AMENDMENT NUMBER ONE TO AGREEMENT FOR USE OF LOS
ANGELES COUNTY OFFICIAL VOTE BY MAIL BALLOT DROP BOXES
FOR LOCAL ELECTION (CITY) BY AND BETWEEN COUNTY OF LOS
ANGELES AND THE CITY OF REDONDO BEACH
This Amendment Number One to the Agreement for Use of Los Angeles County Official Vote By Mail Ballot Drop Boxes For Local Election (City) ("Amendment No. 1"), by and between the County of Los Angeles, a political subdivision of the State of California ("County"), through its Department of Registrar-Recorder/County Clerk ("RR/CC"), and the City of Redondo Beach, a chartered municipal Corporation, by and through the Office of City Clerk for the City ("City Clerk") is made and entered into as of this ________ day of _________, 2022. County, RR/CC, City, and City Clerk are sometimes hereinafter collectively referred to as the "Parties" and each individually as a "Party."
WHEREAS, on or about February 2, 2021, the Parties entered into the Agreement for Use of Los Angeles County Official Vote By Mail Ballot Drop Boxes For Local Election (City) ("Agreement"), authorizing the City to use the County's official vote by mail ("VBM") ballot drop boxes located within the boundaries of the City's jurisdiction for purposes of the City's elections, and the Parties are within the Initial Term of the Agreement;
WHEREAS, the City has a special election scheduled for October 19, 2022 ("City Election") and requests to use four (4) Drop Boxes located at Redondo Beach North Library, 2000 Artesia Boulevard, Dominguez Park, 200 Flagler Lane, Redondo Beach Public Library, 303 North Pacific Coast Highway, and Riviera Triangle, Corner of South Elena Avenue and Avenida Del Norte, for the City Election ("Drop Boxes"); WHEREAS, there is an overlap in the time period for the return of VBM ballots in the City Election and in the November 8, 2022 Statewide General Election ("General Election");
WHEREAS, the Agreement provides for City personnel to take possession of keys for drop boxes used in the City's elections and to retrieve VBM ballots deposited into drop boxes used in the City's elections;
WHEREAS, for purposes of this City Election and the General Election only, and to streamline ballot retrieval for the City Election, the Parties agree to adopt different processes for retrieval of VBM ballots, with the RR/CC agreeing to retrieve the City's VBM ballots deposited into the Drop Boxes for the City's Election, and to segregate and return those VBM ballots to the City Clerk or his or her designee pursuant to a mutually agreed-upon schedule;
WHEREAS, to facilitate the segregation of the City's VBM ballots from the County's VBM ballots that are deposited into the Drop Boxes, the City's VBM ballots will be yellow;
WHEREAS, the City agrees to reimburse the County for all costs incurred in providing the services set forth in this Amendment No. 1 (estimated to be $10,000); NOW, THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency are hereby acknowledged, the Agreement is amended as follows:
1. Amendment for Purposes of City Election
The Parties agree that this Amendment No. 1 and all terms and conditions herein apply for purposes of this City Election only and not for any other election of the City.
2. Unlocking of Drop Boxes
RR/CC agrees to the following: On Tuesday, September 20, 2022, RR/CC personnel will unlock the four (4) Drop Boxes designated by the City for use in the City Election, located at: (1) Redondo Beach North Library, 2000 Artesia Boulevard; (2) Dominguez Park, 200 Flagler Lane; (3) Redondo Beach Public Library, 202 North Pacific Coast Highway; and (4) Riviera Triangle, Corner of South Elena Avenue and Avenida Del Norte.
3. VBM Ballot Retrieval Schedule and Process
RR/CC agrees to have RR/CC personnel retrieve the City's VBM ballots deposited into the Drop Boxes for the City Election on the following dates:
Thursday, September 22, 2022
Monday, September 26, 2022
Thursday, September 29, 2022
Monday, October 3, 2022
Thursday, October 6, 2022
RR/CC agrees that on each of the foregoing dates, RR/CC personnel will retrieve VBM ballots from Drop Boxes in the following order: (1) Redondo Beach North Library, 2000 Artesia Boulevard; (2) Dominguez Park, 200 Flagler Lane; (3) Redondo Beach Public Library, 202 North Pacific Coast Highway; and (4) Riviera Triangle, Corner of South Elena Avenue and Avenida Del Norte. On each of the foregoing dates, City agrees that City representative(s) will meet RR/CC personnel at the last retrieval location at Riviera Triangle in order for RR/CC personnel to deliver the City's VBM Ballots to City representative(s).
