11.08.2022 - Admin Report Packet — Redondo Beach City Council, December 6, 2022

Administrative
Report
M.1., File # 22-5097 Meeting Date: 11/8/2022
To: MAYOR AND CITY COUNCIL
From: ELEANOR MANZANO, CITY CLERK
TITLE

DISCUSSION AND POSSIBLE ACTION PERTAINING TO A POSSIBLE CHARTER AMENDMENT

FOR VOTERS TO APPROVE THE IMPLEMENTATION OF RANKED CHOICE VOTING FOR CITY

ELECTIVE OFFICES OR THE OPTION TO VEST THE POWER TO THE CITY COUNCIL TO SET

THE TYPE OF ELECTION THAT SHOULD OCCUR BY THE CITY COUNCIL BY ORDINANCE FOR

VOTERS TO DETERMINE BY MEASURE AT THE GENERAL MUNICIPAL ELECTION OF MARCH 7, 2023

EXECUTIVE SUMMARY
Pursuant to the City Council Meeting of January 11, 2022, the City Council is being asked to determine if they wish to go forward with a Charter amendment pertaining to Ranked Choice Voting.

To date, there are no California cities that have adopted use of STAR Voting method pursuant to a recent City Clerk’s list serve poll.

The City of Eureka Charter Section 207 is attached as an example of voter implementation of Ranked Choice Voting. Other examples from Albany and Berkeley are also provided. The City and County of San Francisco Voter Outreach Plan is attached for Council reference should the City move forward with RCV.

Council is asked to direct the City Clerk’s Office to work with the City Attorney’s office to return with a ballot measure resolution before or by December 6, 2022 to implement Ranked Choice Voting for addition to the March 7, 2023 General Municipal Election.

It has come to the attention of the City Clerk’s Office that the City of Ojai has a ballot measure on the November 8, 2022 Statewide Election ballot to consider transitioning from plurality system to Ranked Choice Voting for elective offices. The Ojai Council resolution, ballot question and arguments are attached for reference.

BACKGROUND
At the City Council meeting of January 11, 2022, the City Council motion included, by friendly amendment accepted of Councilmember Obagi, that “pursuant to the Charter that the power to set the type of election that should occur shall be vested in the City Council by ordinance” as a third option, which can be changed by Council.

The City Council requested additional information in consideration of implementation of an alternative voting method to replace separate or delayed runoff elections aka Instant Runoff. Pursuant to

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1 M.1., File # 22-5097 Meeting Date: 11/8/2022
voting method to replace separate or delayed runoff elections aka Instant Runoff. Pursuant to demonstrations and presentations of how RCV and STAR Voting system works before determining to move forward with an election to amend the City Charter and Municipal Code--Section 18.4. Majority vote: Runoff elections and Municipal Code 2-2.202 Notices of runoff elections.

FISCAL IMPACT
FY 2022-23 budget for inclusion/printing of a ballot measure is minimal.

ATTACHMENTS
City Charter Sec. 18.4 Majority vote: Runoff elections
Municipal Code Section 2-2.202 Notices of runoff elections Admin Report and Minutes of January 11, 2022
Admin Report and Minutes of November 9, 2021
Cities of Albany, Berkeley, and Eureka RCV Ordinances
City/County of San Francisco RCV Voter Outreach Plan
City of Ojai Ballot November 8, 2022 RCV Ballot Measure documents

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2 Administrative
Report
M.1., File # 22-5097 Meeting Date: 11/8/2022
To: MAYOR AND CITY COUNCIL
From: ELEANOR MANZANO, CITY CLERK
TITLE

DISCUSSION AND POSSIBLE ACTION PERTAINING TO A POSSIBLE CHARTER AMENDMENT

FOR VOTERS TO APPROVE THE IMPLEMENTATION OF RANKED CHOICE VOTING FOR CITY

ELECTIVE OFFICES OR THE OPTION TO VEST THE POWER TO THE CITY COUNCIL TO SET

THE TYPE OF ELECTION THAT SHOULD OCCUR BY THE CITY COUNCIL BY ORDINANCE FOR

VOTERS TO DETERMINE BY MEASURE AT THE GENERAL MUNICIPAL ELECTION OF MARCH 7, 2023

To date, there are no California cities that have adopted use of STAR Voting method pursuant to a recent City Clerk’s list serve poll.

The City Council requested additional information in consideration of implementation of an alternative voting method to replace separate or delayed runoff elections aka Instant Runoff. Pursuant to

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3 M.1., File # 22-5097 Meeting Date: 11/8/2022
voting method to replace separate or delayed runoff elections aka Instant Runoff. Pursuant to demonstrations and presentations of how RCV and STAR Voting system works before determining to move forward with an election to amend the City Charter and Municipal Code--Section 18.4. Majority vote: Runoff elections and Municipal Code 2-2.202 Notices of runoff elections.

FISCAL IMPACT
FY 2022-23 budget for inclusion/printing of a ballot measure is minimal.

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Administrative
Report
N.3., File # 22-3519 Meeting Date: 1/11/2022
To: MAYOR AND CITY COUNCIL
From: ELEANOR MANZANO, CITY CLERK
TITLE

DISCUSSION AND POSSIBLE ACTION PERTAINING TO A POSSIBLE CHARTER/ORDINANCE

AMENDMENT FOR VOTERS TO APPROVE THE IMPLEMENTATION OF AN ALTERNATIVE

VOTING METHOD TO REPLACE SEPARATE OR DELAYED RUNOFF ELECTIONS (AKA INSTANT

RUNOFF) FOR CITY ELECTIVE OFFICES

EXECUTIVE SUMMARY
The City Council indicated desire to consider implementation of an alternative voting method to replace separate or delayed runoff elections aka Instant Runoff. At Council’s direction, at the City Council meeting of November 9, 2021, staff presented a demonstration pertaining to the Ranked Choice voting method (RCV). Council further directed staff to return with a demonstration and explanation of the STAR - Score-Then-Automatic-Runoff voting method before determining to move forward with an election to amend the City Charter and Municipal Code--Section 18.4. Majority vote: Runoff elections and Municipal Code 2-2.202 Notices of runoff elections. Upon Council’s determination of the desired voting method and election date, staff will return with associated resolutions to call an Election for a ballot measure to revise the City Charter and Municipal Code, and budget modifications due to increased estimated cost from the Los Angeles County Registrar/Recorder.

BACKGROUND
At the Regular Meeting of the City Council of November 9, 2021, staff presented a demonstration pertaining to the RCV method. The City Council directed staff to return with a demonstration and explanation of the STAR (Score-Then-Automatic Runoff) voting method, including its reliability and ballot tabulation method.

STAR (Score-Then-Automatic Runoff)
How it works: Voters are asked to score candidates within range of zero (“0”) to five (“5”) “stars” on the ballot, such as one would do in a Yelp review; 5 stars being the most/best preferred candidate; zero being least/worst. Those candidates with no score on the ballot, or left blank/not scored, indicates no preference and would receive 0 stars (same as least/worst preferred). In the first round of tabulation, the two highest scoring candidates (or those receiving the highest number of stars) are finalists; in the second round of tabulation (the Automatic Runoff) the finalist candidate preferred by the majority wins. You Tube Video: How Does STAR Voting Work? - YouTube <https://www.youtube.com/watch? v=3-mOeUXAkV0>

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8 N.3., File # 22-3519 Meeting Date: 1/11/2022
· No municipalities in the State of California currently use the STAR voting method · There is no State-certified vendor to tabulate ballots with the STAR voting method. All tabulation for STAR voting would have to be conducted by hand at the time of this writing. · No 50% + 1 Majority Vote
RCV (Ranked Choice Voting)
How it works: Voters rank candidates in order of preference. If a candidate receives more than 50% of first-choice votes in Round 1 counting (first tabulation), that candidate wins. However, if no candidate wins in Round 1, counting goes to “Round 2” (a second tabulation) and the process of eliminating candidates begins. During each round, the last-place candidate is eliminated, and voters who chose the eliminated candidate will have their vote counted for their next choice. When the voter’s highest-ranked candidate is eliminated, the vote is transferred to the next continuing candidate; repeated rounds continue until a majority winner is determined.

In response to Councilmember Obagi in November, if a voter, per contest, selects more than one candidate at a given ranking, their vote becomes an overvote (eliminated from consideration) ONLY IF their ballot gets to that ranking. Selecting the same candidate for 1st, 2nd, and 3rd choice is not an overvote because the voter’s ballot stays with their first choice until either their first choice wins or their first choice is eliminated. You Tube Video: NYC Ranked Choice Voting - YouTube <https://www.youtube.com/watch?v=Fiq1xpIE6X8>
· Dominion remains the only California State-certified system currently providing services for 4 California cities’ for RCV elections; 3 to begin in 2022. · The City/County of San Francisco implemented RCV in 2004. · 50% + 1 Majority Vote - The City of Redondo Beach implemented Runoff Elections pursuant to City Charter voter-approved amendment in November 1980; since then, there were 15 contests that had more than 2 candidates who won in the General Election by majority vote, including three current electeds (Mayor Brand, Councilmember Loewenstein, and City Clerk Manzano).

CITY CLERK ANALYSIS

RCV STAR
State (Secretary of State) Certified Vendor for Ballot Tabulation YES NO Hand Tabulation Requirement NO YES
Implemented/In Use in California Cities YES NO
Retains 50% + 1 Majority Vote YES NO
California Elections Code Compliant YES NO
Voter Outreach/Education Experience YES SOME
Numerous Resources YES SOME
Election Options to Add Measure to Implement Alternative Voting Methods June 7, 2022 (Special Election; 1-3 Measures Only) to implement alternate voting method in March 2023. Election for June 2022 must be called by the City Council by March 11, 2022. Increase cost

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9 N.3., File # 22-3519 Meeting Date: 1/11/2022
$78K per LACRRCC cost estimator.

November 8, 2022 (Special Election; 1-3 Measures Only) Election for November 2022 must be called by the City Council by August 10, 2022. Increase cost $39K per LACRRCC cost estimator. It is important to note that this option is not feasible to implement the alternate voting method chosen for the March 2023 General Municipal Election because it is likely the election results may not be available until latter part of December, and selection/award of election ballot design, and ballot tabulation equipment vendors to prepare for the March 2023 General Municipal Election would be made in October or first meeting of November 2022.

March 7, 2023 Redondo Beach General Municipal Election to add a measure to implement alternative voting method in March 2025. Scheduled elective offices up for election are Councilmember Districts 3 and 5, City Clerk, City Treasurer; 2 members of RBUSD Board, and ballot measure(s). The 2023 General Municipal Election for any measures will be called by the City Council on December 6, 2022. Election cost estimate: $300K.

Currently, the City’s runoff elections cost per councilmanic districts is between $30-$50K; and, for Citywide elected offices, the cost is $80-$100K.

FISCAL IMPACT
FY 2021-22 Budgeted: $144,000
Additional $78,000 for 6/22 Election; or,
Additional $39,000 for 11/22 Election would be allocated at mid-year.

If approved by voters, estimated implementation cost for alternative voting: $515,000

ATTACHMENTS
City Charter Sec. 18.4 Majority vote: Runoff elections
Municipal Code Section 2-2.202 Notices of runoff elections Admin Report of November 9, 2021
PowerPoint presentation of November 9, 2021
Minutes of City Council minutes of City Council Meeting of November 9, 2021 (excerpt)

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10 11/4/21, 4:19 PM 2-2.202 Notices of runoff elections. www.qcode.us/codes/redondobeach/?view=desktop&topic=official_charter-xviii-18_4 1/1 Redondo Beach Municipal Code
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Title 2 ADMINISTRATION
Chapter 2 ELECTIONS
Article 2. Election Procedures
[ remove highlighting ]
2-2.202 Notices of runoff elections.

The provisions of the Elections Code of the State shall govern the procedures for conducting municipal runoff elections, except that notices of such elections shall be published not earlier than the date of the primary election and not later than sixty (60) days before the runoff election. (§ 1, Ord. 2361 c.s., eff. February 28, 1983) View the mobile version.
11 11/4/21, 3:24 PM Sec. 18.4. Majority vote: Runoff elections. www.qcode.us/codes/redondobeach/?view=desktop&topic=official_charter-xviii-18_4 1/1 Redondo Beach Municipal Code
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OFFICIAL CHARTER
Article XVIII. Elections
Sec. 18.4. Majority vote: Runoff elections.

A. Except as provided in this Section with regard to runoff elections, a majority (more than half), of the votes cast for all candidates for each City elective office is required for the election of the candidate to such office. In the event no candidate for an elective office receives a majority of the votes cast for all candidates for such office, the two (2) candidates receiving the highest numbers of votes cast for any such office shall thereby qualify as candidates for such office at a runoff election to be held not later than seventy (70) days after such election. In the event that any person qualifies pursuant to law to become a write-in candidate for such office at the runoff election, the candidate who receives a plurality of all the votes cast for such office in the runoff election shall be elected.

B. Notwithstanding the foregoing, members of the Board of Education shall continue to be elected by a plurality of votes cast.
*18.4—as added by election 11-4-80; as amended by election 11-6-84 and 3-7-95.

View the mobile version.
12 Administrative
Report
N.3., File # 21-3295 Meeting Date: 11/9/2021
To: MAYOR AND CITY COUNCIL
From: ELEANOR MANZANO, CITY CLERK
TITLE

DISCUSSION AND POSSIBLE ACTION PERTAINING TO A POSSIBLE CHARTER/ORDINANCE

AMENDMENT FOR VOTERS TO APPROVE THE IMPLEMENTATION OF RANKED CHOICE

VOTING AND REPLACE RUNOFFS FOR CITY ELECTIVE OFFICES

EXECUTIVE SUMMARY
Pursuant to the FY21-22 Elections Budget Response Report, the City Council allocated $144K funding for the City electorate to vote on a City Charter amendment and ordinance change to consider implementing Ranked Choice Voting (RCV). The $144K was based on an estimate provided by the County for a June 2022 election. On September 28, 2021 the County increased their election cost estimate by $78K to schedule a June 2022 election. This would require a budget modification resolution, which can be brought back for Council approval as part of the mid-year budget review.

BACKGROUND
On March 2, 2021, the City Clerk’s office successfully conducted the General Municipal Election for the elective offices by All-Mail-Ballot format independent of a full-service provider.

Pursuant to County Registrar cost estimates in excess of $600,000 to administer the March 2021 election, Secretary of State-authorized vendors/service providers and an election consultant were engaged to provide certain specified election services and equipment to enable the City Clerk’s office to run our independent stand-alone election.

