RESOLUTION NO. CC-2212-113
Amendment to The Official Book of Class Specification
Job Specification for Police Records Manager
Page No. 1
RESOLUTION NO. CC-2212-113
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDONDO
BEACH, CALIFORNIA AMENDING THE OFFICIAL BOOK OF CLASS
SPECIFICATIONS FOR THE POSITION OF POLICE RECORDS
MANAGER
WHEREAS, pursuant to Section 2-3.603 of Article 6, Chapter 3, Title 2 of the Redondo Beach Municipal Code, the Mayor and City Council of the City of Redondo Beach ("City Council') shall set forth from time to time the Class Titles for job classifications; and WHEREAS, pursuant to Section 2-3.502 of Article 5, Chapter 3, Title 2 of the Redondo Beach Municipal Code, the Mayor and City Council shall set forth from time to time the Specifications for job classifications; and
WHEREAS, it is necessary to amend the Official Book of Class Specifications to reflect such action of the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The Official Book of Class Specifications is hereby amended, as reflected in the attached Exhibit "A" relating to the Class Specification for Police Records Manager.
SECTION 2. This resolution shall take effect immediately upon its adoption by the City Council.
SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
SECTION 4. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
PASSED, APPROVED AND ADOPTED this 13th day of December, 2022. ________________________________
William C. Brand, Mayor
APPROVED AS TO FORM: ATTEST:
________________________________ ________________________________ Michael W. Webb, City Attorney Eleanor Manzano, CMC, City Clerk RESOLUTION NO. CC-2212-113
Amendment to The Official Book of Class Specification
Job Specification for Police Records Manager
Page No. 2
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF REDONDO BEACH )
I, Eleanor Manzano, City Clerk of the City of Redondo Beach, California, do hereby certify that Resolution No. CC-2212-113 was passed and adopted by the City Council of the City of Redondo Beach, California, at a regular meeting of said City Council held on the 13th day of December, 2022, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
Eleanor Manzano, CMC
City Clerk
RESOLUTION No. CC-2212-113
POLICE RECORDS MANAGER
Page No. 1
EXHIBIT “A”
City of Redondo Beach Approved: December 13, 2022
Class Specification Resolution: CC-2212-113
CITY OF REDONDO BEACH
CLASSIFICATON SPECIFICATION
TITLE: POLICE RECORDS MANAGER
DEFINITION:
Under direction of a Police Department Bureau Commander or designee, supervises and manages the operation of the Records Unit; and performs other related duties as required; is a member of the Unclassified Service and is exempt from the coverage under the Fair Labor Standards Act.
MAJOR DUTIES:
The listed tasks are essential for this position and may include, but are not limited to, the following:
Plans, organizes, coordinates and supervises clerical operations of the Records Unit relative to data entry, maintenance, retrieval, purging, sealing, document imaging and storing of police records and reports such as crime, arrest and accident reports; trains staff on proper systems, policies, and procedures to ensure compliance with new and existing laws, court decisions, rules and regulations relating to the use and confidentiality of police reports, policies and other documents; acts as the Department’s Custodian of Records, approves the release or inspection of police reports, and monitors the fee collections by the unit; compiles, verifies and/or directs the preparation of statistical information/reports generated from computerized systems; conducts research and completes staff reports and other government reports; provides assistance to police administrators by gathering and processing information needed for special projects; assigns, schedules, and monitors work and evaluates employees; assists in hiring, training, assigning, reviewing and evaluating work of assigned staff; initiates corrective and/or disciplinary action; makes effective recommendations regarding hiring, promotion, and transfer; responds to complex and difficult requests including Public Records Act requests; attends functions as the Department representative at a variety of committee and organizational meetings and conferences such as CLEARS and CCUG; implements and enforces records policies and procedures as mandated by law, the Department of Justice or other guidelines; assists with the preparation and administers the Records Unit budget and others as assigned; conducts audits on various computer systems for internal and external purposes; manages the Court Liaison function of the Department; may be required to work shifts, weekends, and/or holidays. Possess understanding of PSS and lead PSS roles and the ability to perform basic PSS and Lead PSS functions. Operates specialized automated law enforcement information systems including public safety information systems to access and maintain data, including the Records Management System, Computer Aided Dispatch, State and County databases, licensing and permit databases; Livescan, photo databases, and others as required and/or necessary during major Records Unit activity, during emergencies or high priority incidents.
MINIMUM REQUIREMENTS:
Knowledge of: Modern principles of law enforcement record keeping including reports, forms and legal requirements; specialized procedures and equipment used in maintaining police records; principles of management; office management practices; research and analytical methods.
RESOLUTION No. CC-2212-113
POLICE RECORDS MANAGER
Page No. 2
Ability to: Manage the operation of the Police Records Unit; efficiently and effectively plan and organize work and meet deadlines; evaluate and train personnel; evaluate and alter records systems; prepare and manage a budget; effectively communicate in writing and orally; meet prescribed physical/medical standards for employment; establish and maintain effective working relationships with others; legally operate a motor vehicle in the State of California; work shifts, weekends and/or holidays.
Education and Experience: Graduation from a recognized college or university with a baccalaureate degree in an occupationally related field and approximately three (3) years of fulltime paid supervisory or administrative office experience with law enforcement or related records system. Additional occupationally related experience may be substituted for education on a yearfor-year basis up to four (4) years.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
Work is primarily performed indoors in an office environment.
HISTORY:
Approved by:
Resolution No. CC-0701-03 (formerly titled Police Records Unit Supervisor), Jan 16, 2007 Resolution No. CC-0310-114, October 21, 2003
Resolution No. 6875, January 5, 1988