a public hearing at which Ordinance Text Amendment No. 372 would be considered by City Council; and

WHEREAS, on June 16, 2026, the City Council held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, Ordinance Text Amendment No. 372.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

SECTION 1 . California Environmental Quality Act. The proposed Ordinance Text Amendment does not require environmental review in accordance with Sections 15061(b)(3), 15308, and 15378(b)(5) of the California Environmental Quality Act Guidelines. Pursuant to Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”), this proposal is an organizational or administrative activity of the City that will not result in direct or indirect physical changes in the environment, and therefore not a project. Additionally, pursuant to CEQA Guidelines Section 15061(b)(3), this proposal is exempt from CEQA review because there is no possibility that t he zoning code amendment may have a significant effect on the environment, insofar as it would amend the lists of permitted land uses in the City of Redlands . Furthermore, even if the proposal is considered a project, the proposed zoning code amendment is categorically exempt under CEQA Guidelines Section 15308, because it is clear that it will not create an 3 I:\cmo\Ordinances\A-1. Ordinance No. 3002 Warehouses (legislative).bm.06.01.2026.docx

environmental impact and the action will assure the maintenance, enhancement, or protection of the environment through the adoption of regulations prohibiting new large new warehouses and logistics distribution facilities. Accordingly, no further environmental review is necessary.

SECTION 2. Redlands Municipal Code Section 18.100.040, entitled “Permitted Uses” for the Commercial Industrial (C-M) District, is hereby amended to read as follows:
“18.100.040: PERMITTED USES:

Principal permitted uses in the C-M zone include:

A. Auto services: No open service bays shall face a public street, or they shall be screened:

Brake relining.

Glass installation.

Muffler installation.

Painting.

Repair.

Upholstery.

B. Commercial sales and service:

Agricultural supplies and equipment.

Automobile equipment.

Automobile, new and used.

Bicycle, boat and motorcycle.

Building material and hardware.

Cabinet shop.

Camper and mobilehome.

Drive-in stores, such as milk and food, no alcohol beverage sales.

Electrical apparatus and equipment.

Furniture, appliances and carpeting.

Garden and farm supplies.

Interior decorator studios.

Machinery, equipment and supplies.

Nurseries; no outdoor display of merchandise other than plants.

Office equipment.

Paint.

Pet and pet supply.

Plumbing, heating, air conditioning and refrigeration equipment and supplies.

Radio, television and musical instruments.

C. Industrial:

Uses permitted in the M-P planned industrial district.

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Recreation and entertainment: The following uses are subject to approval of a conditional use permit if within three hundred feet (300') of a residential area:

Bowling lanes, skating rinks, and sports arenas, no alcohol beverage sales.

Drive-in theaters.

D. Services:

Auction houses.

Auto rental.

Bus terminals and similar transit facilities.

Cleaning and dyeing plants, laundries, linen and towel service.

Furniture upholstery.

Governmental agencies.

Ice manufacture, cold storage, and frozen food lockers.

Mail order houses.

Motels and hotels.

Parcel delivery.

Pest control.

Public scales.

Radio and television broadcasting studios.

Restaurants.

Retreading of tires.

Sign painters.

E. Other uses:

Agricultural uses permitted in the M-P district.

Business, technical, trade or professional schools.

Clubs, lodges, and similar organizations.

Electric distribution substations, public utility buildings and service yards.

Van and storage.

Warehousing, ancillary to another primary use (see Redlands Municipal Code Chapter 18.156, Article XII).

Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors.

Warehouses or logistics distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, legally established prior to the effective date of Ordinance No. 3002. Such warehouse facilities shall be subject to the rebuild provisions contained in Section

18.156.970 of this title.

Wholesalers.”

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SECTION 3. Redlands Municipal Code Section 18.100.070, entitled “Conditional Uses” for the Commercial Industrial (C-M) District, is hereby amended to read as follows:
“18.100.070: CONDITIONAL USES:

The following uses may be permitted in the C-M zone subject to approval of a conditional use permit:

Uses listed in chapter 18.192 of this title.

Ambulance service.

Animal hospitals.

Bowling lanes, skating rinks, and sports arenas, with alcohol beverage sales.

Cocktail lounges and bars.

Drive-in stores, such as milk and food, with alcohol beverage sales.

Equipment rental.

Radio and television transmitter towers higher than fifty feet (50') above ground level.

Regional shopping center containing at least one department store and a minimum gross land area of thirty five (35) acres; uses permitted shall be limited to those contained in the C-3 zone.

Retail store containing a minimum gross leasable area of seventy five thousand (75,000) square feet, subject to the parking requirements for neighborhood commercial districts.

Service stations.

Warehouses and logistics distribution centers, in accordance with chapter 18.156 of this title.”
SECTION 4. Redlands Municipal Code Section 18.108.030, entitled “Permitted and Accessory Uses” for the (M-1) Light Industrial District is hereby amended to read as follows:
“In the M-1 zone, principal permitted uses shall be as follows:

A. Uses permitted in the M-P, planned industrial district.

B. Accessory uses:

Commercial sales and service incidental to a principal permitted use.

Employee recreational facilities and play areas.

Storage buildings incidental to a permitted use.

Superintendent or caretaker dwelling. One dwelling unit on the same parcel of land as a permitted use needing continual supervision, to be occupied exclusively by a superintendent or a caretaker and his family.

Other accessory uses and buildings customarily appurtenant to a permitted use.

C. Manufacturing:

Manufacture and assembly of electrical equipment and supplies, such as coils, condensers, lamps, switches, wire and cable assembly.
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Manufacture of ceramic products, such as pottery, figurines and small glazed tile, utilizing only previously pulverized clay, and provided that kilns are fired only by electricity or gas.

Manufacture of cutlery, hardware, hand tools and kitchen utensils.

Manufacture, processing or treatment of products other than those which may be obnoxious or offensive by reason of emission of odor, dust, smoke, gas, noise, vibration or hazard.

Manufacturing, assembling, compounding, packaging and processing of articles or products from the following previously prepared materials: asbestos, bristles, bone, feathers, hair, horns, leather, metal, paints (excluding any boiling process), paper, textiles.

Manufacturing, compounding, processing, canning or packaging of products such as bakery goods, candy and soft drinks, dairy products, food products (excluding fish and meat products, sauerkraut, vinegar, yeast, and the rendering or refining of fats and oils).

Mattress manufacture, repair, rebuildings and recovering.

D. Other uses:

Agricultural supplies and equipment, sales and service.

Agricultural uses, but excluding dairies, stockyards, slaughter of animals, and manufacture of fertilizer.

Automobile accessory and parts sales.

Automobile repair services; no open service bays shall face a public street, or they shall be screened.

Automobile sales, new and used.

Barbershops.

Boat, mobilehome and camper sales and services.

Building material and hardware sales.

Catering services.

Cleaning and dyeing plants, laundries, linen and towel service.

Creameries.

Electric distribution substations, electric transmission substations, and public utility buildings and service yards.

Furniture upholstery.

Ice manufacture and storage, frozen food lockers, and cold storage plants.

Lumberyards (no planing mills).

E. Machine shops and such uses as the following:

Anodizing shops.

Blacksmith shops.

Cabinet or carpenter shops.

Die and pattern making shops.

Electroplating shops.
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Grinding shops.

Metal engraving shops.

Metal finishing and plating shops.

Polishing shops.

Sheet metal shops.

Tinsmith shops.

Welding shops.

Parking lots, commercial.

Petroleum bulk plants.

Plumbing, heating or electrical shops.

Real estate, business and professional offices.

Repair and fix-it shops.

Repair garages, body and fender works and auto painting, providing all work is conducted within a completely enclosed structure.

Retreading and recapping of tires.

Service stations.

Sign painters.

Taxidermy shops.

Tree surgeons.

Volume sales outlets, such as furniture, appliances and carpeting.

Warehousing, ancillary to another primary use (see Redlands Municipal Code Chapter

18.156, Article XII).

Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors.

Wholesaling.”
SECTION 5. Redlands Municipal Code Section 18.108.050, entitled “Conditional Uses” for the Light Industrial (M-1) District, is hereby amended to read as follows:
“The following uses may be permitted in the M-1 zone subject to approval of a conditional use permit:

Animal and pet hospitals, kennels and animal pounds.

Automobile wash, mechanical or self-service.

Building materials storage yards.

Business, technical, trade or professional schools.

Commercial recreation such as bowling lanes and skating rinks.

Contractors' storage yards.

Equipment rentals.

Feed and fuel yards.

Motels.

Outdoor vehicle storage and holding lot, with no dismantling or wrecking permitted.

Restaurants.
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Warehouses and logistics distribution centers, in accordance with chapter 18.156 of this title.”
SECTION 6. Redlands Municipal Code Section 18.112.0 30, entitled “ Permitted and Accessory Uses” for the Industrial (I-P) District, is hereby amended to read as follows:
“18.112.030: PERMITTED AND ACCESSORY USES:

Principal permitted uses in the I-P zone include:

A. Accessory uses:

Commercial sales and service incidental to a principal permitted use.

Employee recreational facilities and play areas.

One dwelling unit on the same parcel of land as a permitted use needing continual supervision, to be occupied exclusively by a superintendent or a caretaker and his family.

Storage buildings incidental to a permitted use.

Other accessory uses and buildings customarily appurtenant to a permitted use.

B. Manufacturing:

Machine tool manufacture, including metal lathes, presses and stamping machines, and woodworking machines.

Machinery manufacture, including electrical, agricultural, construction, mining, air conditioning equipment, dishwashers, dryers, furnaces, heaters, stoves and washing machines.

Manufacture of chemicals and chemical products, except those requiring a conditional use permit.

Manufacture of food products, including such processes as cooking, roasting, refining and extraction involved in the preparation of such products as cereal, chocolate, cider, coffee, glucose, rice, flour, feed and grain, vegetable oils and yeast; but not including fish or meat products.

Manufacturing and processing of the following, conducted in an enclosed building, except that any outdoor manufacturing or processing operation in this group of uses shall be subject to approval of a conditional use permit:

Abrasives.

Aircraft and aircraft accessories.

Aluminum products.

Asbestos.
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Automobiles, trucks and trailers.

Automotive accessories and parts.

Boats.

Candles.

Canvas.

Carpets and rugs.

Cellophane.

Cloth.

Composition wallboard.

Cork.

Felt.

Fiber.

Fur.

Glass, but excluding blast furnaces.

Glazed tile.

Hemp products.

Ink.

Jute products.

Leather.

Linter.

Metal foil.

Metal products.

Missiles and missile components, excluding explosive fuels.

Motors and generators.

Paper.

Plastics.

Porcelain products.
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Pulp goods.

Putty.

Railroad equipment.

Rubber products.

Sisal products.

Starch and dextrine.

Structural steel products.

Textiles.

Tile.

Wire and wire products.

Yarns.

Metal fabricating, heat treating, pickling and stamping.

Transit and transportation terminals, repair and storage facilities.

C. Services:

Blueprinting, photocopying and film processing.

Business and research offices related to the administration and operation of the permitted industrial uses.

Electrical distribution substations, electrical transmission substations, public utility service yards and steam electric generating stations.

Laboratories.

Lumberyards.

Newspaper publishing.

Off street parking.

Offices, business and professional.

Petroleum bulk plants.

Printing, lithographing, publishing.

Public buildings.

Public utility offices.
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Radio and television broadcasting.

Restaurants operated for employees on the premises.

Trade union halls.

18.156.970 of this title.

Warehousing, ancillary to another primary use (see Redlands Municipal Code Chapter 18.156, Article XII).

Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors.

Wholesaling.”
SECTION 7. Redlands Municipal Code Section 18.112.050, entitled “Conditional Uses” for the Industrial (I-P) District, is hereby amended to read as follows:
“The following uses may be permitted subject to approval of a conditional use permit:

A. Heliports.

B. Manufacturing of:

Acetylene.

Ammonia.

Aniline dyes.

Bleaching powder.

Breweries, distilleries and wineries.

Bronze, babbitt metal and similar alloys.

Carbide.

Carbolic, hydrochloric, picric and sulfuric acid.

Caustic soda.

Cellulose and celluloid.

Chlorine.

Coal, coke or coal tar products.

Exterminating agents.

Film.

Gas.

Lacquer, shellac, turpentine, varnish or calcimine (Kalsomine).

Linoleum or oilcloth.

Matches.

Nitrating of cotton and other materials.

Phenol.
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Potash.

Pyroxylin.

Rubber (natural or synthetic).

Soap, tallow, grease and lard.

Radio transmitter towers higher than fifty feet (50') above ground level.

C. Storage of:

Oil or gas in amounts of two thousand five hundred (2,500) barrels or more.

Oil or gas within three hundred feet (300') of any residential zone, school or park.

Recreational vehicles and boats.

