Administrative
Report
H.11., File # 22-4423 Meeting Date: 7/5/2022
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
ADOPT BY TITLE ONLY RESOLUTION NO. CC-2207-047, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, AWARDING A CONTRACT TO
SULLY-MILLER CONTRACTING COMPANY, A DELAWARE CORPORATION, IN THE AMOUNT OF $4,611,206, FOR THE RESIDENTIAL STREET REHABILITATION PROJECT, CYCLE 2 PHASE 3, JOB NO. 40190
EXECUTIVE SUMMARY
The Residential Street Rehabilitation Project, Job No. 40190 is a multi-year capital improvement program, with a funding allocation included in the City’s current capital budget. The next phase of this program, designated Cycle 2, Phase 3 (“Project”), is intended to resurface residential streets approved by City Council on September 15, 2020, along with the segment of Garnet Street (Job No. 41320) approved as part of the adopted capital budget for FY 2021-22. In order to reduce mobilization costs and gain economies of scale for similar work, certain other street improvement projects were included in this year’s proposed solicitation package. These include, the repairs to the damage at the intersection of Prospect Avenue and Del Amo, and several “deferred maintenance” streets selected by City Council on December 14, 2021 (see attached map) and funded in Job No. 41290, Residential Street Reconstruction - Deferred Maintenance.
On April 5, 2022, the City Council approved the project plans and specifications and authorized the City Clerk to advertise the project for competitive bids. On May 19, 2022, six (6) bids were received and publicly opened in the City Clerk’s office. After reviewing the bids, Sully-Miller Contracting Company (Sully-Miller) with a bid amount of $4,611,206 was found to be the lowest responsible bidder. Construction is expected to begin in August 2022 and take one hundred (100) working days to complete.
BACKGROUND
The Residential Street Rehabilitation Project is an on-going Capital Improvement Program that resurfaces and repairs residential streets. The project increases the life of the existing pavement and improves the ride of the streets. The project includes grind and overlay of existing asphalt pavement, limited sections of asphalt removal and replacement, necessary repairs to concrete curb and gutter, installation of ADA compliant curb ramps as required, and replacement of impacted striping and pavement markings. This project supports the City’s Strategic Plan goal to invest in the City’s infrastructure.
H.11., File # 22-4423 Meeting Date: 7/5/2022
To minimize construction costs and disruption to residents, additional projects that were identified by Council, are near the selected residential streets, and/or require the same rehabilitation methods were added to this Project solicitation. The following work is also included in the Project:
· Resurfacing of Garnet Street from Broadway Avenue to Francisca Avenue, funded under the Garnet Resurfacing - Broadway to Francisca, Job No. 41320; · Installation of four drywells on the 1700 block of Huntington Ln, 1800 block of Harriman Ln, 1900 block of Morgan Ln, and 1100 block of Green Ln, funded as part of the Green Streets Improvements Project, No. 60270;
· Rehabilitation of several deferred maintenance streets selected by Council for the Residential Street Reconstruction - Deferred Maintenance Project, Job No. 41290 (see attached map); · Installation of bike lanes and high visibility crosswalks on Beryl Street between PCH and Prospect Ave along with high visibility striping elsewhere throughout the project area, funded through the Traffic Calming Improvements - Citywide Project, Job No. 40470; and, · Repairs to pavement damage at the intersection of Prospect Avenue and Del Amo, which the City is working to have reimbursed by the party that damaged the intersection.
On April 5, 2022, the City Council approved the Residential Street Rehabilitation Cycle 2 Phase 3 project plans and specifications and authorized the City Clerk to advertise the project for competitive bids.
On May 19, 2022, six (6) bids were received and publicly opened in the City Clerk’s Office. After reviewing the bids, Sully-Miller with a bid amount of $4,611,206 was found to be the lowest responsible bidder.
Construction of the project is expected to begin in August 2022 and is scheduled to be completed within one hundred (100) working days.
COORDINATION
This project has been fully coordinated with the Public Works Engineering and Maintenance Divisions. The City Attorney’s Office approved the Resolution as to form.
FISCAL IMPACT
Rising construction costs require this project to use funding planned in FY 2021-22 as well as new funding appropriated in FY 2022-23. As shown in the table below, approximately $986,000 in approved FY 2022-23 funding for this program will be used, in addition to the $4,274,000 allocated through the recently ended fiscal year.
Funding Expenditures
Residential Street Rehab Contract $ 4,611,206
FY 21-22 $3,013,810
Cont
inge
ncy
$ 461,120
FY 22-23 $ 986190 CM & Inspection $187674
H.11., File # 22-4423 Meeting Date: 7/5/2022
Residential Street Rehab Contract $ 4,611,206
FY 21-22 $3,013,810
Cont
inge
ncy
$ 461,120
FY 22-23 $ 986,190 CM & Inspection $187,674
Garnet Resurfacing $ 250,000
Green Street$ 200,000
Deferred Maint. $ 750,000
Traffic Calming$ 60,000
Total $5,260,000 Total $5,260,000
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Map of Streets
· Resolution of Award
· Bid Results