The City was able to conduct the election at a final cost of $216,619:
· Staff (part-time and overtime) -- $ 27,485
· Postage, supplies and advertising -- $40,199
· Contracts/Professional Services and Vendors -- $167,435 · Candidate Statements’ Reimbursement -- <$18,500>
Other California charter cities, including Whittier and Temple City observed our processes and are, or considering, conducting their own elections again, including discussion of potential cost-sharing opportunities for future elections. General law cities do not have this option, but must comply with state law requiring gubernatorial primary elections to be held in June not March; every two years they are held in March with the next two years falls in June making municipal elective office cycles inconsistent.

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131
N.3., File # 21-3295 Meeting Date: 11/9/2021
RANKED CHOICE VOTING (“RCV” aka instant runoff voting)
Per Charter Section 18.4 (A) Runoff elections and MC 2-2.202 Notices of Runoff Elections, Ranked Choice Voting eliminates the necessity for costly runoff elections.

How RCV Works
RCV provides voters the opportunity to rank candidates in order of preference. If a candidate receives more than 50% of first-choice votes in Round 1 counting (first tabulation), that candidate wins. However, if no candidate wins in Round 1, counting goes to “Round 2” (a second tabulation) and the process of eliminating candidates begins. During each round, the last-place candidate is eliminated, and voters who chose the eliminated candidate will have their vote counted for their next choice. When the voter’s highest-ranked candidate is eliminated, the vote is transferred to the next continuing candidate; repeated rounds continue until a majority winner is determined. A short video “How Does Ranked-Choice Voting Work” (YouTube, 10/2018, NPR) will be shown at the Council meeting.

Currently, Dominion is the only fully California State-certified system (service provider for City and County of San Francisco, Alameda County, Palm Desert and Eureka) with other major vendors, e.g.

Hart Intercivic, the City’s GME’21 ballot design and tabulation vendor in RCV development. The maximum number of choices on a ballot is ten (10), which was implemented by San Francisco in 2019 (from three (3); plurality ballot items (e.g. ballot measures) can be on the same ballot without issue. Depending on the number of contests/candidates selected for RCV, there may be multiple page ballots.

City Charter Amendment
Before RCV can be implemented, a ballot measure to amend the City Charter and Municipal Code is required. If the voters approve, the Secretary of State must then certify the charter amendment before an RCV election can be implemented.

Unfortunately, the City cannot conduct its own election for proposed charter amendments; they must be on a statewide election ballot.

There are two forthcoming opportunities to hold a special election in consolidation with L.A. County to include a ballot measure for a City Charter amendment to Section 18.4. Majority vote: Runoff elections and implement Ranked Choice Voting and Municipal Code 2-2.202 Notices of runoff elections.

ESTIMATES Special Election Costs (Source: LACRRCC)
COUNTY ELECTION 3 MEASURES EFFECTIVE FOR
R.B. ELECTION
11/2021 COST

ADJUSTMENTS

INCREASED COSTS
6/2022 Primary $144K March 2025* $222K $78K
11/2022 General $136K March 2025 $175K $39K
Election for June 2022 must be called by the City Council by March 11, 2022 Election for November 2022 must be called by the City Council by August 10, 2022 *To provide greater voter outreach, if approved, the City Clerk’s recommendation is to schedule the first RCV General Municipal Election for March 2025, instead of the BRR identified allocation for 2023.

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142
N.3., File # 21-3295 Meeting Date: 11/9/2021
The above costs are estimations provided by the L.A. County Registrar of Voters; they do not constitute a firm quote and are subject to change. Additional criteria for the above calculations are based on an estimated 5 pages of text per ballot measure. Costs for November elections are generally lower because more agencies are participating.

Future RCV implementation cost estimates:

Print & Mail (ballots, voter information guide, postcard and postage) Depending on the number of contests and candidates, additional pages to the ballot will result in additional costs for printing and postage based on current voter registration, the estimated cost would be $150-$175K.
$150K - $175K
Ballot Design & Voter Tabulation Equipment
At this time, Dominion Voting Systems remains the only California-certified RCV provider; the rental cost for their existing “Democracy Suite” voting system and support services, including software, rental equipment, is approximately $60-$65K.
$60K - $65K
Additional Equipment Needs
To streamline efficiencies, the purchase of sorting equipment to manage the high volume of incoming ballot envelopes at a cost of ~$150K is highly desirous. Currently, the manual process of sorting and qualifying returned envelopes is time consuming and work-intensive. A potential for cost-sharing the equipment with another municipality whose elections are scheduled in even-numbered years exists and would reduce this cost to approximately $75K.
$75K
Voter Outreach
A highly important component of RCV implementation is voter outreach. When the Secretary of State approved the RCV voting system in 2010 for Alameda County, implementation of a voter education and outreach program to educate voters about ranked choice voting was a required element from a citizens’ initiative. The program was to include Educational Materials (brochures) and Media Development (PSA video, social media presence), a Public Distribution Plan, Communication with Targeted Groups (local civic and service group even participation and presentations, swag), and Election Day Procedures for election workers. An implementation plan is an essential best practices component to assure the RCV voter is a user-friendly and supported experience. Costs could run from $100K to $200K for the first few elections to educate voters. $100K - $200K
ESTIMATED TOTAL: $515K
Potential Outreach Partners & Subsidized Funding
Potentially, some associated outreach costs may be subsidized by grant opportunities. Fairvote, a nonpartisan 501c3 advocate for electoral reforms; www.fairvote.org <http://www.fairvote.org> is

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N.3., File # 21-3295 Meeting Date: 11/9/2021
known as a major RCV promoter. Fairvote also has compiled a major library of voter outreach materials and resources assisting with in-person educational public forums in different parts of the city in advance of elections. Additional resources for implementation and educational content are CalRCV and the Ranked Choice Voting Resource Center (501c3; www.rsvresources.org <http://www.rsvresources.org>).

Assisting Legislation
Federal legislation has been introduced in the U.S. Senate on October 5, 2021--The Voter Choice Act (S.2939); amending the Help America Vote Act of 2002. If passed, this bill authorizes $40 million in federal grants to support local and state governments that choose to transition to RCV. Grants would support up to 50% of the cost for local and state governments to transition to RCV, including through the acquisition of voting equipment and tabulation software, appropriate ballot design, educational materials, and voter outreach. It has been recommended that local support in the form of a Council resolution or letter to local and state representatives in support of this legislation would be helpful to move it forward.

FISCAL IMPACT
Charter Amendment Election Cost: $222,000, Budgeted in 2021-2022 - $144,000 and $78,000 would be allocated at mid-year.

If approved by voters, RCV Estimated Implementation Cost: $515,000

ATTACHMENTS
City Charter Sec. 18.4 Majority vote: Runoff elections
Municipal Code Section 2-2.202 Notices of runoff elections PowerPoint presentation forthcoming as a Blue Folder item

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164
11/4/21, 3:24 PM Sec. 18.4. Majority vote: Runoff elections. www.qcode.us/codes/redondobeach/?view=desktop&topic=official_charter-xviii-18_4 1/1 Redondo Beach Municipal Code
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OFFICIAL CHARTER
Article XVIII. Elections
Sec. 18.4. Majority vote: Runoff elections.

View the mobile version.
175
11/4/21, 4:19 PM 2-2.202 Notices of runoff elections. www.qcode.us/codes/redondobeach/?view=desktop&topic=official_charter-xviii-18_4 1/1 Redondo Beach Municipal Code
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Title 2 ADMINISTRATION
Chapter 2 ELECTIONS
Article 2. Election Procedures
[ remove highlighting ]
2-2.202 Notices of runoff elections.

BLUE FOLDER ITEM
Blue folder items are additional back up material to administrative reports and/or public comments received after the printing and distribution of the agenda packet for receive and file.

CITY COUNCIL MEETING
NOVEMBER 9, 2021
N.3 DISCUSSION & POSSIBLE ACTION PERTAINING TO A POSSIBLE

CHARTER/ORDINANCE AMENDMENT FOR VOTERS TO APPROVE THE

IMPLEMENTATION OF RANKED CHOICE VOTING AND REPLACE RUNOFFS FOR CITY

ELECTIVE OFFICES
CONTACT: ELEANOR MANZANO, CITY CLERK
PowerPoint Presentation
19 RANKED CHOICE VOTING

DISCUSSION & POSSIBLE ACTION PERTAINING

TO A POSSIBLE CHARTER/ORDINANCE

AMENDMENT FOR VOTERS TO APPROVE THE

IMPLEMENTATION OF RANKED CHOICE
VOTING (“RCV”) AND REPLACE RUNOFFS FOR CITY

ELECTIVE OFFICES
20 HOW RCV WORKS
• Voter selects candidates on ballot by ranking them in order of preference 1 st , 2nd, 3rd choice, etc.
• If one candidate receives more than 50% (50% +1 vote) of 1st choice votes that candidate wins. If not, the process of elimination begins… ➢ The last place candidate is eliminated;
➢ Voters who chose the eliminated candidate will have their vote counted towards their next choice;
➢ Tabulation rounds continue in same manner until one candidate receives 50% +1 vote; that candidate wins!
• Brief video presentation 21

COST ESTIMATES FOR FUTURE RCV IMPLEMENTATION
• Print & Mail (ballots, voter information guide, postcard & postage) $150-$175K • Ballot Design & Voter Tabulation Equipment $60-$65K
• Additional Equipment Needs (sorter/cost sharing) $75K • Voter Outreach -Getting the Word Out
❖ Educational opportunities at City and other civic events, ❖ brochures, mailers, PSA, video, and social media $100-$200K RCV Implementation $515K

CITY CHARTER AMENDMENT & MUNICIPAL CODE UPDATE
• City Charter Section 18.4 Majority vote: Runoff elections ➢ Sect. 18.4 (A) must be amended by a vote of the people to eliminate requirement for runoff elections and adopt RCV for elective offices • RBMC 2-2.202 Notices of runoff elections (repealed)
22 • How and When
➢ Two opportunities to hold a Special Election in an impending Statewide election:

June 2022 Primary – or – November 2022 General
➢ If approved by majority vote, the City Charter is amended to adopt RCV ➢ RCV effective for Redondo Beach General Municipal Election of March 2025 (suggested)
• COST ESTIMATES FOR SPECIAL ELECTION (L.A. County Registrar) • June 2022 Primary: ~$222,000 (deadline for City Council to call election is 3/11/2022)
• November 2022 General: ~$175,000 (deadline for City Council to call election is 8/10/2022)
23 POTENTIAL OUTREACH ASSISTANCE & SUBSIDIZED FUNDING
• Pending Legislation
➢ S. 2929; The Voter Choice Act, amends the Helps America Vote Act; introduced 10/5/21 - Authorizes $40 million in federal grants to support local and state governments transition to RCV - Supports up to 50% of transitional costs for equipment, software, ballot design, educational materials and outreach.
❖ City Council Support: Council Resolution or letter to local and state representatives in support of this legislation
• RCV Promotion
➢ Fairvote.org
➢ California RCV Coalition
➢ Ranked Choice Voting Resource Center

NEXT STEPS
• Council to direct staff to prepare for either June or November 2022 election • Council to determine if RCV would be effective for March 2023 or March 2025 elections • Return at mid-year to modify FY21-22 budget for increased costs • Council to direct staff to prepare Resolution or letter to local/state representatives in support of S.2929
24 Excerpt of City Council Meeting minutes of November 9, 2021 pertaining to the following item of discussion:

N.3. DISCUSSION AND POSSIBLE ACTION PERTAINING TO A POSSIBLE

CHARTER/ORDINANCE AMENDMENT FOR VOTERS TO APPROVE THE

IMPLEMENTATION OF RANKED CHOICE VOTING AND REPLACE RUNOFFS FOR

CITY ELECTIVE OFFICES
CONTACT: ELEANOR MANZANO, CITY CLERK
City Clerk Eleanor Manzano gave a PowerPoint presentation and discussed the following:
• Ranked Choice Voting
• How RCV Works
• Cost Estimates for future RCV Implementation
• City Charter Amendment & Municipal Code Update
• Cost Estimates for Special Election (L.A. County Registrar) • Potential Outreach Assistance & Subsidized Funding
• Next Steps
In response to Mayor Brand, City Clerk Manzano stated a runoff election costs around $30K per district, $80K citywide.

Mayor Brand stated costs will continue to climb and supported ranked choice voting.

Councilmember Loewenstein noted people have to raise money for a runoff election as well along with uncertainty for five or six months. He suggested ranked choice voting as well for March 2023 with the election in June 2022 for a charter change.

In response to Councilmember Obagi, City Clerk Manzano stated she will check on ballots and errors issues, and also the timing of the elections and the Housing Plan.

Councilmember Emdee supported RCV which has been shown to have more positive campaigning and suggested considering STAR voting.

Councilmember Horvath also suggested considering STAR voting as well. He also believed the November election may be less expensive and would have a better turnout.

Councilmember Nehrenheim supported this be in place for the 2023 election which is a smaller election compared to the 2025 election.

Councilmember Obagi also suggested considering STAR voting with the top two going to a runoff.

Mayor Brand called for public comment via Zoom and eComment.

Ruben Montejano supported STAR voting and suggested further discussion with STAR and RCV.

Garrett McMillan supported STAR voting and reviewed his concerns with RCV.

Chief Deputy City Clerk Vickie Kroneberger read the comments submitted via eComment by:

Mark Nelson, Daniel Elder, Lee Coller, Michael Franze, and Eugene Solomon. 25 There being no further comments, Mayor Brand closed the public comment period.

Councilmember Obagi believed that STAR voting in concept is better with the highest two scores for automatic runoff but stated he is unable to find a city that has adopted STAR voting at this time.

City Attorney Webb suggested returning with the budget modification.

Motion by Councilmember Obagi, seconded by Councilmember Nehrenheim, to direct staff to prepare for the June 2022 election; RCV to be effective for the March 2023 election; return at midyear to modify FY 21-22 budget for increased costs; and to direct staff to prepare a Resolution, letter or grant applications to local/state representatives in support of S.2929.

Friendly Amendment by Councilmember Obagi to return with the budget modification for either RCV or STAR voting with further information regarding the reliability of STAR voting and the ability to count the ballots accurately with an explanation of the system by early January.