D. Warehouses and logistics distribution centers, in accordance with chapter 18.156 of this title.

D. Warehouses or logistics distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, legally established prior to the effective date of Ordinance No. 3002 (or the property has a valid conditional use permit approved prior to the effective date of Ordinance No. 3002). Such warehouse facilities shall be subject to the rebuild provisions contained in Section 18.156.970 of this title.”
SECTION 8 . Redlands Municipal Code Section 18.116.030, entitled “Permitted Uses” General Industrial (M-2) District, is hereby amended to read as follows:
“18.116.030: PERMITTED USES:

Principal permitted uses in the M-2 zone include:

A. Uses permitted in the M-1 industrial zone.

B. Contractors' yards and shops, including building, masonry, painting, concrete, electrical, plumbing, refrigeration, roofing, heating and air conditioning.

C. Electrical distribution substations, electrical transmission substations, nonnuclear electric generating stations, and public utility buildings, office, and service yards, and steam electric generating stations.

D. Food products manufacture, including such processes as cooking, roasting, refining and extraction involved in the preparation of such products as cereal, chocolate, cider, coffee, glucose, rice, flour, feed and grain, vegetable oils and yeast; but not including fish or meat products.

E. Lumberyards, lumber processing and woodworking, including planing mills, plywood, veneering, wood preserving and laminating.

F. Machine tool manufacture, including metal lathes, presses and stamping machines, and woodworking machines.
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G. Machinery manufacture, including electrical, agricultural, construction, mining, air conditioning equipment, dishwashers, dryers, furnaces, heaters, stoves and washing machines.

H. Manufacture of chemicals and chemical products, except those requiring a conditional use permit.

I. Manufacture, storage, reconditioning and exchange of such items as cans, containers, boxes, barrels, bottles and bags.

J. Manufacturing and processing of the following, conducted in an enclosed building, except that any outdoor manufacturing or processing operation in this group of uses shall be subject to approval of a conditional use permit:

Abrasives.

Aircraft and aircraft accessories.

Aluminum products.

Asbestos.

Automobiles, trucks and trailers.

Automotive accessories and parts.

Boats.

Bricks.

Burial vaults and caskets.

Candles.

Canvas.

Carpets and rugs.

Cement products.

Chalk.

Clay pipe and clay products.

Composition wallboard.

Glass, but excluding blast furnaces.

Glazed tile.

Graphite and graphite products.

Hemp products.

Ink.

Jute products.

Linter.

Metal foil.

Metal products.

Missiles and missile components, excluding explosive fuels.

Motors and generators.

Paraffin products.

Plastics.

Porcelain products.

Pulp goods.

Pumice.
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Putty.

Railroad equipment.

Rubber products.

Sand and lime products.

Sisal products.

Starch and dextrine.

Steel products.

Stone products.

Structural steel products.

Tile.

Wire and wire products.

K. Metal fabricating, heat treating, pickling and stamping.

L. Storage facilities, except those requiring a conditional use permit.

M. Warehousing, ancillary to another primary use (see Redlands Municipal Code Chapter

18.156, Article XII).

N. Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors.

O. Warehouses or logistics distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, legally established prior to the effective date of Ordinance No. 3002 (or the property has a valid land use entitlement approved prior to the effective date of Ordinance No. 3002). Such warehouse facilities shall be subject to the rebuild provisions contained in Section

18.156.970 of this title.”

SECTION 9. Redlands Municipal Code Section 18.116.050, entitled “Conditional Uses” General Industrial (M-2) District, is hereby amended to read as follows:
“In the M-2 zone, the following uses may be permitted subject to approval of a conditional use permit:

A. Airports, heliports and landing strips.

B. Animal, food or beverage processing of the following kinds:

Breweries, distilleries and wineries.

Meat or fish products packing, canning or processing.

Vinegar, yeast and sauerkraut.

C. Asphalt, concrete and earth products activities of the following kinds:

Asphalt batching plants.

Concrete mixing and batching plants.

Rock crushing plants and aggregate dryers.
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Sandblasting plants.

Butane service and filling stations.

D. Commercial and service type uses which the commission, after study and deliberation, finds are needed to serve the M-2 district, and which will not interfere with the orderly development of the industrial area, and which will be compatible with industrial uses.

E. Distilling of:

Alcohol.

Bones.

Coal.

Coal tar.

Coke.

Wood.

Heavy metal works of the following kinds:

Blast furnaces.

Boiler works.

Drop forge industries.

Drop hammers.

Forges, foundries and forging works.

Metal and metal ore reduction or smelting.

Rolling mills.

F. Manufacturing of:

Acetylene.

Ammonia.

Aniline dyes.

Asphalt or asphalt products.

Bleaching powder.

Bronze, babbitt metal and similar alloys.

Carbide.

Carbolic, hydrochloric, picric and sulfuric acid.

Caustic soda.

Cellophane.

Cellulose and celluloid.

Cement, lime, gypsum or plaster of Paris.

Charcoal, lampblack or fuel briquettes.

Chlorine.

Coal, coke or coal tar products.

Creosote.

Exterminating agents.

Fertilizer.

Film.

Gas.

Lacquer, shellac, turpentine, varnish or calcimine (kalsomine).

Linoleum or oilcloth.
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Matches.

Nitrating of cotton and other materials.

Phenol.

Potash.

Pyroxylin.

Rubber (natural or synthetic).

Soap, tallow, grease and lard.

Radio transmitter towers, higher than fifty feet (50') above ground level.

G. Refining of:

Fats and oils.

Metals and metal ores.

Petroleum and petroleum products.

Sugar.

Salvage, wrecking and disposal activities of the following kind:

Automobile wrecking and salvage.

Building wrecking and salvage.

Dumps, including garbage and trash disposal.

Industrial waste material salvage, waste metal, rag, clothing, glass and paper salvage operations.

Sewer farm or sewage disposal plants.

H. Storage of:

Automobiles and other vehicles purchased for wrecking operations.

Fertilizer or manure.

House movers' equipment and buildings moved from other locations.

Oil or gas in amounts of two thousand five hundred (2,500) barrels or more.

Oil or gas within three hundred feet (300') of any residential zone, school or park.

Sand, gravel, rock or decomposed granite in amounts of two thousand (2,000) tons or more.

Used building materials or secondhand buildings.

I. Warehouses and logistics distribution centers, in accordance with chapter 18.156 of this title.”
SECTION 10. Chapter 18.156 of the Redlands Municipal Code, entitled “Development Provisions for Specific Uses,” Article XII entitled “Warehouses and Logistics Distribution Centers,” is hereby amended as follows:
“ARTICLE XII. Warehouses and Logistics Distribution Centers

18.156.900: DEFINITIONS:

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ALTERATION:

Any construction or renovation to an existing structure other than repair or addition. A change, addition or modification in construction, change in occupancy or use, or structural repair to an existing building or facility. Alterations include, but are not limited to, remodeling, renovation, rehabilitation, reconstruction, historic restoration, resurfacing of interior circulation paths or vehicular ways, changes or rearrangement of the structural parts or elements, and changes or rearrangement in the plan configuration of walls and full-height partitions. Normal maintenance, reroofing, painting or wallpapering, or changes to mechanical and electrical systems are not alterations unless they affect the usability of the building or facility.

REPAIR: Repair has the same meaning as defined in the California Building Code (Chapter 2, as amended, California Building Code).

WAREHOUSE: Warehouse/distribution facilities primarily used for the storage and/or consolidation of manufactured goods before their distribution to retail locations or other warehouses.

A. Warehousing distribution/high cube distribution centers.

B. Parcel delivery terminals or truck terminals.

C. Parcel sorting and distribution facilities.

D. Package allocation for delivery drivers or independent delivery contractors.

E. Parcel hub or high cube fulfillment center.

F. Freight yards or forwarding terminals.

G. Moving agencies.

H. Shipping/receiving yards.

WAREHOUSING,
ANCILLARY:

produced or contained on-site, and therefore includes the related storage of those goods or items. Ancillary storage or warehousing is subordinate and incidental to the primary land use (e.g., manufacturing, assembly, service commercial, or other type of primary commercial or industrial use). Ancillary storage or warehousing may include ground level loading doors on one or more sides of the building, or not more than five (5) dock high loading doors on one side of the building only.

18.156.910: APPLICABILITY:

The provisions of this section shall apply to the following types of development projects:

A. New warehouse development projects that meet one of the following criteria (note: excludes government agency facilities and public or private utility facilities) .

1) Gross floor area of fifty thousand (50,000) square-feet or more; or, 2) A structure with six (6) or more truck docks or dock high loading doors (does not include grade-level loading doors or loading spaces).

B. Development or r edevelopment projects for existing or proposed warehouse facilities involving demolition, reconstruction, repairing, or rebuilding that exceed fifty percent (50%) of the reasonable replacement value of the existing structure or property.

1. Estimates for this purpose shall be reviewed and approved by the building official and the Development Services Director, or their respective designees, and shall be based on the minimum cost of construction in compliance with the California Building Code.

2. For the purpose of this section, "assessed value" shall mean the assessed value of the structure as shown on the County of San Bernardino property assessment roll in effect at the time of the occurrence of the casualty, or at the time the repair and maintenance is first conducted.

3. Redevelopment of a property and/or building shall include the feasible provisions of Section 18.156.930 through 18.156.960 of this Article, as determined by the Planning Commission (the location requirements of Section 18.156.920 shall not apply to redevelopment projects).

C. B. Required Compliance. No new warehouse development project shall be constructed, no redevelopment or reconstruction of a property for warehouse use, and no existing warehouse shall be moved, altered, or enlarged, except in accordance with the applicable development standards of this Article and/or applicable State law. If any provisions of this article conflict or are inconsistent with applicable State law, then State law shall prevail.

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C. A property with a valid unexpired land use entitlement for a new warehouse or logistics distribution facility that has not yet been constructed or established as of the effective date of Ordinance No. 3002 shall have the same land use rights as if the structure had been existing on the effective date of Ordinance No. 3002.

18.156.920: SITE LOCATION REQUIREMENT:

A. No warehouses shall be located on a project site more than one mile (5,280 feet) from a freeway entrance/exit ramp to the Interstate Freeway System (Interstate 10 and Interstate 210). For purposes of this requirement, the linear distance shall be measured as a radius from a freeway ramp to any part of the subject property.

B. Assemblage of Parcels Prohibited: No warehouse development project, or redevelopment or reconstruction of a property for warehouse use, may assemble or merge additional properties for the purpose of developing, enlarging, expanding, or intensifying the use of an existing warehouse or logistics distribution facility.

18.156.930: SCREENING AND BUFFERING REQUIREMENTS:

A. Warehouse developments shall provide a solid decorative wall(s) of at least ten feet (10’) in height when abutting any of the following land uses: any residence including private homes, condominiums, apartments, and living quarters; schools and preschools; daycare centers and in-home daycares; hospitals; long-term care facilities; retirement and nursing homes; community centers; places of worship; parks (excluding trails); and dormitories. The exterior treatment of the wall(s) shall be decorative or painted.

B. Unless physically impossible, loading docks and truck entries shall be oriented away from abutting sensitive receptors. To the greatest extent feasible, loading docks, truck entries, and truck drive aisles shall be located away from nearby sensitive receptors. In making feasibility decisions, the City must comply with existing laws and regulations and balance public safety and the site development’s potential impacts to nearby sensitive receptors. Therefore, loading docks, truck entries, and drive aisles may be located nearby sensitive receptors at the discretion of the Planning Commission, but any such site design shall include measures designed to minimize overall impacts to nearby sensitive receptors.

C. Trees shall be used as part of the solid screen buffering treatment for any adjacent residential properties or properties with sensitive receptors. Trees used for this purpose shall be evergreen, drought-tolerant, minimum 36-inch box size, and shall be spaced no greater than 40-feet on center. Palm trees shall not be used for screening purposes. The property owner and any successors in interest shall maintain these trees for the duration of ownership ensuring any unhealthy or dead trees are replaced timely as needed.

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D. Trees shall be installed in automobile (passenger vehicle) parking areas to provide at least thirty five percent (35%) shade cover of parking areas within fifteen (15) years. This requirement is in addition to the applicable standard design requirements for parking lot landscape and related improvements. Trees shall be planted that are capable of implementing this requirement.

18.156.940: TRAFFIC PATTERNS AND SIGN REQUIREMENTS:

A. Applicants for entitlements shall prepare and submit a Truck Routing Plan demonstrating the most direct route(s) to and from the Interstate Freeway System based on the city’s latest Truck Route Map. Routes to or from freeway ramps shall not pass through any residential zones or districts.

B. A traffic impact assessment (TIA) report shall be prepared to evaluate a proposed warehouse project’s compliance with the City’s Measure U traffic system requirements, and shall include an evaluation of the City’s streets and Truck Routes that provide vehicular access to the Interstate Freeway System, including, but not limited to: existing right-of-way width; roadway capacity to handle the proposed quantity of truck trips to be generated by the proposed use (including any road widening that may be necessary); roadway design and improvements to handle the weight and frequency of proposed truck trips; intersection operations to freeway ramps and level of service analysis to include the proposed truck trips; truck turn radii at intersections; and other operational elements of the City’s street network to serve the proposed use. The TIA may be prepared by a qualified consultant selected and directed by the City (and all consultant costs to be reimbursed by the applicant), or by a qualified traffic consultant selected by the applicant (and all work subject to the direction, review, and approval by the City).

