Administrative
Report
H.7., File # 22-3578 Meeting Date: 1/18/2022
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
ACCEPT AS COMPLETE THE TRAFFIC CALMING - ARMOUR LANE, FISK LANE AND RALSTON LANE SPEED BUMP CUSHION INSTALLATION PROJECT, JOB NO 40470, AND AUTHORIZE THE
CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS
ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $5,909.35 TO PALP INC., DBA EXCEL PAVING COMPANY, UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED ON THE PROJECT.
EXECUTIVE SUMMARY
On July 20, 2021, City Council awarded Palp Inc., dba Excel Paving Company, a public works contract for $114,187 for construction of the Traffic Calming - Armour Lane, Fisk Lane and Ralston Lane Speed Cushion Installation Project, Job No 40470. During construction, one (1) change order for $3,315 was issued bringing the final contract amount to $118,187. The project is now complete and ready for City Council acceptance and authorization to release the final retention payment of $5,909.35.
BACKGROUND
On May 18, 2021, the City Council approved the Traffic Calming - Armour Lane, Fisk Lane, and Ralston Lane Speed Cushion Installation Project plans and specifications and authorized the City Clerk to advertise the project for competitive bids.
On June 17, 2021, the City received and publicly open bids for the project. After reviewing the bids, Palp, Inc. dba Excel Paving Company (“Excel Paving”) was found to be the lowest responsible bidder with a bid in the amount of $114,872.
On July 20, 2021, the City Council awarded Palp Inc., dba Excel Paving Company, a public works contract for $114,187 for construction of the Traffic Calming - Armour Lane, Fisk Lane and Ralston Lane Speed Cushion Installation Project, Job No 40470. During construction staff issued one (1) change order for $3,315, bringing the final contract amount to $118,187, a 3.5% increase over the original contract amount. This amount is within the authority granted to staff in Administrative Policy & Procedure 14.1 Change Orders as adopted by the City Council.
The project is now complete and ready for City Council acceptance and authorization to release the final retention amount $5,909.35 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
H.7., File # 22-3578 Meeting Date: 1/18/2022
COORDINATION
This project was coordinated by staff in the Public Works Department.
FISCAL IMPACT
Funding: Expenditures:
City Traffic Calming Budget $ 118,187 Excel Paving $ 118,187 TOTAL $ 118,187 TOTAL $ 118,187
APPROVED BY:
Mike Witzansky, City Manager