Councilmember Nehrenheim accepted the friendly amendment. Motion carried unanimously, with the following roll call vote:

AYES: Nehrenheim, Loewenstein, Horvath, Obagi, Emdee
NOES: None
ABSENT: None
26 eCOMMENTS CC 11.09.21
Excerpt as it pertains to…
N.3 DISCUSSION AND POSSIBLE ACTION PERTAINING TO A POSSIBLE CHARTER/ORDINANCE AMENDMENT FOR VOTERS

TO APPROVE THE IMPLEMTATION OF RANKED CHOICE VOTING AND REPLACE RUNOFFS FOR ELECTIVE OFFICES 27 9
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EXHIBIT “A”
ORDINANCE NO. 2020-07

AN ORDINANCE OF THE PEOPLE OF THE CITY OF ALBANY,
CALIFORNIA, ADDING CHAPTER 7 TO THE ALBANY MUNICIPAL CODE

TO ESTABLISH RANKED CHOICE VOTING AS THE MEANS OF ELECTING

MEMBERS OF THE CITY COUNCIL AND BOARD OF EDUCATION

NOW THEREFORE, THE PEOPLE OF THE CITY OF ALBANY DO ORDAIN AS FOLLOWS:

SECTION 1:

Subject to the approval of a majority of the voters of the City of Albany at the scheduled election so designated by the City Council in a separate resolution placing this proposal on the ballot for such election, Chapter 7 is hereby added to the Albany Municipal Code as provided for in Attachment “1,” and is incorporated by this reference as if fully set forth herein. with the codified portion of the ordinance starting with Article IV.

SECTION 2:

If any portion of this Ordinance is declared invalid by a court of law or other legal body with applicable authority, the invalidity shall not affect or prohibit the force and effect of any other provision or application of the Ordinance that is not deemed invalid. The voters of the City hereby declare that they would have voted for the adoption of this Ordinance, and each portion thereof, regardless of the fact that any portion of the Ordinance may be subsequently deemed invalid.

SECTION 3:

To the fullest extent allowed by law, the provisions of this Ordinance shall prevail over, and supersede, all other provisions of the Municipal Code and any ordinances, resolutions or administrative policies of the City of Albany which are in conflict with any provision of this Ordinance.
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SECTION 4:

This Ordinance shall not be amended or repealed, unless (1) a majority of voters vote to do so at a general municipal election, provided that the ballot measure was placed on the ballot by way of (a) initiative petition, or (b) the affirmative vote of at least four (4) members of the five-member City Council, irrespective of any absences, recusals, or vacancies at the time of such vote; or (2) the City Council votes to do so by the affirmative vote of at least four (4) members of the five-member City Council, irrespective of any absences, recusals, or vacancies at the time of such vote.

SECTION 5:

This Ordinance shall take effect only if approved by a majority of the eligible voters of the City of Albany voting at a General Municipal election to be held on November 3, 2020, and shall take effect ten (10) days after the City Council has certified the results of the General Municipal election by resolution.

SECTION 6:

The Mayor is hereby authorized to attest to the adoption of this Ordinance by the People voting thereon on November 3, 2020, by signing where indicated below.

I hereby certify that the foregoing Ordinance was passed, approved and adopted by the People of the City of Albany on the 3rd day of November, 2020.

Dated: _______________________ _____________________________ Nick Pilch, Mayor
ATTEST:
______________________________
Anne Hsu, City Clerk
APPROVED AS TO FORM:
_____________________________
Mala Subramanian, City Attorney
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ATTACHMENT 1

RECITALS
WHEREAS, Voter Choice Albany drafted a measure entitled the Ranked Choice Voting Initiative (the “RCV Initiative”), which adds a new chapter to the Albany Municipal Code.

WHEREAS, the Notice of Intent to circulate a Petition supporting the RCV Initiative was filed on Jan. 22, 2020.

WHEREAS, on Mar. 16, 2020, Voter Choice Albany was forced to halt its efforts to circulate the Petition, due to the Shelter-in-Place Order that was issued on that date by Alameda County.

WHEREAS, but for the outbreak of the COVID-19 pandemic, the RCV Initiative could have garnered the voter support necessary to qualify for the Nov. 3, 2020 General Municipal Election.

NOW, THEREFORE, to ensure that the voters may vote on the RCV Initiative, the City Council resolves to place the RCV Initiative on the ballot for the Nov. 3, 2020 General Municipal Election, pursuant to Section 5.01 of the City Charter and Section 306 of the Elections Code, in the following form:

THE RANKED CHOICE VOTING INITIATIVE
The people of the City of Albany do ordain as follows:

ARTICLE I TITLE
This Initiative shall be known and referred to as “The Ranked Choice Voting Initiative”.

ARTICLE II FINDINGS AND PURPOSE
After three years of study, Albany’s Charter Review Committee found Ranked Choice Voting at large to be the best method for electing Albany’s City Council and Board of Education, and unanimously recommended that Albany transition to this method. Currently, members of both bodies are elected by plurality at large (“first past the post”) regime. A significant body of academic research has found that the plurality at large regime acts as a 30 12
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substantial barrier to representation for all groups other than the majority – or can, in certain cases, result in an outcome where a powerful minority wrests control of every single seat. As such, the plurality at large regime produces election results that do not accurately reflect the votes and preferences of Albany electors. Besides being unfair, such an election regime reduces voter turnout and weakens the effectiveness of our democracy.

In 2018 the Charter Review Committee presented its recommendation to the City Council and the Board of Education. On this basis, the Board of Education unanimously requested that the City Council place a Charter amendment on the ballot to transition to Ranked Choice Voting at large for electing the Board. Two Councilmembers supported placing this question in front of the voters, while three Councilmembers denied both the Charter Review Committee’s recommendation and the Board of Education’s request.

This Initiative adds a chapter to the Albany Municipal Code for the purpose of instituting Ranked Choice Voting at large for electing members of the City Council – which, pursuant to Paragraph (a) of Section 6.01 of the City Charter, will have the effect of instituting Ranked Choice Voting at large for electing members of the Board of Education. Ranked Choice Voting will make Albany’s elections more representative of the votes and preferences of its voters. This will improve Albany’s democracy by providing representation for a broader range of perspectives on its governing bodies, as well as reducing the chance that a powerful minority can capture control of our government. This change will also increase voter turnout.

Continued inaction represents a risk to not just the quality of governance of Albany, but to members of our community whose voices are not being heard under the current regime.

ARTICLE III SEVERABILITY.

Each provision of this Initiative is severable. If any provision is held to be invalid, that invalidity shall not affect any other provision that can be given effect without the invalid provision. This Initiative shall become effective upon passage.

ARTICLE IV ADDITION OF CHAPTER 7 TO THE MUNICIPAL CODE.

Chapter 7 (Ranked Choice Voting Elections) is hereby added to the Albany Municipal Code, as follows:
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§7.1 GENERAL PROVISIONS AND DEFINITIONS
§7-1.1 Enacted pursuant to Section 5.01 of the Albany City Charter (the “City Charter”), this Chapter provides the manner by which members (“Members”) of the Albany City Council shall be elected. Specifically, Ranked Choice Voting shall be used for electing Members, at large, during each general municipal election, beginning with the November 8, 2022 general municipal election. Ranked Choice Voting shall also be used for electing Members, at large, during any special election called after November 8, 2022. §7-1.2 This Chapter establishes procedures to be used in Ranked Choice Voting elections, and shall be liberally construed to give effect to its purposes. This Chapter may not be amended or repealed, unless (1) a majority of voters vote to do so at a general municipal election, provided that the ballot measure was placed on the ballot by way of (a) initiative petition, or (b) the affirmative vote of at least four (4) members of the five-member City Council, irrespective of any absences, recusals, or vacancies at the time of such vote; or (2) the City Council votes to do so by the affirmative vote of at least four (4) members of the five-member City Council, irrespective of any absences, recusals, or vacancies at the time of such vote.
§7-1.3 Ranked Choice Voting is a method that allows voters to rank candidates for elected office in order of preference. Elections conducted by Ranked Choice Voting shall be used for single-seat and multi-seat elections. Elections conducted by Ranked Choice Voting are tabulated in rounds, as specified in this Chapter.
§7-1.4 For purposes of this Chapter, the following terms have the following meanings:
a. “City Clerk” means the City Clerk of the City of Albany, or his or her designee.
b. “Continuing candidate” means a candidate who has not yet been designated as elected or defeated.
c. “Election threshold” means the number of votes sufficient for a candidate to be elected in a multi-seat contest. The election threshold 32 14
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equals the total votes counted for candidates in the first round of tabulation, divided by the sum of one plus the number of seats to be filled, then adding one, disregarding any fractions. Expressed as a formula, the election threshold = [(Total votes cast)/(Seats to be elected+1)] + 1, with any fraction disregarded.
d. “Exhausted ballot” means a ballot with a ranking marked for at least one candidate but that does not contain a ranking for any continuing candidate, making the ballot unable to be transferred to another continuing candidate.
e. “Exhausted by overvote” means an instance in which a voter has ranked more than one candidate at the same ranking.
f. “Highest ranked continuing candidate” means the continuing candidate on a voter’s ballot with the lowest numerical ranking. g. “Multi-seat election” means an election in which two or more candidates can be designated as elected in a single contest to fill multiple seats in the same publicly elected office. This may also be referred to as a multi-winner election.
h. “Ranking” means the number assigned to a candidate by a voter that establishes the order in which that voter’s ballot is transferred at the transfer value to that candidate during tabulation.
i. “Seat” means an elected position occupied by one person, one or more of which form a publicly elected office.
j. “Single-seat election” means an election in which only one continuing candidate can be designated as elected in the contest. This may also be referred to as a single-winner election.
k. “Skipped ranking” means a voter has left a ranking order unassigned but ranks a candidate at a subsequent ranking order.
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l. “Special election” means any election that may be called to fill vacancies or unexpired terms pursuant to the City Charter. m. “Surplus fraction” means a number equal to the quotient of the difference between an elected candidate’s vote total and the election threshold, divided by the candidate’s vote total (or, expressed as a formula, (V-T)/V, in which “V” is the elected candidate’s vote total and “T” is the election threshold), rounded down to four decimal places.
n. “Transfer value” means the proportion of a vote that a ballot will contribute to its highest ranked continuing candidate. If a ballot contributes to the election of a candidate, it receives a new transfer value pursuant to Subparagraph (3) of Paragraph (a) of Section §7-3.6. §7-1.5 Ballots with Skipped Rankings and Overvotes
a. If a ballot contains a skipped ranking, the ballot shall be transferred to the highest ranked continuing candidate. Just as one example, suppose that a ballot contains rankings for a voter’s second choice, third choice, and fourth choice (i.e., the voter skipped his or her firstchoice ranking). Assuming that the voter’s second choice is a continuing candidate, the ballot shall be transferred to the voter’s second choice.
b. If a ballot contains an overvote, it shall count as an exhausted ballot when the overvote is reached.
§7-1.6 There shall be no nomination of candidates and no write-in candidates to succeed any Member who is the subject of a recall petition. If a Member is recalled, his or her successor shall be determined pursuant to the procedures set forth to fill vacancies under the City Charter.
§7-1.7 Any special election called for the same date as a general municipal election must be consolidated with the general municipal election. If they are not consolidated 34 16
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with a general municipal election, two or more special elections to elect Members must themselves be consolidated, provided that those special elections have been called for the same date.
§7-1.8 All consolidated elections of Members will be combined into one multiseat election. Any longer terms to be filled shall be awarded to the candidates who are first to be declared or designated as elected, and any shorter terms shall be awarded to the candidates who are last to be declared or designated as elected.
§7-1.9 If any special election is not consolidated pursuant to Section 7-1.8, it shall be held using Ranked Choice Voting in a single-seat election, on the date of the next regularly established election to be held throughout the City of Albany at least 114 days from the call of the special election.
§7.2 VOTING
§7-2.1 The ballot shall allow voters to assign a different ranking to every candidate, as well as to write-in candidates. If the voting equipment used by the City Clerk cannot feasibly accommodate that number of rankings on the ballot, the City Clerk may limit the number of candidates that a voter may rank to the maximum number allowed by the equipment.
§7-2.2 Voters may rank as few candidates as they prefer or as many as they prefer subject to any limitation on the maximum number of candidates established by the City Clerk pursuant to Section §7-2.1.
§7.3 VOTE COUNTING
§7-3.1 This Subchapter (§7-3) establishes the procedures for electing candidates in single-seat and multi-seat elections using Ranked Choice Voting. §7-3.2 In an election conducted by Ranked Choice Voting, the City Clerk shall provide ballot instructions that make clear the proper voting procedures for voting in a Ranked Choice Voting election.
§7-3.3 Each ballot’s vote is initially assigned to the highest ranked candidate on that ballot at a transfer value of one.
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§7-3.4 If the number of candidates is equal to or less than the seats to be filled, each candidate is declared elected. The number of votes for each candidate is counted and tabulation is complete. Otherwise tabulation proceeds in accord with Section 7-3.5 for a singleseat election or Section 7-3.6 for a multi-seat election. §7-3.5 Single-Seat Election Tabulation
a. Vote tabulation proceeds in rounds as follows:

1. Each ballot is counted for the highest ranked continuing candidate on that ballot. If there are only two continuing candidates, the candidate with more votes is declared the winner of the election, and tabulation is complete. Otherwise, tabulation proceeds pursuant to Subparagraph (2) immediately below.

2. The candidate with the fewest votes is defeated, and votes for the defeated candidate are transferred to the highest ranked continuing candidate of each affected ballot. If two or more candidates are tied with the fewest number of votes, the candidate to be defeated shall be determined by lot. A new round of tabulation starts again pursuant to Subparagraph (1) immediately above.
§7-3.6 Multi-Seat Election Tabulation
a. Vote tabulation proceeds in rounds as follows:

1. Each ballot is counted, at its current transfer value, for the highest ranked continuing candidate on that ballot. If there is at least one candidate with more votes than the election threshold, each candidate with more votes than the election threshold is designated as elected. If the number of elected candidates is equal to the number of seats to be filled, the 36 18
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tabulation is complete. Otherwise, tabulation proceeds
pursuant to Subparagraph (2) immediately below.

2. If any ballot counted for a candidate who has been designated as elected and who has surplus fraction greater than zero has not been assigned a new transfer value after that candidate was designated as elected, the tabulation proceeds pursuant to Subparagraph (3) immediately below. Otherwise, the
tabulation proceeds pursuant to Subparagraph (4) below.

3. Of the candidate or candidates who have been designated as elected, the candidate with the greatest number of votes (with any tie decided by lot) is deemed to have a number of votes equal to the election threshold for the contest in all subsequent rounds. Each ballot counted for that candidate is assigned a new transfer value, by multiplying the ballot’s current transfer value by the surplus fraction for the elected candidate, rounded down to four decimal places. Tabulation continues pursuant to Subparagraph (1) above.

