Administrative
Report
H.8., File # 22-5259 Meeting Date: 12/20/2022
To: MAYOR AND CITY COUNCIL
From: BRANDY FORBES, COMMUNITY DEVELOPMENT DIRECTOR
TITLE
APPROVE A THIRD AMENDMENT TO THE AGREEMENT WITH VERONICA TAM AND ASSOCIATES, INC. FOR SERVICES RELATED TO THE PREPARATION OF AN INCLUSIONARY HOUSING ORDINANCE FOR AN ADDITIONAL $13,125 FOR A NEW CONTRACT NOT TO EXCEED AMOUNT OF $187,015 AND TO EXTEND THE TERM THROUGH DECEMBER 31, 2023
EXECUTIVE SUMMARY
Veronica Tam and Associates, Inc. (VTA) is assisting with the preparation of the City’s Inclusionary Housing Ordinance. A third amendment to the Agreement is required for additional scope of work and costs. The preparation and consideration of approval of the Ordinance is expected to be complete by June 30, 2023. The amendment will extend the term of the agreement through December 31, 2023 to provide time for completion of the Ordinance and any subsequent follow up tasks.
BACKGROUND
On October 20, 2020, the City Council approved a contract with VTA to begin work on the 6th Cycle Housing Element update and the Inclusionary Housing Ordinance. VTA has substantial experience in assisting municipalities in preparing Housing Element Updates and in preparing Inclusionary Housing Ordinances. Subconsultants for the contract include Keyser Marston Associates (KMA), which is responsible for performing the financial evaluation for the Inclusionary Housing Ordinance.
The first and second amendments included additional scope and budget, as well as an extended timeline, based on the additional required work to complete the Housing Element stemming from the Department of Housing and Community Development’s feedback. VTA has completed the work on the Housing Element, which was adopted by City Council on July 5, 2022, in compliance with the State Housing Element Law.
With the work on the Housing Element complete, focus has shifted to completion of the Inclusionary Housing Ordinance. At the November 8, 2022 meeting, City Council requested evaluation of additional income brackets for consideration of the level of affordability to require in the Inclusionary Housing Ordinance. To complete that review, additional scope is required to update the Financial Analysis and for additional Planning Commission meetings. This amendment increases the amount of the contract by an additional $13,125 and extends the contract to December 31, 2023. It should be noted that the Ordinance is expected to be completed by June 30, 2023.
H.8., File # 22-5259 Meeting Date: 12/20/2022
COORDINATION
Preparation of the contract amendment was coordinated with the City Attorney’s Office.
FISCAL IMPACT
Funding for the original VTA contract amount of $161,950 was provided by the SB2 Grant Award for completion of the Housing Element Update ($106,700) and from the General Plan Maintenance Fund for preparation of the Inclusionary Housing Ordinance ($55,250).
The additional $10,440 of costs approved with the first amendment and the additional $1,500 for the second amendment were funded by the General Plan Maintenance Fund.
Funding for the $13,125 needed for the third amendment will also be paid by the General Plan Maintenance Fund.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Third Amendment Veronica Tam & Associates, Inc., December 20, 2022 · Second Amendment Veronica Tam & Associates, Inc., October 4, 2022 · First Amendment Veronica Tam & Associates, Inc., June 7, 2022 · Original Contract Veronica Tam & Associates, Inc., October 20, 2020