C. Entry gates into the loading dock/truck court area with more than 20 loading docks shall be positioned after a minimum of 140 feet of total available stacking depth inside the property line (or alternatively, if 140 feet of depth is not feasible due to site constraints, then provide 70 feet of available stacking depth for two trucks side-by-side as an alternative design). The stacking distance shall be increased by 70 feet for every 20 loading docks beyond 50 docks. Queuing, or circling of vehicles, on public streets immediately pre- or post-entry to an industrial commerce facility is strictly prohibited unless queuing occurs in a deceleration lane or right turn lane exclusively serving the facility.

D. Prior to entitlement approval, applicants shall submit to the City, and obtain approval of, all turning templates to verify adequate truck turning movements at entrance and exit driveways as well as street intersections adjacent to industrial buildings. Unless not physically possible, truck entries shall be located on Collector streets or streets of a higher commercial classification, and vehicle entries shall be designed to prevent truck access on streets that are not Collector Streets (or streets of a higher commercial classification), including but not limited to by limiting the width of vehicle entries.

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E. Anti-idling signs indicating a five (5) minute restriction on engine idling for diesel trucks shall be posted at warehouses and industrial commerce facilities along entrances to the site and within the dock areas and shall be strictly enforced by the facility operator (13 CCR § 2480).

F. Signs shall be installed at all truck exit driveways directing truck drivers to the truck route as indicated in the Truck Routing Plan to be routed to the Interstate Freeway System.

G. Signs and drive aisle pavement markings shall clearly identify the onsite circulation pattern to minimize unnecessary on-site vehicular travel.

H. Facility operators shall post signs in prominent locations inside and outside of the building indicating that off-site parking for any Medium Heavy-Duty trucks, Heavy Heavy-Duty trucks, truck trailers or cabs, and other operations-related vehicles is strictly prohibited. City may require facility operator to post signs on adjacent and nearby surface or residential streets indicating that off-site truck parking is prohibited by City ordinance.

I. All signs under this Section shall be legible, durable, and weather-proof.

18.156.950: SUSTAINABLE ENERGY:

A. A minimum of ninety percent (90%) of the on-site motorized operational equipment shall be zero emission (ZE).

B. All warehouse building roofs shall install photovoltaic (PV) solar collector system or other form of on-site renewable energy, provided such renewable energy source is recognized by the State of California as a renewable resource under the Renewable Portfolio Standard Program. The renewable energy system shall be metered separately from the nonrenewable metered power usage of the building (if not in conflict with other applicable regulations). The renewable energy system shall be built to generate an amount of electricity sufficient to meet the following criteria:

1. Annualized building demand based on the approved use or, if no use is proposed, then the demand for the most energy intensive use that could occupy the building; and

2. Annualized demand required to charge fully electric vehicles and trucks, assuming that all vehicles and trucks to the site are fully electric; and

3. A reasonable rate of efficiency loss over ten years.

Note: Electricity demand that exceeds the generation capacity of the on-site renewable energy system may be obtained from off-site energy sources or suppliers.

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C. The warehouse building’s rooftop that is not covered with solar panels or other utilities shall be constructed with light colored roofing material with a solar reflective index (SRI) in accordance with current California Energy Code regulations. This material shall be the minimum solar reflective rating of the roof material for the life of the building.

D. The on-site passenger vehicle parking shall include electric vehicle (EV) ready parking spaces in accordance with current requirements of the California Building Code, and at least fifty percent (50%) of the required EV parking spaces shall be equipped with working Level 2 Quick Charge EV charging stations installed and operational, prior to building occupancy. Signage shall be installed indicating EV charging stations and specifying that spaces are reserved for clean air/EV vehicles. Unless superior technology is developed that would replace the EV charging units, facility operator and any successors in interest shall be responsible for maintaining the EV charging stations in working order for the life of the facility.

E. Unless the owner of the facility records a covenant on the title of the underlying property ensuring that the property cannot be used to provide chilled, cooled, or freezer warehouse space, a conduit shall be installed during construction of the building shell from the electrical room to all (100%) of the loading dock doors that have potential to serve the refrigerated space. When tenant improvement building permits are issued for any refrigerated warehouse space, electric plug-in units shall be installed at every dock door servicing the refrigerated space to allow transport refrigeration units (TRUs) to plug in. Truck operators with TRUs shall be required to utilize electric plug-in units when at loading docks.

18.156.960: OPERATION AND CONSTRUCTION:

A. Cool surface treatments shall be added to all drive aisles and parking areas, or such areas shall be constructed with a solar-reflective cool pavement such as concrete. Solar collectors may be installed on support structures that provide shade over parking areas to achieve minimum requirements.

B. To ensure that warehouse electrical rooms are sufficiently sized to accommodate the potential need for additional electrical panels, either a secondary electrical room shall be provided in the building, or the primary electrical room shall be sized twenty-five percent (25%) larger than is required to satisfy the service requirements of the building or the electrical gear shall be installed with the initial construction with 25% excess demand capacity.

C. All exterior light fixtures (including but not limited to parking lot lighting, wall fixtures, roof fixtures, light poles, etc.) visible from public right-of-way or abutting properties shall have shielding affixed to contain illumination within the subject property and prevent light trespass and glare overspill.

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D. The facility operator shall be required to perform regular maintenance of building structures, landscaping, and paved surfaces to ensure good physical condition and appearance.

E. For any sites with warehouses that are abutting or adjacent to any residential properties or properties containing sensitive receptors, any outdoor storage of materials, high-pile storage, or any other manner of storage or staging shall not exceed the height of the perimeter wall.

F. Additional operating conditions may be enacted for an individual Warehouse project pursuant to a Conditional Use Permit (RMC Redlands Municipal Code Chapter 18.192) for the purpose of avoiding or reducing potential off-site nuisance effects of the warehouse facility (including but not limited to traffic, parking, noise, vibration, air quality emissions, etc.) on nearby sensitive receptors or residential districts, or to protect the public health, safety, or general welfare.”

SECTION 11. Redlands Municipal Code Chapter 18.156, Article XII entitled “Warehouses and Logistics Distribution Centers,” is hereby amended to add Section 18.156.970 as follows:
“18.156.970: REBUILDING PROVISIONS FOR EXISTING WAREHOUSES AND LOGISTICS DISTRIBUTION CENTERS:

A. For warehouses and logistics distribution facilities existing as of the effective date of Ordinance No. 3002, the criteria for alterations or repairs to the existing structure or property are as follows:

1. Ordinary repair and maintenance may be performed on a structure or property subject to the provisions of this article, and in accordance with applicable law (e.g., California Building Code, California Fire Code, etc.).

2. Improvements to the existing structure including technology upgrades (e.g., seismic strengthening, energy use efficiency, PV solar or re -roof, water use efficiency, reductions to greenhouse gas emissions, hazardous materials remediation, etc.) may be installed on a structure or property subject to the provisions of this article , and in accordance with applicable laws (e.g., California Building Code, California Fire Code, etc.).

3. Warehouses and logistics distribution facility buildings may be voluntarily rebuilt, reconstructed, or otherwise altered, subject to the provisions of this article, and in accordance with applicable laws (e.g., California Building Code, California Fire Code, etc.).

4. If the warehouse or logistics distribution facility building is involuntarily damaged or destroyed by natural disasters (i.e., fire, flood, earthquake or other calamity or acts of God), the entirety of the structure may be rebuilt subject to the provisions of this article, and in accordance with applicable law s (e.g., California Building Code, California Fire Code, etc.).
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B. Existing warehouses and logistics distribution facilities (existing as of the effective date of Ordinanc e No. 3002) may be rebuilt to the previously existing square-footage (building footprint) , previously existing height, and previously existing number of truck docks if the subject property meets the following criteria:

2. The Development Services Director has determined the existing business to be a permitted or conditionally permitted use.

3. An applicable building permit(s) shall be obtained for reconstruction, if required.

4. A change in ownership or tenancy without any change in use or occupancy shall not affect any of the rebuilding rights, privileges, and responsibilities provided pursuant to this section.

5. It shall be the property owner's responsibility to provide evidence or information to justify the establishment of rebuilding rights.

C. Existing warehouses and logistics distribution facilities (existing as of the effective date of Ordinance No. 3002) may be altered and request an increase to the building height pursuant to the following criteria:

1. Interior ceiling height B uilding height may be increased up to 15% (and overall building height not to exceed the maximum height allowable within the applicable land use district or an applicable entitlement) to incorporate technology upgrades, energy efficiency improvements, or other justifiable economic or environmental reasons; and/or may increase the number of previously existing truck dock positions ; provided the structure meets the criteria listed below.
a. The subject property meets all applicable criteria in Section 18.156.970(B). b. The subject property obtains a Conditional Use Permit issued pursuant to Chapter

18.192 of this title.
c. Construction or redevelopment of a building involving additional height shall include the feasible provisions of Section 18.156.930 through 18.156.960 of this article, as determined by the Planning Commission (the location requirements of Section 18.156.920(A) shall not apply). For purposes of this article, “feasible” has the same meaning as California Code of Regulations Title 14, § 15364. d. Complete an environmental review process, if applicable, in accordance with the California Environmental Quality Act for a proposed project that will increase building height, increase the number of truck docks , or change non-refrigerated space to refrigerated space.
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e. The commission may require one or more of the following in instances where the proposed redevelopment, reconstruction, or alteration appears to create impacts to traffic, landscaping, or economic feasibility:
i. Circulation studies, prepared by a traffic engineer, showing the movement of vehicular and truck traffic to and from the subject property, and to and from existing thoroughfares. Special engineering features and/or traffic regulation devices needed to fa cilitate or ensure safety of circulation may be required;
ii. A landscaping and tree planting plan, prepared by a landscape architect; iii. An economic feasibility report or market analysis, prepared by a qualified economist , justifying the need to increase the building height and/or increase the number of truck docks.”
SECTION 12. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 13. The Mayor shall sign this ordinance and the City Clerk shall certify to the adoption of this ordinance and shall cause it, or a summary of it, to be published once in a newspaper of general circulation within the City, and thereafter, this ordinance shall take effect as provided by law.

_________________________________
Mario Saucedo, Mayor

ATTEST:

____________________________________
Jeanne Donaldson, City Clerk

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I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Ordinance was duly adopted by the City Council at the regular meeting thereof, held on the 16th day of June, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

__________________________________
Jeanne Donaldson, City Clerk

1 I:\cmo\Ordinances\A-1. Ord. 3002 Warehouses (clean).bm.06.01.2026.docx

ORDINANCE NO. 3002
AN ORDINANCE OF THE CITY OF REDLANDS AMENDING TITLE 18
(ZONING REGULATIONS) OF THE REDLANDS MUNICIPAL CODE TO

PROHIBIT NEW WAREHOUSING AND LOGISTICS DISTR IBUTION

CENTERS, AS DEFINED, IN THE COMMERCIAL AND INDUSTRIAL

ZONES, WHILE ALLOWING FOR EXISTING WAREHOUSE S AND

LOGISTICS DI STRIBUTION USES TO REMAIN AS PERMITTED OR

CONDITIONALLY PERMITTED USES SUBJECT TO NEW REBUILD
PROVISIONS.

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WHEREAS, on June 16, 2026, the City Council held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, Ordinance Text Amendment No. 372.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS DOES ORDAIN AS FOLLOWS:

SECTION 1 . California Environmental Quality Act. The proposed Ordinance Text Amendment does not require environmental review in accordance with Sections 15061(b)(3), 15308, and 15378(b)(5) of the California Environmental Quality Act Guidelines. Pursuant to Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”), this proposal is an organizational or administrative activity of the City that will not result in direct or indirect physical changes in the environment, and therefore not a project. Additionally, pursuant to CEQA Guidelines Section 15061(b)(3), this proposal is exempt from CEQA review because there is no possibility that the zoning code amendment may have a significant effect on the environment, insofar as it would amend the lists of permitted land uses in the City of Redlands . Furthermore, even if the proposal is considered a project, the proposed zoning code amendment is categorically exempt under CEQA Guidelines Section 15308, because it is clear that it will not create an 3 I:\cmo\Ordinances\A-1. Ord. 3002 Warehouses (clean).bm.06.01.2026.docx

SECTION 2. Redlands Municipal Code Section 18.100.040, entitled “Permitted Uses” for the Commercial Industrial (C-M) District, is hereby amended to read as follows:
“18.100.040: PERMITTED USES:

Principal permitted uses in the C-M zone include:

A. Auto services: No open service bays shall face a public street, or they shall be screened:

Brake relining.

Glass installation.

Muffler installation.