Beginning on October 7, 2022 and through October 19, 2022, the time period for the return of VBM ballots in the City Election and the General Election will overlap ("Overlapping Period"). During this Overlapping Period, RR/CC agrees that RR/CC personnel will retrieve any and all VBM ballots deposited into the Drop Boxes on a daily
basis, and seal and transport them to RR/CC for processing. Any and all of the City's VBM ballots deposited into the Drop Boxes for the City Election during the Overlapping Period will be segregated and delivered to the City Clerk or his or her designee on the following days:
Tuesday, October 11, 2022
Friday, October 14, 2022
Monday, October 17, 2022
4. Election Night Schedule and Process
RR/CC agrees that on the evening of October 19, 2022 (the City's Election Day), RR/CC will send four sets of personnel to retrieve VBM ballots from each of the Drop Boxes when the polls close. RR/CC personnel assigned to each of the Drop Boxes will arrive at each Drop Box location at 7:45 pm PST. At 8:00 pm PST, all VBM ballots deposited in each of the Drop Boxes will be retrieved, sealed, and transported to RR/CC for processing. City agrees that City representatives will be at each Drop Box location to verify that all VBM ballots in the Drop Boxes were retrieved, and that no VBM ballots are retrieved after 8:00 pm PST. On October 20, 2022, RR/CC agrees RR/CC personnel will segregate and return to the City any and all of the City's VBM ballots deposited into the Drop Boxes between the last retrieval (October 17, 2022) and close of the polls on the City's Election Day.
5. VBM Ballots Deposited Into Other Drop Boxes
For any of the City's VBM ballots deposited into drop boxes other than the four (4) Drop Boxes designated by the City for the City Election during the Overlapping Period, RR/CC agrees to have RR/CC personnel retrieve, segregate, and return said VBM ballots to the City at the next scheduled ballot retrieval or delivery.
6. VBM Ballots Deposited after the City's Election Day
In the event any of the City's VBM ballots are deposited and retrieved by RR/CC after the City's Election Day, RR/CC agrees to notify the City Clerk via email, and the Parties shall arrange for the return of said VBM ballots to the City.
7. Reimbursement of Costs to County
City agrees to promptly reimburse the County and RR/CC for all costs incurred in connection with this Amendment No. 1, which costs are estimated to be $10,000.
8. Terms and Conditions
Except as otherwise provided herein, all other terms and conditions in the Agreement shall remain in full force and effect, including the City's agreement and acknowledgment that the City Clerk is and shall remain the City's elections official for
the City Election under applicable California law. In the event of a conflict or inconsistency between this Amendment No. 1 and the Agreement, the terms and conditions in this Amendment No. 1 shall prevail.
IN WITNESS WHEREOF, and executed as the date first above written above, the Parties to this Agreement do hereby agree and consent to all terms and conditions provided herein.
Los Angeles County
Registrar-Recorder/County Clerk
City of Redondo Beach
_______________________________ ______________________________ Signature & Date Signature & Date
_______________________________ _______________________________ Printed Name and Title Printed Name and Title
APPROVED AS TO FORM: APPROVED AS TO FORM:
DAWYN R. HARRISON, MICHAEL W. WEBB
Acting County Counsel City Attorney
Office of the Los Angeles County Counsel City Attorney's Office for the City of Redondo Beach
By: By: _____
Name: ___________________________ Name: __________________________ Title: ____________________________ Title: ___________________________ Date: Date: _____
William C. Brand, Mayor
Michael W. Webb
City Attorney
ATTEST:
______________________________
Eleanor Manzano, City Clerk
ATTACHMENT A LOCAL ELECTION DROP BOX USE
PLAN (October 19, 2022 - Special Election)
The following constitutes the mutually agreed Local Election Drop Box Plan for the ________________BBBBBBBBBBBBBBBBBBBBBBBby thH&oXQW\RI/RV$QJHOHV &RXQW\
through its Department of Registrar-Recorder/County Clerk ("RR/CC"), and the City of ____________BBBBBBB,E\DQGWKURXJKWKHRIfLFHRIWKH&LW\&OHUNIRUWKH&LW\ &LW\&OHUN
County Official Drop Box List
Drop Box ID No. Location Address/Description
Contact List – County/RR/CC
Primary Contact Name Phone #
Email Address Alternate
Phone #
Secondary Contact Name Phone #
Email Address Alternate
Phone #
After Hours Emergency
Contact Name Phone #
Email Address Alternate
Phone #
Contact List – City/City Clerk
Primary Contact Name Phone #
Email Address Alternate
Phone #
After Hours Emergency
Contact Name Phone #
Email Address Alternate
Phone #
Access Period for the City
Start Date End Date
During the above Access Period, the City shall have access to the designated space twentyfours (24) a day. *The public is only granted access to the designated Drop Box(es) during the Public Voting Period for the election set forth below:
Public Voting period for public access
Start Date End Date
Access Schedule
County has agreed to grant access to the City and the public* to the designated drop box(es) for the following dates: