Administrative
Report
H.16., File # 22-3925 Meeting Date: 4/5/2022
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
APPROVE AN AGREEMENT WITH KOA CORPORATION FOR CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FOR THE BERYL STREET DRAINAGE AND STREET IMPROVEMENTS PROJECT FROM PROSPECT AVENUE TO FLAGLER LANE, JOB NO. 41130, FOR AN AMOUNT NOT TO EXCEED $177,440 FOR THE TERM APRIL 5, 2022 THROUGH APRIL 4, 2024
EXECUTIVE SUMMARY
With approval of this contract, KOA Corporation (“KOA”) will perform construction management, daily inspection and construction reporting services for the Beryl Street Drainage and Street Improvements Project from Prospect Avenue to Flagler Lane, Job No. 41130.
These inspection services will help ensure all requirements of the Project plans and specifications are met and that the Project is completed in a timely, safe and professional manner. In August 2021, the City solicited proposals to identify an engineering firm to perform these services. KOA responded and provided a proposal that offered the best combination of price, experience, and expertise.
Funding for the agreement is included in the Project budget. This item is connected to the Beryl Street Project construction award item, which is also on the agenda for Council consideration.
BACKGROUND
On February 16, 2022, the City received and publicly opened six (6) bids for the Beryl Street Drainage and Street Improvements Project (“Beryl Project”). After reviewing the bids, Sully-Miller Contracting Company, with a bid of $2,388,137, was determined to provide the lowest responsive bid. As part of the April 4 meeting agenda, the City Council will consider awarding a public works contract to Sully-Miller Contracting Company as well as an appropriation resolution to fully fund the construction, construction management and inspection of the project. Construction is expected to begin in May and to be completed within one hundred (100) working days.
In order to provide construction management, daily inspection and construction reporting services for upcoming construction efforts, City staff solicited proposals from qualified engineering firms on August 30, 2021 for the Project and other CIP projects nearing design completion and construction.
The consultant selection process included evaluating proposals received and completing reference checks. KOA was found to have the best combination of experience, price and references in relation to roadway resurfacing, street, traffic signal, and bikeway improvement projects.
Staff anticipated approving a single contract with KOA for construction management and inspection
H.16., File # 22-3925 Meeting Date: 4/5/2022
Staff anticipated approving a single contract with KOA for construction management and inspection services for seven projects nearing construction: Citywide Curb Ramp Improvements 2021 Project (Job No. 40399, Federal HUD B-20-MC-06-0528), Beryl Street Drainage and Street Improvements from Prospect Avenue to Flagler Lane Project (Job No. 41130), Grant Avenue Signal Improvements Project (Job. No. 41090), Manhattan Beach Boulevard Resurfacing - Aviation to Inglewood (Job No. 41190), North Redondo Beach Bikeway Improvements Project (Job No. 30640), Residential Street Rehabilitation Project - Cycle 2, Phase 3 (Job No. 40190), and Torrance Boulevard Resurfacing from Pacific Coast Highway to Prospect Avenue (Job No. 41230). However, the other listed projects are not at the 100% plans, specifications, and estimates phase nor are finalized for construction bidding, therefore staff deemed it premature to include those projects in this contract at this time.
The contract with KOA will help ensure that the Beryl Project is completed according to the City’s specifications, on time, and in a safe and professional manner. The total not-to-exceed amount of the contract is $177,440 for the term April 5, 2022 - April 4, 2024.
COORDINATION
The scope of work identified in the contract has been coordinated by the Public Works Department.
The contract has been approved as to form by the City Attorney’s Office.
FISCAL IMPACT
Funding Expenditures
Proposition C Funds $1,235,000 Design - NV5, Inc. $ 155,800 Measure M $ 565,000 Sully-Miller $ 2,388,177
Stormwater $ 200,000 Contingency Funds (10%) $ 238,818
From Job No. 60150 $ 292,887 Con Mgmt./Inspection (KOA) $ 177,440 Capital Funds (New) $ 689,000 Project Management $ 21,652 Total $ 2,981,887 Total $ 2,981,887
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENT
KOA Consulting Services Contra