has read and understands the following conditions for participating in this program operated and maintained by Learning for Life, a District of Columbia nonprofit corporation (“Learning for Life”), and desires to enter into this agreement regarding participation in this program. The responsibilities of the organization include:
Explorer Clubs only:
• Screening and selecting at least two adults, including a sponsor and associate sponsor, to work directly with the Explorer Club participants.
Explorer Posts only:
• Screening and selecting at least four adults, including committee chairman, two committee members, and an advisor, who will work directly with the post officers.
Explorer Clubs and Explorer Posts:
• Ensuring that all participating adults complete the required Exploring Youth Protection training. The training is available at www.exploring.org.
• Providing adequate facilities for the participants to meet on a regular schedule with a time and place reserved. • Participating in a program planning meeting and Open House. • Participating in at least one evaluation with Learning for Life representatives each year.
Note: Adults may serve in multiple posts and clubs.
Exploring is part of Learning for Life’s education resource program. Learning for Life provides the support service necessary to help the participating organizations succeed in their use of the program.
These services include year-round training techniques and methods for selecting quality leaders; program resources; and primary general liability insurance to cover the participating organization, its board of directors and/or trustees, and its officers and employees in their official and individual capacities against personal liability judgments arising from official Learning for Life activities.
This Annual Memorandum of Understanding shall remain in effect through the registration expiration of the post or club.
Either organization may discontinue the program at any time upon written notice to the other organization.
Date:
Signature of executive officer or designee Signature of Exploring representative (Print name) (Print name)
800-737
Revised May 2016
Renewal Post/Club No.
Council____________ District _____________
Annual Memorandum of Understanding
Explorer Club Explorer Post
Check One:
CITY OF REDONDO BEACH
Introductory Letter for partnering organizations.
Exploring exists to teach important life and career skills to young people from all backgrounds through immersive career experiences and mentorship provided by community and business leaders like you. Together, we equip young people with character, leadership and life skills that can be used both today and in their future careers and higher education. Working together we can give more and prepare young people for the future. Items below are what we provide and contribute to when working with our partners.
Screening and selecting of at least four adults, including committee chairman, two committee members, and a lead advisor, who will work directly with the post members.
Part of the Exploring program is allowing youth to engage with positive role models and have meaningful adult associations. In order to do that, Explorer Posts and clubs are asked to select leaders that best exemplify the ideals of their organization and who are best suited to engage with young people. Adult leaders should have strong character and influence within the organization and should serve as role models to both young people and their peers.
Ensuring that all participating adults complete the required Exploring Youth Protection training. The training is available at www.exploring.org. Click on Training for more information.
Protecting our youth is our number one priority in Exploring. Youth protection training is mandatory for all registered Exploring adults. It teaches leaders how to recognize, prevent, and report cases of suspected abuse. This is managed at the individual Post level; program cannot continue until this very important milestone is completed.
Participating in a program planning meeting and Orientation/Open House Young people join a program that is Safe, Standardized, and Significant. Planning a program for the year is the cornerstone that Exploring advisors and youth officers should use to determine the success of their program. Holding an orientation/open house allows other young people to join the Post and gain the valuable experiences that your program has to offer. There is no “right” time to hold an orientation/open house or a planning meeting. Your Exploring Committee is willing to assist your post in developing these in order to maximize your success.
Participating in at least one evaluation with Learning for Life representatives each year.
Our dedicated Exploring staff is here to help you. This evaluation is not meant to be an examination of what’s wrong with the program you’re providing. It is an opportunity for our staff to share newly developed resources with you along with additional information that might be helpful in your program planning for the coming year.
These services include year‐round training techniques and methods for selecting quality leaders; program resources; and primary general liability insurance to cover the participating organization, its board of directors and/or trustees, and its officers and employees in their official and individual capacities against personal liability judgments arising from official Learning for Life activities.
As an Exploring Post or Club, a wide array of resources is available to you. At a regional level, trainings for leaders, program resource sharing, and cross‐disciplinary events are available to youth and adults. Additionally, Posts, Clubs, and Community partners are covered up to $10 Million in general liability coverage for accident or injury during Exploring events. Our local Boy Scout Council provides additional D/O insurance for all of its board members, including our Exploring Chairperson.
ASSIGNED
TO
YOU & YOUR ORGANIZATION LOCAL EXPLORING PROFESSIONAL
CEO/Head of Org. Executive Officer signs Memo of Understanding Schedule program planning meeting CEO/Head of Org. Identify 6-8 adult leaders who will become the unit Schedule meeting with local schools committee Share links to:
all Leaders complete Youth Protection Training online at Exploring leader training exploring.org/training-safety Exploring Guidebook (CH. 3) all Review links provided by your Exploring professional Activity Library/Career Opportunity Worksheet prior to the program planning meeting Suggested bylaws & standard operating procedures
ASSIGNED
TO
YOU & YOUR ORGANIZATION LOCAL EXPLORING PROFESSIONAL
all Attend program planning meeting Lead program planning meeting Set Exploring unit meeting schedule Prepare sample activity ideas Set initial bylaws Provide guidance on setting bylaws
Start Exploring leader training online Provide guidance on setting unit budget Schedule & promote open house Connect new leaders with existing program leaders all Browse Exploring Guidebook (CH. 3) Assist in coordinating the open house Share survey results & open house fliers
ASSIGNED
TO
YOU & YOUR ORGANIZATION LOCAL EXPLORING PROFESSIONAL
CEO/Head of Org. Approve bylaws & standard operating procedures Get copies of bylaws & standard operating procedures Set unit budget Share unit fundraising opportunities
Complete Exploring leader trainings online Confirm Exploring leader trainings are completed all Host open house Attend open house with youth applications Submit applications and fees Collect applications and fees Schedule youth officer elections Introduce unit leaders to assigned Service Team Report progress to Executive Officer Member/Commissioner
GETTING STARTED
So you just agreed to start an Exploring program in your business or organization. On behalf of the youth who will have a more prepared and bright future as a result of your commitment to Exploring, thank you! Your commitment to the youth in our community (your future employees) deserves an applause. You will have year-round support from your local Exploring professional in the way of youth recruitment, adult leader training, program design and all of the other questions that will arise. In the meantime, here is a snapshot of what should be happening within the first nine weeks of saying YES to Exploring:
YOUR LOCAL EXPLORING PROFESSIONAL IS:
EMAIL CELL
FOR A DETAILED STEP-BY-STEP RESOURCE REFER TO THE UNIT PERFORMANCE GUIDE AT EXPLORING.ORG. 3 WEEKS 6 WEEKS 9 WEEKS