EXHIBIT "A"
RESOLUTION NO. BF- 010308-
BYLAWS FOR THE
BUDGET AND FINANCE COMMISSION
OF THE CITY OF REDONDO BEACH, CALIFORNIA
ARTICLE I. NAME
The name of this Commission shall be the Budget and Finance Commission of the City of Redondo Beach, established by Ordinance No. 2805 adopted on August 5th, 1997.
ARTICLE I1. OBJECT
The object of this Commission shall be to maintain a continuous study of sources of municipal revenue and methods for appropriate spending of public monies; assist the City Manager and City Council in financial planning; recommend methods of obtaining and financing permanent public improvements in the City as from time to time may be suggested by the City Manager or the City Council; and shall perform such other duties as directed by the City Manager or the City Council.
ARTICLE III. MEMBERS
Sec. 1 Appointments
The Commission shall consist of seven (7) members appointed by the Mayor, subject to ratification by the City Council. Each Commissioner shall serve for a term of four (4) years, commencing October 1 and ending September 30 or as soon thereafter as his/her successor is appointed and qualified. No Commissioner shall serve more than two (2) consecutive) Full terms. No member shall serve simultaneously on more than one (1) board or commission.
Sec. 2. Vacancies
In the event that any member of the Commission shall be absent from regular meetings for a period of sixty (60) days consecutively following the last regular meeting attended by such commissioner, unless by permission of the City Council expressed in its official minutes, or in the event such Commissioner shall be convicted of a crime involving moral turpitude, or ceases to be a registered voter of the City, his/her office shall become vacant and shall be so declared by the City Council.
ARTICLE IV. OFFICERS
The Commission shall elect a Chairperson and Vice-Chairperson at its regular meeting in October of each year. The City Clerk shall be the Secretary of the Commission Budget and Finance Commission
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EXHIBIT "A"
RESOLUTION NO. BF- 010308-
ARTICLE V. MEETINGS
Sec. I Time of Meetings
Unless otherwise directed by a majority of the Budget and Finance Commission, the Commission shall meet regularly on the second Thursday of every month at 6:30 p.m. or on such other day and time, as a majority of the Commission shall establish. If the second Thursday of the month is a recognized public holiday, the regular meeting of the Budget and Finance Commission shall be held on the subsequent Thursday.
Sec. 2 Place of Meetings
All regular meetings of the Commission shall be held in the City Hall Council Chambers, 415 Diamond Street, Redondo Beach, California, or in any other place designated by the Commission. Except for investigative purposes, all meetings shall be held within the City of Redondo Beach.
Sec. 3 Special Meetings
The presiding officer or a majority of the body may call special meetings. Written notice must be sent, and received by each member of the body and by each local newspaper of general circulation so requesting. Notice (agenda) must be posted no less that 24 hours prior to the meeting and only the business stated on the notice may be considered per Section 54950 et.seq, of the Government Code and the Brown Act.
Sec. 4 Adjourned Meetings
The Commission may adjourn any meeting to a time and place specified in the order of adjournments in accordance with the Brown Act.
Sec. 5 Open Meetings
All meetings of the Commission shall be open to the public, except that the Commission may hold closed sessions as provided by the Ralph M. Brown Act, or as otherwise provided by law.
Sec. 6 Quorum
A quorum will be a majority of the Commissioners (4). If a quorum is not present, the Secretary of the Commission will adjourn the meeting and post a notice of adjournment to include time, place and date of the next meeting.
ARTICLE VI. BUSINESS
Sec. I Agenda
All matters intended for action or information, whether originating with the public or City officials, shall be submitted to the Commission on an agenda prepared by the City Clerk or his/her designee and/or pursuant to instructions by the Commission.
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EXHIBIT "A"
RESOLUTION NO. BF- 010308-
Sec. 2 Chairperson as Presiding Officer
The Chairperson shall take the chair at the hour appointed for the meeting and shall call the meeting to order. In the absence of the Chairperson, the Vice-Chairperson shall call the meeting to order and shall act in all respects as the Chairperson. In the absence of both the Chairperson and the Vice-Chairperson, the remaining members shall elect a Chairperson pro-tempore who may act as Chairperson in all respects at the meeting and for the purpose of signing documents.
Sec. 3 Order of Business
At the time set for commencement of the meeting, the members of the Commission, the Secretary, and such city officials as are present, shall take their regular stations in the meeting place and the business of the Commission shall be taken up for consideration and disposition in the following order, except as may be otherwise ordered by the Commission:
1. Opening Session
a. Call to Order
b. Roll Call
c. Salute to Flag
2. Approval of Order of Agenda
3. Consent Agenda
a. Approval of Affidavit of Posting
b. Approval of Minutes
c. All other appropriate items
4. Public Participation
5. Ex Parte Communications
6. Public Hearings
7. Old Business
8. New Business
9. Excluded Consent Calendar
10. Members items and referrals to staff
11. Adjournment
Sec. 4 Approval of Minutes
Unless a
reading of the minutes of a Commission meeting is requested by a member, such minutes (if the Commission has previously been furnished a copy) may be approved without further reading.
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EXHIBIT "A"
RESOLUTION NO. BF- 010308-
ARTICLE VII. MOTIONS
Sec. 1 Making of Motions
Except as hereinafter provided, when any subject is opened for consideration by the Commission, whether before or after debate thereon, a motion shall be made by a member. Where a motion is made and seconded, the Chairperson may rule the motion out of order if in violation of Roberts Rules of Order. The mover, with the consent of the second, may withdraw or amend the motion at any time before a decision or amendment.
Sec. 2 Amendment
Any motion may be amended with the consent of the maker and second.
Sec. 3 Seconding Motions
The following motions do not require a second:
Question of order
Division of the question
Nominations
ARTICLE VIII. VOTING
Sec. 1 Disposition by Chairperson
Except where a vote is otherwise required, the Chairperson may order the disposition of matters coming before the Commission; provided, however, that if a member objects, a vote shall be taken. Where a motion is made and seconded, unless a vote is required by law or desired by any member, the Chairperson may order the disposition of the matter in accordance with the motion. Such decision of the Chairperson shall be deemed to be the action of the Commission.
Sec. 2 Recording Votes
When a vote on any matter is called for, it shall be by voice vote unless any member shall request a roll call vote. On a tie vote, the motion is lost. The roll call vote shall be taken in rotation, with the Chair voting last. The Chair shall announce the result of the vote and any member may then explain his vote if it is in opposition to the motion. The Chair shall then announce the next order of business.
Sec. 3 Abstaining from Voting
When a roll call vote is being taken on a motion and a member declines to vote for any reason, his/her vote shall not be counted in determining the passage of the motion and such member shall be recorded as having abstained from voting.
Sec. 4 Explanation of Vote
A member shall be allowed to briefly explain his/her vote while the roll is being called.
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EXHIBIT "A"
RESOLUTION NO. BF- 010308-
Sec. 5 Change of Vote
A member shall be allowed to change his/her vote only until the next item of business is announced by the Chairperson; provided, however, that this rule may be suspended by a vote of two-thirds of the members present.
Sec. 6 Roll Call Vote
Any member may demand that a roll call vote be taken on any motion.
Sec. 7 Majority Vote
All motions will be carried by a majority vote unless otherwise required by law. majority of members present, if a quorum, is a majority for the passage of motions.
ARTICLE IX. RULES OF CONDUCT
A
Sec.1 Addressing the Commission
A=No person shall address the Commission without first securing the permission of the Chairperson; provided, however, that permission shall not be refused except for a good cause.