4. If the total number of elected and continuing candidates is equal to the number of seats to be filled, the continuing candidates are designated as elected and the tabulation is complete. Otherwise, the continuing candidate with the fewest votes is defeated, and a new round of tabulation begins pursuant to Subparagraph (1) above.
§7.4 REPORTING
§7-4.1 For purposes of this Chapter, the following terms have the following meanings:
a. “Ballot report” means a report in plain text electronic format that lists all of the following for each ballot counted in the tabulation:
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1. The candidate indicated at each ranking.

2. The precinct in which the ballot was cast.

3. Whether the ballot was cast by mail.
b. “Summary report” means a report that lists all of the following:

1. The number of ballots counted.

2. The votes received by each candidate in each round of the tabulation.

3. In each round of tabulation, the cumulative number of all exhausted ballots and all ballots exhausted by overvotes.

4. Any other information that the City Clerk chooses to include. §7-4.2 Reporting Limitations
a. A ballot report generated pursuant to this Section (§7-4.2) shall not permit the order in which the votes were cast in each precinct to be reconstructed or the identification of the voter that cast the ballot. b. This Section (§7-4.2) does not prohibit the City Clerk from providing additional reports or including additional information in any report except for the limitations expressed in Paragraph (a) immediately above.
§7-4.3 Vote Tabulation and Report Publication Timing and Posting a. The City Clerk, in coordination with the Alameda County Registrar of Voters, shall do all of the following:

1. Tabulate the results as soon as the City Clerk determines it is feasible after the close of the polls, and publish the
corresponding summary report.

2. Tabulate the results for the last preliminary count of the ballots on election night and publish a corresponding summary report. 38 20
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b. The City Clerk shall publish a summary report and ballot report for the final tabulation of the official canvass in conjunction with the certified statement of the results.
§7-4.4 The City Clerk shall promptly post links to reports pursuant to Section 7-4.2 on the internet website of the City Clerk’s Office. §7.5 VOTER EDUCATION
§7-5.1 For purposes of this Chapter, the following terms have the following meanings:
a. “Additional supported language” means a language for which a jurisdiction is required to provide voting materials and assistance under the Federal Voting Rights Act of 1965 (52 U.S.C. Sec. 10101 et seq.) or for which the Secretary of State has determined that it is necessary to provide facsimile ballots at a precinct within the jurisdiction pursuant to subdivision (c) of Section 14201 of the State Elections Code.
b. “Additional supported language community” means a community that speaks an additional supported language.
§7-5.2 Education Planning and Execution
a. The City Clerk shall conduct a voter education and outreach campaign before each election conducted pursuant to this division, until the conclusion of the second general election conducted in this manner. A campaign conducted pursuant to this chapter shall include public meetings and public service announcements through different media, including media serving additional supported language communities, if available, to familiarize voters with that election method. Materials and information disseminated as part of the campaign shall be provided in all additional supported languages and shall be accessible to individuals with disabilities.
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b. The City Clerk shall, in collaboration with the Alameda County Registrar of Voters, develop a plan describing how they will conduct the voter education and outreach campaign required by this Section (§7-5.2). The plan shall include all of the following information:

1. How the City Clerk will use media, which may include digital media, newspapers, radio, and television, to inform voters about an upcoming election.

2. What information will be publicly available on the City Clerk’s internet website.

3. What information will be included in the sample ballot and vote by mail materials.

4. How the City Clerk will conduct direct outreach to voters, including voters with disabilities.

5. How the City Clerk will have a community presence to educate voters, including voters with disabilities.

6. How the City Clerk will educate voters within each additional supported language community.
c. Before finalizing its plan, the City Clerk shall publish a draft plan and hold, at least 10 days after publication of its plan, at least one regular public meeting to discuss the plan. The City Clerk shall also make a good faith effort to invite each of the following to at least one of those public meetings:

1. Representatives, advocates, and other stakeholders
representing each additional supported language community.

2. Representatives from the disability community and community organizations and individuals that advocate on behalf of, or provide services to, individuals with disabilities.
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d. All materials provided by the voter education and outreach campaign, including materials provided on the internet website of the elections official, sample ballots and vote by mail materials, and materials provided through direct outreach and community presence, shall be provided in the additional supported languages and shall be accessible to individuals with disabilities.
e. If multiple jurisdictions within the same county are conducting ranked choice voting elections, the City Clerk may combine or coordinate his or her voter education plans and voter education and outreach campaigns.
f. The City Clerk may partner or coordinate resources with nongovernmental organizations to conduct its voter education and outreach campaign.
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ORDINANCE NO. 7,038–N.S.

MAKING FINDINGS AND ADDING CHAPTER 2.14 TO THE BERKELEY MUNICIPAL

CODE TO PROVIDE FOR INSTANT RUNOFF VOTING
BE IT ORDAINED by the City Council of the City of Berkeley as follows:

Section 1. Chapter 2.14 is hereby added to the Berkeley Municipal Code as follows:

CHAPTER 2.14 – ELECTIONS – INSTANT RUNOFF VOTING

2.14.010 Definitions

2.14.020 General Provisions

2.14.025 Election Services

2.14.030 Ballot

2.14.040 Tabulation

2.14.050 Ties

2.14.060 Elimination of More Than One Candidate

2.14.070 Skipped Rankings

2.14.080 Undervotes, Overvotes and Exhausted Ballots

2.14.090 Reports

2.14.100 Manual Tally

2.14.110 Election Procedures if Ranked Choice Voting is Not Used

2.14.010 Definitions.

A. "Ranked choice voting" shall mean an election system in which voters rank the candidates for office in order of preference, and the ballots are counted in rounds that, in the case of a single-winner election, simulate a series of runoffs until one candidate receives a majority of votes. Also known as “instant runoff voting.” B. "Continuing ballot" shall mean a ballot that counts towards a continuing candidate.

C. "Continuing candidate" shall mean a candidate that has not been eliminated.

D. "Majority of votes" shall mean more than fifty percent of the votes cast on continuing ballots.

E. “Single winner contest” means an election contest in which there is one seat to be elected for a single office.

F. “Choice” means an indication on a ballot of a voter’s assigned ranking of candidates (i.e. first choice, second choice, third choice, etc.) for any single office according to the voter’s preference.

G. “Vote” means a ballot choice that is counted toward the election of a candidate. During each round of counting, each continuing ballot contains one vote. All first choices are votes and lower ranked choices are potential runoff votes that may, in accordance with the requirements of this chapter, be credited to and become votes for a candidate.

H. “Round of counting” or “round” means a step in the counting process during which votes for all continuing candidates are tabulated for the purpose of determining 42 Ordinance No. 7,038-N.S. Page 2 of 5
whether a candidate has achieved a majority of the votes cast for a particular office, and, absent a majority, which candidate or candidates must be eliminated.

I. “Next ranked” means the highest ranked choice for a continuing candidate.

J. “Exhausted ballot” means any ballot that cannot be advanced because no further continuing candidates are ranked on that ballot.

K. “Overvote” means any ballot with more than one candidate indicated for the same ranking.

L. “Undervote” means any ballot that has no candidates indicated at any ranking.

M. “Skipped ranking” means a ballot contains a higher ranking with no candidate indicated, and contains a lower ranking with a candidate indicated.

N. “Voting equipment” means all ballots and/or voting devices, vote tabulating systems and/or similar or related systems to be used in the conduct of the City's election, including but not limited to paper ballot systems, optical scan systems, and direct recording electronic systems.

2.14.020 General Provisions.

A. Ranked choice voting elections for single-winner city offices shall be conducted according to the procedures in this chapter, upon the certification by the California Secretary of State of an automated vote tabulation system that is able to perform instant runoff voting.

B. Ranked choice voting shall commence with the 2008 General Municipal Election, provided that if no automated system is certified for use for the 2008 General Municipal Election, by July 14, 2008, ranked choice voting will be implemented at the earliest election following certification, as long as certification occurs no later than the start of the candidate filing period for that election.

C. The Registrar of Voters must agree to the request for all election services that allow the City to use ranked choice voting and consolidation of the election prior to the use of ranked choice voting.

2.14.025 Election Services.

The request for election services submitted to the Registrar of Voters shall include all requirements and procedures enumerated in sections 2.14.030, 2.14.040,

2.14.050, 2.14.060, 2.14.070, 2.14.080, 2.14.090, and 2.14.100.

2.14.030 Ballot.

A. The ranked choice voting ballot shall allow voters to rank three choices. The City Council may set a higher number of rankings by resolution provided that the higher number of rankings is consistent with the provisions of Charter Section 5 (12).

B. The ballot shall not interfere with a voter's ability to rank a write-in candidate.

C. Instructions provided to voters shall conform substantially to the following specifications, but may be modified based on ballot design and voting equipment used:
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“Vote by ranking candidates in your order of choice. You may rank as many or as few candidates as you choose. Select a different candidate for each ranking. Select only one candidate in each ranking. Ranking more candidates will not hurt your higher ranked candidates. Do not skip rankings.”

2.14.040 Tabulation.

The ballots shall be counted in rounds.

A. In the first round, every ballot shall count as a vote towards the first choice candidate.

B. After any round, if any candidate receives a majority of votes from the continuing ballots, that candidate shall be declared the winner.

C. If no candidate receives a majority, the candidate receiving the fewest number of votes shall be eliminated.

D. Every ballot counting towards the eliminated candidate shall be advanced to the next-ranked continuing candidate. All the continuing ballots for all continuing candidates shall be counted again in a new round.

2.14.050 Ties.

In the event that two or more candidates tie for the fewest number of votes, the candidate to eliminate shall be chosen by lot.

2.14.060 Elimination of More Than One Candidate.

During the elimination stage of any round, in the event that any candidate has more votes than the combined vote total of all candidates with fewer votes, all the candidates with fewer votes shall be eliminated simultaneously, and those ballots advanced to the next-ranked continuing candidate.

2.14.070 Skipped Rankings.

In the first or any round, in the event that any ballot reaches a ranking with no candidate indicated, that ballot shall immediately be advanced to the next ranking.

2.14.080 Undervotes, Overvotes, and Exhausted Ballots.

After each round, any ballot that is not continuing is either an undervote, overvote, or exhausted ballot. Any ballot that has been declared an undervote, overvote, or exhausted shall remain so and shall not count towards any candidate in that round or in subsequent rounds.

2.14.090 Reports.

The following reports shall be produced for public review.

A. The "summary report" for a contest shall mean a report that lists the candidate vote totals in each round, and the cumulative numbers of undervotes, overvotes, and exhausted ballots in each round.

B. The "ballot image report" for a contest shall mean a report that lists, for each ballot, the candidate or candidates indicated at each ranking, the precinct of the ballot, and whether the ballot was cast by a vote-by-mail ballot. In the report, the ballots shall 44 Ordinance No. 7,038-N.S. Page 4 of 5
be listed in an order that does not permit the order in which they were cast in each precinct to be reconstructed.

C. The "comprehensive report" for a contest shall mean a report that lists the vote totals in the summary report by precinct. The report shall list, for each round, the number of ballots cast in each precinct that:

1. were tallied as votes for each candidate in that round,

2. have been declared undervotes,

3. have been declared overvotes, cumulatively for all previous rounds and inclusive of the reported round of tabulation, and

4. have been declared exhausted cumulatively for all previous rounds and inclusive of the reported round of tabulation .

D. Mode and manner of release. Preliminary versions of the summary report and ballot image report shall be made available as soon as possible after the commencement of the canvass of votes cast. The summary report, ballot image report, comprehensive report, and preliminary versions of the summary report and ballot image report shall be made available to the public during the canvass via the Internet and by other means. The ballot image report and preliminary versions of the ballot image report shall be made available in a plain text electronic format. In any case, preliminary versions of these reports shall be made available to the public prior to the commencement of the manual tally.

2.14.100 Manual Tally.

A. A preliminary version of the comprehensive report shall be made available to the public prior to the selection of precincts for the public one percent manual tally, as provided by state law.

B. After each round of the manual tally, the second and third choice votes shall be assigned based of the candidate totals in the summary round-by-round report for the entire contest.

2.14.110 Election Procedures if Ranked Choice Voting is Not Used.

In the event that the City is unable to use ranked choice voting, the City shall hold a general election in November of each even numbered year and a run-off election, if necessary, in February immediately following the general election as provided for in the charter.

Section 2. Copies of this Ordinance shall be posted for two days prior to adoption in the display case located near the walkway in front of Old City Hall, 2134 Martin Luther King Jr. Way. Within 15 days of adoption, copies of this Ordinance shall be filed at each branch of the Berkeley Public Library and the title shall be published in a newspaper of general circulation.
* * * * * *
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At a regular meeting of the Council of the City of Berkeley held on May 6, 2008, this Ordinance was passed to print and ordered published by posting by the following vote:

Ayes: Anderson, Maio, Moore, Spring, Worthington, and Bates.

Noes: Olds and Wozniak.

Absent: Capitelli.

At a regular meeting of the Council of the City of Berkeley held on May 20, 2008, this Ordinance was adopted by the following vote:

Ayes: Anderson, Capitelli, Maio, Moore, Spring, Worthington, and Bates.

Noes: Olds and Wozniak.

Absent: None.
__________________________
Tom Bates, Mayor
ATTEST:

Deanna Despain, Deputy City Clerk
Date signed: _______________
46 BILL NO. 1008-C.S.

ORDINANCE NO. 928-C.S.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EUREKA AMENDING CHAPTER 37 OF THE EUREKA MUNICIPAL CODE ADDING
SECTIONS 37.20, 37.21, 37.22 & 37.23 IMPLEMENTING RANKED CHOICE VOTING

FOR THE OFFICES OF MAYOR AND COUNCIL MEMBER
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EUREKA AS FOLLOWS:

WHEREAS, on November 3, 2020, the voters of the City of Eureka adopted Measure C, an amendment to the City Charter of the City of Eureka, which included the following language as part of Section 207: “In the elections of the Mayor and Council Member, the Council must provide for Ranked Choice Voting.” This ordinance is intended to implement the direction of the Charter.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EUREKA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Section 37.20 is hereby added to Chapter 37 of the City of Eureka Municipal Code to read as follows
§ 37.20 RANKED CHOICE VOTING.

A. DEFINITIONS. For purposes of this chapter, the following words, terms and phrases have these definitions:

1. RANKED CHOICE VOTING. “Ranked Choice Voting” means an election system in which voters rank the candidates for office in order of preference, and the ballots are counted in rounds that simulate a series of runoffs until the final round, whereupon the one of those two candidates with the majority of votes is determined to be the winner. Ranked choice voting is also known as “instant runoff voting.”

