1 FIRST AMENDMENT TO THE AGREEMENT FOR PROJECT SERVICES
BETWEEN THE CITY OF REDONDO BEACH
AND COMMON AREA MAINTENANCE SERVICES, INC.
DBA CAM PROPERTY SERVICES
THIS FIRST AMENDMENT TO THE AGREEMENT FOR PROJECT SERVICES (this "First Amendment”) is made between the City of Redondo Beach, a chartered municipal corporation ("City") and Common Area Maintenance, Inc., a California corporation dba CAM Property Services (“Contractor" or “Consultant”).
WHEREAS, on March 1, 2022, the parties entered into the Agreement for Project Services between the City and Contractor (the “Agreement”); and
WHEREAS, the parties desire to extend the term of the Agreement, and increase Contractor’s total compensation.
NOW THEREFORE, in consideration of the promises and mutual covenants contained herein, and intending to be legally bound, the parties hereby agree to make the following amendments to the Agreement:
1. SCHEDULE FOR COMPLETION. Exhibit “B” of the Agreement is hereby amended to add Exhibit “B-1”, which extends the Agreement to February 28, 2027. Exhibit “B1” is attached hereto and incorporated by reference. Contractor shall commence and complete all services described in Exhibit “A” in accordance with the schedule set forth in Exhibit “B-1”.
2. COMPENSATION. Exhibit “C” of the Agreement is hereby amended to add Exhibit “C-1” to increase Contractor’s fixed costs by $35,455.85 and increase Contractor’s oncall rates, as provided in Sections I.A and I.B of Exhibit “C-1”. Exhibit “C-1” is attached hereto and incorporated by reference. Contractor shall be compensated for the services described in Exhibit “A”.
3. NO OTHER AMENDMENTS. The Agreement and this First Amendment constitute the entire agreement between the parties and supersede any previous oral or written agreement with respect to the subject matter hereof. In the event of any inconsistency between the terms of the Agreement and this First Amendment, the terms of this First amendment shall govern.
2 IN WITNESS WHEREOF, the parties have executed this First Amendment in Redondo Beach, California, as of this 6th day of December, 2022.
CITY OF REDONDO BEACH, COMMON AREA MAINTENANCE, INC.,
a chartered municipal corporation a California corporation dba CAM Property Services
__________________________ By: _______________________
William C. Brand, Mayor Name: _______________________
Title: _______________________
ATTEST: APPROVED:
__________________________ ______________________________ Eleanor Manzano, City Clerk Diane Strickfaden, Risk Manager APPROVED AS TO FORM:
___________________________
Michael W. Webb, City Attorney
3 EXHIBIT "B-1"
SCHEDULE FOR COMPLETION
TERM. The term of this Agreement shall be extended to February 28, 2027 (“Term”) Contractor shall begin services on the date provided in the City’s Notice to Proceed. Upon City Manager’s recommendation to the Mayor, this Agreement shall be extended for a subsequent two-year term subject to the same terms and conditions contained herein.
However, no extension shall be effective unless the Mayor provides a written letter authorizing the extension at least fifteen (15) days prior to the expiration of the current term.
4 EXHIBIT "C-1"
COMPENSATION
Provided Contractor is not in default under this Agreement, Contractor shall be compensated as provided below.
I. AMOUNT. Contractor shall be paid as follows.
A. Monthly Fixed Costs. Contractor shall be paid a fixed fee monthly for the services described in Exhibit “A” (with the exception of on-call services).
Effective Period Monthly Rate Total Period
Costs
Period 1: 18 months $26,322.05 $473,796.90
Period 2: 12 months $27,349.21 $328,190.52
Period 3: 12 months $28,169.69 $338,036.28
Total Amount $1,140,023.70
B. On-Call Costs and Extraordinary Expenses
1. On-Call Costs
Contractor shall be reimbursed for costs and/or expenses related to OnCall services and trades which are incurred at the direction and approval of the City to perform property maintenance and repair services that are required on an as-needed or irregular timeframe.
On-Call services are services and trades which are incurred at the direction and approval of the City to perform property maintenance and repair services that are required on an as-needed or irregular timeframe.
The amended service hour rates for each period are listed in Attachment C-2.
2. Extraordinary Expenses. Extraordinary services include maintenance and repair due to damage outside the normal course of business, including but not limited to damage caused by extreme vandalism, storms, and vehicles. In the event Contractor incurs extraordinary expenses in performance of the work described herein, Contractor shall obtain City’s approval as required in Section I.B.3.
