Administrative
Report
H.19., File # 22-3937 Meeting Date: 4/5/2022
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
APPROVE PLANS AND SPECIFICATIONS FOR THE RESIDENTIAL STREET REHABILITATION PROJECT, CYCLE 2, PHASE 3, JOB NO. 40190, AND AUTHORIZE THE CITY CLERK TO
ADVERTISE THE PROJECT FOR COMPETITIVE BIDS
EXECUTIVE SUMMARY
The Residential Street Rehabilitation Project, Job No. 40190 is a multi-year capital improvement program, with a funding allocation included in the City’s current capital budget. The next phase of this program, designated Cycle 2, Phase 3 (“Project”), is intended to resurface the residential streets approved by City Council on September 15, 2020, for the FY 2021/22” phase, along with the segment of Garnet Street approved as part of the adopted capital budget and included in the 2021-26 Capital Improvement Program.
In order to reduce mobilization costs and gain economies of scale, certain other street improvement projects are also included in this year’s proposed solicitation package. They include: the repairs to the damage at the intersection of Prospect Avenue and Del Amo, pedestrian improvements for the intersection of S. Catalina Avenue and Elena Avenue, and the Council selected streets from the City’s deferred maintenance streets list, as identified on by City Council on December 14, 2021 (see attached map). These additional projects have their own funding sources that will be incorporated into the Project budget.
The plans and specifications for the Project are now ready for competitive bidding and are available for review at the Plans and Specifications Review Area located behind the Engineering permit counter at City Hall. The Engineer’s estimate for construction of the Project is $3,200,000 with a total project cost estimate of $3,755,000, which includes a standard contingency and the costs for construction management and inspection. Construction is expected to begin in late July 2022 and take one hundred (100) working days to complete.
BACKGROUND
The Residential Street Rehabilitation Project is an on-going Capital Improvement Program that resurfaces and repairs residential streets. The annual implementation of the program increases the life of the existing pavement and improves the ride of the streets. This program supports the City’s Strategic Plan goal to “Invest in the City’s Infrastructure”.
The City is required to conduct a pavement condition survey every three years in order to meet the reporting requirements of GASB 34 and to qualify for use of the Proposition C and Measure R Local
H.19., File # 22-3937 Meeting Date: 4/5/2022
reporting requirements of GASB 34 and to qualify for use of the Proposition C and Measure R Local Return funding provided for rehabilitation of City streets. In 2020, the streets were surveyed citywide.
On September 15, 2020, the City Council discussed the 2020 Citywide Pavement Management Survey Report (2020 Citywide PMS Report) and approved the residential streets that were recommended to be treated over the next three years with the goal to increase the City’s overall Pavement Condition Index (PCI) to 75. The proposed project includes the streets selected for FY 2021/22.
To minimize construction costs and disruption to residents, additional projects that were identified by Council and are near the selected residential streets and/or require the same rehabilitation methods have been added to the Project solicitation.
One such project is the Garnet Street Resurfacing Project, Job No. 41320, that was individually funded in the FY 2021-22 budget. The segment of Garnet Street designated for resurfacing is only two blocks and is better to be constructed in conjunction with another rehabilitation project in order to gain economies of scale. The timing and the location of the streets included in this phase of the Residential Street Rehabilitation Project allow the City to benefit from the reduced cost for the mobilization of equipment.
Another street that will be completed with the Project is Del Amo Boulevard from the intersection of Prospect Avenue to the easterly City boundary. The pavement in the intersection was damaged during work being performed under an Engineering Permit. A contractor was boring for their utility and hit a waterline on April 15, 2021. As a result, the City requires the intersection to be repaved.
The contractor and owner of the waterline are in dispute as to who is responsible for the damage and have yet to complete the paving repairs for the intersection. To avoid additional delays, the City has taken over the work to repair the intersection and has filed a claim to recover the estimated cost of $35,000 for the work. In addition, Del Amo Blvd between Prospect Avenue and the easterly City boundary, about 100 linear feet of roadway, needs to be repaved. With the paving equipment being in the area, the intersection and segment to the east has been included in the Project.
The Capital Projects budget for FY 2021-22 includes a new project to address streets on the City’s deferred maintenance list. On December 14, 2021, the City Council gave direction on the new Deferred Maintenance Project, Job No. 41300. Council selected the streets from the City’s deferred maintenance streets list within their Districts to be included in the Deferred Maintenance Project.
Council also approved the recommendation that the portions of this work that could be economically incorporated into this year’s implementation of the Residential Street Rehabilitation Program be added to the Project scope. As such, many of the Council identified streets have been incorporated into the Project solicitation. The remaining Council identified deferred maintenance streets will be incorporated into the next two phases of the Residential Street Rehabilitation Program planned for FY 2022-23 and FY 2023-24. This is to coincide with planned similar work in those areas to capitalize on the reduction of cost of mobilizing equipment and also minimize the disruption to the adjacent residents.
Dry wells, as part of the City’s Green Street Improvements Project, Job No. 60270, included in the FY 2021-22 capital budget, are also included in the Project solicitation. Since the dry wells are to be installed within the residential areas of the Residential Street Rehabilitation Project, they were incorporated with this Project to minimize the construction impact to the residents.
Lastly, pedestrian improvements for the intersection of S. Catalina Avenue and Elena Avenue that
H.19., File # 22-3937 Meeting Date: 4/5/2022
Lastly, pedestrian improvements for the intersection of S. Catalina Avenue and Elena Avenue that were identified for implementation from funding for Traffic Calming Improvements, Job No. 40470 are included in this solicitation. The work for the intersection includes concrete, asphalt, and restriping work similar to that of the Residential Street Rehabilitation Project.
Plans and specifications for Cycle 2, Phase 3 with the additional work have now been prepared and are ready for City Council approval and authorization for competitive bidding. The solicitation process should be complete in July 2022, following the award of contract. Construction on this project is expected to begin in late July 2022 and last one hundred (100) working days.
COORDINATION
The project has been coordinated by the Public Works Department.
FISCAL IMPACT
The Engineer’s cost estimate for this project is $3,755,000. Funding is available in the current FY 2021-22 CIP budget.
Funding Expenditures
Residential Street Rehab
State Gas Tax (SB-1) $ 985,000 Constr. Estimate $ 3,200,000 Measure M (Local) $ 670,000
Measure R (Local) $ 535,000 Contingency (10%) $ 320,000 CIP Funds $ 290,000 CM & Inspection $ 235,000
Garnet Resurfacing Total $3,755,000
CIP Funds $ 250,000
Green Street Improvements
Measure M (Local) $ 200,000
Deferred Maintenance
Measure M (Local) $ 450,000
Measure R (Local) $ 300,000
Traffic Calming Improvements
General Funds $ 75,000
Total $3,755,000
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENT
Project Map - Residential Resurfacing Cycle 2, Phase 3