2. MAJORITY OF VOTES. “Majority of votes” means fifty percent (50%) of the votes plus one.

3. CONTINUING BALLOT. “Continuing ballot” means a ballot that counts towards a continuing candidate.

4. CONTINUING CANDIDATE. “Continuing candidate” means a candidate that has not been eliminated. In the first round of counting, this means all candidates including write-ins.

5. CHOICE. “Choice” means an indication on a ballot of a voter’s assigned ranking of candidates (i.e., first choice, second choice, third choice, etc.) for any single office, according to the voter’s preference. 47 BILL NO. 1008-C.S.

ORDINANCE NO. 928-C.S.

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6. FINAL ROUND. The “final round” is the round in which there are only two continuing candidates.

7. VOTE. “Vote” means a ballot choice that is counted toward the election of a candidate. During each round of counting, each continuing ballot contains one vote. All first choices are votes and lower ranked choices are potential runoff votes that may, in accordance with the requirements of this chapter, become votes that are subsequently credited for a continuing candidate.

8. ROUND OF COUNTING. “Round of counting” or “round” means a step in the counting process during which votes for all continuing candidates are tabulated for the purpose of determining which candidate has achieved a majority of the votes cast for a particular office, and, if no candidate has achieved a majority, which candidate or candidates must be eliminated.

9. NEXT RANKED. “Next ranked” means the highest ranked choice for a continuing candidate.

37.21 GENERAL PROVISIONS.

1. Ranked choice voting elections for the offices of Mayor and City Council member must be conducted according to the procedures in this Chapter.

2. Ranked choice voting will commence not later than the 2024 General Municipal Election and continue thereafter for all general municipal elections.

3. The City Elections Official must coordinate with the Humboldt County Registrar of Voters to implement ranked choice voting in the 2022 General Municipal Election if that implementation is feasible.

4. The agreement of the Humboldt County Registrar of Voters is a precondition to the election services that allow the City to use ranked choice voting and to consolidate the City’s municipal election with November General Elections prior to the use of ranked choice voting.

37.22 RANKED CHOICE VOTING BALLOT.

1. In any mayoral or council member election conducted by ranked choice voting, the ballot must allow voters to rank not less than three candidates, including write-in candidates, in order of preference.

2. The ballot must not interfere with a voter’s ability to rank up to three write-in candidates.

37.23 TABULATION.

1. The ballots for each seat must be counted in rounds. 48 BILL NO. 1008-C.S.

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a. In the first round, every ballot counts as a vote for the first-choice candidate on that ballot.
b. If no candidate receives a majority in the first or a subsequent round, the candidate receiving the fewest number of votes in that round is eliminated. c. Every ballot counting towards the eliminated candidate is then counted again for votes cast for the next-ranked continuing candidate. All the continuing ballots for all continuing candidates are then tabulated in a new round.
d. In the final round, the candidate who receives the majority of votes from the continuing ballots is the winner. If two candidates in the final round are tied, the winner will be the tied candidate who received the higher number of votes in round one.

SECTION 2. The City Clerk will certify to the adoption of this Ordinance and will cause the same or a summary thereof to be published as required by law.

SECTION 3. This Ordinance takes effect and will be in full force and effect thirty (30) days after the date of its final passage and adoption.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Eureka in the County of Humboldt, State of California, on the 7th day of December, 2021 by the following vote:

AYES: COUNCILMEMBERS CASTELLANO, MOULTON, ARROYO,

BAUER, BERGEL
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
_______________________________
Kim Bergel Mayor Pro Tem
THE ABOVE ORDINANCE WAS PRESENTED TO THE MAYOR on the ___ day of ____________, 2021, and hereby approved.
________________________________
Susan Seaman, Mayor
Approved as to Administration: Approved as to form:
________________________________ ________________________________ Miles Slattery, City Manager Robert N. Black, City Attorney 49 BILL NO. 1008-C.S.

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THE ABOVE ORDINANCE WAS ATTESTED BY THE CITY CLERK OF THE CITY OF EUREKA on the____ day of ____________, 2021.
________________________________
Pamela J. Powell, City Clerk
50 City of Eureka Charter Amendment pertaining to implementation of Ranked Choice Voting for certain elected offices:

SECTION 207. PROCEDURE FOR CONDUCTING ELECTIONS.

The Council by ordinance must provide for conducting municipal elections. In the elections of the Mayor and Council Member, the Council must provide for Ranked Choice Voting. Except as provided by this Charter or the Election Ordinance, the provisions of the Elections Code of the State of California pertaining to municipal elections, as amended from time to time, govern.
(Amended by election November 3, 2020)
51 English (415) 554-4375 sfelections.org 中文 (415) 554-4367 Fax (415) 554-7344 1 Dr. Carlton B. Goodlett Place Español (415) 554-4366 TTY (415) 554-4386 City Hall, Room 48, San Francisco, CA 94102 Filipino (415) 554-4310 John Arntz, Director
DRAFT 2019 Voter Education and Outreach Plan
Friday, March 15, 2019
I. Background and Outreach Objectives............................................................................. 2 II. Outreach Strategies and Timelines ................................................................................. 2 A. General Public ................................................................................................................. 3 B. Voters with Limited English Proficiency........................................................................... 5 C. Seniors and Voters with Disabilities ................................................................................ 6 D. Residents in Areas with Voter Turnout Below the City’s Average Turnout..................... 7 E. First-time and Young Voters (18-24) ............................................................................... 8 III. Voter Outreach at the Department’s Office and the City Hall Voting Center .................. 8 IV. Voter Outreach at the Polls.............................................................................................. 9 V. Poll Worker Training and Election Day Support............................................................ 10 VI. Public Feedback ............................................................................................................ 11 Appendices
Appendix A – Newspapers and Broadcast Media ............................................................... 12 Appendix B – English Radio ................................................................................................ 13 Appendix C – Community Partnerships............................................................................... 14 Appendix D – Non-English Radio ........................................................................................ 25 52 Draft 2019 Voter Education and Outreach Plan

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I. Background and Outreach Objectives
The mission of the Department of Elections (Department) is to conduct all federal, state, and local elections in the City and County of San Francisco (the City) in a manner that is free, fair, and functional.

The Department’s Voter Education and Outreach Division (Outreach Division) administers a year-round Outreach Program in compliance with federal, state, and municipal laws, including the statutory mandates of Section 203 of the Voting Rights Act and the San Francisco Language Access Ordinance. When administering its Outreach Program, the Department utilizes a variety of strategies to communicate general election information to City residents. General election messages highlight key dates such as the last day to register, the first day to vote early, the last day to request a ballot by mail, and the date of the upcoming election. The Outreach Division also develops messages about useful resources, such as online, language, and accessibility services and tools, and opportunities, such as poll worker service, conditional voter registration (the process for registering after the regular deadline), and public observation of election processes.

In addition to the ongoing goal of communicating general election information to City residents, the Department’s 2019 Outreach Plan has two additional objectives: 1) to provide detailed information about the City’s new voting system, with a focus on a new way of marking the ballot, and 2) to equip voters with a knowledge of the expanded choices in rankedchoice voting (RCV) contests, with a focus on a new grid-like ballot.

In 2019, the Department and Dominion Voting Systems (Dominion) executed an agreement under which the City will lease a voting system from Dominion. Using the newly adopted voting system will require the City’s voters to change the way they mark their ballots. In recent elections, voters have connected arrows pointing to their chosen candidates (Yes or No for a ballot measure). The new ballot format replaces these arrows with more intuitive fillable ovals. Another change is that voters will be able to rank up to ten candidates in RCV contests, compared to the previous maximum of three (even when more than three candidates were running for an office).

While developing strategies for educating voters about the new voting system, the Department sought to identify effective outreach practices from other jurisdictions, particularly those jurisdictions that have adopted the City’s new voting system or use ranked-choice voting. In addition to adopting best practices of other jurisdictions, the Department plans to build its 2019 RCV educational campaign on the successes of its 2004 RCV educational campaign. Collaboration with community partners features prominently in the 2019 Outreach Plan. As with the initial rollout in 2004, the Department intends to organize a grant program for community organizations interested in working with the Department on RCV outreach education. In developing new materials to reflect the expanded RCV ballot format, the Department will incorporate best practices from other jurisdictions who use this voting method, including Santa Fe, New Mexico and Minneapolis, Minnesota.

In addition to providing outreach and voter education for the general public, the Department will engage with voters with limited English proficiency, seniors and voters with disabilities, voters in areas with turnout below the City’s average turnout, and young and first-time voters.

II. Outreach Strategies and Timelines
The Department is committed to reaching every community and every neighborhood in the City with relevant notices about a new way of marking the ballot and expanded rankings in RCV contests. To meet this goal, the Department will roll out a 53 Draft 2019 Voter Education and Outreach Plan

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robust voter education program that includes a wide variety of direct communications via print and digital media, as well as collaboration with community partners.

A. General Public
Citywide communications form the core of the 2019 Outreach Plan. In developing communication strategies, the Department will provide the City’s voters with information about the new voting system by utilizing the following strategies.

1. Print Media
Print materials remain an essential part of Department communications. The Department will produce flyers, brochures, and posters, highlighting the features of the new voting system and the changes in ballot marking as well as the expanded RCV ballot format.

Postcards – In most elections, the Department sends a postcard to every residential household in San Francisco containing general information about the upcoming election and highlighting important topics, key dates, and upcoming deadlines. In 2019, the Department will mail a second postcard to provide City residents with information specific to the new voting system and the new RCV ballot. Both postcards will invite voters to use the Department’s assistance hotline and website, sfelections.org, to find more information.

Timeline: 1st mailing – July, 2nd mailing –September
Voter Information Pamphlet – The November 2019 Voter Information Pamphlet, to be mailed to approximately 500,000 voters, will devote significant space to information about the new voting system and proper ballot marking for RCV contests, with an emphasis on the effects of over-voting or under-voting.

Timeline: October
Vote-by-mail ballot inserts – Approximately 290,000 vote-by-mail (VBM) voters will receive a VBM packet in the mail with a ballot, a postage-paid return envelope, and voting instructions. These instructions will illustrate proper marking of the ballot and provide a link to the webpage on sfelections.org with information about RCV, including an interactive practice RCV ballot.

Timeline: October
Newspapers – The Department will place multiple notices in local newspapers, most of which also maintain a presence online. For a list of newspapers in which the Department intends to place notices, see Appendix A.

Timeline: 1st run – June, 2nd run – August, 3rd run – September – October Transit advertising – To reach the City’s commuters, the Department will provide ads in local public transit stations and on transit vehicles. Because of the relative complexity of this year’s messaging, the Department intends to post election-related notices for longer than usual so that commuters will have more opportunity to view the new information.

Timeline: September – October
Brochures and posters – The Department will produce various materials that will be distributed throughout San Francisco by way of community presentations, street fairs and festivals, canvassing, and registration drives. All brochures and posters will also be made available for distribution to community organizations, with downloadable versions available on sfelections.org.
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Timeline: Creation – April, Distribution – May – October Demonstration ballots – At all outreach events, Department personnel will emphasize the new RCV ballot format. To reinforce verbal explanations of how to mark an RCV ballot with expanded rankings, presenters will use demonstration ballots to visually demonstrate how to rank a different candidate in each column. Additionally, demonstration RCV ballots will be distributed to participants to facilitate the opportunity to practice marking the ballot and to ask questions.

Timeline: Creation – April, Distribution – May – October

2. Digital Media
Website – The Department will dedicate several pages on sfelections.org to information related to the new voting system and the new RCV ballot format. The website will host an interactive practice RCV ballot as well as answers to frequently asked questions on topics such as over-voting, under-voting, skipped columns, and much more.

Timeline: Rollout – April
Press releases – The Department will issue a series of press releases to its media contacts, organizations, and evergrowing list of interested individuals. Press releases will be posted on the Department’s website in order to reach individuals who prefer to obtain election information online.

Timeline: Periodically between April – October
Public Service Announcements – The Department will produce and distribute a 30-second public service announcement (PSA) to air on local television stations about the new voting system and the new ballot format. The PSA will offer viewers a glimpse of the new system and highlight key differences between the old and new ballot formats.

Timeline: 1st run – May, 2nd run – October
Radio broadcasts – The Department will leverage its cooperative relationships with local radio stations, including independent and college stations, to air announcements about the new voting system. Department staff will also participate in live radio interviews to answer any questions from interviewers or listeners. For a list of radio stations with which the Department plans to partner, see Appendix B.

Timeline: Periodically between April – October
Social media – The Department will utilize Twitter, Facebook, and Next Door to announce public events, forums, and public voting system demonstrations and to share partner updates with other City departments and community partners.

Timeline: Periodically between April – October
RCV presentation – The Department will develop an online RCV slideshow that describes the new RCV ballot format, illustrates how to rank up to 10 candidates for a single office, discusses the implications of marking an RCV contest incorrectly, and shows how votes are tabulated. This demonstration will be available on sfelections.org and presented at events throughout San Francisco.

Timeline: Rollout – April

3. Community Partnerships
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Presentations and events – The Department will conduct educational presentations about the new voting system and RCV ballot format at a variety of City locations, including community centers, schools, places of worship, and entertainment and meeting halls. The Department’s community partners include non-profit organizations, community-based and private sector organizations, and other City departments and government agencies. At these events, participants will have the opportunity to view a demonstration on RCV, practice marking demonstration ballots, and ask questions. For a list of community partners, see Appendix C.

Timeline: Periodically between April – October
Content for community partners – In addition to providing in-person outreach throughout the City, the Department will develop ready-made content available to community partners to share in their newsletters, blog posts, organizational websites, and social media accounts. This content will educate San Franciscans about the changes they will experience when casting their vote by mail or in person.

Timeline: Creation – April, Distribution – May – October Voting system demonstrations – The Department will host a series of voting system demonstrations, at City Hall and in neighborhood venues around the City.

Voting system demonstrations will offer San Franciscans the opportunity to practice using the new technology in advance of the November 2019 election. These demonstrations will also allow Department staff to observe voter interactions with the new equipment; these observations will inform development of poll worker training guides and other instructional materials.

Timeline: 1st – May, 2nd – July, 3rd – September/October Grant program – The Department has requested additional funding to develop a grant program for community organizations interested in being involved in RCV outreach. These grants would support the development of communityspecific programs for delivery of RCV educational content to voters within each Supervisorial District. Those who may benefit from focused outreach on RCV include voters with limited English proficiency, seniors and persons with disabilities, residents of neighborhoods with below City average voter-turnout, and young or first time voters.

Timeline: August
B. Voters with Limited English Proficiency
As part of its focused outreach programs, the Department will utilize several additional strategies for communicating general and new election information to voters with Limited English Proficiency (LEP). The Department will also leverage the work of its Language Accessibility Advisory Committee (LAAC), a Department networking group comprised of community-based organizations established in 2017, to reach LEP voters and provide recommendations on the Department’s outreach strategies to LEP voters.

