CITY OF REDONDO BEACH
CLASSIFICATION SPECIFICATION
TITLE: PAYROLL AND FINANCE MANAGER
DEFINITION
Under direction of the Finance Director, the position is accountable as a supervisor for performing managerial work assisting in departmental operations, programs, teams, projects and complex tasks to achieve results in support of the City's mission, goals, policies and objectives.
DUTIES,RESPONSIBILITIES AND EXPECTATIONS
This position works as a manager and team member to perform support duties and services including but not limited to:
• Plans, prioritizes, assigns, supervises, reviews, and participates in the departmental work of providing City-wide payroll services.
• Ensures all City employees are paid accurately and on established pay dates in compliance with all Federal and State laws and bargaining group rules and regulations. • Administers the City’s payroll function; oversees and manages the City’s payroll/HRIS/financial systems including MUNIS and other technologies; maintains and updates payroll modules and programs as needed to comply with the City’s payroll practices, memoranda of understanding (MOUs), pay plans, and all Federal and State laws. • Identifies, implements, understands, and provides guidance on new and different payroll requirements when new MOUs, pay plans, CalPERS mandates, or benefit adjustments are adopted.
• Oversees and administers and provides as needed, all regular, quarterly, annual, and other payroll reports as required by Federal and State laws; manages CalPERS payroll reporting and ensures accurate reporting of employee compensation in compliance with CalPERS and FLSA requirements.
• Initiates, identifies, and participates in the development, coordination, and implementation of MUNIS financial system enhancements.
• Develops and may implement training materials, courses, and/or modules for departmental and City staff related to the use of payroll software/programs, payroll policies, and payroll procedures.
• Develops and prepares the City's annual personnel budget with assistance from departmental staff, with a primary focus on administering and preparing the personnel budget for all full-time employees.
• Provides and analyzes personnel costing data for use in budgeting, labor relations, and adoption of new MOUs, side letters, and/or pay plans; participates when required as a member of the City’s negotiating team when adopting new MOUs and/or agreements. • Monitors, analyzes, and reconciles expenditure and liability accounts with a primary focus on payroll-related accounts.
• Coordinates and participates in preparation and submission of compensation related reports, surveys, and tax returns to Federal and State agencies. • Supervises Payroll Division staff; provides regular direction, training, guidance, and feedback to assigned employees; evaluates staff on a regular basis and may administer corrective action in accordance with Civil Service Rules. • Works irregular hours including evenings nights, weekends and holidays when necessary and is available for call-back and automatic return to work with a reasonable response time during off-duty hours for major emergencies, disasters, critical incidents and as otherwise required.
• Delivers outstanding internal and external customer service; communicates effectively orally and in writing with the public and fellow employees; solves problems and supports the City's mission, policies, goals, and objectives
• Establishes and maintains effective working relationships and works cooperatively with members of the supervisory/management team, City staff, agencies, and the community • Demonstrates initiative in achieving positive and timely results for the organization • Exercises tact, self-restraint and good judgment
• Uses diplomatic skills and exercises ethical conduct as it relates to sensitive and confidential pay information
• Conducts duties, responsibilities, tasks and assignments with a constructive, cooperative, positive, and professional attitude and demeanor • Supports the City's values of: Openness and honesty; integrity and ethics; accountability; outstanding customer service; teamwork; excellence; fiscal and environmental responsibility
• Performs other related duties as assigned.
CLASSIFICATION
The position is exempt under the Fair Labor Standards Act and is a member of the Classified Service.
QUALIFICATIONS
The position requires knowledge of operations, services and activities of a comprehensive payroll and financial system program.
The position requires graduation from an accredited college or university with a Bachelor's degree in Finance, Business Administration or related field. Additional occupationally related experience may be substituted for education on a year-for-year basis up to three (3) years.
The position requires at least three years of increasingly responsible financial experience, including one year in a supervisory capacity, and one year of public agency experience.
The position requires computer literacy and working knowledge of financial software systems, along with Microsoft Office products, Word, Excel and PowerPoint, the ability to communicate using email programs, and ability to understand and adhere to City policies for information technology. This position is assigned to the Management and Confidential Employee Group
The position requires meeting the physical employment standards for the classification.
Job description statements describe the general nature and levels of work performed by employees and are not intended as an exhaustive list of all responsibilities, duties and skills required.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine motor coordination in preparing reports using a computer keyboard. Additionally, the position requires mobility, hearing, vision and dexterity levels appropriate for the duties to be performed.
Work is primarily performed in a standard office setting with exposure to computer glare, vibrations and pitch. Ability to occasionally lift, carry and move objects up to 25 pounds is also required.