Remarks before the Budget and Finance Commission shall be limited to three (3) minutes. The Chairperson may aggregate time of the hearing or discussion.
C. After a motion is passed or a hearing closed, no person shall address the Commission on the matter without first securing permission of the Chairperson.
Sec. 2 Manner of Addressing the Commission
Bo
Each person addressing the Commission shall step up to the lectern and clearly state his/her name and city for the record, the subject he/she wishes to discuss, and will then proceed with his/her remarks. The Chairperson may limit the time allowed for testimony on any matter before the Commission. Unless otherwise designated, speakers shall be limited to three minutes on any one agenda item.
Unless otherwise ordered by the Commission, the Chairperson may limit the number of speakers where, in his/her opinion, the facts or arguments advocated are cumulative in nature. Unless otherwise ordered by the Commission, the Chairperson may limit the aggregate time of hearing or discussion. The time may be extended for a speaker(s) by a majority vote of the Commission.
No person shall speak twice on the same agenda item unless permission is granted by a majority of the Commission.
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EXHIBIT "A"
RESOLUTION NO. BF- 010308-
Sec. 3 Relevancy
Speakers shall confine their remarks to those which are relevant to the subject of the hearing. Attacks against the character or motives of any person shall be out of order.
The Chairperson, subject to appeal to the Commission, shall be the judge of relevancy and whether character or motives are being impugned.
Sec. 4 Decorum
Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous while addressing the Commission, shall be forthwith barred from future audience before the Commission, unless permission to continue be granted by the Chairperson.
Sec. 5 Enforcement of Decorum
The Chairperson, or a majority of the members present, may at any time request that a police officer be present to enforce order and decorum. The Chairperson or such majority may request the police officer eject from the place of meeting or place under arrest, any person who violates the order and decorum of the meeting.
Sec. 6 Disorderly Conduct
In the event that any meeting is willfully interrupted so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals willfully interrupting the meeting, the Commission may order the meeting room cleared and continue its session in accordance with the provisions of Government Code subsection 54957.9and any amendments thereto.
ARTICLE X. HEARINGS
Sec. 1 Scope of Rules
A. The rules set forth in this Article shall govern all hearings before the Commission.
Absent statutory and City Charter requirements for public hearings, the Commission may elect to hold public hearings on Commission proposals or recommendations determined to be of general public interest.
Sec. 2 Reports
Any reports or recommendations from staff, the Commission or other agencies that are the subject of a public hearing shall be made available for public inspection prior to the hearing and become part of the record of the hearing.
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EXHIBIT "A"
RESOLUTION NO. BF- 010308-
Sec. 3 Calling for Hearing
A. When the hearing is reached on the agenda, the Chairperson shall announce that it is the time and place for the hearing. The Chairperson or staff shall briefly describe the purpose for the hearing.
B. A matter set for hearing may be withdrawn, continued, or referred to at any time before, during or after a hearing.
C. At the request of the Commission, City staff members may make a report at the beginning of the hearing, explaining or supplementing written reports.
Sec. 5 Action by the Commission
A. After close of comment from the public, the Commission may close the hearing.
B. After closing of the hearing, the Commission may debate and take whatever action the Commission deems appropriate.
Sec. 6 Record of Hearing
The Recording Secretary shall make a permanent written record of the hearing, which shall include; the time the hearing was opened and closed; the motions made by the members; the vote thereon; and a digest of the testimony and comments given at the hearing.
Sec. 7 Voting by Absent Members
A Commissioner absent during a hearing may vote on any hearing matter after he/she has familiarized himself/herself with the presentation at the hearing where the matter was considered.
ARTICLE Xl. POINTS OF ORDER
Sec. 1 Generally
Any Commission member may raise a point of order (procedure). The Chairperson shall decide all questions of order; provided, however, that any two members shall have the right to appeal his/her decision, in which case the question shall be decided by a majority of the members present. The Chairperson, or any other Commission member, may request advice of the City Attorney thereon.
Sec. 2 Parliamentary and Legal Advisor
The City Attorney, or his/her designee, shall be the Parliamentarian for the Commission and shall act as legal counsel on all Commission business. In the absence of the City Attorney, or his/her designee, the City Clerk, or his/her designee, shall act as Parliamentarian. In the absence of either the City Attorney or his/her designee or the City Clerk or his/her designee, the Chairperson may act as Parliamentarian.
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EXHIBIT "A"
RESOLUTION NO. BF- 010308-
Sec. 3 Suspension of Rules
Unless otherwise enforced by law, any provisions of these procedures may be waived by a unanimous vote of the Commission members present.
ARTICLE Xll. AD HOC COMMII-rEES
The Commission may vote to create such ad hoc committees as the Commission members may deem appropriate.
ARTICLE XIII. AMENDMENT OF BYLAWS
These bylaws may be amended at any regular meeting of the Commission by a twothirds vote. Any amendments made by the Commission must be submitted to the City Clerk for processing purposes, and inclusion in the Historical Records.
Adopted: Resolutions NE). BF- 010306-6/ 200310/
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Exhibit A
Resolution 1
BYLAWS FOR THE
HISTORICAL COMMISSION
OF THE CITY OF REDONDO BEACH, CALIFORNIA
ARTICLE I. NAME
The name of this Commission shall be the Historical Commission of the City of Redondo Beach, established by Ordinance No.1933 adopted on April 17, 1967 and amended by Ordinance No. 2810 on August 5, 1997.
ARTICLE II. OBJECT
The object of this Commission shall be to investigate, maintain and catalog all historical information, documents, records and pictures that would be of general interest to the City of Redondo Beach and its citizens; compile records, recordings and promote the keeping of a written historical record of the City in narrative form. Perform such other duties as directed by the City Council.
Sec. 7 Appointments
ARTICLE III. MEMBERS
The Commission shall consist of seven (7) members appointed by the Mayor, subject to approval by the City Council. A member shall be appointed from each Council district and two (2) members shall be appointed at large. Each Commissioner shall serve a term of four (4) years, commencing October 1 and ending September 30 or as soon thereafter as his /her successor is appointed and qualified. No Commissioner shall serve more than two (2) consecutive terms. No member shall serve simultaneously on more than one (1) board or commission.
Sec. 2 Vacancies
In the event that any member of the Commission shall be absent from the regular meetings for a period of sixty (60) days consecutively following the last regular meeting attended by such Commissioner, unless permission of the City Council expressed in its official minutes, or in the event such Commissioner shall be convicted of a crime involving moral turpitude, or ceases to be a registered voter of the City, his /her office shall become vacant and shall be so declared by the City Council.
ARTICLE IV. OFFICERS
The Commission shall elect a Chairperson and Vice- Chairperson at its regular meeting in October of each year. The Liaison shall be the Secretary of the Commission.
ARTICLE V. MEETINGS
Sec. 1 Time of Meetings
Unless otherwise directed by a majority of the Historical Commission, the Commission shall meet regularly on the fourth Wednesday of every other month at 7:00 p.m. or on such other day and time, as a majority of the Commission shall establish. If the fourth Wednesday of the month is a recognized public holiday, the regular meeting of the Historical Commission shall be held on the subsequent Wednesday.
Sec. 2 Place of Meetings
All regularly scheduled meetings of the Historical Commission shall be held in the City Hall Council chambers, 415 Diamond Street, Redondo Beach, California, or in any other place designated by the Historical Commission
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Commission. Except for investigative purposes, all meetings shall be held within the City of Redondo Beach.