1. Non-English Media
For every election, the Department produces programs in partnership with local non-English media outlets to reach LEP voters and those who prefer to receive messages in a language other than English. This year, these communications will cover topics related to the new voting system and RCV ballot format, as well as providing general election information.

Newspapers – The Department regularly advertises information about upcoming elections in local non-English newspapers. Newspaper ads are translated and placed in publications serving LEP residents throughout the City. In 2019, the primary focus of such ads will be on educating voters about the new voting system and expanded RCV ballot format. 56 Draft 2019 Voter Education and Outreach Plan

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Timeline: 1st run – June, 2nd run – August, 3rd run – September – October Public Service Announcement – The Department’s PSA will be translated into Chinese, Spanish and Filipino. Translated PSAs will run on local television stations offering programs in these languages.

Timeline: 1st run – May, 2nd run – October
Radio advertising and on-air interviews – In the upcoming election cycle, the Department’s multilingual content will notify residents about the availability of translated election-related materials and services in addition to providing information specific to the new voting system and RCV ballot format. As with English radio programs, bilingual Department staff will participate in interviews. See Appendix D for a list of non-English radio stations to broadcast non-English ads and interviews.

Timeline: Periodically between April – October
Website – The Department’s website provides information in English, Chinese, Spanish, and Filipino, in addition to English.

The interactive practice RCV ballot will, along with other information about the new voting system, be translated into Chinese, Spanish, and Filipino and posted on sfelections.org.

Timeline: Rollout – April
Print materials – All print materials produced and distributed by the Department will be translated into the required languages, ensuring a consistent experience for LEP voters and San Franciscans who prefer to receive information in a language other than English.

Timeline: Creation – April, Distribution – May – October

2. Non-English Partnerships
Presentations and demonstrations – Bilingual Department staff will be on hand at presentations and tabling events to answer questions in languages other than English. Bilingual staff will also be available to assist voters and members of the public during voting system demonstrations.

Timeline: Periodically between April – October
C. Seniors and Voters with Disabilities
The Department will utilize several additional strategies to communicate information about the new voting system and its accessible features of the new ballot marking device to seniors and voters with disabilities. The Department will also leverage the work of the Voting Accessibility Advisory Committee (VAAC), a Department networking group comprised of accessibility experts and members of the public, established in 2017, to reach voters with disabilities and seniors.

1. Accessible media
Website – The Department’s website includes a number of accessibility features, including screen-reader compatibility, high contrast functionality, adjustable font size, and Alt text for images. The website provides content about accessible voting options and tools available at the Department’s office, the City Hall Voting Center, and at every polling place in the City on Election Day. The Department will update sfelections.org with new content focused on the enhanced accessibility functions of the new voting system and highlighting key aspects of the new voting technology.

Timeline: Rollout – April
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Public Service Announcement – The Department will work with the Department of Technology and SFGovTV to ensure that this year’s PSA carries closed captioning, which will allow voters who use this service to receive all of the information delivered in the announcement.

Timeline: 1st run – May, 2nd run – October
Print materials – In developing its print materials, the Department considers standard accessibility guidelines and best practices; text size, color contrast, and visual placement are all considered during the design process. These materials are available in large-print formats to meet the needs of voters with visual impairment and are distributed to community organizations. Such print materials will include information about the new voting system and the expanded RCV ballot format as well as the information about accessibility services and tools.

Timeline: Creation – April, Distribution – May – October

2. Accessibility Partnerships
Presentations and demonstrations – The Department will partner with community organizations who serve seniors and people with disabilities to disseminate the information about the new voting system. During these presentations, Department staff will demonstrate how to use the new accessible voting functions, highlight key differences between previous accessible ballots and those of the new system, and provide opportunities to practice using the new equipment.

Timeline: Periodically between April – October
D. Residents in Areas with Voter Turnout Below the City’s Average Turnout The Department will utilize several additional strategies to communicate information about the new voting system and the expanded RCV ballot format to reach residents in areas with voter turnout below the City’s Average turnout.

OCEIA partnership – The Department will continue its partnership with the Office of Civic Engagement and Immigrant Affairs (OCEIA) to engage San Francisco residents, particularly immigrants and newcomers. The Department will leverage the wide reach of the OCEIA Community Ambassador Street Team to distribute election information and print material.

Community Ambassadors are demographically diverse and speak many languages, including Cantonese, Mandarin, Spanish, and Filipino, allowing Department messages to reach San Franciscans who may not receive those messages via traditional methods.

Timeline: September – October
Merchant corridor – To increase the visibility of election-related materials in neighborhoods with turnout below the City’s average, the Outreach Division will work directly with small-business owners in those neighborhoods. Collaborating with shopkeepers and merchants interested in displaying election-related collateral will allow the Department to increase opportunities to reach voters with election-related information. The Department will also seek to bolster such efforts by engaging officials elected to represent these areas.

Timeline: Ongoing between April – October
Vocational organizations – The Department will expand its connections with job training and vocational service providers who serve people who reside in areas with below-average voter turnout. The Department will supply election-related educational materials and content for agency publications, to inform program participants about the upcoming election, the new voting system, and opportunities such as poll worker positions and seasonal employment with the Department. 58 Draft 2019 Voter Education and Outreach Plan

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Timeline: Ongoing between April – October
E. First-time and Young Voters (18-24)
The Department will continue to engage with first-time voters through the established programs and partnerships as well as leveraging the connections of youth-serving community organizations.

High School Voter Education Program – The November 2019 High School Voter Education Program will focus on communicating information about registration and voting processes as well as facts about the new voting system to high school juniors and seniors. This program will be offered to high schools throughout San Francisco as part of California’s High School Voter Education Weeks in April and September.

Timeline: 1st – April, 2nd – September
High School Ambassador Program – In conjunction with the High School Voter Education Program, the Department will continue to organize the High School Ambassador Program. The Ambassador Program encourages high school students to engage in early civic engagement by enlisting their peers to pre-register 16- and 17-year-olds, register parents, teachers, and other adults, broadcast opportunities to learn about voting processes in San Francisco, and recruit high school poll workers to serve on Election Day.

Timeline: Ongoing between April – October
College and university collaboration – The Department will continue to cultivate existing partnerships with colleges and universities in an effort to expand the engagement of young voters. Leveraging strategic contacts with student advocates, professors, and school administrators, the Department will provide information and resources to trusted school stakeholders and encourage the promotion of election-related messages at activities on campuses.

Timeline: Ongoing between April – October
New resident liaisons – To attract more first-time voters, the Department will leverage partnerships with community-based organizations and City departments that serve new residents. Through these partnerships, the Department will provide new residents with written materials, in-person presentations and voting system demonstrations. These organizations will also be invited to incorporate ready-made elections-related content in their own publications. Channeling official election information through community liaisons allows first-time voters to receive valuable election-related information through a trusted source with whom they already interact.

Timeline: Ongoing between April – October
III. Voter Outreach at the Department’s Office and the City Hall Voting Center In preparation for deployment of the new voting system, the Department will develop outreach and educational materials for use at the Department’s office and in the City Hall Voting Center. These materials will include a new poster at the Department’s public counter, a flyer for inclusion in the candidate filing documents packet, and slideshows for both the lobby monitors and those in the Voting Center.

Poster at the public counter – In the weeks preceding each election, visitors to the Department’s office in Room 48, City Hall greatly increases. When visitors approach the Department’s front counter, they will be greeted by a “Did you know?” poster. The poster will indicate that San Francisco will debut a new voting system in the November 5, 2019 election and 59 Draft 2019 Voter Education and Outreach Plan

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highlight that, among other benefits, the system is capable of providing up to 10 ranks in ranked-choice voting contests. The counter-top poster will encourage visitors to “Ask us for more information or visit sfelections.org.” Timeline: April
Candidate packet flyer – Many local candidates for the November 2019 election will receive filing paperwork packets, with forms and documents to be submitted by various deadlines this coming spring and summer. In anticipation of this process, the Department will develop a new brochure for inclusion in candidate filing packets. The brochure will provide information about the new RCV ballot format and explain the process of counting votes in RCV contests.

Timeline: April – May
Lobby slideshow – Visitors to the Department’s office will be able to view a slideshow of current election-related topics on a large monitor. This slideshow will project announcements regarding important dates for the next election, announcements about the new voting system, and illustrations and information about the expanded RCV ballot format.

Timeline: April – May
Voting Center slides – Starting 29 days before Election Day, monitors in the main corridors of the City Hall Voting Center will also project digital slides with current election-related topics, including information about the new RCV ballot format.

Timeline: September – November
IV. Voter Outreach at the Polls
The Department will develop various educational materials for polling places featuring information about the new voting system and the expanded RCV ballot format.

Ballot and voting booth instructions – In recognition of the importance of providing clear direction on how to mark the ballot to voters at polling places on Election Day, the Department will develop ballot marking illustrations and instructions to be featured on official ballots and voting booth informational posters. These updated instructions will focus on how to properly mark the expanded RCV ballot format, as well as providing details regarding the change from connecting arrows to filling in ovals when making selections on the ballot.

Voter Information Kiosk – For the November 2019 election, the Department will debut a new three-sided, illustrated Voter Information Kiosk with multilingual voting information, which will replace a four-paneled Kiosk previously used at each polling place. The new Kiosk will provide information about voter rights, election laws, and language and accessibility resources, as well as instructions for marking the new RCV ballot format. The fact that the new format allows for selection of up to 10 candidates will be prominently featured on the Kiosk, with the polling place itself serving as another opportunity to disseminate this information to voters when they arrive to cast their ballots.

Secrecy folder – In addition to the instructions on the ballot, in the voting booth, and on the Voter Information Kiosk, the Department will revise the instructions to be printed on the blue secrecy folders used by voters to protect the secrecy of their ballot selections. These instructions focus on the steps of voting, and are designed to work in tandem with the more detailed instructions on getting the ballot, marking regular and RCV contests, and casting the ballot.

Instructional sheet – The Department will create an instructional sheet to be placed near the ballot scanning equipment.

This sheet, available in multiple languages, will explain machine-generated ballot condition messages such as “under-vote” 60 Draft 2019 Voter Education and Outreach Plan

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or “over-vote” messages, and is intended to be read by voters directly to encourage minimum poll worker interaction and maximum voter empowerment. The instructional sheet will be written in a manner that permits voters to understand error messages and to decide themselves which course of action to take.

Timeline: The above materials will be developed this summer and made available at the polls on Election Day V. Poll Worker Training and Election Day Support
Poll workers and Election Day staff play an important role in not only administering voting on Election Day but also providing voters with the knowledge and resources they need to fully participate in elections. Providing comprehensive training to poll workers and Election Day staff is an important outreach method since poll workers can provide direct voter education.

Mailer – The Department will develop and mail election-specific informational materials to poll workers prior to the start of training classes. These materials will serve as an introduction to the features of the new voting system and the new RCV ballot format. The materials will also provide notice to both new and experienced poll workers that some important aspects of Election Day procedure have changed and will require dedicated attention in the upcoming training classes.

Timeline: 1st mailer – May; 2nd mailer – September
Training curriculum – Poll worker training class times will be extended to provide comprehensive and hands-on training with the new voting system. Every class will begin with a video highlighting key features of the system and the expanded RCV ballot format. The Department will develop a curriculum to provide poll workers with the knowledge they will need to assist voters who have questions about marking the ballot, including marking RCV contests. The new curriculum will also provide guidance on setup and operation of the new voting machines, troubleshooting of common issues, answers to anticipated voter questions, and detail procedures on closing the polls.

Online bilingual training – In addition to regular training, the Department will develop and offer online bilingual courses to help prepare bilingual poll workers to serve voters who require assistance in languages other than English. The training will cover common election terminology including voting system terms, language assistance resources available at polling places, and polling place procedures. The course will feature a voice-over in the target language, interactive activities in English and the target language, quizzes, and a final test. Poll workers will have the opportunity to complete this training at their own pace, and, upon completion, print a certificate. To accommodate poll workers who do not have computer access, the Department will designate days when poll workers may complete online training using a workstation in the Department’s office.

Timeline: Ongoing May – September
Training materials – A new poll worker manual, covering every aspect of the new voting equipment, will be developed to support poll worker education, with an emphasis on the new voting equipment. The manual will also feature updated ballotissuing scripts, highlighting the new RCV ballot format and the new way of marking the ballot. Every poll worker will receive the manual; it will also be posted on sfelections.org. In addition, the Department will make available a multilingual glossary of election-related terminology to facilitate multilingual communication with voters.

Timeline: Ongoing May – September
Practice labs – The Department will organize and offer an increased number of practice labs to all poll workers. During these self-paced learning sessions, poll workers will have the opportunity to independently complete the voting equipment61 Draft 2019 Voter Education and Outreach Plan

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related procedural steps outlined in the manual, just as they will do on Election Day. Participants will be able to set up voting machines, print zero reports, practice casting touchscreen or audio ballots, run end-of-day results tapes, and close the polls on voting machines. This supplemental practice will allow poll workers to hone their skills on the new voting equipment, increasing their confidence and preparedness for Election Day.

Timeline: September – October
Phone and Field Support – The Department will organize a multilingual phone bank to provide assistance to poll workers and voters with questions or concerns while the polls are open on Election Day. Telephone assistance will be available in English, Chinese, Spanish, Filipino, and, via interpreters, in hundreds of other languages.

The Department will also organize approximately 85 field support staff to provide Election Day assistance to poll workers and to serve as liaisons between polling places and Department staff working in City Hall. The Department will develop a training curriculum for field support personnel with a special focus on the features of the new voting equipment and the expanded RCV ballot format.

Timeline: Ongoing May – September
VI. Public Feedback
This draft of the 2019 Outreach Plan is intended to initiate a dialogue with the public allowing all stakeholders an opportunity to provide feedback on the Department’s proposed methods of engagement and education. Before finalizing the Plan, the Department will evaluate and incorporate comments and suggestions from members of the Language Accessibility Advisory Committee (LAAC), the Voting Accessibility Advisory Committee (VAAC), community organizations, and the general public, Those interested in contributing their ideas may use the Feedback Form available at sfelections.org/outreach_feedback, email their feedback to [email protected], call (415) 554-5685, or visit the Department’s office to speak to a member of the Outreach Team.