Painting.

Repair.

Upholstery.

B. Commercial sales and service:

Agricultural supplies and equipment.

Automobile equipment.

Automobile, new and used.

Bicycle, boat and motorcycle.

Building material and hardware.

Cabinet shop.

Camper and mobilehome.

Drive-in stores, such as milk and food, no alcohol beverage sales.

Electrical apparatus and equipment.

Furniture, appliances and carpeting.

Garden and farm supplies.

Interior decorator studios.

Machinery, equipment and supplies.

Nurseries; no outdoor display of merchandise other than plants.

Office equipment.

Paint.

Pet and pet supply.

Plumbing, heating, air conditioning and refrigeration equipment and supplies.

Radio, television and musical instruments.

C. Industrial:

Uses permitted in the M-P planned industrial district.

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Recreation and entertainment: The following uses are subject to approval of a conditional use permit if within three hundred feet (300') of a residential area:

Bowling lanes, skating rinks, and sports arenas, no alcohol beverage sales.

Drive-in theaters.

D. Services:

Auction houses.

Auto rental.

Bus terminals and similar transit facilities.

Cleaning and dyeing plants, laundries, linen and towel service.

Furniture upholstery.

Governmental agencies.

Ice manufacture, cold storage, and frozen food lockers.

Mail order houses.

Motels and hotels.

Parcel delivery.

Pest control.

Public scales.

Radio and television broadcasting studios.

Restaurants.

Retreading of tires.

Sign painters.

E. Other uses:

Agricultural uses permitted in the M-P district.

Business, technical, trade or professional schools.

Clubs, lodges, and similar organizations.

Electric distribution substations, public utility buildings and service yards.

Van and storage.

Warehousing, ancillary to another primary use (see Redlands Municipal Code Chapter 18.156, Article XII).

Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors.

18.156.970 of this title.

Wholesalers.”

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The following uses may be permitted in the C-M zone subject to approval of a conditional use permit:

Uses listed in chapter 18.192 of this title.

Ambulance service.

Animal hospitals.

Bowling lanes, skating rinks, and sports arenas, with alcohol beverage sales.

Cocktail lounges and bars.

Drive-in stores, such as milk and food, with alcohol beverage sales.

Equipment rental.

Radio and television transmitter towers higher than fifty feet (50') above ground level.

Regional shopping center containing at least one department store and a minimum gross land area of thirty five (35) acres; uses permitted shall be limited to those contained in the C-3 zone.

Retail store containing a minimum gross leasable area of seventy five thousand (75,000) square feet, subject to the parking requirements for neighborhood commercial districts.

Service stations.”
SECTION 4. Redlands Municipal Code Section 18.108.030, entitled “Permitted and Accessory Uses” for the (M-1) Light Industrial District is hereby amended to read as follows:
“In the M-1 zone, principal permitted uses shall be as follows:

A. Uses permitted in the M-P, planned industrial district.

B. Accessory uses:

Commercial sales and service incidental to a principal permitted use.

Employee recreational facilities and play areas.

Storage buildings incidental to a permitted use.

Other accessory uses and buildings customarily appurtenant to a permitted use.

C. Manufacturing:

Manufacture and assembly of electrical equipment and supplies, such as coils, condensers, lamps, switches, wire and cable assembly.

Manufacture of ceramic products, such as pottery, figurines and small glazed tile, utilizing only previously pulverized clay, and provided that kilns are fired only by electricity or gas.

Manufacture of cutlery, hardware, hand tools and kitchen utensils. 6 I:\cmo\Ordinances\A-1. Ord. 3002 Warehouses (clean).bm.06.01.2026.docx

Manufacture, processing or treatment of products other than those which may be obnoxious or offensive by reason of emission of odor, dust, smoke, gas, noise, vibration or hazard.

Mattress manufacture, repair, rebuildings and recovering.

D. Other uses:

Agricultural supplies and equipment, sales and service.

Agricultural uses, but excluding dairies, stockyards, slaughter of animals, and manufacture of fertilizer.

Automobile accessory and parts sales.

Automobile repair services; no open service bays shall face a public street, or they shall be screened.

Automobile sales, new and used.

Barbershops.

Boat, mobilehome and camper sales and services.

Building material and hardware sales.

Catering services.

Cleaning and dyeing plants, laundries, linen and towel service.

Creameries.

Electric distribution substations, electric transmission substations, and public utility buildings and service yards.

Furniture upholstery.

Ice manufacture and storage, frozen food lockers, and cold storage plants.

Lumberyards (no planing mills).

E. Machine shops and such uses as the following:

Anodizing shops.

Blacksmith shops.

Cabinet or carpenter shops.

Die and pattern making shops.

Electroplating shops.

Grinding shops.

Metal engraving shops.

Metal finishing and plating shops.

Polishing shops.

Sheet metal shops.
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Tinsmith shops.

Welding shops.

Parking lots, commercial.

Petroleum bulk plants.

Plumbing, heating or electrical shops.

Real estate, business and professional offices.

Repair and fix-it shops.

Repair garages, body and fender works and auto painting, providing all work is conducted within a completely enclosed structure.

Retreading and recapping of tires.

Service stations.

Sign painters.

Taxidermy shops.

Tree surgeons.

Volume sales outlets, such as furniture, appliances and carpeting.

Warehousing, ancillary to another primary use (see Redlands Municipal Code Chapter

18.156, Article XII).

Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors.

Animal and pet hospitals, kennels and animal pounds.

Automobile wash, mechanical or self-service.

Building materials storage yards.

Business, technical, trade or professional schools.

Commercial recreation such as bowling lanes and skating rinks.

Contractors' storage yards.

Equipment rentals.

Feed and fuel yards.

Motels.

Outdoor vehicle storage and holding lot, with no dismantling or wrecking permitted.

Restaurants.”
SECTION 6. Redlands Municipal Code Section 18.112.0 30, entitled “ Permitted and Accessory Uses” for the Industrial (I-P) District, is hereby amended to read as follows:
“18.112.030: PERMITTED AND ACCESSORY USES:
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Principal permitted uses in the I-P zone include:

A. Accessory uses:

Commercial sales and service incidental to a principal permitted use.

Employee recreational facilities and play areas.

One dwelling unit on the same parcel of land as a permitted use needing continual supervision, to be occupied exclusively by a superintendent or a caretaker and his family.

Storage buildings incidental to a permitted use.

Other accessory uses and buildings customarily appurtenant to a permitted use.

B. Manufacturing:

Machine tool manufacture, including metal lathes, presses and stamping machines, and woodworking machines.

Machinery manufacture, including electrical, agricultural, construction, mining, air conditioning equipment, dishwashers, dryers, furnaces, heaters, stoves and washing machines.

Manufacture of chemicals and chemical products, except those requiring a conditional use permit.

Abrasives.

Aircraft and aircraft accessories.

Aluminum products.

Asbestos.

Automobiles, trucks and trailers.

Automotive accessories and parts.

Boats.

Candles.
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Canvas.

Carpets and rugs.

Cellophane.

Cloth.

Composition wallboard.

Cork.

Felt.

Fiber.

Fur.

Glass, but excluding blast furnaces.

Glazed tile.

Hemp products.

Ink.

Jute products.

Leather.

Linter.

Metal foil.

Metal products.

Missiles and missile components, excluding explosive fuels.

Motors and generators.

Paper.

Plastics.

Porcelain products.

Pulp goods.

Putty.

Railroad equipment.

Rubber products.
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Sisal products.

Starch and dextrine.

Structural steel products.

Textiles.

Tile.

Wire and wire products.

Yarns.

Metal fabricating, heat treating, pickling and stamping.

Transit and transportation terminals, repair and storage facilities.

C. Services:

Blueprinting, photocopying and film processing.

Business and research offices related to the administration and operation of the permitted industrial uses.

Electrical distribution substations, electrical transmission substations, public utility service yards and steam electric generating stations.

Laboratories.

Lumberyards.

Newspaper publishing.

Off street parking.

Offices, business and professional.

Petroleum bulk plants.

Printing, lithographing, publishing.

Public buildings.

Public utility offices.

Radio and television broadcasting.

Restaurants operated for employees on the premises.

Trade union halls.
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18.156.970 of this title.

Warehousing, ancillary to another primary use (see Redlands Municipal Code Chapter 18.156, Article XII).

Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors.

A. Heliports.

B. Manufacturing of:

Acetylene.

Ammonia.

Aniline dyes.

Bleaching powder.

Breweries, distilleries and wineries.

Bronze, babbitt metal and similar alloys.

Carbide.

Carbolic, hydrochloric, picric and sulfuric acid.

Caustic soda.

Cellulose and celluloid.

Chlorine.

Coal, coke or coal tar products.

Exterminating agents.

Film.

Gas.

Lacquer, shellac, turpentine, varnish or calcimine (Kalsomine).

Linoleum or oilcloth.

Matches.

Nitrating of cotton and other materials.

Phenol.

Potash.

Pyroxylin.

Rubber (natural or synthetic).

Soap, tallow, grease and lard.

Radio transmitter towers higher than fifty feet (50') above ground level. 12 I:\cmo\Ordinances\A-1. Ord. 3002 Warehouses (clean).bm.06.01.2026.docx

C. Storage of:

Oil or gas in amounts of two thousand five hundred (2,500) barrels or more.

Oil or gas within three hundred feet (300') of any residential zone, school or park.

Recreational vehicles and boats.

Principal permitted uses in the M-2 zone include:

A. Uses permitted in the M-1 industrial zone.

B. Contractors' yards and shops, including building, masonry, painting, concrete, electrical, plumbing, refrigeration, roofing, heating and air conditioning.

E. Lumberyards, lumber processing and woodworking, including planing mills, plywood, veneering, wood preserving and laminating.

F. Machine tool manufacture, including metal lathes, presses and stamping machines, and woodworking machines.

G. Machinery manufacture, including electrical, agricultural, construction, mining, air conditioning equipment, dishwashers, dryers, furnaces, heaters, stoves and washing machines.

H. Manufacture of chemicals and chemical products, except those requiring a conditional use permit.

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I. Manufacture, storage, reconditioning and exchange of such items as cans, containers, boxes, barrels, bottles and bags.

Abrasives.

Aircraft and aircraft accessories.

Aluminum products.

Asbestos.

Automobiles, trucks and trailers.

Automotive accessories and parts.

Boats.

Bricks.

Burial vaults and caskets.

Candles.

Canvas.

Carpets and rugs.

Cement products.

Chalk.

Clay pipe and clay products.

Composition wallboard.

Glass, but excluding blast furnaces.

Glazed tile.

Graphite and graphite products.

Hemp products.

Ink.

Jute products.

Linter.

Metal foil.

Metal products.

Missiles and missile components, excluding explosive fuels.

Motors and generators.

Paraffin products.

Plastics.

Porcelain products.

Pulp goods.

Pumice.

Putty.

Railroad equipment.

Rubber products.

Sand and lime products.

Sisal products.

Starch and dextrine.

Steel products.

Stone products.
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Structural steel products.

Tile.

Wire and wire products.

K. Metal fabricating, heat treating, pickling and stamping.

L. Storage facilities, except those requiring a conditional use permit.

M. Warehousing, ancillary to another primary use (see Redlands Municipal Code Chapter

18.156, Article XII).

N. Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors.

18.156.970 of this title.”

A. Airports, heliports and landing strips.

B. Animal, food or beverage processing of the following kinds:

Breweries, distilleries and wineries.

Meat or fish products packing, canning or processing.

Vinegar, yeast and sauerkraut.

C. Asphalt, concrete and earth products activities of the following kinds:

Asphalt batching plants.

Concrete mixing and batching plants.

Rock crushing plants and aggregate dryers.

Sandblasting plants.

Butane service and filling stations.

E. Distilling of:
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Alcohol.

Bones.

Coal.

Coal tar.

Coke.

Wood.

Heavy metal works of the following kinds:

Blast furnaces.

Boiler works.

Drop forge industries.

Drop hammers.

Forges, foundries and forging works.

Metal and metal ore reduction or smelting.

Rolling mills.

F. Manufacturing of:

Acetylene.

Ammonia.

Aniline dyes.

Asphalt or asphalt products.

Bleaching powder.

Bronze, babbitt metal and similar alloys.

Carbide.

Carbolic, hydrochloric, picric and sulfuric acid.

Caustic soda.

Cellophane.

Cellulose and celluloid.

Cement, lime, gypsum or plaster of Paris.

Charcoal, lampblack or fuel briquettes.

Chlorine.

Coal, coke or coal tar products.

Creosote.

Exterminating agents.

Fertilizer.

Film.

Gas.

Lacquer, shellac, turpentine, varnish or calcimine (kalsomine).

Linoleum or oilcloth.

Matches.

Nitrating of cotton and other materials.

Phenol.

Potash.

Pyroxylin.

Rubber (natural or synthetic).

Soap, tallow, grease and lard.