Sec. 3 Special Meetings
The presiding officer or a majority of the body may call special meetings. Written notice must be sent, and received by each member of the body and by each local newspaper of general circulation so requesting. Notice (agenda) must be posted no less than 24 hours prior to the meeting and only the business stated on the notice may be considered in accordance with Government Code Section 54950 et. seq. and the Brown Act.
Sec. 4 Adjourned Meetings
The Commission may adjourn any meeting to a time and place specified in the order of adjournment, in accordance with the Brown Act.
Sec: 5 Open Meetings
All meetings of the Commission shall be open to the public.
Sec. 6 Quorum
A quorum will be a majority of the Commissioners (4). If a quorum is not present the Secretary of the Commission will adjourn the meeting and post a notice of adjournment to include time, place and date of the next meeting.
ARTICLE VI. BUSINESS
Sec. 1 Agenda
All matters intended for action or information, whether originating with the public or City officials, shall be submitted to the Commission in an agenda prepared by the City Clerk or his/her designee and /or pursuant to instructions by the Commission.
Sec. 2 Chairperson as Presiding Officer
The Chairperson shall take the chair at the hour appointed for the meeting and shall call the Commission to order and shall act in all respects as the Chairperson. In the absence of both the Chairperson and the Vice - Chairperson, the remaining members shall elect a Chairperson pro - tempore who may act as Chairperson in all respects at the meeting and for the purpose of signing documents.
Sec. 3 Order of Business
At the time set for commencement of the meeting, the members of the Commission, the Secretary, and such city officials as are present, shall take their regular stations in the meeting place and the business of the Commission shall be taken up for consideration and disposition in the following order, except as may be otherwise ordered by the Commission:
1. Opening Session
a. Call to Order
b. Roll Call
c. Salute to the Flag
2. Approval of Order of Agenda
3. Consent Calendar
a. Approval of the Affidavit of Posting
b. Approval of Minutes
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c. All other appropriate items
4. Public Participation
5. Excluded Consent Calendar
6. Ex Parts Communications
7. Subcommittee Reports
8. Public Hearings
9. Unfinished Business
10. New Business
11. Members items and referrals to staff
12. Adjournment
Sec. 4 Approval of Minutes
Unless a reading in full of the minutes of a Commission meeting is requested by a member, such minutes if the Commission has previously been furnished a copy) may be approved without reading.
ARTICLE VII. MOTIONS
Sec. 1 Making of Motions
Except as hereinafter provided, when any subject is opened for corisideration by the Commission, whether before or after the debate thereon, a motion shall be made by a member. Where a motion is made and seconded, the Chairperson may rule the motion out of order if in violation of the Roberts Rules of Order. The mover, with the consent of the second, may withdraw or amend the motion at any time before a decision or amendment.
Sec. 2 Amendment
Any motion may be amended with the consent of the maker and the second.
Sec. 3 Seconding of Motions
The following motions do not require a second:
Question of order
Division of the question
Nominations
ARTICLE VIII. VOTING
Sec. 1 Disposition by the Chairperson '
Except where a vote is otherwise required, the Chairperson may order the disposition of matters coming before the Commission; provided, however, that if a member objects, a vote shall be taken. Where a motion is made and seconded, unless a vote is required by law or desired by any member, the Chairperson may order the disposition of the matter in accordance with the motion. Such decision of the Chairperson shall be deemed to be the action of the Commission.
Sec. 2 Recording of Votes
When a vote on any matter is called for, it shall be voice vote unless any member shall request a roll call vote. On a tie vote, the motion is lost. The roll call vote shall be taken in rotation, with the Chair voting last. The chair shall announce the result of the vote and any member can then explain his /her vote if it is in opposition to the motion. The Chair shall then announce the next order of business.
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Page No. 3
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Sec. 3 Abstaining from Voting
When a roll call vote is being taken on a motion and a member declines to vote for any reason, his/her vote shall not be counted in determining the passage of the motion and such member shall be recorded as having abstained from voting.
Sec. 4 Explanation of Vote
A member shall be allowed to briefly explain his /her vote while the roll is being called.
Sec. 5 Change of Vote
A member shall be allowed to change his /her vote only until the next item of business is announced by the Chairperson; provided, however, that this rule may be suspended by a vote of two- thirds of the members present.
Sec. 6 Roll Call Vote
Any member may demand that a roll call vote be taken on any motion.
Sec. 7 Majority Vote
All motions will be Carried by a majority vote unless otherwise required by law. A majority of members present, if a quorum, is a majority for the passage of motions.
ARTICLE IX. RULES OF CONDUCT
Sec. 1 Addressing the Commission
A. No person shall address the Commission without first securing the permission of the Chairperson; provided, however, that permission shall not be refused except for a good cause.
B. Remarks before the Commission shall be limited to three (3) minutes. The Chairperson may aggregate time of the hearing or discussion.
C. After a motion is passed or a hearing closed, no person shall address the Commission on the matter without first securing permission of the Chairperson.
Sec. 2 Manner of Addressing the Commission
A. Each person addressing the Commission shall step up to the lectern and shall clearly state his /her name and city for the record, state the subject he /she wishes to discuss, and proceed with his/her remarks. The Chairperson may limit the time allowed for testimony on any matter before the Commission. Unless otherwise designated, speakers shall be limited to three (3) minutes on any one agenda item.
B. Unless otherwise ordered by the Commission, the Chairperson may limit the number of speakers where, in his /her opinion, the facts or arguments advocated are cumulative in nature. Unless otherwise ordered by the Commission, the Chairperson may limit the aggregate time of hearing or discussion. The time may be extended for a speaker(s) by a majority vote of the Commission.
C. No person shall speak twice on the same agenda item unless a majority of the Commission grants permission.
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Sec. 3 Relevancy
Speakers shall confine their remarks to those which are relevant to the subject of the hearing. Attacks against the character or motives of any person shall be out of order. The Chairperson, subject to appeal to the Commission shall be the judge of relevancy and whether character or motives are being impugned.
Sec. 4 Decorum
Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous while addressing the Commission, shall be forthwith barred from future audience before the Commission, unless permission to continue be granted by the Chairperson.
Sec. 5 Enforcement of Decorum
The Chairperson, or a majority of the members present, may at any time request that a police officer be present to enforce order and decorum. The Chairperson or such majority may request that the police officer eject from the place of meeting or place under arrest, any person who violates the order and decorum of the meeting.
Sec. 6 Disorderly Conduct
In the event that any meeting is willfully interrupted so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals willfully interrupting the meeting, the Commission may order the meeting room cleared and continue its session in accordance with the provisions of Government Code subsection 54957.9and any amendments thereto.
ARTICLE X. HEARINGS
Sec. 1 Scope of Rules
A. The rules set forth on this Article shall govern all hearings before the Commission.
B. Absent statutory and City Charter requirements for public hearings, the Commission may elect to hold public hearings on Commission proposals or recommendations determined to be of general public interest.
Sec. 2 Reports
Any reports or recommendations from staff, the Commission, or other agencies that are the subject of a public hearing shall be made available for public inspection prior to the hearing and become part of the record of the hearing.
Sec. 3 Calling for Hearing
A. When the hearing is reached on the agenda, the Chairperson shall announce that it is the time and place for the hearing. The Chairperson or staff shall briefly describe the purpose for the hearing.
B. A matter set for hearing may be withdrawn, continued, or referred to at any time before, during or after a hearing.
C. At the request of the Commission, City staff members may make a report at the beginning of the hearing, explaining or supplementing written reports.
