Administrative
Report
H.7., File # 22-4930 Meeting Date: 11/1/2022
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, DIRECTOR OF PUBLIC WORKS
TITLE
APPROVE A RECOVERED ORGANIC WASTE PRODUCT PROCUREMENT POLICY FOR THE CITY OF REDONDO BEACH TO COMPLY WITH SB 1383 REGULATIONS
EXECUTIVE SUMMARY
The Recovered Organics Waste Product Procurement Policy is intended to comply with State requirements set forth in SB 1383, the short-lived Climate Pollutant Reduction Act of 2016. The City is required to meet targets outlined in the California Department of Resources, Recycling and Recovery (CalRecycle) regulations adopted in 2020. SB 1383 regulations require the City to procure a specified amount of recovered organic waste products made from recycled and recovered materials. Also required is the purchase of recycled-content paper, printing and writing paper. In December 2021, the City Council adopted Ordinance No. 3223-21 for Mandatory Organic Waste Disposal in order to comply with SB 1383. Adoption of this policy, codifies the procurement requirements for City departments, service providers and vendors referenced in Section 5-2.811 of the adopted Ordinance.
BACKGROUND
On December 14, 2021, the City Council adopted Ordinance No. 3223-21, “An Ordinance of the City of Redondo Beach, California, Adding Article 8 to Title 5, Chapter 10; Adding Section 9-23.5 to Title 9, Chapter 23 and Amending Section 10-2.1900 of Title 10, Chapter 2 Article 7 of the Redondo Beach Municipal Code for Mandatory Organic Waste Disposal and Making a Determination of Exemption Under CEQA.” The adoption of the Ordinance allowed the City, working with the City’s waste hauler Athens Services (Athens), to automatically roll out organics collection or “green carts” as required by SB 1383 regulations.
The roll out was aligned with the SB 1383 key implementation date, which noted that the regulations took effect on January 1, 2022. Athens have fully implemented the required organic food waste program across the City. City staff continue to work on other programmatic, recording and reporting requirements of SB 1383, in advance of the next key milestones (see chart below).
H.7., File # 22-4930 Meeting Date: 11/1/2022
SB 1383 Education and Outreach Resources - CalRecycle Home Page <https://calrecycle.ca.gov/organics/slcp/education/>
The chart below illustrates jurisdictional responsibilities under SB 1383. As part of the regulations, the City is responsible for compliance with the organic waste products and procurement targets and requirements (highlighted in red in the chart below). Jurisdictions are encouraged to create a new, or amend an existing, procurement policy that will support the obligations to comply with the procurement requirements. CalRecycle produced a model procurement policy template. Public Works staff, working with the City Attorney’s Office and an outside consultant, have utilized the template to craft the proposed procurement policy, which is now ready for City Council consideration of adoption.
SB 1383 Education and Outreach Resources - CalRecycle Home Page <https://calrecycle.ca.gov/organics/slcp/education/>
Beginning January 1, 2022, each jurisdiction is given an annual procurement target, by CalRecycle,
H.7., File # 22-4930 Meeting Date: 11/1/2022
Beginning January 1, 2022, each jurisdiction is given an annual procurement target, by CalRecycle, which establishes the minimum quantity of recovered organic waste products a jurisdiction is required to procure annually. The procurement target is based on a jurisdiction’s population size. The Annual Procurement Target for the City of Redondo Beach is 5,319 tons of organic waste.
There is a portfolio of products jurisdictions can procure to meet their targets, primarily:
1. compost
2. mulch
3. biomass-derived electricity, or renewable gas from anaerobic digestion (used for transportation fuel, electricity, or heating applications).
Jurisdictions can decide what mix of eligible products they want to procure. A conversion tool provided by CalRecycle, converts the procurement target into quantities of recovered waste products:
Conversion Factors
1 Ton of Organic Waste in a Procurement Target Shall Constitute:
Recovered Organic Waste Product Quantity Unit
Renewable Gas in the form of Transportation Fuel 21 DGE Electricity from Renewable Gas 242kWh
Heat from Renewable Gas 22 therms
Electricity from Biomass Conversion 650kWh
Compost 0.58tons
Compost 1.45cubic yards
Mulch 1 ton
A jurisdiction can meet their procurement requirements by directly procuring products for use or giveaway. A jurisdiction can also meet their target through a direct service provider, who is required by written contract to procure recovered organic waste products on behalf of the jurisdiction and provide written documentation of the procurement. For example, a jurisdiction’s hauler that uses eligible transportation fuel from renewable gas to fuel their trucks could be a contracted direct service provider and procure on behalf of the jurisdiction. A jurisdiction may also produce, or otherwise acquire, eligible products (e.g. City/Athens Compost giveaways) and subsequently use or give away those products to meet their procurement target.
Separate from the procurement target, SB 1383 also requires that jurisdictions procure recycledcontent paper when it is available at the same price or less than virgin material. These must also meet Federal Trade Commission (FTC) recyclability guidelines. This applies to printing and writing papers and other paper products.
There are recordkeeping requirements for both the procurement of recovered organic waste products and recycled-content paper. City Staff, in Finance and Public Works, are currently researching those requirements, as well as tools and resources to assist in compliance.
H.7., File # 22-4930 Meeting Date: 11/1/2022
SB 1383 Education and Outreach Resources - CalRecycle Home Page <https://calrecycle.ca.gov/organics/slcp/education/>
Adoption of the Recovered Organic Waste Product Procurement Policy continues the City’s effort towards achieving compliance with all aspects of SB 1383. There is no direct new cost associated with the adoption of the policy. However, compliance with the CalRecycle regulations outlined in this policy will take effort across all City Departments. New procurement and reporting requirements will require the dedication of staff resources and the implementation of new processes. Public Works and Finance staff are working to streamline these efforts in order to comply with SB 1383 in an efficient and effective manner.
COORDINATION
Public Works coordinated this report and the drafting of the policy with the City Attorney’s Office and the Finance Department.
FISCAL IMPACT
In order to comply with the new purchasing requirements, City departments (primarily the Public Works Department) will convert the type of products currently purchased by the City to the new organic standard. Based on current estimates, the products that meet the new organic standards have roughly the same cost as the products historically purchased by the City.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Recovered Organics Waste Product Procurement Policy
· Ord - Ordinance No. 3223-21, December 14, 2021
· Notification of Procurement Target (CalRecycle), November 17, 2021