3. Preapproval. Prior to performing any of the foregoing work described in subsections 1 and 2 of this I.B, Contractor shall obtain City’s written approval of the scope of work and cost of services.
4. Not to Exceed Amount. In no event shall the total amount paid to Contractor for the services described in Section I.B exceed $15,000. 5 C. Cleaning Products, Materials, Parts and Supplies and Other Expenses. All supplies, parts, materials, and products to maintain the facilities and equipment shall be provided by the Contractor In no event shall the total amount paid to Contractor for the supplies, parts, materials, and products, exceed $18,000 annually including an annual 3% increase, for a total not to exceed of $65,471 during the term of the Agreement.
II. METHOD OF PAYMENT. Contractor shall provide invoices to City for approval and payment. Invoices must include the fixed fee, hourly rate (if applicable), description of work performed, number of hours worked, all City approved and documented subcontractor invoices, if applicable, expenses incurred, and attach receipts for any reimbursement requests. Invoices must be adequately detailed, based on accurate records, and in a form reasonably satisfactory to City. Contractor may be required to provide back-up material upon request.
III. SCHEDULE FOR PAYMENT. Payments shall be made monthly in arrears based upon the time spent during the previous month for which an invoice shall be submitted. City agrees to pay Contractor within thirty (30) days of receipt of the monthly invoice: provided, however, that services are completed to the City’s reasonable satisfaction and there is no dispute over the amount.
IV. NOTICE. Written notices to City and Contractor shall be given by registered or certified mail, postage prepaid and addressed to or personally served on the following parties.
Contractor: CAM Property Services, Inc.
21811 Western Avenue
Torrance, CA 91411
Attention: David Herrera, President
City: City of Redondo Beach
Community Services Department
415 Diamond Street
Redondo Beach, CA 90277
Attention: Joyce Rooney, Transit Manager
All notices, including notices of address changes, provided under this Agreement are deemed received on the third day after mailing if sent by registered or certified mail.
Changes in the respective address set forth above may be made from time to time by any party upon written notice to the other party.
6 ATTACHMENT C-2
ON-CALL SERVICE RATES
Hourly Rate for On-Call Service
by Period
On-Call Services/Trades Unit Period 1 Period 2 Period 3 Plumbing Services Hour $138.00 $146.00 $155.00
Painting Hour $75.00 $80.00 $85.00
General Handyman
Services*
Service
Call $175.00 $180.00 $185.00 *
General Handyman Services Hour $75.00 $80.00 $85.00
Locksmith**
Service
Call $130.00 $135.00 $140.00 **
Locksmith, Emergency
Services**
Service
Call $192.00 $202.00 $212.00 **
Locksmith, Annual
Rekeying*** Per Lock
$185.00-
$305.00
$190.00-
$310.00
$195.00-
$315.00 ***
Locksmith, Lockout*** Per Lock
$300.00-
$400.00
$305.00-
$405.00
$310.00-
$410.00 ***
HVAC Services
Service
Call $250.00 $265.00 $281.00
HVAC Emergency Services Hour $130.00 $138.00 $145.00
Graffiti Removal
Service
Call $175.00 $180.00 $185.00
Graffiti Removal Hour $75.00 $80.00 $85.00
Exterior Lighting
Replacement
Service
Call $175.00 $180.50 $186.00
Labor (Below 15’) Hour $75.00 $80.00 $85.00
Exterior Lighting
Replacement
Service
Call $395.00 $407.25 $420.00
Labor (Above 15’) Hour $197.50 $203.75 $210.00
Sign Replacement
Service
Call $175.00 $180.50 $186.00
Labor (Below 15’) Hour $75.00 $80.00 $85.00
Sign Replacement
Service
Call $395.00 $407.25 $420.00
Labor (Above 15’) Hour $197.50 $203.75 $210.00
* Minimum service call includes first two (2) hours of labor plus travel time. Hourly rate thereafter.
** Service call minimum rate. Standard locksmith practice is to charge by the number and type of locks. Emergency Service rates shall apply between the hours of 6:00pm-7:00am Monday-Friday and be charged at 1.5 times the hourly rate. *** After construction is complete, Contractor shall perform and inspection and provide prices based on the number and type of locks system.
7 In the event parts and/or materials are required to perform services, Contractor shall provide the City an estimated cost, which shall be subject to City review and approval.
All services, parts and materials are subject to the not to exceed amount as provided in Section I.B of this Exhibit “C-1”.