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Sec. 4 Action by the Commission
A. After close of comment from the public, the Commission may close the hearing.
B. After closing the hearing, the Commission may debate and take whatever action it deems appropriate.
Sec. 5 Record of Hearing
The Secretary shall make a permanent record of the hearing, which shall include; the time the hearing was opened and closed; the motions make by he members; the vote thereon; and a digest of the testimony and comments given at the meeting.
Sec. 6 Voting by Absent Members
A Commissioner, absent during a hearing, may vote on any hearing matter after he /she has familiarized himself /herself, with the presentation at the hearing where the matter was considered.
ARTICLE XI. POINTS OF ORDER
Sec. 1 Generally
Any Commission member may raise a point of order (procedure). The Chairperson shall decide all questions of order; provided, however, that any two members shall have the right to appeal his /her decision, in which case the question shall be decided by a majority of the members present. The Chairperson, or any other Commission member, may request advice of the City Attorney thereon.
Sec. 2 Parliamentary and Legal Advisor
The City Attorney, or his /her designee, shall be the Parliamentarian for the Commission and shall act as legal counsel on all Commission business. In the absence of the City Attorney, or his /her designee, the City Clerk, or his /her designee, shall act as Parliamentarian. In the absence of either the City Attorney or his /her designee or the City Clerk or his /her designee, the Chairperson may act as Parliamentarian.
Sec. 3 Suspension of Rules
Unless otherwise enforced by law, any provisions of these procedures may be waived by a unanimous vote of the Commission members present.
ARTICLE XII. AD HOC COMMITTEES
The Commission may vote to create such ad hoc committees as the Commission members may deem appropriate. These ad hoc committees would be formed for the purpose of evaluating specific historical projects and activities. These ad hoc committees shall be comprised of Commission members only and may not include more than three voting members.
ARTICLE XIII. AMMENDMENT OF BY LAWS
These bylaws may be amended at any regular meeting of the Commission by a two- thirds vote. Any amendment made by the Commission must then be submitted to the City Clerk's Department for processing and inclusion in the Historical Records.
Adopted:
Historical Commission
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Library Commission
Bylaws
Page No. 1
10/9/2007
3:23 PM
BYLAWS FOR THE
LIBRARY COMMISSION
OF THE CITY OF REDONDO BEACH, CALIFORNIA
ARTICLE I. NAME
The name of this Commission shall be the Library Commission of the City of Redondo Beach, established by Ordinance No. 2796 on March 11, 1997.
ARTICLE II. OBJECT
The object of this Commission shall be to plan a program for the development, extension and improvement of library facilities in the City and, in addition, shall perform such other duties as from time to time may be assigned to it by the City Council.
ARTICLE III. MEMBERS
Sec. 1 Appointments
The Commission shall consist of seven (7) members appointed by the Mayor, subject to approval by the City Council. Each Commissioner shall serve for a term of four (4) years, commencing October 1 and ending September 30 or as soon thereafter as his/her successor is appointed and qualified. No Commissioner shall serve more than 2 consecutive terms. No member shall serve simultaneously on more than one (1) board or commission. If a person serves a partial term in excess of two years, it shall be considered a full term.
Sec. 2. Vacancies
In the event that any member of the Commission shall be absent from regular meetings for a period of sixty (60) days consecutively following the last regular meeting attended by such Commissioner, unless by permission of the City Council expressed in its official minutes, or in the event such Commissioner shall be convicted of a crime involving moral turpitude, or ceases to be a registered voter of the City, his/her office shall become vacant and shall be so declared by the City Council.
ARTICLE IV. OFFICERS
The Commission shall elect a Chairperson and Vice-Chairperson at its regular meeting in October of each year. The Liaison shall be the Secretary of the Commission ARTICLE V. MEETINGS
Sec. 1 Time of Meetings
Unless otherwise directed by a majority of the Library Commission, the Commission shall meet regularly on the first Monday of every month at 7:00 p.m. or on such other day and time, as a majority of the Commission shall establish. If the first Monday of the month is a recognized public holiday, the regular meeting of the Library Commission shall be held on the subsequent Monday.
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Sec. 2 Place of Meetings
All regular meetings of the Commission shall be held in the City Hall Council Chambers, 415 Diamond Street, Redondo Beach, California, or in any other place designated by the Commission. Except for investigative purposes, all meetings shall be held within the City of Redondo Beach.
Sec. 3 Special Meetings
The presiding officer or a majority of the body may call special meetings. Written notice must be sent, and received by each member of the body and by each local newspaper of general circulation so requesting. Notice (agenda) must be posted no less that 24 hours prior to the meeting and only the business stated on the notice may be considered in accordance with Government Code Section 54950 et.seq. and the Brown Act.
Sec. 4 Adjourned Meetings
The Commission may adjourn any meeting to a time and place specified in the order of adjournment, in accordance with the Brown Act.
Sec. 5 Open Meetings
All meetings of the Commission shall be open to the public.
Sec. 6 Quorum
A quorum will be a majority of the Commissioners (4). If a quorum is not present the Secretary of the Commission will adjourn the meeting and post a notice of adjournment to include time, place and date of the next meeting.
ARTICLE VI. BUSINESS
Sec. 1 Agenda
All matters intended for action or information, whether originating with the public or City officials, shall be submitted to the Commission on an agenda prepared by the City Clerk or his/her designee and/or pursuant to instructions by the Commission.
Sec. 2 Chairperson as Presiding Officer
The Chairperson shall take the chair at the hour appointed for the meeting and shall call the Commission to order. In the absence of the Chairperson, the Vice-Chairperson shall call the Commission to order and shall act in all respects as the Chairperson. In the absence of both the Chairperson and the Vice-Chairperson, the remaining members shall elect a Chairperson pro-tempore who may act as Chairperson in all respects at the meeting and for the purpose of signing documents.
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3:23 PM
Sec. 3 Order of Business
At the time set for commencement of the meeting, the members of the Commission, the Secretary, and such city officials as are present, shall take their regular stations in the meeting place and the business of the Commission shall be taken up for consideration and disposition in the following order, except as may be otherwise ordered by the Commission:
I. Opening Session
1. Call to Order
2. Roll Call
3. Salute to Flag
II. Approval of order of Agenda
III. Approval of Affidavit of Posting
IV. Approval of the following Minutes
V. Oral & Written Communications
VI. Old Business (items continued from previous agendas) VII. New Business (items for discussion prior to action) VIII. Members items and referrals to staff
IX. Adjournment
Sec. 4 Approval of Minutes
Unless a reading in full of the minutes of a Commission meeting is requested by a member, such minutes (if the Commission has previously been furnished a copy) may be approved without reading.
ARTICLE VII. MOTIONS
Sec. 1 Making of Motions
Except as hereinafter provided, when any subject is opened for consideration by the Commission, whether before or after debate thereon, a motion shall be made by a member. Where a motion is made and seconded, the Chairperson may rule the motion out of order if in violation of Roberts Rules of Order. The mover, with the consent of the second, may withdraw or amend the motion at any time before a decision or amendment.
Sec. 2 Amendment
Any motion may be amended with the consent of the maker and second.
Sec. 3 Seconding Motions
The following motions do not require a second:
Question of order
Division of the question
Nominations
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3:23 PM
ARTICLE VIII. VOTING
Sec. 1 Disposition by Chairperson
Except where a vote is otherwise required, the Chairperson may order the disposition of matters coming before the Commission; provided, however, that if a member objects, a vote shall be taken. Where a motion is made and seconded, unless a vote is required by law or desired by any member, the Chairperson may order the disposition of the matter in accordance with the motion. Such decision of the Chairperson shall be deemed to be the action of the Commission.
