Administrative
Report
H.8., File # 22-3842 Meeting Date: 3/15/2022
To: MAYOR AND CITY COUNCIL
From: ELIZABETH HAUSE, ASSISTANT TO THE CITY MANAGER
TITLE
APPROVE THE LICENSE AGREEMENT WITH THE FRIENDS OF REDONDO BEACH ARTS FOR USE OF THE HISTORIC LIBRARY IN VETERANS PARK FOR THE SEPTEMBER CA 101 2022 ART
EXHIBITION
EXECUTIVE SUMMARY
On February 7th, the City received a request from the Friends of Redondo Beach Arts (FRBA) group to host the CA 101 2022 Art Exhibition this September at the Redondo Beach Historic Library in Veterans Park. On February 15th, the Council approved FRBA’s request and directed staff to prepare a license agreement to codify the terms and conditions for use of the Historic Library. The City will provide use of the facility at no charge and, in exchange, FRBA will pay for the City’s building utility costs and all installation/program expenses, provide the City with proper indemnification and release of liability, meet all insurance and legal requirements, and host the art exhibition free of charge to the public. It is recommended that the City Council approve the attached License Agreement with FRBA.
BACKGROUND
The CA 101 Art Exhibit is an annual event curated and produced by Friends of Redondo Beach Arts (FRBA), a local non-profit organization that focuses on providing art-related experiences and education to the South Bay community. Due to COVID-19, the annual event has been on hiatus for two years and its previous exhibition space - the former Gold’s Gym site on Harbor Drive - is no longer available for use. After searching for alternative locations, FRBA representatives met with staff at Veterans Park to walk through the Redondo Beach Historic Library and gauge the possibility of installing the exhibition at that location. On February 7, 2022, the City received a formal written request from FRBA to host the CA 101 2022 Art Exhibition at the Historic Library.
On February 15, 2022, the Council approved FRBA’s request and directed staff to prepare a license agreement to codify the terms and conditions for use of the Historic Library. The City will provide use of the facility at no charge and, in exchange, FRBA will pay for the City’s building utility costs and all installation/program expenses, provide the City with proper indemnification and release of liability, meet all insurance and legal requirements, and host the art exhibition free of charge to the public.
FRBA will have exclusive use of the Historic Library from August 22 through September 22, 2022, inclusive of load in and load out days. The exhibit would be open to visitors during the following three (3) weekend periods:
H.8., File # 22-3842 Meeting Date: 3/15/2022
· September 2-5
· September 9-11
· September 16-18
Additional access to the location will be needed periodically for the purpose of conducting walkthroughs with design teams and artists in March and April.
Staff recommends approval of the attached License Agreement between the City and FRBA.
COORDINATION
The City Manager’s office coordinated the preparation of this report with the Community Services Department. The License Agreement was prepared by the City Attorney’s Office.
FISCAL IMPACT
There is no fiscal impact associated with this action. FRBA will incur all costs associated with the installation and operation of the event.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
License Agreement for Special Event Services between the City of Redondo Beach and Friends of Redondo Beach Arts