Appendices
A. Appendix A – Newspapers and Broadcast Media
B. Appendix B – English Radio
C. Appendix C – Community Partnerships
D. Appendix D – Non-English Radio
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Appendix A – Newspapers and Broadcast Media
Organization Name Web
Asian Journal (FI) https://www.asianjournal.com
Bay Area Reporter https://www.ebar.com/
Castro Courier http://www.castrocourier.com/
El Reportero (SP) http://elreporterosf.com/main/
El Tecolote (SP) http://eltecolote.org/content/en
Ingleside Light http://ielightsf.com/
Korea Times (Korean) http://www.koreatimes.co.kr
KTSF Channel 26 http://www.ktsf.com/
Marina Times http://www.marinatimes.com/
New Fillmore http://newfillmore.com/
Noe Valley Voice http://www.noevalleyvoice.com
Philippine News (FI) http://www.philippinenews.com
Potrero View https://www.potreroview.net/
Richmond Review https://sfrichmondreview.com/
San Francisco Bayview https://sfbayview.com/
SF Examiner http://www.sfexaminer.com/
SF Weekly http://www.sfweekly.com/
Sing Tao (CH) https://www.singtaousa.com/sf/446
Sunset Beacon https://sfrichmondreview.com/category/sunset-beacon/ Telemundo 48 https://www.telemundoareadelabahia.com/
Univision https://www.univision.com/san-francisco/kdtv
Vietnam Daily News (Vietnamese) http://www.vietnamdaily.com West Portal Monthly https://sfnna.com/newspapers/west-portal-monthly/ 63 Draft 2019 Voter Education and Outreach Plan

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Appendix B – English Radio
Organization Name Web
KALW https://www.kalw.org
KBLX-FM https://kblx.com/
KBRQ - Q102 https://q102sf.radio.com/
KCBS - All News https://kcbsradio.radio.com/
KCSF
https://www.ccsf.edu/en/educational-programs/school-anddepartments/school-of-liberal-arts/broadcast-electronic-mediaarts/KCSF1.html KGMZ - 95.7 The Game https://957thegame.radio.com/
Poor People's Radio KPOO-FM 89.5 http://www.kpoo.com/listen 64 Draft 2019 Voter Education and Outreach Plan

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Appendix C – Community Partnerships
Active Partners
Organization Name Web
A. Philip Randolph Institute San Francisco
(APRISF) http://www.aprisf.org/
Abraham Lincoln High School https://www.lincolnhigh.net/ Adult Probation Department, Reentry Council http://sfgov.org/sfreentry/ Alamo Square Neighbors Association http://alamosquare.org/ Alice Griffith Apartments https://www.alicegriffithapts.com/ All Hallows Community https://www.mercyhousing.org/california-properties#San Fran Properties Altamont Hotel https://missionhousing.org/mhdc_project_type/altamont-hotel/ Arab Cultural and Community Center https://www.arabculturecenter.org/ Asian Americans Advancing Justice https://www.advancingjustice-alc.org Balboa High School https://bhs-sfusd-ca.schoolloop.com/ Bayanihan House and Community Center http://www.bayanihancc.org/index.html Bayview Apartments https://missionhousing.org/mhdc_project_type/bayview-commonsapartments/ Bayview Commons Apartments https://missionhousing.org/mhdc_project_type/bayview-commonsapartments/ Bayview Hunters Point Mobilization for
Adolescent Growth in our Communities
(BMAGIC)
http://bayviewmagic.org/
Bayview Hunters Point YMCA https://www.ymcasf.org/locations/bayview-hunters-point-ymca Bernal Dwellings Apartments http://www.bernalapartments.com/index.aspx Bishop Swing Community House http://ecs-sf.org/programs/housing_swing.html Black Cuisine Festival https://bhpmss.org/black-cuisine/ Booker T. Washington Community Center http://www.btwcsc.org/ California College of the Arts, San Francisco
Campus https://www.cca.edu/
California Institute of Integral Studies https://www.ciis.edu/ Canon Kip Senior Center https://ecs-sf.org/canon-kip-senior-center/ Cayuga Community Connectors http://www.cayugaconnectors.org/ Center on Juvenile and Criminal Justice -
Cameo House http://www.cjcj.org/Direct-services/Cameo-House.html 65 Draft 2019 Voter Education and Outreach Plan

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Central City S.R.O. Collaborative https://www.ccsroc.net/ Centro Latino de San Francisco http://www.centrolatinodesf.org/ Cesar Chavez Parade and Festival http://www.cesarchavezday.org/ CHALK http://www.chalk.org/
Chinatown Community Health Fair http://www.gummoon.org/index.htm Chinatown Merchants Association - Autumn
Moon Street Festival http://www.moonfestival.org/
Chinese For Affirmative Action http://www.caasf.org/
Chinese Newcomers Services Center http://www.chinesenewcomers.org/en/front-page/ City Arts and Tech High School http://es-cat.org/
City College - Downtown Campus https://www.ccsf.edu/en/our-campuses/downtown.html City College - John Adams Campus https://www.ccsf.edu/en/our-campuses/john-adams2.html City College - Ocean Main Campus https://www.ccsf.edu/
Community Housing Partnership https://www.chp-sf.org/
Community Youth Center San Francisco
(CYCSF) https://www.cycsf.org/
Conard House https://www.conard.org/home/
Cornerstone Academy - Cambridge Campus
(Grades 6-12) https://www.cornerstone-academy.net/
CounterPulse http://www.counterpulse.org/
Curry Senior Center (Community Program) http://www.curryseniorcenter.org/ de Young Museum https://deyoung.famsf.org/
Delta Sigma Theta, Sorority Inc., San Francisco
Alumnae Chapter http://sanfranciscodeltas.org/index.php Democratic Central Committee DCCC https://www.sfdemocrats.org/the_dccc Department of Children, Youth and Their
Families https://www.dcyf.org/
Department of Public Health https://www.sfcdcp.org/about/contact-information/ Department of Public Works http://sfpublicworks.org/
Disability Rights California https://www.disabilityrightsca.org/ Drew School https://www.drewschool.org/page
East Cut Community Benefit District https://theeastcut.org/ Episcopal Community Services Adult Education
Center https://ecs-sf.org/
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Eugene Coleman Community House https://jsco.net/property/eugene-coleman-community-house/ Fair Vote California https://www.fairvoteca.org/
Fashion Institute Design & Merchandising - San
Francisco Campus http://fidm.edu/
Galileo Academy of Science and Technology http://galileoweb.org/ Gateway High School https://www.gatewaypublicschools.org/ghs George Washington High School https://gwhs.sfusd.edu/
Golden Gate Self Advocacy Conference
Golden Gate Regional Center
https://www.facebook.com/pg/GGSelfAdvocacy
http://www.ggrc.org/
Goodwill Career Center https://sfgoodwill.org/
Grace Cathedral https://www.gracecathedral.org/
Hayes Valley Neighborhood Association https://hayesvalleysf.org/ Hayes Valley Residence https://www.hayesvalleyapts.com/ Health Right 360 https://www.healthright360.org/agency/haight-ashbury-free-clinics Herald Hotel http://www.bristolequitycapital.com/affordable-housing/herald-hotel/ Hero Shop https://heroshopsf.com/
Hilltop High School http://hilltophs.portal.rschooltoday.com/ Homeless Prenatal Program http://www.homelessprenatal.org/ IATSE Local 16 http://www.local16.org/
Ida B. Wells Continuation High School http://www.sfusd.edu/en/schools/school-information/ida-b-wells.html Immaculate Conception Academy https://www.icacristorey.org/ Imprint.City - BayviewLIVE festival https://www.imprintcity.org/ Independence High School https://sfindependence.weebly.com/ Independent Living Resource Center San
Francisco https://www.ilrcsf.org/
Innovate Public Schools https://innovateschools.org/
Japanese Community Youth Council http://www.jcyc.org/
Jewish Community Center of San Francisco https://www.jccsf.org/ John O'Connell High School https://jochs-sfusd-ca.schoolloop.com/ June Jordan School for Equity https://www.jjse.org/
KIPP Bayview Academy https://www.kippbayarea.org/schools/bayview/ KTSF Channel 26 http://www.ktsf.com/
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La Raza Community Resource Center http://larazacrc.org/ Laguna Honda Hospital and Rehabilitation
Center https://lagunahonda.org/
Leadership High School http://www.leadershiphigh.org/
League of Women Voters of San Francisco https://www.lwvsf.org/ Lick-Wilmerding High School https://www.lwhs.org/page
Lowell High School https://lhs-sfusd-ca.schoolloop.com/ Lower Haight Merchants and Neighbors
Association http://www.lohamna.org/
Lutheran Social Services https://www.lssnorcal.org/what_we_do/san-francisco-programs/ Mariposa Gardens https://missionhousing.org/mhdc_project_type/mariposa-gardens/ Marlton Manor https://www.mercyhousing.org/californiaproperties#San%20Fran%20Properties Mary Helen Rogers Senior Community https://www.chinatowncdc.org/our-portfolio/mary-helen-rogers-seniorcommunity Meals on Wheels http://www.mowsf.org/
Merced Extension Triangle Neighborhood
Association https://metna.org/
Mercy High School https://www.mercyhs.org/
Mercy Housing - Natalie Gubb commons https://www.mercyhousing.org/californiaproperties#San%20Fran%20Properties Mercy Terrace https://www.mercyhousing.org/californiaproperties#San%20Fran%20Properties Minna Lee Hotel https://dishsf.org/homes/the-minna-lee/ Mission Creek Senior Community https://www.mercyhousing.org/CA-Mission-Creek Mission High School https://mhs-sfusd-ca.schoolloop.com/ Mission Hiring Hall https://missionhiringhall.org/
Mission Neighborhood Center http://mncsf.org/home/
Missionary Temple Christian Methodist
Episcopal Church
https://www.facebook.com/pages/Missionary-Temple-Christian-MethodistEpiscopal-Church/116083545070074 Mo'Magic https://momagic.org/
Mosaica Apartments https://www.lssnorcal.org/what_we_do/san-francisco-programs/supportivehousing/mosaica-apartments.html Neighborhood Baptist Church Health Ministry https://www.facebook.com/Neighborhood-Baptist-Church-293704692253/ New Community Leadership Foundation http://www.nclfinc.org/ 68 Draft 2019 Voter Education and Outreach Plan

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North Beach Branch San Francisco Public
Library https://sfpl.org/?pg=0100001401
North East Medical Services (NEMS) - 1520
Stockton Clinic http://www.nems.org/
North of Panhandle Neighborhood Association
(NOPNA) https://nopna.squarespace.com/
Northern California Presbytherian Homes &
Services - Eastern Park Apartments
http://www.ncphs.org/affordable-housing/eastern-park-apartments-sanfrancisco/contact-info Oceanview - Merced Heights - Ingleside
Community Action Organization (OMI-CAO)
Office of the Assessor-Recorder https://www.sfassessor.org/ Older Women's League (OWL) San Francisco http://www.owlsf.org/ Or Shalom Jewish Community https://www.orshalom.org/
Phillip & Sala Burton Academic High School http://www.burtonhighschool.net/ Portola Family Connections http://portolafc.org/
Project Homeless Connect https://www.projecthomelessconnect.org/ Providence Baptist Church http://www.providencecares.org/index.php Public Library of Science https://www.plos.org/
Richmond Senior Center http://www.ggsenior.org/index.html River of Life Church-Vistacion Valley http://www.riveroflifesf.org/ Russian Hill Neighbors https://rhnsf.org/
Russian-American Community Services https://www.racssf.org/ Ruth Asawa SOTA PTSA http://www.sfsota-ptsa.org/
Ryan with Affirm https://www.affirm.com/
Sacred Heart Cathedral Preparatory https://www.shcp.edu/ San Francisco Aids Foundation (AIDS) http://www.sfaf.org/ San Francisco Filipino Young Democrats https://sfilipinoyoungdem.carrd.co/ San Francisco Gay Men's Chorus https://www.sfgmc.org/welcome San Francisco Housing Development
Corporation (SFHDC) http://sfhdc.org/
San Francisco Housing Development
Corporation (SFHDC) - Oakdale http://sfhdc.org/
San Francisco Housing Development
Corporation (SFHDC) - Westbrook Residents http://sfhdc.org/ 69 Draft 2019 Voter Education and Outreach Plan

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San Francisco Housing Development
Corporation (SFHDC) - WuYee Childrens
Center
http://sfhdc.org/
San Francisco Mission Neighborhood CentersCarnival and Cinco De Mayo http://mncsf.org/sfcincodemayo/ San Francisco Neighborhood Network https://www.facebook.com/sanfrancisconeighborhoodnetwork/ San Francisco Office of Civic Engagement and
Immigration Affairs (OCEIA) https://sfgov.org/oceia/
San Francisco Office of the District Attorney https://sfdistrictattorney.org/ San Francisco Senior Center - Aquatic Park
Center https://www.sfsenior.org/
San Francisco Senior Center (Downtown
Location) https://www.sfsenior.org/
San Francisco Shanghai Association http://www.sfshanghai.org/?lang=en San Francisco University High School https://www.sfuhs.org/ San Francisco Veterans Affairs - Voluntary
Service https://www.sanfrancisco.va.gov/index.asp
Senior & Disability Action https://sdaction.org/
SFPD Central Station http://sanfranciscopolice.org/central-station SFPD Community Relations https://sanfranciscopolice.org/community-relations-unit-cru SFPD Ingleside Station http://sanfranciscopolice.org/ingleside-station SFPD Mission Station http://sanfranciscopolice.org/mission SFPD Park Station http://sanfranciscopolice.org/park-station SFPD Southern Station http://sanfranciscopolice.org/southern-station SFPD Taraval Station http://sanfranciscopolice.org/taraval-station SFPD Tenderloin Police Station http://sanfranciscopolice.org/tenderloin-station SFPL - Project Read https://sfpl.org/index.php?pg=2000886801 SFPL Chinatown/Him Mark Lai Branch https://sfpl.org/index.php?pg=0100000501 SFPL Ocean View Branch https://sfpl.org/index.php?pg=0100001501 SFPL Parkside Branch https://sfpl.org/index.php?pg=0100002401 SFSU - Asian American Studies http://aas.sfsu.edu/
Shipshape Community Center https://www.onetreasureisland.org/community-center Singtao Chinese Radio Station http://www.chineseradio.com/main/ Solidarity Sundays https://www.solidaritysundays.org/
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SoMa Pilipinas Filipino Cultural Heritage District
in San Francisco https://www.somapilipinas.org/
St. Ignatius College Preparatory School https://www.siprep.org/ Stepping Stones Adult Day Health Center -
Mabini Center https://www.steppingstonehealth.org/
Sterne School https://www.sterneschool.org/
Sunday Streets - Bayview / Dogpatch http://www.sundaystreetssf.com/ Sunday Streets - Excelsior http://www.sundaystreetssf.com/ Sunday Streets - Mission http://www.sundaystreetssf.com/ Sunday Streets - Tenderloin http://www.sundaystreetssf.com/ Sunday Streets - Tenderloin http://www.sundaystreetssf.com/ Sunday Streets - Western Addition http://www.sundaystreetssf.com/ Sunday Streets / Livable City https://www.livablecity.org/ Telemundo 48 https://www.telemundoareadelabahia.com/
Tenderloin Community School https://www.bawcc.org/community_school/ Tenderloin Votes https://www.faithfulfools.org/
The Academy - San Francisco @ McAteer https://academysf-sfusd-ca.schoolloop.com/ The Arc of San Francisco http://www.thearcsf.org/
The Carlisle https://www.sunriseseniorliving.com/communities/the-carlisle/overview.aspx The Commonwealth Club of California: San
Francisco www.commonwealthclub.org
The Department of Housing & Residence Life
Academy of art University https://www.academyart.edu/campus-athletics/housing/ The Dr. William L. Gee House https://www.onlok.org/housing/ The Marsh San Francisco https://themarsh.org/
The Sequoias https://thesequoiassf.org/
The Urban School of San Francisco https://www.urbanschool.org/ The Village https://www.facebook.com/thevillagesf/
The Women's Building https://womensbuilding.org/
Thurgood Marshall Academic High School http://www.thurgoodmarshallphoenix.org/ Toolworks https://www.toolworks.org/
UCSF - Department of Psychiatry, Division of
Citywide Case Management Program https://psych.ucsf.edu/zsfg/citywide 71 Draft 2019 Voter Education and Outreach Plan

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UCSF Students for Organized Medicine https://meded.ucsf.edu/ United Democratic Club https://www.uniteddems.org/
University of San Francisco (ASUSF) https://www.usfca.edu/ Univision https://www.univision.com/san-francisco/kdtv
Upper Noe Neighbors http://uppernoeneighbors.com/
USCIS https://www.uscis.gov/about-us/find-uscis-office/field-offices/california-sanfrancisco-field-office Vera Haile Senior Housing https://www.mercyhousing.org/CA-Vera-Haile Western Park Apartments NCPHS Community
Services
http://www.ncphs.org/affordable-housing/western-park-apartments-sanfrancisco Yerba Buena Center for the Arts https://www.ybca.org/
Zuckerberg San Francisco General Hospital
and Trauma Center https://zuckerbergsanfranciscogeneral.org/ Potential Partners
Organization Name Web
All Hallows Roman Catholic Church https://www.facebook.com/pages/All-Hallows-Roman-CatholicChurch/150761661606607 Allen Chapel https://www.facebook.com/allenchapelsf/
Alliant International University, San Francisco https://www.alliant.edu/ Arriba Juntos http://www.arribajuntos.org/
Bay Area Medical Academy http://www.bamasf.com/
Bayview Baptist Church http://www.bayviewbc.org/
Bethel Christian Church http://bethelsf.org/
Buddhist Church Of San Francisco http://www.buddhistchurchofsanfrancisco.org/ California Vocational College http://www.cvc-dentaltech.org/ Calvary Hill Community Church http://www.calvaryhillsf.com/ Chinese Independent Baptist Church http://www.cibcsf.org/ Cinta Aveda Institute http://cintaaveda.edu/
Citizens Church of San Francisco http://citizenssf.com/ City Church Of San Francisco http://www.citychurchsf.org/ City College of San Francisco - Civic Center https://www.ccsf.edu/en/our-campuses/civic-center.html 72 Draft 2019 Voter Education and Outreach Plan

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City College of San Francisco - Mission Center
Library https://www.ccsf.edu/en/our-campuses/mission.html City College of San Francisco - Southeast
Center Library https://www.ccsf.edu/en/our-campuses/southeast.html City College of San Francisco, Chinatown /
North Beach Campus https://www.ccsf.edu/en/our-campuses/chinatown-north-beach.html City Life Church San Francisco http://citylifesf.com/
Cornerstone Church - Mission Campus https://www.cornerstonesf.org/ Corpus Christi Church http://corpuschristisf.org/
Cosmopolitan Baptist Church
Eucharist Church http://www.eucharistsf.org/
Experience Church http://exp.church/
First Baptist Church San Francisco http://firstsf.com/
First Burmese Baptist Church of San Francisco http://www.fbbcsf.org/ First Mennonite Church of San Francisco http://www.menno.org/ First Unitarian Universalist Church & Center http://www.uusf.org/ Forest Hill Christian Church http://foresthillchristianchurch.org/ Galvanize - San Francisco https://www.galvanize.com/san-francisco/campus General Assembly San Francisco https://generalassemb.ly/san-francisco Glide Memorial United Methodist Church http://www.glide.org/ Golden Gate University http://www.ggu.edu/
Hack Reactor http://www.hackreactor.com/
Hackbright Academy https://hackbrightacademy.com/
Jewish Vocational Service https://www.jvs.org/
Jones Memorial United Methodist http://www.jonesumc.com/ Metropolitan Community Church of San
Francisco http://www.mccsf.org/
Mission Bay Community Church http://www.missionbaycc.org/ Mission Language & Vocational School, Inc.
(MLVS) http://www.mlvschool.org/
Most Holy Redeemer Church http://www.mhr.org/
New Home Missionary Baptist Church https://www.facebook.com/newhomesf/ Noe Valley Ministry http://www.noevalleyministry.org/
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Notre Dame Des Victoires Church http://www.ndvsf.org/church/ Radiance Christian Church (RCC) http://radiancesf.org/
Reality SF http://realitysf.com/
Redemption Church San Francisco http://redemptionsf.com/ Rithm School https://www.rithmschool.com/
Saint Philip the Apostle Church http://www.saintphilipparish.org/ Saints Peter and Paul Church http://salesiansspp.org/
San Francisco Alliance in the Mission http://sfamchurch.org/ San Francisco Art Institute http://sfai.edu/contact-us
San Francisco Bible Church http://www.sfbible.org/
San Francisco Central Seventh-day Adventist
Church https://www.sfcentralsda.org/
San Francisco Evangelical Free Church http://www.sfefc.org/ San Francisco Film School http://www.sanfranciscofilmschool.edu/ San Francisco Institute of Esthetics and
Cosmetology https://paulmitchell.edu/sanfrancisco
San Francisco Lighthouse Church https://sflighthouse.org/ San Francisco State University http://www.sfsu.edu/
SFFD Treasure Island Training Facility Building
600 http://www.sf-fire.org/
St Anthony of Padua Catholic Parish Church http://stanthonycatholicchurchsf.com/ St Francis Lutheran Church http://www.sflcsf.org/
St Paul's Catholic Church http://www.stpaulsf.org/
St. Ignatius Church http://www.stignatiussf.org/
St. Patrick's Catholic Church http://www.stpatricksf.org/ Sunset Church http://www.sunsetchurchsf.org/
Temple United Methodist Church http://www.templeunitedmethodist.org/ The Art Institute of California - San Francisco https://www.artinstitutes.edu/ The Korean Presbyterian Church of San
Francisco http://www.kpcsf.org/
Third Baptist Church of San Francisco http://www.thirdbaptist.org/ Treasure Island Job Corps Center http://treasureisland.jobcorps.gov/ True Hope Church http://www.truehopesf.org/
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Turning Heads http://www.turningheads.org/
UC Hastings College of the Law http://www.uchastings.edu/ University of the Pacific, Arthur A. Dugoni
School of Dentistry http://www.dental.pacific.edu/
Westmont in San Francisco https://www.westmont.edu/san-francisco 75 Draft 2019 Voter Education and Outreach Plan

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Appendix D – Non-English Radio
Organization Name Web
KEST Radio http://kestradio.com
KIQI-AM http://www.kiqi1010am.com/
Singtao Chinese Radio Station http://www.chineseradio.com/main/ Univision Radio https://www.univision.com/musica/uforia-music/radio 76 77
78 79
80 81
82 BLUE FOLDER ITEM
Blue folder items are additional back up material to administrative reports and/or public comments received after the printing and distribution of the agenda packet for receive and file.

CITY COUNCIL MEETING
NOVEMBER 8, 2022
M.1 DISCUSSION AND POSSIBLE ACTION PERTAINING TO A POSSIBLE CHARTER

AMENDMENT FOR VOTERS TO APPROVE THE IMPLEMENTATION OF RANKED

CHOICE VOTING FOR CITY ELECTIVE OFFICES OR THE OPTION TO VEST THE

POWER TO THE CITY COUNCIL TO SET THE TYPE OF ELECTION THAT SHOULD

OCCUR BY THE CITY COUNCIL BY ORDINANCE FOR VOTERS TO DETERMINE BY MEASURE AT THE GENERAL MUNICIPAL ELECTION OF MARCH 7, 2023 CONTACT: ELEANOR MANZANO, CITY CLERK
EMAIL COMMUNICATION: RB RCV FACT SHEET OF RANKED CHOICE VOTING INSTITUTE

83 Redondo Beach RCV Fact Sheet
Prepared by the California Ranked Choice Voting Institute

TYPE OF ELECTION
● Council-Manager Current System -- Two Round Runoff
○ Council:
■ There are 5 council districts. Council members must live in the district they represent.
■ There is a separately elected Mayor who does not vote unless the Council is tied. The Mayor also has veto power.
■ Terms are 4 years. Districts 3 and 5 are elected the year after a gubernatorial election, and districts 1, 2, 4 and Mayor are elected the year after a presidential election.
○ Other elected City officials include City Attorney, City Clerk, and City Treasurer. ○ There is also a five-member School Board, elected at-large by plurality (no runoffs).
○ Elections are held in March of odd numbered years. If a runoff is necessary, it is held in May. Winners are seated April 1st of odd numbered years, unless there has to be a runoff, in which case they are seated after the runoff results have been certified.
○ The City contracts with Hart Intercivic to run their elections. Other than getting the list of registered voters from Los Angeles County, the County is not involved. ● Proposed Reform -- Runoff elections would be eliminated. One Ranked Choice Voting (aka Instant Runoff Voting) election would be held in March for each single-winner contest.
● This would apply to the Mayor, Council members, City Attorney, City Clerk, and City Treasurer.
● It could apply to the School Board because the school board is created by the City Charter. [The 5-member School Board is currently elected with at-large plurality, staggered 4-year terms, so the multi-winner form of RCV would be appropriate here, similar to Albany.]

TO EFFECT THIS CHANGE
The City of Redondo Beach has a charter. According to state law, the citizens of Redondo Beach must vote to amend the charter in order to use RCV. 84 1. The city council directs the city attorney to draw up charter amendment language. The California RCV Institute can provide draft language that the city attorney can use as a starting point.

2. The city council places the RCV charter amendment on the ballot.

3. The council controls the writing of the argument in favor, and the rebuttal to the argument against.

4. The election campaign to pass the measure will be run by community groups and individuals. The California RCV Coalition will assist with this effort as requested.

5. After the measure passes, the City collaborates with their vendor regarding how quickly RCV can be implemented by the vendor so it can be used for the first time, and what the cost will be.

6. Voter Education --- Based on experience in other jurisdictions:
● The first RCV election should have a very strong voter education effort. The second election needs some voter education, and after that a focussed effort is not usually needed.
● We recommend voter education should reach all voters, with extra education and outreach to the elderly and to historically underserved communities. ● Voters generally do not pay much attention until about 30 days before early voting begins; that is when focused voter education needs to occur. ● For the elderly and communities of color, we have found that partnering with trusted community organizations works best.

FINANCIAL IMPACT
● POTENTIAL SAVINGS:

Potentially significant recurring savings from not having to have a separate runoff election, or to have staff be prepared to conduct a runoff election each cycle. ● POTENTIAL COSTS:
○ One-time:
■ Cost of placing the measure on the ballot
■ Possible cost for the City Attorney to draft the language ■ Voter Education for the first election
■ Voter Education for the second election
■ Candidate and Media Education for the first election
○ Recurring, per election:
■ Hart might charge more for RCV elections than for plurality elections. ■ Possible cost for using more ballot space for RCV due to needing space to rank the candidates.
○ Redondo Beach appears to prefer to contract with Hart Intercivic (HI) to run its elections. HI is in the process of seeking certification of its RCV capability with the Secretary of State. Redondo Beach will need to speak with HI concerning any possible additional costs. Redondo Beach could also ask Dominion Voting Systems (Dominion) for a competitive bid, as Dominion’s Democracy Suite is already certified for RCV.
85 BENEFITS FOR REDONDO BEACH
BY AVOIDING RUNOFF ELECTIONS, THE CITY WILL REALIZE SEVERAL BENEFITS:
● GREATER VOTER PARTICIPATION AND BETTER REPRESENTATION Redondo Beach’s May runoff elections tend to have fewer voters than its March general elections. By producing a winner in the higher turnout March election, more voters will be choosing the winners, and thus selecting their council members, relative to May runoff elections.
● LOWER CAMPAIGN COSTS
Candidates will no longer have to raise and spend money for a runoff election. ● CAMPAIGNS TEND TO BE MORE CIVIL
Campaigns tend to be more issue-oriented and positive with RCV, because candidates realize that they want to be ranked #2 or #3 by supporters of their opponents.

Candidates therefore try not to alienate their opponents' supporters.

RUNOFF ELECTION HISTORY SINCE 2007
Votes for the Candidates
Contest General Runoff Decrease
Margin of
Victory
2007 D5 1158 1028 130 (11.2%) 58(*1)
2013 Mayor 12321 8614 3707 (30.1%) 148(*1)
2013 D1 2960 2230 730 (24.7%) 404(*1)
2013 D4 1858 1332 526 (28.3%) 122(*1)
2013 Treas(*2) 8225 9521 -1296 (-15.8%) 1223(*3)
2015 D3 2626 2835 -209 (-8.0%) 497(*3)
2017 D1 3613 3480 133 (3.7%) 750(*4)
Source for election data:
https://www.redondo.org/depts/city_clerk/election_info/election_results.asp Notes:
(*1) The number of "Exhausted Voters" (voters who skipped the runoff) was greater than the final winner's margin of victory.
(*2) The 2013 Treasurer first election was during the May special, with the runoff election in July.
86 (*3) Difference between the second and third place finishers in the first election. (*4) The margin of victory was larger than the decrease in voters.

The average "Exhausted Voter" (or dropoff) percentage (including the contests where there was an increase) is 10.6%. If we ignore increases, since that can't happen with RCV, the average dropoff is 19.6%.
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Redondo Beach City CouncilDecember 6, 2022

Redondo Beach City Council
December 6, 2022