Sec. 2 Recording Votes
When a vote on any matter is called for, it shall be by voice vote unless any member shall request a roll call vote. On a tie vote, the motion is lost. The roll call vote shall be taken in rotation, with the Chair voting last. The Chair shall announce the result of the vote and any member may then explain his vote if it is in opposition to the motion. The Chair shall then announce the next order of business.
Sec. 3 Abstaining from Voting
When a roll call vote is being taken on a motion and a member declines to vote for any reason, his/her vote shall not be counted in determining the passage of the motion and such member shall be recorded as having abstained from voting.
Sec. 4 Explanation of Vote
A member shall be allowed to briefly explain his/her vote while the roll is being called.
Sec. 5 Change of Vote
A member shall be allowed to change his/her vote only until the next item of business is announced by the Chairperson; provided, however, that this rule may be suspended by a vote of two-thirds of the members present.
Sec. 6 Roll Call Vote
Any member may demand that a roll call vote be taken on any motion.
Sec. 7 Majority Vote
All motions will be carried by a majority vote unless otherwise required by law. A majority of members present, if a quorum, is a majority for the passage of motions.
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ARTICLE IX. RULES OF CONDUCT
Sec.1 Addressing the Commission
A. No person shall address the Commission without first securing the permission of the Chairperson; provided, however, that permission shall not be refused except for a good cause.
B. Remarks before the Library Commission shall be limited to three (3) minutes. The Chairperson may aggregate time of the hearing or discussion.
C. After a motion is passed or a hearing closed, no person shall address the Commission on the matter without first securing permission of the Chairperson.
Sec. 2 Manner of Addressing the Commission
A. Each person addressing the Commission shall step up to the lectern and clearly state his/her name and city for the record, state the subject he/she wishes to discuss, and proceed with his/her remarks. The Chairperson may limit the time allowed for testimony on any matter before the Commission. Unless otherwise designated, speakers shall be limited to three minutes on any one agenda item.
B. Unless otherwise ordered by the Commission, the Chairperson may limit the number of speakers where, in his/her opinion, the facts or arguments advocated are cumulative in nature. Unless otherwise ordered by the Commission, the Chairperson may limit the aggregate time of hearing or discussion. The time may be extended for a speaker(s) by a majority vote of the Commission.
C. No person shall speak twice on the same agenda item unless a majority of the Commission grants permission.
Sec. 3 Relevancy
Speakers shall confine their remarks to those which are relevant to the subject of the hearing. Attacks against the character or motives of any person shall be out of order.
The Chairperson, subject to appeal to the Commission, shall be the judge of relevancy and whether character or motives are being impugned.
Sec. 4 Decorum
Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous while addressing the Commission, shall be forthwith barred from future audience before the Commission, unless permission to continue be granted by the Chairperson.
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3:23 PM
Sec. 5 Enforcement of Decorum
The Chairperson, or a majority of the members present, may at any time request that a police officer be present to enforce order and decorum. The Chairperson or such majority may request that the police officer eject from the place of meeting or place under arrest, any person who violates the order and decorum of the meeting.
Sec. 6 Disorderly Conduct
In the event that any meeting is willfully interrupted so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the Commission may order the meeting room cleared and continue its session in accordance with the provisions of Government Code subsection 54957.9 and any amendments thereto.
ARTICLE X. POINTS OF ORDER
Sec. 1 Generally
Any Commission member may raise a point of order (procedure). The Chairperson shall decide all questions of order; provided, however, that any two members shall have the right to appeal his/her decision, in which case the question shall be decided by a majority of the members present. The Chairperson, or any other Commission member, may request advice of the City Attorney thereon.
Sec. 2 Parliamentary and Legal Advisor
The City Attorney, or his/her designee, shall be the Parliamentarian for the Commission and shall act as legal counsel on all Commission business. In the absence of the City Attorney, or his/her designee, the City Clerk, or his/her designee, shall act as Parliamentarian. In the absence of either the City Attorney or his/her designee or the City Clerk or his/her designee, the Chairperson may act as Parliamentarian.
Sec. 3 Suspension of Rules
Unless otherwise enforced by law, any provisions of these procedures may be waived by a unanimous vote of the Commission members present.
ARTICLE XI. AD HOC COMMITTEES
The Commission may vote to create such ad hoc committees as the Commission members may deem appropriate.
ARTICLE XII. AMENDMENT OF BYLAWS
These bylaws may be amended at any regular meeting of the Commission by a twothirds vote. Any amendment made by the Commission must then be submitted to the City Clerk for processing purposes and inclusion in the Historical Records.
Adopted:
EXHIBIT A"
BY-LAWS FOR THE
PLANNING COMMISSION
OF THE CITY OF REDONDO BEACH, CALIFORNIA
ARTICLE I. NAME
The name of this Commission shall be the Planning Commission of the City of Redondo Beach, established by Ordinance No. 2794 adopted on March 18' h 1997, and amended by Ordinance No. 2806 adopted on August 5, 1997.
ARTICLE II. OBJECT
The object of this Commission shall be to advise the Mayor and City Council in all matters relating to planning, zoning and the physical development of the City as directed by the City Council and in such other duties as directed by the City Council. The Commission shall have the powers and duties as set forth therefore in Title 10 of the Redondo Beach Municipal Code, and powers and duties as prescribed under any law of the State.
ARTICLE III. MEMBERS
Sec. 1 Appointments
The Commission shall consist of seven (7) members appointed by the Mayor, subject to approval by the City Council. Each Commissioner shall serve for a term of four ( 4) years, commencing October 1 and ending September 30 or as soon thereafter as his/ her successor is appointed and qualified. No Commissioner shall serve more than two ( 2) full terms. No member shall serve simultaneously on more than one ( 1) board or commission.
Sec. 2. Vacancies
In the event that any member of the Commission shall be absent from regular meetings for a period of sixty ( 60) days consecutively following the last regular meeting attended by such Commissioner, unless by permission of the City Council expressed in its official minutes, or in the event such Commissioner shall be convicted of a crime involving moral turpitude, or ceases to be a registered voter of the City, his/ her office shall become vacant and shall be so declared by the City Council.
ARTICLE IV. OFFICERS
The Commission shall elect a Chairperson and Secretary at its regular meeting in October of each year. The Liaison shall be the Recording Secretary of the Commission.
ARTICLE V. MEETINGS
Sec. 1 Time of Meetings
Unless otherwise directed by a majority of the Planning Commission, the Commission shall meet regularly on the third Thursday of every month at 6: 30 p. m. or on such other day and time, as a majority of the Commission shall establish. If the third Thursday of the month is a recognized RESOLUTION NO. 2021- 11- PCR- 16
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public holiday, such meeting shall be cancelled or held on another day as determined by the Commission. The Planning Commission may hold study sessions, or work sessions, open to the public at such other times as they may desire.
Sec. 2 Place of Meetings
All regular meetings of the Commission shall be held in the City Hall Council Chambers, 415 Diamond Street, Redondo Beach, California, or in any other place designated by the Commission.
Except for investigative purposes, all meetings shall be held within the City of Redondo Beach.
Sec. 3 Special Meetings
The presiding officer or a majority of the body may call special meetings. Written notice must be sent, and received by each member of the body and to each local newspaper of general circulation so requesting. Notice ( agenda) must be posted no less than 24 hours prior to the meeting and only the business stated on the notice may be considered in accordance with Government Code Section 54950 et. seq. and the Brown Act.
Sec. 4 Adjourned Meetings
The Commission may adjourn any meeting to a time and place specified in the order of adjournment, in accordance with the Brown Act.