Radio transmitter towers, higher than fifty feet (50') above ground level. 16 I:\cmo\Ordinances\A-1. Ord. 3002 Warehouses (clean).bm.06.01.2026.docx

G. Refining of:

Fats and oils.

Metals and metal ores.

Petroleum and petroleum products.

Sugar.

Salvage, wrecking and disposal activities of the following kind:

Automobile wrecking and salvage.

Building wrecking and salvage.

Dumps, including garbage and trash disposal.

Industrial waste material salvage, waste metal, rag, clothing, glass and paper salvage operations.

Sewer farm or sewage disposal plants.

H. Storage of:

Automobiles and other vehicles purchased for wrecking operations.

Fertilizer or manure.

House movers' equipment and buildings moved from other locations.

Oil or gas in amounts of two thousand five hundred (2,500) barrels or more.

Oil or gas within three hundred feet (300') of any residential zone, school or park.

Sand, gravel, rock or decomposed granite in amounts of two thousand (2,000) tons or more.

Used building materials or secondhand buildings.”
SECTION 10. Chapter 18.156 of the Redlands Municipal Code, entitled “Development Provisions for Specific Uses,” Article XII entitled “Warehouses and Logistics Distribution Centers,” is hereby amended as follows:
“ARTICLE XII. Warehouses and Logistics Distribution Centers

18.156.900: DEFINITIONS:

ALTERATION:

REPAIR: Repair has the same meaning as defined in the California Building Code (Chapter 2, as amended, California Building Code).
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WAREHOUSE: Warehouse/distribution facilities primarily used for the storage and/or consolidation of manufactured goods before their distribution to retail locations or other warehouses.

A. Warehousing distribution/high cube distribution centers.

B. Parcel delivery terminals or truck terminals.

C. Parcel sorting and distribution facilities.

D. Package allocation for delivery drivers or independent delivery contractors.

E. Parcel hub or high cube fulfillment center.

F. Freight yards or forwarding terminals.

G. Moving agencies.

H. Shipping/receiving yards.

WAREHOUSING,
ANCILLARY:

18.156.910: APPLICABILITY:

The provisions of this section shall apply to the following types of development projects:
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A. New warehouse development projects that meet one of the following criteria (note: excludes government agency facilities and public or private utility facilities) .

B. Required Compliance. No new warehouse development project shall be constructed, no redevelopment or reconstruction of a property for warehouse use, and no existing warehouse shall be moved, altered, or enlarged, except in accordance with the applicable development standards of this Article and/or applicable State law. If any provisions of this article conflict or are inconsistent with applicable State law, then State law shall prevail.

18.156.920: SITE LOCATION REQUIREMENT:

18.156.930: SCREENING AND BUFFERING REQUIREMENTS:

potential impacts to nearby sensitive receptors. Therefore, loading docks, truck entries, and drive aisles may be located nearby sensitive receptors at the discretion of the Planning Commission, but any such site design shall include measures designed to minimize overall impacts to nearby sensitive receptors.

18.156.940: TRAFFIC PATTERNS AND SIGN REQUIREMENTS:

C. Entry gates into the loading dock/truck court area with more than 20 loading docks shall be positioned after a minimum of 140 feet of total available stacking depth inside the property line (or alternatively, if 140 feet of depth is not feasible due to site constraints, then provide 70 feet of available stacking depth for two trucks side-by-side as an alternative design). The stacking distance shall be increased by 70 feet for every 20 loading docks beyond 50 docks. Queuing, or 20 I:\cmo\Ordinances\A-1. Ord. 3002 Warehouses (clean).bm.06.01.2026.docx

circling of vehicles, on public streets immediately pre- or post-entry to an industrial commerce facility is strictly prohibited unless queuing occurs in a deceleration lane or right turn lane exclusively serving the facility.

F. Signs shall be installed at all truck exit driveways directing truck drivers to the truck route as indicated in the Truck Routing Plan to be routed to the Interstate Freeway System.

G. Signs and drive aisle pavement markings shall clearly identify the onsite circulation pattern to minimize unnecessary on-site vehicular travel.

I. All signs under this Section shall be legible, durable, and weather-proof.

18.156.950: SUSTAINABLE ENERGY:

A. A minimum of ninety percent (90%) of the on-site motorized operational equipment shall be zero emission (ZE).

criteria:

1. Annualized building demand based on the approved use or, if no use is proposed, then the demand for the most energy intensive use that could occupy the building; and

2. Annualized demand required to charge fully electric vehicles and trucks, assuming that all vehicles and trucks to the site are fully electric; and

3. A reasonable rate of efficiency loss over ten years.

Note: Electricity demand that exceeds the generation capacity of the on-site renewable energy system may be obtained from off-site energy sources or suppliers.

18.156.960: OPERATION AND CONSTRUCTION:

D. The facility operator shall be required to perform regular maintenance of building structures, landscaping, and paved surfaces to ensure good physical condition and appearance.

F. Additional operating conditions may be enacted for an individual Warehouse project pursuant to a Conditional Use Permit (Redlands Municipal Code Chapter

18.192) for the purpose of avoiding or reducing potential off-site nuisance effects of the warehouse facility (including but not limited to traffic, parking, noise, vibration, air quality emissions, etc.) on nearby sensitive receptors or residential districts, or to protect the public health, safety, or general welfare.”

2. Improvements to the existing structure including technology upgrades (e.g., seismic strengthening, energy use efficiency, PV solar or re -roof, water use efficiency, reductions to greenhouse gas emissions, hazardous materials remediation, etc.) may be installed on a structure or property subject to the provisions of this article, and in 23 I:\cmo\Ordinances\A-1. Ord. 3002 Warehouses (clean).bm.06.01.2026.docx

accordance with applicable laws (e.g., California Building Code, California Fire Code, etc.).

4. If the warehouse or logistics distribution facility building is involuntarily damaged or destroyed by natural disasters (i.e., fire, flood, earthquake or other calamity or acts of God), the entirety of the structure may be rebuilt subject to the provisions of this article, and in accordance with applicable laws (e.g., California Building Code, California Fire Code, etc.).

B. Existing warehouses and logistics distribution facilities (existing as of the effective date of Ordinance No. 3002) may be rebuilt to the previously existing square-footage (building footprint) , previously existing height , and previously existing number of truck docks if the subject property meets the following criteria:

2. The Development Services Director has determined the existing business to be a permitted or conditionally permitted use.

3. An applicable building permit(s) shall be obtained for reconstruction, if required.

4. A change in ownership or tenancy without any change in use or occupancy shall not affect any of the rebuilding rights, privileges, and responsibilities provided pursuant to this section.

5. It shall be the property owner's responsibility to provide evidence or information to justify the establishment of rebuilding rights.

1. Building height may be increased up to 15% (and overall building height not to exceed the maximum height allowable within the applicable land use district) to incorporate technology upgrades, energy efficiency improvements, or other justifiable economic or environmental reasons; and/or may increase the number of previously existing truck dock positions; provided the structure meets the criteria listed below. a. The subject property meets all applicable criteria in Section 18.156.970(B). b. The subject property obtains a Conditional Use Permit issued pursuant to Chapter

18.192 of this title.
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c. Construction or redevelopment of a building involving additional height shall include the feasible provisions of Section 18.156.930 through 18.156.960 of this article, as determined by the Planning Commission (the location requirements of Section 18.156.920(A) shall not apply). For purposes of this article, “feasible” has the same meaning as California Code of Regulations Title 14, § 15364. d. Complete an environmental review process, if applicable, in accordance with the California Environmental Quality Act for a proposed project that will increase building height, increase the number of truck docks , or change non-refrigerated space to refrigerated space.
e. The commission may require one or more of the following in instances where the proposed redevelopment, reconstruction, or alteration appears to create impacts to traffic, landscaping, or economic feasibility:
i. Circulation studies, prepared by a traffic engineer, showing the movement of vehicular and truck traffic to and from the subject property, and to and from existing thoroughfares. Special engineering features and/or traffic regulation devices needed to fa cilitate or ensure safety of circulation may be required;
ii. A landscaping and tree planting plan, prepared by a landscape architect; iii. An economic feasibility report or market analysis, prepared by a qualified economist , justifying the need to increase the building height and/or increase the number of truck docks.”
SECTION 12. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

_________________________________
Mario Saucedo, Mayor
ATTEST:

____________________________________
Jeanne Donaldson, City Clerk
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AYES:

NOES:

ABSENT:

ABSTAIN:

__________________________________
Jeanne Donaldson, City Clerk

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RESOLUTION NO. 8793

A RESOLUTION OF THE CITY OF REDLANDS AMENDING NON-

RESIDENTIAL SPECIFIC PLANS AND CONCEPT PLANS TO PROHIBIT

NEW WAREHOUS ES AND LOGISTICS DISTRIBUTION USES, AS

DEFINED, IN ALL COMMERCIAL AND INDUSTRIAL DISTRICTS OF

SPECIFIC PLANS , WHILE ALLOWING FOR EXISTING WAREHOUSE S

AND LOGISTICS DISTRIBUTION USES TO REMAIN AS PERMITTED OR

CONDITIONALLY PERMITTED USES SUBJECT TO NEW REBUILD
PROVISIONS CONTAINED IN REDLANDS MUNICIPAL CODE TITLE 18.

WHEREAS, on September 29, 2024, the Governor of the State of California signed Assembly Bill (AB) 98 to add Section 65302.02 to, and to add Chapter 2.8 (commencing with Section 65098) to Division 1 of Title 7 of, the Government Code, and to add Sections 40458.5 and 40522.7 to the Health and Safety Code, relating to land use, and the “Warehouse Concentration Region” defined therein includes the City of Redlands among other nearby cities and counties; and

WHEREAS, two major transportation corridors (Interstate 10 and Interstate/S.R. 210 freeways) serve the Southern California region and are gateways to the Interstate Highway System, and both freeways pass through the City of Redlands, which contributes to a signifi cant quantity of heavy-truck and other vehicular traffic to pass through the City to reach destinations located outside the City of Redlands as well as within the unincorporated “donut hole” area; and

WHEREAS, the residents and visitors of the City of Redlands may experience exposure to environmental effects (such as numbers of truck trips, vehicle miles traveled , greenhouse gas emissions affecting air quality, vehicular noise, etc.) and other externalities from such warehousing and logistics distribution uses; and

WHEREAS, in accordance with Government Code § 65854 and/or § 65090, on or about March 24, 2026, the Secretary to the Planning Commission gave notice by publication in a newspaper of general circulation of the holding of a public hearing at which Ordinance Text Amendment No. 372 would be considered by the Planning Commission; and

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WHEREAS, following the public hearing on May 12, 2026, the Planning Commission determined that Ordinance Text Amendment No. 372 would be in conformity with the 2035 General Plan, and would be consistent with goals of the General Plan for transportation, connectivity, compatibility and harmonious relationship of different land uses; and WHEREAS, on May 12 , 2026, the Planning Commission recommended to the City Council that the proposed Specific Plan Amendment(s) be approved; and

WHEREAS, th is Resolution is exempt from environmental review in accordance with Sections 15061(b)(3), 15308, and 15378(b)(5) of the California Environmental Quality Act Guidelines; and

WHEREAS, in accordance with Government Code § 65854 and/or § 65090, the City Clerk gave notice by publication in a newspaper of general circulation of the holding of a public hearing at which the proposed Resolution would be considered by City Council; and

WHEREAS, on June 16, 2026, the City Council held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, the proposed Specific Plan Amendments and continued the public hearing; and

WHEREAS, on September 1, 2026, the City Council held a noticed public hearing at which interested persons had an opportunity to testify in support of, or opposition to, the proposed Specific Plan Amendments.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDLANDS RESOLVES AS FOLLOWS:

SECTION 1. Environmental Determination. The proposed Specific Plan Amendments do not require environmental review in accordance with Sections 15061(b)(3), 15308, and 15378(b)(5) of the California Environmental Quality Act Guidelines. Pursuant to Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”), this proposal is an organizational or administrative activity of the City that will not result in direct or indirect physical changes in the environment, and therefore not a project. Additionally, pursuant to CEQA Guidelines Section 15061(b)(3), this proposal is exempt from CEQA review because there is no 3 I:\cmo\Resolutions\Resolution No. 8793 - Warehouses.bm.08.19.2026.FY2728.docx

possibility that the specific plan amendment(s) may have a significant effect on the environment, insofar as it would amend the lists of permitted land uses in the City of Redlands. Furthermore, even if the proposal is considered a project, the proposed specific plan amendment(s) is categorically exempt under CEQA Guidelines Section 15308, because it is clear that it will not create an environmental impact and the action will assure t he maintenance, enhancement, or protection of the environment through the adoption of regulations prohibiting new large warehouses and logistics distribution facilities. Accordingly, no further environmental review is necessary.

SECTION 2. Concept Plan No. 1 (CP-1), Section III entitled “Development Standards,” subsection ‘B’ entitled “Commercial Industrial District,” Part 1 entitled “Permitted Uses” thereof, is hereby amended as follows:

“g. Other uses typically associated with light manufacturing within enclosed buildings, including but not limited to the following:
• Business, technical, trade or professional schools
• Clubs, lodges and similar organizations
• Government buildings
• Warehouses, not to exceed 50,000 square feet in any single building • Wholesale trade of most consumer items including drugs, dry goods, apparel, groceries, building materials and paper products.
• Warehouses or logistics distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, legally established prior to the effective date of Ordinance No. 3002. Such warehouses or logistics distribution facilities shall be subject to the applicable provisions contained in Chapter 18.156, Article XII, of the Redlands Municipal Code.”
SECTION 3. Concept Plan No. 1 (CP-1), Section III entitled “Development Standards,” subsection ‘B’ entitled “Commercial Industrial District,” Part 2 entitled “Conditionally Permitted Uses” thereof, is hereby amended as follows:

“d. Large Warehouse-Distribution Buildings.

Warehouses or logistics distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, legally established prior to the effective date of Ordinance No. 3002. Such warehouses or logistics distribution facilities shall be subject to the applicable provisions contained in Chapter 18.156, Article XII, of the Redlands Municipal Code.”

SECTION 4. Concept Plan No. 2 (CP -2), Section 3.2 entitled “Regional Industrial District,” subsection ‘A’ entitled “Permitted Uses,” Part 3 thereof is hereby amended as follows:

“3. Wholesale trade:

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Wholesale trade of durable and non -durable goods to commercial, industrial and professional business uses, including motor vehicles, sporting goods, electrical appliances, hardware, machinery and equipment for industry, construction, professional and service establishments.

Warehouses and logistics distribution centers with 50,000 square -feet in gross floor area or more, or having more than five truck docks or dock high loading doors, legally established prior to the effective date of Ordinance No. 3002.

Such warehouses or logistics distribution facilities shall be subject to the applicable provisions contained in Chapter 18.156, Article XII, of the Redlands Municipal Code.”

SECTION 5. Specific Plan No. 40 (East Valley Corridor Specific Plan), Chapter 9 titled “Commercial Industrial District,” Section EV3.0910 (Permitted Land Uses), part 7, is hereby amended as follows:
“(7) Other uses typically associated with light manufacturing within enclosed buildings, including but not limited to the following:
• Business, technical, trade, or professional schools
• Clubs, lodges, and similar organizations
• Government buildings
• Warehouses or logistics distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, that were legally established prior to the effective date of Ordinance No. 3002 (or the property has a valid land use entitlement approved prior to the effective date of Ordinance No. 3002). Such warehouses or logistics distribution facilities shall be subject to the applicable provisions contained in Chapter 18.156, Article XII, of the Redlands Municipal Code.
• Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors (see Chapter 18.156, Article XII, of Redlands Municipal Code Title 18).
• Warehousing, ancillary to another primary use (see Chapter 18.156, Article XII, of Redlands Municipal Code Title 18).
• Wholesale trade of most consumer items, including motor vehicles, drugs, dry goods, apparel, groceries, building materials and paper products.”

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SECTION 6. Specific Plan No. 40 (East Valley Corridor Specific Plan), Chapter 10 titled “Regional Industrial,” Section EV3.1010 (Permitted Land Uses), part 4, is hereby amended as follows:
“(4) Wholesale Trade, such as:
• Warehouses or logistics distribution with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, that were legally established prior to the effective date of Ordinance No. 3002. Such warehouses or logistics distribution facilities shall be subject to the applicable provisions contained in Chapter

18.156, Article XII, of the Redlands Municipal Code.
• Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors (see Chapter 18.156, Article XII, of Redlands Municipal Code Title 18).
• Wholesale trade of durable and non-durable goods to commercial, industrial and professional uses, including motor vehicles, sporting goods, electrical appliances, hardware, machinery and equipment for industry, construction, professional and service establishments.”

SECTION 7. Specific Plan No. 25 (East Valley Complex), Section 3 titled “Property Development Standards,” subsection (B) titled “Office/Industrial,” part 3 (Uses Prohibited) is hereby amended as follows:
“Warehouses or logistics distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, are not permitted.”
SECTION 8. Specific Plan No. 32 (Redlands Aviation Park), Section 3 titled “Property Development Standards,” subsection (B) titled “Office/Industrial District,” part 2 titled “Permitted Uses,” subsection (c) is hereby amended as follows:
“Warehouses or logistics distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, are not permitted.”
SECTION 9. Specific Plan No. 33 (Centennial Commerce Park), Section 3 titled “Development Standards,” subsection (B) titled “Office/Industrial,” part 2 titled “Permitted Uses,” subsection (c) is hereby amended as follows:
“Warehouses or logistics distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, are not permitted.”
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SECTION 10. Specific Plan No. 42 (Redlands Research Park), Section 3 titled “Development Standards,” subsection (A) titled “Office/Industrial Land Use,” part 1 (Permitted Uses), is hereby amended as follows:
“1. Permitted Uses - No building, structure or land shall be used, and no building or structure shall be hereafter erected, structurally altered or enlarged except for the following purposes:
a. Offices, including but not limited to:

Accounting, auditing, and bookkeeping services
Administrative headquarters
Architectural, planning and engineering offices
Business associations
Corporate headquarters
Banks and finance companies
Insurance offices
Law offices
Real estate offices
Such other office uses as deemed similar to the above.

b. Research and development, including but not limited to:

Biochemical and Chemical
Metallurgical Pharmaceutical
Medical and dental
Film and photographic
Electrical and Mechanical
Optical

c. Manufacturing, including but not limited to:

Establishments primarily engaged in manufacturing the
following products:

Apparel, drapery, upholstery, millinery,
and related cloth and clothing
Furniture and fixtures, including office furniture, store fixtures, blinds and shades, and shelving
Paper products, including envelopes, bags, wallpaper,
containers, pressed and molded pulp goods
Publishing, including newspapers, business forms,
typesetting, photoengraving, bookbinding, and
printing
Fabricated plastic products
Fabricated metal products
Professional and scientific goods, including measuring
instruments, clocks and watches, optical goods, surgical and medical instruments, photographic equipment,
engineering, computers, and similar equipment and
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supplies
Miscellaneous manufactured goods, including jewelry,
lapidary, precious metals, toys, sporting goods, musical instruments, and similar goods.

Warehouse and distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, that were legally established prior to the effective date of Ordinance No. 3002. Such warehouses or logistics distribution facilities shall be subject to the applicable provisions contained in Chapter 18.156, Article XII, of the Redlands Municipal Code.

Warehousing, in buildings with less than 50,000 square-feet in gross floor area, and not more than five truck docks or dock high loading doors.” SECTION 11. The adopted Planned Development entitlements within the City of Redlands are hereby amended to prohibit the development or establishment of new warehouses and logistics distribution centers, as defined in Article XII of Chapter 18.156 of the Redlands Municipal Code, while allowing existing warehouses to remain as permitted or conditionally permitted uses within their respective Planned Development (PD) entitlements:
“Warehouses or logistics distribution centers with 50,000 square-feet in gross floor area or more, or having more than five truck docks or dock high loading doors, that were legally established prior to the effective date of Ordinance No. 3002. Such warehouses or logistics distribution facilities shall be subject to the applicable provisions contained in Chapter 18.156, Article XII, of the Redlands Municipal Code.” The applicable Planned Development entitlements are the following:
a. Planned Development No. 1 (PD 1);
b. Planned Development No. 3 (PD 3);
c. Planned Development No. 4 (PD 4);
d. Planned Development No. 7 (PD 7).

SECTION 12. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this resolution for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this resolution. The City Council hereby declares that it would have adopted this resolution, each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sect ions, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

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SECTION 13. Effective Date. This Resolution shall become effective on the effective date of Ordinance No. 3002.

________________________________
Mario Saucedo, Mayor

ATTEST:

____________________________________
Jeanne Donaldson, City Clerk
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I, Jeanne Donaldson, City Clerk, City of Redlands, hereby certify that the foregoing Resolution was duly adopted by the City Council at the regular meeting thereof, held on the 1st day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

__________________________________
Jeanne Donaldson, City Clerk

DATE: September 1, 2026
TO: Honorable Mayor and City Council Members
SUBJECT:Consideration of a Sole Source Agreement with the Redlands Historical Museum Association and MPQA, LLC for Museum of Redlands Store and Event Pavilion Operations and Coordination Services, approval of an Additional Appropriation, and determination that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines (Assistant City Manager Garcia)
MOTION:

If the City Council determines that staff's recommendation is appropriate, the following motions are provided:

I move to approve the single/sole source procurement of services from and Agreement with the Redlands Historical Museum Association and MPQA, LLC for Museum of Redlands Store and Event Pavilion Operations and Coordination Services in an amount not to exceed $95,000, and I move to approve an additional appropriation in the General Fund in the amount of $95,000, and

3. I move to determine that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines
RECOMMENDATION:

Staff recommends that Council approve the Agreement with the Redlands Historical Museum Association and MPQA, LLC for Museum of Redlands Store and Event Pavilion Operations and Coordination Services, and determine that approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines
DISCUSSION:

On April 21, 2026, the City Council approved a License Agreement with the Redlands Historical Museum Association (RHMA) establishing the framework for RHMA’s activities at the Museum of Redlands, including operation of the Museum Store and use of the Event Pavilion for programming, fundraising, and third-party rentals.

The City retains ownership and overall operational control of the Museum, while RHMA supports activities intended to activate the facility and generate revenue for Museum-related purposes.

The proposed three-party agreement among the City, RHMA, and MPQA, LLC would establish MPQA’s role in operating and coordinating activities for the Museum Store and Event Pavilion. Under the proposed scope of services, MPQA would oversee store operations and merchandising; pavilion rentals; program and event development; community engagement; marketing and communications; and monthly revenue-generation and related operational reporting.

The Agreement is also intended to establish a coordinated working relationship among the parties. The City would retain final authority over the use of City property, public access, safety, legal compliance, contract administration, and consistency with Museum and City operations. RHMA would provide programmatic and revenue-generation input consistent with its role under the License Agreement. MPQA would coordinate its activities with RHMA and designated City staff.

The Agreement would continue through June 30, 2027, unless terminated earlier in accordance with its terms, with total consultant compensation not to exceed $95,000. The reimbursement obligations between the City and RHMA related to these services would be governed by a separate Funding Agreement presented for the City Council’s consideration elsewhere on tonight's Council agenda.

Sole-source selection of MPQA is justified based on the firm’s historical involvement with the Museum of Redlands, which has provided MPQA with institutional knowledge, established stakeholder relationships, and familiarity with Museum Store and Event Pavilion operations and project requirements. In addition, RHMA requested MPQA’s continued services and would reimburse the City for 100% of the associated costs under the separate Funding Agreement, resulting in no anticipated net cost to the City.

Approval of the Agreement is exempt from environmental review pursuant to Section 15061(b)(3) of the State CEQA Guidelines because it establishes operational and coordination responsibilities for an existing public facility and does not authorize construction, expansion, or physical changes that could result in a significant effect on the environment.

ALTERNATIVES:

Council may choose to reject, modify or table this item.

STRATEGIC PLAN:

The Museum of Redlands supports Strategic Priority A (Quality of Life) by preserving local history and providing educational, cultural, and community programming.

SUBMITTED BY:

Danielle Garcia, Assistant City Manager

RECOMMENDED BY:

Charles M. Duggan Jr., City Manager

REVIEWED BY:

Yvette M. Abich Garcia, City Attorney
Kurt Wilson, Assistant City Manager
James Garland, Interim Finance Director

PREPARED BY:

Danielle Garcia, Assistant City Manager

FISCAL IMPACT
Fiscal Year: 2027
Revenue Generating: No
Amount: N/A
Budgeted Y/N: N/A
Account No.: N/A
Additional Appropriation Required: No
Discussion:

The Agreement establishes a not-to-exceed amount of $95,000 through June 30, 2027. Under the separate Funding Agreement presented for consideration on the evening's Council agenda, RHMA would reimburse the City for the costs incurred under this Agreement. Accordingly, approval of the two agreements is not anticipated to result in a net fiscal impact to the City.

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AGREEMENT TO PERFORM PROFESSIONAL SERVICES FOR THE

MUSEUM OF REDLANDS STORE AND EVENT PAVILION

This Agreement to Perform Professional Services for the Museum of Redlands Store and Event Pavilion (“Agreement”) is made and entered into as of September 1, 2026 (“Effective Date”), by and among the CITY OF REDLANDS, a municipal corporation (“City”), the REDLANDS HISTORICAL MUSEUM ASSOCIATION, a California nonprofit public benefit corporation (“RHMA”), and MPQA, LLC, a California Limited Liability Company (“Consultant”). City, RHMA, and Consultant are sometimes individually referred to herein as a “Party” and collectively as the “Parties.”

