Administrative
Report
H.8., File # 22-4501 Meeting Date: 7/19/2022
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
APPROVE AN AGREEMENT WITH KOA CORPORATION FOR CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FOR THE TORRANCE BOULEVARD RESURFACING PROJECT FROM TORRANCE CIRCLE TO PROSPECT AVENUE, JOB NO. 41230 AND THE TORRANCE BOULEVARD & FRANCISCA AVENUE TRAFFIC SIGNAL MODIFICATION PROJECT, JOB NO. 41070, FOR AN AMOUNT NOT TO EXCEED $224,808 FOR THE TERM JULY 19, 2022 - JULY 18, 2024
EXECUTIVE SUMMARY
With approval of this contract, KOA Corporation (“KOA”) will perform construction management, daily inspection and construction reporting services for the Torrance Boulevard Resurfacing Project from Torrance Circle to Prospect Avenue, Job No. 41230 and the Torrance Boulevard & Francisca Avenue Traffic Signal Modification Project, Job No. 41070, (together, “Project”).
These inspection services will help ensure all requirements of the Project plans and specifications are met and that the Project is completed in a timely, safe and professional manner. In August 2021, the City solicited proposals to identify an engineering firm to perform these services. KOA responded and provided a proposal that offered the best combination of price, experience, and expertise.
Funding for the agreement is included in the Project budget. This item is connected to the Project construction award item, which is also on the agenda for Council consideration.
BACKGROUND
On June 23, 2022, the City received and publicly opened five (5) bids for the Torrance Boulevard Resurfacing Project from Torrance Circle to Prospect Avenue, Job No. 41230 and the Torrance Boulevard & Francisca Avenue Traffic Signal Modification Project, Job No. 41070. After reviewing the bids, Hardy & Harper, Inc., with a bid of $3,950,000, was determined to be the lowest responsible bidder. The Council is considering award of that contract on the July 19 meeting agenda under separate cover. The recommended contract with KOA will support staff’s effort to deliver the Project in a safe, efficient and economical matter.
City staff solicited proposals from qualified engineering firms on August 30, 2021 for the Project and other CIP projects nearing design completion and construction. Anticipated projects included:
Citywide Curb Ramp Improvements 2021 Project (Job No. 40399, Federal HUD B-20-MC-06-0528), Beryl Street Drainage and Street Improvements from Prospect Avenue to Flagler Lane Project (Job No. 41130), Grant Avenue Signal Improvements Project (Job. No. 41090), Manhattan Beach Boulevard Resurfacing - Aviation to Inglewood (Job No. 41190), North Redondo Beach Bikeway Improvements Project (Job No. 30640), Residential Street Rehabilitation Project - Cycle 2, Phase 3
H.8., File # 22-4501 Meeting Date: 7/19/2022
Improvements Project (Job No. 30640), Residential Street Rehabilitation Project - Cycle 2, Phase 3 (Job No. 40190), and Torrance Boulevard Resurfacing from Pacific Coast Highway to Prospect Avenue (Job No. 41230).
The consultant selection process included evaluating proposals received and completing reference checks. The City received 17 proposals and selected two firms initially to provide these services as these projects moved into the construction phase. KOA was of the two firms and was found to have the best combination of experience, price and reference in relation to roadway resurfacing, street, traffic signal, and bikeway improvement projects. Therefore, staff is recommending award of this contract to KOA. The attached recommended contract with KOA will help ensure that the Project is completed according to the City’s specifications, on time, and in a safe and professional manner.
The total not-to-exceed amount of the contract is $224,808 for the term July 19, 2022 - July 18, 2024.
COORDINATION
The scope of work identified in the contract has been coordinated by the Public Works Department.
The contract has been approved as to form by the City Attorney’s Office.
FISCAL IMPACT
Funding Expenditures
CIP Job No. 41230 $2,907,133 Design (2 Projects) $ 192,328 CIP Job No. 41070- Prop C $ 249,714 Hardy & Harper Constr. $3,950,000 CIP Job No. 50150- W’water $ 200,800 Contingency (5%) $ 197,500 Approp. Wastewater Fund $ 604,489 CM & Insp. (KOA) $ 224,808 CIP Job No. 40880- Meas. M $ 800,000 Project Mgmt. (5%) $ 197,500 Total $4,762,136 Total $4,762,136
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENT
· Agmt - KOA Corporation
· Insurance - KOA Corporation