Sec. 5 Open Meetings
All meetings of the Commission shall be open to the public, except that the Commission may hold closed sessions as provided by the Brown Act, or as otherwise provided by law.
Sec. 6 Quorum
A quorum will be a majority of the Commissioners ( 4). If a quorum is not present, the Recording Secretary of the Commission will adjourn the meeting and post a notice of adjournment to include time, place and date of the next meeting.
ARTICLE VI. BUSINESS
Sec. 1 Communications from the Public
All matters provided by the public for action by the Commission shall be submitted to the Planning Division. The Community Development Director shall decide when any such matter shall be submitted to the Commission and shall follow the time periods required in the Redondo Beach Municipal Code.
Sec. 2 Agenda
All matters intended for action or information, whether originating with the public or City officials, shall be submitted to the Commission on an agenda prepared by the City Clerk or his/ her designee and/ or pursuant to instructions from the Commission.
Sec. 3 Chairperson as Presiding Officer
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The Chairperson shall take the chair at the hour appointed for the meeting and shall call the Commission to order. In the absence of the Chairperson, the Secretary shall call the Commission to order and shall act in all respects as the Chairperson. In the absence of both the Chairperson and the Secretary, the remaining members shall elect a Chairperson pro-tempore who may act as Chairperson in all respects at the meeting and for the purpose of signing documents.
Sec. 4 Order of Business
At the time set for commencement of the meeting, the members of the Commission, the Recording Secretary, and such city officials as are present, shall take their regular stations in the meeting place and the business of the Commission shall be taken up for consideration and disposition in the following order, except as may be otherwise ordered by the Commission:
A. CALL TO ORDER
B. ROLL CALL
C. SALUTE TO THE FLAG
D. APPROVE ORDER OF AGENDA
E. RECEIVE AND FILE BLUE FOLDER ITEMS
F. CONSENT CALENDAR
G. EXCLUDED CONSENT CALENDAR ITEMS
H. PUBLIC PARTICIPATION ON NON-AGENDA ITEMS
I. EX PARTE COMMUNICATIONS
J. PUBLIC HEARINGS
K. ITEMS CONTINUED FROM PREVIOUS AGENDAS
L. ITEMS FOR DISCUSSION PRIOR TO ACTION
M. ITEMS FROM STAFF
N. COMMISSION ITEMS AND REFERRALS TO STAFF
O. ADJOURNMENT
Sec. 5 Approval of Minutes
Unless a reading in full of the minutes of a Commission meeting is requested by a member, such minutes ( if the Commission has previously been furnished a copy) may be approved without reading.
Sec. 6 Audience Oath for Public Hearings
An Audience Oath shall be administered by the Chairperson ahead of each item under Public Hearings.
ARTICLE VII. MOTIONS
Sec. 1 Making of Motions
Except as hereinafter provided, when any subject is opened for consideration by the Commission, whether before or after debate thereon, a motion shall be made by a member. Where a motion is made and seconded, the Chairperson may rule the motion out of order if in violation of Roberts Rules of Order. The mover, with the consent of the second, may withdraw or amend the motion at any time before a decision or amendment.
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Sec. 2 Amendment
Any motion may be amended with the consent of the maker and second.
Sec. 3 Seconding Motions
The following motions do not require a second:
Question of order
Division of the question
Nominations
ARTICLE VIII. VOTING
Sec. 1 Disposition by Chairperson
Except where a vote is otherwise required, the Chairperson may order the disposition of matters coming before the Commission; provided, however, that if a member objects, a vote shall be taken. Where a motion is made and seconded, unless a vote is required by law or desired by any member, the Chairperson may order the disposition of the matter in accordance with the motion.
Such decision of the Chairperson shall be deemed to be the action of the Commission.
Sec. 2 Recording Votes
When a vote on any matter is called for, it shall be by voice vote unless any member shall request a roll call vote. On a tie vote, the motion is lost. The roll call vote shall be taken in rotation, with the Chair voting last. The Chair shall announce the result of the vote and any member may then explain his vote if it is in opposition to the motion. The Chair shall then announce the next order of business.
Sec. 3 Abstaining from Voting
When a roll call vote is being taken on a motion and a member declines to vote for any reason, his/ her vote shall not be counted in determining the passage of the motion and such member shall be recorded as having abstained from voting. Each member of a board or commission shall vote unless he or she states the reasons for abstention for the record.
Sec. 4 Explanation of Vote
A member shall be allowed to briefly explain his/her vote while the roll is being called.
Sec. 5 Change of Vote
A member shall be allowed to change his/ her vote only until the next item of business is announced by the Chairperson; provided, however, that this rule may be suspended by a vote of two-thirds of the members present.
Sec. 6 Roll Call Vote
Any member may demand that a roll call vote be taken on any motion.
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Sec. 7 Majority Vote
All motions will be carried by a majority vote unless otherwise required by law. A majority of members present, if a quorum, is a majority for the passage of motions.
ARTICLE IX. RULES OF CONDUCT
Sec. 1 Addressing the Commission
A. No person shall address the Commission without first securing the permission of the Chairperson; provided, however, that permission shall not be refused except for a good cause.
B. Speakers may be sworn in by the Chairperson.
C. After a motion is passed or a hearing closed, no person shall address the Commission on the matter without first securing permission of the Chairperson.
Sec. 2 Manner of Addressing the Commission
A. Each person addressing the Commission shall step up to the lectern and clearly state his/ her name and city for the record, the subject he/she wishes to discuss, and proceed with his/ her remarks.
B. Unless otherwise designated, remarks shall be limited to three( 3) minutes on any one agenda item. The time may be extended for a speaker(s) by the majority vote of the Commission.
C. In situations where an unusual number of people wish to speak on an item, the Chairperson may reasonably limit the aggregate time of hearing or discussion, and/ or time for each individual speaker, and/ or the number of speakers. Such time limits shall allow for full discussion of the item by interested parties or their representative( s). Groups are encouraged to designate a spokesperson who may be granted additional time to speak.
D. No person shall speak twice on the same agenda item unless permission is granted by a majority of the Commission.
E. Speakers are encouraged to present new evidence and points of view not previously considered, and avoid repetition of statements made by previous speakers.
F. All remarks shall be addressed to the Planning Commission as a whole and not to any member thereof. No questions shall be directed to a member of the Planning Commission of the City staff except through, and with the permission of, the Chairperson.
Sec. 3 Relevancy
A. Speakers shall confine their remarks to those which are relevant to the subject of the hearing.
Attacks against the character or motives of any person shall be out of order. The Chairperson, subject to appeal to the Commission, shall be the judge of relevancy and whether character or motives are being impugned.
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B. The public participation portion of the agenda shall be reserved for the public to address the Planning Commission regarding problems, questions, or complaints within the jurisdiction of the Planning Commission.
Sec. 4 Decorum
Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous while addressing the Commission, shall be forthwith barred from future audience before the Commission, unless permission to continue be granted by the Chairperson.
Sec. 5 Enforcement of Decorum
The Chairperson, or a majority of the members present, may at any time request that a police officer be present to enforce order and decorum. The Chairperson or such majority may request that the police officer eject from the place of meeting or place under arrest, any person who violates the order and decorum of the meeting.
Sec. 6 Disorderly Conduct
In the event that any meeting is willfully interrupted so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals willfully interrupting the meeting, the Commission may order the meeting room cleared and continue its session in accordance with the provisions of Government Code subsection 54957. 9 and any amendments thereto.
ARTICLE X. HEARINGS
Sec. t Scope of Rules
A. The rules set forth in this Article shall govern all hearings before the Commission.
B. Absent statutory and City Charter requirements for public hearings, the Commission may elect to hold public hearings on Commission proposals or recommendations determined to be of general public interest.
Sec. 2 Reports
Any reports or recommendations from staff, the Commission, or other agencies that are the subject of a public hearing shall be made available for public inspection prior to the hearing and become part of the record of the hearing.
Sec. 3 Calling for Hearing
A. When the hearing is reached on the agenda, the Chairperson shall announce that it is the time and place for the hearing. The Chairperson or staff shall briefly describe the purpose for the hearing.
B. A matter set for hearing may be withdrawn, continued, or referred to at any time before, during or after a hearing.
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C. At the request of the Commission, City staff members may make a report at the beginning of the hearing, explaining or supplementing written reports.
Sec. 4 Action by the Commission
A. After close of comment from the public, the Commission may close the hearing.
B. After closing the hearing, the Commission may debate and take whatever action it deems appropriate.
Sec. 5 Record of Hearing
The Recording Secretary shall make a permanent written record of the hearing, which shall include; the time the hearing was opened and closed; the motions made by the members; the vote thereon; and a digest of the testimony and comments given at the hearing.
Sec. 6 Voting by Absent Members
A Commissioner absent during a hearing may vote on any hearing matter after he/ she has familiarized himself/herself with the presentation at the hearing where the matter was considered.
ARTICLE XI. POINTS OF ORDER
Sec. 1 Generally
Any Commission member may raise a point of order( procedure). The Chairperson shall decide all questions of order; provided, however, that any two members shall have the right to appeal his/ her decision, in which case the question shall be decided by a majority of the members present. The Chairperson, or any other Commission member, may request advice of the City Attorney thereon.
Sec. 2 Parliamentary and Legal Advisor
The City Attorney, or his/ her designee, shall be the Parliamentarian for the Commission and shall act as legal counsel on all Commission business. In the absence of the City Attorney, or his/her designee, the City Clerk, or his/her designee, shall act as Parliamentarian. In the absence of either the City Attorney or his/her designee or the City Clerk or his/ her designee, the Chairperson may act as Parliamentarian.
Sec. 3 Suspension of Rules
Unless otherwise enforced by law, any provisions of these procedures may be waived by a unanimous vote of the Commission members present.
ARTICLE XII. AD HOC COMMITTEES
The Commission may vote to create such ad hoc committees as the Commission members may deem appropriate.
ARTICLE XIII. AMENDMENT OF BYLAWS
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These bylaws may be amended at any regular meeting of the Commission by a twothirds vote. Any amendment made by the Commission must then be submitted to the City Clerk for processing and inclusion in the Historical Records.
Adopted: 11/ 18/ 2021
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Preservation Commission
Bylaws
Page No. 1
8/6/2003
BYLAWS FOR THE
PRESERVATION COMMISSION
OF THE CITY OF REDONDO BEACH
ARTICLE I. NAME
The name of this Commission shall be the Preservation Commission of the City of Redondo Beach, established by Ordinance No. 2554 on August 1st 1989, and amended by Ordinance No. 2798 on April 1st, 1997.
ARTICLE II. OBJECT
The object of this Commission shall be to promote the public health, safety, and general welfare, by providing for the identification, protection, enhancement, perpetuation, and use of historic resources such as buildings, structures, sites, places and districts within the City that reflect special elements of the city’s architectural, artistic, cultural, historical, political, and social heritage.
ARTICLE III. MEMBERS
Sec. 1 Appointments
The Commission shall consist of seven (7) members appointed by the Mayor, subject to approval by the City Council. Three (3) members shall be appointed from among professionals in the following disciplines: architecture; history; architectural history; urban planning; archeology or other historic/preservation-related disciplines such as American studies; American civilization; cultural geography; cultural anthropology; to the extent that such professionals are available to the City, one member from a recognized preservation or historical society and the remaining members may be laypersons including owners of historic resources. Each Commissioner shall serve for a term of four (4) years, commencing October 1 and ending September 30 or as soon thereafter as his/her successor is appointed and qualified. No Commissioner shall serve more than two (2) consecutive terms. No member shall serve simultaneously on more than one (1) board or commission.
Sec. 2. Vacancies
In the event that any member of the Commission shall be absent from the regular meetings for a period of sixty (60) days consecutively following the last regular meeting attended by such Commissioner, unless by permission of the City Council expressed in its official minutes, or in the event such Commissioner shall be convicted of a crime involving moral turpitude, or ceases to be a registered voter of the City, his/her office shall become vacant and shall be so declared by the City Council.
ARTICLE IV. OFFICERS
The Commission shall elect a Chairperson and Vice-Chairperson at its regular meeting in October of each year. The Liaison shall be the Secretary of the Commission.
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ARTICLE V. MEETINGS
Sec. 1 Time of Meetings
Unless otherwise directed by a majority of the Preservation Commission, the Commission shall meet regularly on the first Wednesday of every month at 7:00 p.m. or on such other day and time, as a majority of the Commission shall establish. If the first Wednesday of the month is a recognized public holiday, the regular meeting of the Preservation Commission shall be held on the subsequent Wednesday.
Sec. 2 Place of Meetings
All regular meetings of the Commission shall be held in the City Hall Council Chambers, 415 Diamond Street, Redondo Beach, California, or in any other place designated by the Commission. Except for investigative purposes, all meetings shall be held within the City of Redondo Beach.
Sec. 3 Special Meetings
The presiding officer or a majority of the body may call special meetings. Written notice must be sent, and received by each member of the body and by each local newspaper of general circulation so requesting. Notice (agenda) must be posted no less that 24 hours prior to the meeting and only the business stated on the notice may be considered in accordance with Government Code Section 54950 et.seq. and the Brown Act.
Sec. 4 Adjourned Meetings
The Commission may adjourn any meeting to a time and place specified in the order of adjournment, in accordance with the Brown Act.
Sec. 5 Open Meetings
All meetings of the Commission shall be open to the public.
Sec. 6 Quorum
A quorum will be a majority of the Commissioners (4). If a quorum is not present, the Secretary of the Commission will adjourn the meeting and post a notice of adjournment to include, place and date of the next meeting.
ARTICLE VI. BUSINESS
Sec. 1 Agenda
All matters intended for action or information, whether originating with the public or City officials, shall be submitted to the Commission on an agenda prepared by the City Clerk or his/her designee and/or pursuant to instructions by the Commission.
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Sec. 2 Chairperson as Presiding Officer
The Chairperson shall take the chair at the hour appointed for the meeting and shall call the Commission to order. In the absence of the Chairperson, the Vice-Chairperson shall call the Commission to order and shall act in all respects as the Chairperson. In the absence of both the Chairperson and the Vice-Chairperson, the remaining members shall elect a Chairperson pro-tempore who may act as Chairperson in all respects at the meeting and for the purpose of signing documents.
Sec. 3 Order of Business
At the time set for commencement of the meeting, the members of the Commission, the Secretary, and such city officials as are present, shall take their regular stations in the meeting place and the business of the Commission shall be taken up for consideration and disposition in the following order, except as may be otherwise ordered by the Commission:
1. Opening Session
a. Call to Order
b. Roll Call
c. Salute to Flag
2. Approval of Order of Agenda
3. Consent Agenda
a. Approval of Affidavit of Posting
b. Approval of Minutes
c. All other appropriate items
4. Public Participation
5. Excluded Consent Calendar
6. Ex Parte Communications
7. Public Hearings
8. Unfinished Business
9. New Business
10. Subcommittee Reports
11. Members items and referrals to staff
12. Adjournment
Sec. 4 Approval of Minutes
Unless a reading in full of the minutes of a Commission meeting is requested by a member, such minutes (if the Commission has previously been furnished a copy) may be approved without reading.