WHEREAS, the City owns and operates the Museum of Redlands, including the Museum Store and Event Pavilion, as public facilities of the City; and

WHEREAS, the City and RHMA are parties to that certain License Agreement dated April 21, 2026, concerning RHMA’s use and operation of the Museum Store and Event Pavilion (“License Agreement”); and

WHEREAS, the City desires to engage Consultant , funded by RHMA pursuant to that funding agreement dated September 1, 2026 , between City and RHMA , to provide professional services relating to the operation of the Museum of Redlands Store and Event Pavilion and to assist RHMA in performing its obligation under the License Agreement; and

WHEREAS, RHMA will generally provide programmatic and revenue-generation input to Consultant within the limits established by this Agreement, the License Agreement, City policies, facility availability, public safety requirements, and applicable law; and

WHEREAS, the Parties agree that City shall retain all rights over Museum operations and shall have final authority and oversight over contract administration, interpretation, amendments, invoice approval, suspension, and termination only as expressly set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the Parties agree as follows:

ARTICLE 1

SERVICES OF CONSULTANT

1.1 City hereby engages Consultant to provide Museum of Redlands Store and Event Pavilion Operations and Coordination Services for City, and Consultant accepts such engagement, upon the terms and conditions set forth in this Agreement. 2 I:\cmo\Agreements\Tri-Party Agreement w RHMA MPQA LLC.bm.08.26.2026.FY2627-27.docx

1.2 Consultant shall perform the Services described in Exhibit “A,” which is attached hereto and incorporated herein by this reference (“Services”).

1.3 Consultant shall keep the Library Director or the Library Director’s designee informed regarding upcoming events, activities, operational matters and the ongoing performance and development of the Museum of Redlands Store and Event Pavillion.

1.4 RHMA will assist and direct Consultant within the scope of the License Agreement, which is attached hereto and incorporated as referenced in Exhibit “B,” with day-to-day operational coordination and provide programmatic and revenue-generating input to Consultant as set forth in this Agreement.

1.5 In the event of any conflict or inconsistency between direction provided by RHMA and direction provided by the Library Director or designee, Consultant shall promptly notify RHMA, the Library Director or designee, and the City Manager of the conflict. The City Manager shall confer with RHMA and the Library Director or designee and shall issue written direction to Consultant, which written direction shall control for purposes of this Agreement.

1.6 Consultant shall perform the Services in a prompt, professional, and workmanlike manner, consistent with the standards of care and skill ordinarily exercised by persons providing comparable services under similar circumstances.

1.7 Consultant shall perform all Services in accordance with applicable federal, state, and local laws, ordinances, regulations, permit requirements, City policies and procedures, the License Agreement, public safety requirements, and facility availability.

ARTICLE 2

RHMA RESPONSIBILITIES

2.1 During the term of this Agreement, RHMA will assign one (1) representative to assist Consultant with day-to-day operational coordination, provide programmatic and revenue- generation input concerning the operation of the Museum of Redlands Store and Event Pavilion, including, but not limited to store merchandising and operation, fundraising strategies, marketing concepts for the store and event pavilion, sponsorship outreach, rental development, community engagement, and related activities within RHMA’s operational role under the License Agreement.

2.2 RHMA’s responsibilities as set forth in this Article 2 shall be subject to and consistent with the License Agreement, City policies, facility availability, public safety requirements, and written direction from the City Manager.

2.3 RHMA’s responsibilities shall be performed in accordance with applicable federal, state, and local laws, ordinances, regulations, permit requirements, City policies and procedures, the License Agreement, public safety requirements, and facility availability. 3 I:\cmo\Agreements\Tri-Party Agreement w RHMA MPQA LLC.bm.08.26.2026.FY2627-27.docx

2.4 Nothing in this Agreement shall be interpreted to enlarge, modify, or supersede RHMA’s rights or obligations under the License Agreement, except solely as expressly set forth herein with respect to coordination with City and Consultant.

ARTICLE 3

CITY RESPONSIBILITIES AND AUTHORITY

3.1. City designates the City Manager as the City’s Contract Administrator for purposes of this Agreement. The City Manager shall have final authority on behalf of City regarding contract administration, approval of work, invoice approval, interpretation of this Agreement, amendments, suspension, written direction provided on behalf of the City and any impacts Consultant’s services may have on the Museum of Redlands operation.

The City Manager shall also have authority to terminate this Agreement only to the extent and for the specific reasons expressly set forth in Section 10.2 of this Agreement.

3.2. The Library Director shall serve as the City’s operational liaison for day-to-day Museum and facility matters, but shall not be the final contract authority under this Agreement.

The Library Director or Library Director’s designee shall cooperate in good faith with Consultant and provide the reasonable coordination, information, access and support necessary to facilitate Consultant’s performance of the Services.

3.3. City understands that Consultant will receive day-to-day operational coordination, programmatic and revenue-generation input concerning the Museum of Redlands Store and Event Pavilion; provided, however, that all such input shall be subject to and consistent with the License Agreement, City policies, facility availability, public safety requirements, and written direction from the City Manager.

3.4. In the event of any conflict or inconsistency between direction provided by RHMA and direction provided by the Library Director or designee, the City Manager shall confer with RHMA and the Library Director or designee and shall issue written direction to Consultant, which written direction shall control for purposes of this Agreement.

3.5. Because the Services relate to City-owned public facilities, may impact the workplace of city employees and a public-facing operations, City retains final authority over the use of City property, public access, safety, city employee staffing impacts, scheduling conflicts, legal compliance, and operational consistency with City functions.

ARTICLE 4
TERM

4.1. The term of this Agreement shall commence on the Effective Date and shall expire on June 30, 2027, unless terminated earlier as provided herein.

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ARTICLE 5

COMPENSATION

5.1. Total compensation for Consultant’s performance of the Services for the term of this Agreement shall not exceed the amount of Ninety-Five Thousand Dollars ($95,000.00).

5.2. City shall pay Consultant on a time and materials basis in accordance with the compensation and fee schedule set forth in Exhibit “ C,” attached hereto and incorporated herein by this reference.

5.3. Consultant shall submit monthly invoices to City describing the Services performed during the preceding month. Consultant shall provide a copy of each invoice to RHMA for informational purposes.

5.4. City shall pay Consultant no later than thirty (30) days after receipt and approval by City of Consultant’s invoice.

5.5. City shall not be obligated to pay any disputed, unsupported, or unauthorized charges.

Nothing herein shall limit City’s right to request reasonable supporting documentation concerning Consultant’s invoices.

ARTICLE 6

INSURANCE

6.1. Consultant shall procure and maintain for the duration of this Agreement, at its sole cost and expense except as otherwise expressly provided in Exhibit “B,” the following insurance coverage:
a. Workers’ Compensation insurance in the amount required by law, together with Employer’s Liability insurance as required by law, unless Consultant provides evidence satisfactory to City of lawful self-insurance or exemption; b. Commercial General Liability insurance in the minimum amount of One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) aggregate, for bodily injury, personal injury, and property damage; c. Professional Liability insurance in the minimum amount of One Million Dollars ($1,000,000.00) per claim;
d. Business Automobile Liability insurance in the minimum amount of One Million Dollars ($1,000,000.00) combined single limit per occurrence, covering owned, hired, and non-owned vehicles used in connection with the Services.

6.2. Consultant’s Commercial General Liability and Business Automobile Liability policies shall name City and RHMA, and their respective elected and appointed officials, officers, employees, agents, and volunteers, as additional insureds to the extent of Consultant’s negligent acts or omissions or willful misconduct in connection with the Services.

6.3. Consultant’s required liability policies shall be primary and non-contributory with respect to any insurance or self-insurance maintained by City or RHMA. 5 I:\cmo\Agreements\Tri-Party Agreement w RHMA MPQA LLC.bm.08.26.2026.FY2627-27.docx

6.4. Consultant’s insurance policies shall include a provision prohibiting cancellation or material modification of coverage except upon at least thirty (30) days prior written notice to City and RHMA.

6.5. Prior to commencing the Services, Consultant shall furnish City with certificates of insurance and such endorsements or other evidence of coverage as City may reasonably require to demonstrate compliance with this Article.

6.6. RHMA shall maintain throughout the term of this Agreement the insurance required of RHMA under the License Agreement , including public liability and property damage insurance in the amounts required thereby. RHMA shall provide City with certificates of insurance and endorsements showing City as an additional insured on such policy or policies, in accordance with the License Agreement. Such insurance shall be primary with respect to City and non-contributory to any insurance or self-insurance maintained by City.

RHMA shall provide evidence of such coverage to City upon request.

6.7. Unless otherwise expressly agreed in a written amendment to this Agreement, nothing herein shall require RHMA to name Consultant as an additional insured on RHMA’s insurance policies.

6.8. City shall maintain such insurance, pooled risk coverage, or self -insurance as City customarily maintains for its municipal operations. Nothing herein shall be construed as a waiver of any defenses, immunities, or limitations of liability available to City under law.

ARTICLE 7

INDEMNIFICATION

7.1. To the fullest extent permitted by law, Consultant shall defend, indemnify, and hold harmless City and RHMA, and their respective elected and appointed officials, officers, employees, agents, and volunteers, from and against any and all claims, losses, dam ages, liabilities, costs, and expenses, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, Consultant or its officers, employees, agents, or subcontractors in the performance of the Services.

7.2. City shall indemnify and hold harmless Consultant and RHMA, and their respective officers, directors, employees, agents, and volunteers, from and against any and all claims, causes of action, damages, liabilities, costs, and expenses, including reasonable attorneys’ fees, but only to the extent solely caused by the negligent acts or omissions or willful misconduct of City or its elected or appointed officials, officers, employees, agents, or volunteers during the term of this Agreement, subject to all immunities, defenses, and limitations available to City under applicable law.

7.3. To the fullest extent permitted by law, RHMA shall defend, indemnify, and hold harmless City and Consultant, and their respective elected and appointed officials, officers, employees, agents, and volunteers, from and against any and all claims, losses, dam ages, 6 I:\cmo\Agreements\Tri-Party Agreement w RHMA MPQA LLC.bm.08.26.2026.FY2627-27.docx

liabilities, costs, and expenses, including attorneys’ fees, arising from injury or death to persons or damage to property occasioned by any negligent act or omission by, or the willful misconduct of, RHMA or its officers, directors, employees, agents, vol unteers, invitees, contractors, or representatives in connection with RHMA’s performance of this Agreement.

7.4. Nothing in this Agreement shall be construed to require Consultant or RHMA to indemnify any Party for that Party’s sole negligence or sole willful misconduct, except to the extent otherwise required by law.

7.5. Nothing in this Article shall be construed as a waiver by City of any immunities, limitations, or defenses available to City under applicable law.

ARTICLE 8
PERFORMANCE REQUIREMENTS; RECORDS; OWNERSHIP OF WORK

PRODUCT

8.1. Consultant shall perform all Services in a prompt and diligent manner and in accordance with the schedule or deadlines established through coordination among RHMA and the Library Director or designee, subject to final written direction from the City Manage r in the event of any conflict or inconsistency.

8.2. Consultant shall coordinate its Services so as not to interfere unreasonably with Museum operations, City staff functions, public access, or use of City property, and shall comply with all applicable City operational requirements.

8.3. Consultant shall maintain complete and accurate records with respect to all costs, hours, Services performed, and materials prepared or used in connection with the Services, and shall retain such records for not less than three (3) years following final payment, or such longer period as may be required by law.

8.4. City shall have the right, upon reasonable notice, to inspect and audit Consultant’s records relating to the Services. RHMA may request access to Consultant’s records reasonably necessary to review operational reporting or activities directly related to RH MA’s role under this Agreement, subject to City approval and any applicable confidentiality restrictions.

8.5. All reports, data, materials, records, correspondence, studies, drafts, working papers, marketing materials, public-facing content, and other documents or deliverables prepared, developed, or assembled by Consultant in connection with the Services shall be come the property of City upon payment therefor; provided, however, that RHMA may use such materials for Museum -related purposes consistent with this Agreement and the License Agreement.

ARTICLE 9
ASSIGNMENT; SUBCONTRACTING; PERSONNEL
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9.1. Consultant shall not assign, transfer, delegate, or subcontract any of the Services, except with the prior written approval of City. City may consult with RHMA before granting any such approval when the proposed assignment or subcontracting materially affects the operational coordination contemplated by this Agreement.

9.2. Any assignment or attempted assignment without prior written approval of City shall constitute a material breach of this Agreement and grounds for termination in accordance with Article 10.

9.3. Consultant shall designate in writing a principal representative responsible for administration and performance of the Services. Consultant shall notify City and RHMA of any proposed change in such representative.

ARTICLE 10

TERMINATION AND SUSPENSION

10.1 This Agreement may be terminated with or without cause by action of the City Council.

If the City Council should act to terminate this Agreement, Consultant and RHMA shall be given not less than forty-five (45) days’ prior written notice of termination following City Council action; except that not less than five (5) days prior written notice to Consultant and RHMA will be required if the termination is for cause. Consultant shall be compensated on a pro-rata basis for the Services completed up to the effective date of termination. No amount shall be allowed for anticipated profit or unperformed Services, and any payment otherwise due Consultant may be adjusted to the extent of any additional costs to City occasioned by any default by Consultant.

10.2 This Agreement may be terminated by the City Manager, upon not less than forty-five (45) days’ prior written notice to Consultant and RHMA, only in the event of Consultant’s material breach, unsatisfactory performance, failure to comply with applicable law, City policies, insurance requirements, public safety requirements, the License Agreement, termination of the License Agreement or funding agreement dated September 1, 2026, or if termination is necessary to protect City property, public access, public safety, Museum operations, or the City’s legal or operational interests.

10.3 If RHMA determines that Consultant’s performance materially conflicts with RHMA’s authorized operational role under the License Agreement, RHMA may provide written notice of such concern to the City Manager and Consultant. Upon receipt of such notice, the City Manager shall confer with RHMA, Consultant, and the Library Director or designee, and shall determine what corrective direction, if any, shall be issued under this Agreement. The City Manager’s decision is final.

10.4 City may, but is not required to, suspend all or any portion of the Services upon written notice to Consultant and RHMA if City determines that suspension is necessary to address operational conflicts, safety issues, legal compliance concerns, scheduling 8 I:\cmo\Agreements\Tri-Party Agreement w RHMA MPQA LLC.bm.08.26.2026.FY2627-27.docx

conflicts, or other matters affecting City property or public operations. During any suspension of services, Consultant shall cease all Services and follow any other directives from the City, until Consultant receives from City a written notice to proceed with the Services.

10.5 Upon the date of expiration or termination of this Agreement, Consultant shall deliver or otherwise make available to City copies, in both hard copy and electronic form where applicable, of project-related data, reports, estimates, summaries, records, correspondence, and such other information and materials as may have been accumulated by Consultant in performing the Services.

ARTICLE 11

NOTICES

11.1. Any notice, approval, demand, request, consent, or other communication required or permitted under this Agreement shall be in writing and shall be deemed delivered: (i) on the date of delivery if delivered in person; (ii) five (5) days after deposit in first class registered or certified mail, return receipt requested, postage prepaid; (iii) on the actual delivery date if deposited with an overnight courier; or (iv) on the date sent by electronic mail transmission, provided that such transmission is confirmed and followed by one of the foregoing methods.

11.2. Notices shall be addressed as follows, or to such other address as a Party may designate by notice:

CITY: CONSULTANT:

City Clerk RHMA: Redlands Historical Museum
City of Redlands Association
35 Cajon Street Attn: President
P.O. Box 3005 (mailing) P.O. Box 470
Redlands, CA 92373 Redlands, CA 92373
[email protected] [email protected] Phone: (909) 798-7531 Phone: (909) 798-7632

WITH A COPY TO: CONSULTANT:

City Manager MPQA, LLC
City of Redlands Myra Patterson, President/CEO
300 East State Street 1312 Knoll Rd.

Suite 690 Redlands, CA 92373
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Redlands, CA 92373 [email protected]
Phone: (909) 798-7510 Phone: (909) 214-9942

ARTICLE 12
DISPUTE INTERPRETATION; GOVERNING LAW; ATTORNEYS’ FEES

12.1. For purposes of this Agreement, final authority to interpret and administer this Agreement on behalf of City shall rest with the City Manager, subject to any action required by the City Council pursuant to this Agreement.

12.2. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action or proceeding arising out of or relating to this Agreement shall be brought in a court of competent jurisdiction in San Bernardino County, California.

12.3. In any action or proceeding arising out of or relating to this Agreement, the prevailing Party shall be entitled to recover its reasonable attorneys’ fees and costs, including reasonable fees for the use of in-house counsel, if applicable.

ARTICLE 13

MISCELLANEOUS

13.1. This Agreement, including the exhibits attached hereto, constitutes the entire agreement among the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous negotiations, understandings, and agreements among the Parties relating to such subject matter ; except that that funding agreement dated September 1, 2026 , between City and RHMA regarding reimbursement or funding of the Services shall remain in full force and effect according to its own terms.

13.2. Consultant shall perform all Services as an independent contractor and not as an employee, officer, or agent of City or RHMA. Consultant shall have no authority, express or implied, to act on behalf of City or RHMA in any capacity whatsoever as an agent, n or shall Consultant have any authority, express or implied, to bind City or RHMA to any obligation.

13.3. This Agreement may be amended only by a written instrument executed by Consultant, RHMA, and City, acting through the City Manager or other duly authorized City official.

13.4. If any provision of this Agreement is held invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect.

13.5. No waiver of any breach of this Agreement shall constitute a waiver of any other or subsequent breach.

13.6. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Electronic signatures and signatures transmitted by PDF shall be deemed originals for all purposes. 10 I:\cmo\Agreements\Tri-Party Agreement w RHMA MPQA LLC.bm.08.26.2026.FY2627-27.docx

13.7. Each person executing this Agreement on behalf of a Party represents and warrants that he or she has full authority to do so and to bind such Party to the terms hereof.

[Signatures on Next Page]

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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below.

CITY OF REDLANDS

By: ________________________________
Name: Mario Saucedo ___________
Title: Mayor _______________________
Date: _______________________________
ATTEST:

MPQA, LLC

By: ________________________________
Name: ______________________________
Title: _______________________________
Date: _______________________________
______________________________
Jeanne Donaldson, City Clerk

REDLANDS HISTORICAL MUSEUM ASSOCIATION

By: ________________________________
Name: ______________________________
Title: _______________________________
Date: _______________________________

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EXHIBIT “A”

SCOPE OF SERVICES
Museum of Redlands Museum Store and Event Pavilion Operation and Coordination Services
Consultant shall provide Museum of Redlands (“MOR”) Museum Store and Event Pavilion operation and coordination services for the City in support of RHMA’s licensed activities under the License Agreement between City and RHMA. Consultant shall perform the Scope of Services in coordination with the RHMA, the Library Director, and the City Contract Administrator, consistent with the Agreement, the License Agreement, City policies, and applicable law. Services shall be provided for the purpose of enhancing the visitor experience at the MOR, supporting revenue generation, promoting community engagement, and assisting with the successful operation of the MOR Museum Store and Event Pavilion.

Consultant shall provide the following services:

1. Museum Store Operations
Consultant shall provide coordination and operational support for the MOR Museum Store, including:
a. Overseeing day-to-day Museum Store operations, including record keeping, staffing coordination, inventory coordination, and general management of store activities; b. Serving as buyer and merchandise curator, including selecting and sourcing products that are aligned with the Museum’s mission, visitor experience, and community interests; c. Directing visual merchandising, displays, and the overall presentation of the Museum Store;
d. Developing and implementing marketing and sales strategies to support Museum Store revenue goals;
e. Managing relationships, agreements, and ongoing communication with vendors, local artists, and other merchandise partners;
f. Overseeing customer service and related correspondence with customers, vendors, and partners; and
g. Maintaining and updating Museum Store-related marketing content, including website content, promotional materials, and other public-facing communications.

2. Event Pavilion Operations and Rental Coordination
Consultant shall support the development, launch, and ongoing rental operations of the MOR Event Pavilion, including:
a. Providing tours and consultations for prospective clients and assisting with rental event planning, logistics, and space utilization;
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b. Coordinating scheduling of rental events in partnership with the Library Director or their designee;
c. Preparing and managing rental-related documentation, coordinating bookings, and collecting deposits for scheduled events, in accordance with City policies and procedures; d. Ensuring the Event Pavilion is properly equipped, organized, maintained, and operationally ready for a variety of events;
e. Managing the organization, maintenance, and use of Event Pavilion equipment and coordinating rentals or other event-related needs as appropriate; f. Collaborating with the Library Director or their designee to support effective use of the Event Pavilion; and
g. Meeting with members of the general public, municipal staff, vendors, and other stakeholders as needed.

3. Program Development, Events, and Community Engagement Consultant shall assist with the development and coordination of events and programs that support the MOR’s mission and community engagement goals, including:
a. Developing, coordinating, and hosting events that promote the MOR, the Museum Store, and the Event Pavilion;
b. Identifying, recruiting, and coordinating event talent, instructors, presenters, artists, and other participants;
c. Overseeing event logistics from planning through execution; d. Collaborating with local organizations, businesses, artists, community groups, and partners interested in utilizing or supporting the Event Pavilion; e. Supporting initiatives that increase the MOR’s community visibility, participation, and engagement; and
f. Supporting and encouraging fundraising efforts, including donations, sponsorships, event underwriting, and other revenue-generating opportunities, as appropriate.

4. Marketing, Communications, and Public-Facing Content Consultant shall support marketing and communications related to the MOR Museum Store, events, and Event Pavilion, including:
a. Overseeing marketing and advertising efforts related to the Museum Store, events, and Event Pavilion;
b. Developing and managing content for digital platforms, including website updates, event announcements, and promotional materials;
c. Ensuring consistent branding and messaging across public-facing communications; and d. Supporting outreach efforts intended to promote Museum Store sales, Event Pavilion rentals, public events, and community participation.

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5. Reporting
Consultant shall provide monthly revenue generation reports to RHMA and the Library Director and Finance Director of City, or as otherwise directed by the City. Reports may include, but are not limited to, Museum Store sales activity, Event Pavilion rental activity, event revenue, deposits collected, fundraising or sponsorship activity, and other relevant operational or revenue- related information.

6. Coordination with City Staff
Consultant shall work in good faith and cooperate with the Library Director or their designee regarding priorities, scheduling, facility use, public-facing communications, event coordination, rental activities, and other matters related to the MOR Museum Store and Event Pavilion.

Consultant shall perform all services in a professional manner and in accordance with applicable City policies, procedures, and direction.

7. Schedule of Services
Museum Store and Event Pavilion coordination services shall be provided on an as-needed basis, with scheduling determined by the operational needs of the Museum, RHMA’s licensed activities, and the scope of Services under this Agreement, in coordination with RHMA and the Library Director. Consultant shall coordinate service hours with RHMA and the Library Director to support store operations, scheduled events, prospective rentals, meetings, tours, and other Museum-related activities. In the event of any scheduling conflict or inconsistency, the matter shall be resolved in accordance with Section 3.4 of this Agreement.

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EXHIBIT “B”

LICENSE AGREEMENT

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EXHIBIT “C”

COMPENSATION AND FEE SCHEDULE

Consultant shall provide coordination and operational support services to City’s Museum of Redlands’ Store and Event Pavilion in accordance with the Scope of Services set forth in Exhibit “A” and shall be compensated in accordance with the following:

Service Provided Hourly Rate
MOR Store and Event Pavilion
Coordination Services
$60.00 per hour until Museum of
Redlands opens and $75 per hour
thereafter
Insurance-Related Costs Actual Costs up to $5,000/year

Consultant may invoice the City for actual insurance-related costs required under the Agreement, including premiums or other direct insurance costs incurred in maintaining the insurance coverage required by the Agreement not to exceed $5,000 per year; provided such expenses are documented and reasonably related to performance of the Services.

Date:_______________________
To: Purchasing Division
From: ________________________________
Estimated Total Cost: $_________________

Proposed Vendor: ______________________
Request Term: _________________
This form must accompany the purchase document whenever an exception to the competitive process is requested. Requests for goods and/or services from a specific vendor or limited to a specific brand, where substitu tes to the recommen ded v endor or brand are unacceptable, must b e accompanied by a w r i t t e n j u s t i f i c a t i o n e x p l a i n i n g t h e c i r c u m s t a n c e s t h a t m a k e alternatives unacceptable.

The City M anager w ill determine whether t he justification is appropriate. R equests for exception must be supported by factual statements that will pass an audit.

EXCEPTION TO BIDDING AND DISCLOSURE STATEMENT Page
Rev 1.31.19
2 INSTRUCTIONS

Existing Equipment:

Manufacturer/Model Number:

Age:

2. Provide a detailed explanation and pertinent documentation for each category checked in item 1 above. Attach additional sheets if necessary:

An additional appropriation is hereby requested as follows:

Department:

JUSTIFICATION:

Requested By:

Recommended By Finance Director: Recommended:

Yes No Signed
Comments: Approved by City Council:

Date:

Signed:

City Clerk
REVENUE APPROPRIATION INCREASE (if applicable)
EXPENDITURE APPROPRIATION INCREASE (if applicable)
$ -
$ -
TRANSACTION NO:

ACCOUNTING PERIOD:

Account Description Orgkey Object Code Job Ledger (If
applicable) Amount
Job Ledger (If
applicable) AmountAccount Description Orgkey Object Code Department Head
City Manager

CITY OF REDLANDS

REQUEST FOR ADDITIONAL APPROPRIATION

FINANCE USE ONLY

Page 1 of 1 ends

Redlands City CouncilSeptember 1, 2026

Redlands City Council
September 1, 2026