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8/6/2003
ARTICLE VII. MOTIONS
Sec. 1 Making of Motions
Except as hereinafter provided, when any subject is opened for consideration by the Commission, whether before or after debate thereon, a motion shall be made by a member. Where a motion is made and seconded, the Chairperson may rule the motion out of order if in violation of the Roberts Rules of Order. The mover, with the consent of the second, may withdraw or amend the motion at any time before a decision or amendment.
Sec. 2 Amendment
Any motion may be amended with the consent of the maker and second.
Sec. 3 Seconding Motions
The following motions do not require a second:
Question of order
Division of the question
Nominations
ARTICLE VIII. VOTING
Sec. 1 Disposition by Chairperson
Except where a vote is otherwise required, the Chairperson may order the disposition of matters coming before the Commission; provided, however, that if a member objects, a vote shall be taken. Where a motion is made and seconded, unless a vote is required by law or desired by any member, the Chairperson may order the disposition of the matter in accordance with the motion. Such decision of the Chairperson shall be deemed to be the action of the Commission.
Sec. 2 Recording Votes
When a vote on any matter is called for, it shall be by voice vote unless any member shall request a roll call vote. On a tie vote, the motion is lost. The roll call vote shall be taken in rotation, with the Chair voting last. The Chair shall announce the result of the vote and any member can then explain his vote if it is in opposition to the motion. The Chair shall then announce the next order of business.
Sec. 3 Abstaining from Voting
When a roll call vote is being taken on a motion and a member declines to vote for any reason, his/her vote shall not be counted in determining the passage of the motion and such member shall be recorded as having abstained from voting.
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Sec. 4 Explanation of Vote
A member shall be allowed to briefly explain his/her vote while the roll is being called.
Sec. 5 Change of Vote
A member shall be allowed to change his/her vote only until the next item of business is announced by the Chairperson; provided, however, that this rule may be suspended by a vote of two-thirds of the members present.
Sec. 6 Roll Call Vote
Any member may demand that a roll call vote be taken on any motion.
Sec. 7 Majority Vote
All motions will be carried by a majority vote unless otherwise required by law. A majority of members present, if a quorum, is a majority for the passage of motions.
ARTICLE IX. RULES OF CONDUCT
Sec.1 Addressing the Commission
A. No person shall address the Commission without first securing the permission of the Chairperson; provided, however, that permission shall not be refused except for a good cause.
B. Remarks before the Commission shall be limited to three (3) minutes. The Chairperson may aggregate time of the hearing or discussion.
C. After a motion is passed or a hearing closed, no person shall address the Commission on the matter without first securing permission of the Chairperson.
Sec. 2 Manner of Addressing the Commission
A. Each person addressing the Commission shall step up to the lectern and shall clearly state his/her name and city for the record, state the subject he/she wishes to discuss, and proceed with his/her remarks. The Chairperson may limit the time allowed for testimony on any matter before the Commission. Unless otherwise designated, speakers shall be limited to three (3) minutes on any one agenda item.
B. Unless otherwise ordered by the Commission, the Chairperson may limit the number of speakers where, in his/her opinion, the facts or arguments advocated are cumulative in nature. Unless otherwise ordered by the Commission, the Chairperson may limit the aggregate time of hearing or discussion. The time may be extended for a speaker(s) by a majority vote of the Commission.
C. No person shall speak twice on the same agenda item unless a majority of the Commission grants permission.
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8/6/2003
Sec. 3 Relevancy
Speakers shall confine their remarks to those which are relevant to the subject of the hearing. Attacks against the character or motives of any person shall be out of order.
The Chairperson, subject to appeal to the Commission, shall be the judge of relevancy and whether character or motives are being impugned.
Sec. 4 Decorum
Any person making personal, impertinent, or slanderous remarks, or who shall become boisterous while addressing the Commission, shall be forthwith barred from future audience before the Commission, unless permission to continue be granted by the Chairperson.
Sec. 5 Enforcement of Decorum
The Chairperson, or a majority of the members present, may at any time request that a police officer be present to enforce order and decorum. The Chairperson or such majority may request that the police officer eject from the place of meeting or place under arrest, any person who violates the order and decorum of the meeting.
Sec. 6 Disorderly Conduct
In the event that any meeting is willfully interrupted so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals willfully interrupting the meeting, the Commission may order the meeting room cleared and continue its session in accordance with the provisions of Government Code subsection 54957.9 and any amendments thereto.
ARTICLE X. HEARINGS
Sec. 1 Scope of Rules
A. The rules set forth in this Article shall govern all hearings before the Commission.
B. Absent statutory and City Charter requirements for public hearings, the Commission may elect to hold public hearings on Commission proposals or recommendations determined to be of general public interest.
Sec. 2 Reports
Any reports or recommendations from staff, the Commission, or other agencies that are the subject of a public hearing shall be made available for public inspection prior to the hearing and become part of the record of the hearing.
Preservation Commission
Bylaws
Page No. 7
8/6/2003
Sec. 3 Calling for Hearing
A. When the hearing is reached on the agenda, the Chairperson shall announce that it is the time and place for the hearing. The Chairperson or staff shall briefly describe the purpose for the hearing.
B. A matter set for hearing may be withdrawn, continued, or referred to at any time before, during or after a hearing.
C. At the request of the Commission, City staff members may make a report at the beginning of the hearing, explaining or supplementing written reports.
Sec. 4 Action by the Commission
A. After close of comment from the public, the Commission may close the hearing.
B. After closing the hearing, the Commission may debate and take whatever action it deems appropriate.
Sec. 6 Record of Hearing
The Secretary shall make a permanent written record of the hearing, which shall include; the time the hearing was opened and closed; the motions made by the members; the vote thereon; and a digest of the testimony and comments given at the hearing.
Sec. 7 Voting by Absent Members
A Commissioner, absent during a hearing, may vote on any hearing matter after he/she has familiarized himself/herself with the presentation at the hearing where the matter was considered.
ARTICLE XI. POINTS OF ORDER
Sec. 1 Generally
Any Commission member may raise a point of order (procedure). The Chairperson shall decide all questions of order; provided, however, that any two members shall have the right to appeal his/her decision, in which case the question shall be decided by a majority of the members present. The Chairperson, or any other Commission member, may request advice of the City Attorney thereon.
Sec. 2 Parliamentary and Legal Advisor
The City Attorney, or his/her designee, shall be the Parliamentarian for the Commission and shall act as legal counsel on all Commission business. In the absence of the City Attorney, or his/her designee, the City Clerk, or his/her designee, shall act as Parliamentarian. In the absence of either the City Attorney or his/her designee or the City Clerk or his/her designee, the Chairperson may act as Parliamentarian.
Preservation Commission
Bylaws
Page No. 8
8/6/2003
Sec. 3 Suspension of Rules
Unless otherwise enforced by law, any provisions of these procedures may be waived by a unanimous vote of the Commission members present.
ARTICLE XII. AD HOC COMMITTEES
The Commission may vote to create such ad hoc committees as the Commission members may deem appropriate.
ARTICLE XIII. AMENDMENT OF BYLAWS
These bylaws may be amended at any regular meeting of the Commission by a twothirds vote. Any amendment made by the Commission must then be submitted to the City Clerk’s Department for processing and inclusion in the Historical Records.
Adopted: 8/6/2003