Administrative
Report
H.9., File #20-0988 Council Action Date:6/16/2020
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
APPROVE PLANS AND SPECIFICATIONS FOR THE GRANT AVENUE SIGNAL IMPROVEMENTS PROJECT, JOB NO. 41090, AND AUTHORIZE THE CITY CLERK TO ADVERTISE THE PROJECT
FOR COMPETITIVE BIDS
EXECUTIVE SUMMARY
The Grant Avenue Signal Improvements Project, Job. No. 41090 is included in the current Capital Improvement Program. This grant funded project consists of signal improvements at the six (6) signalized intersections along Grant Avenue between Inglewood Avenue and Aviation Boulevard. The Project includes installation of traffic signal improvements including synchronization, and vehicle and bicycle detection. Pedestrian enhancements such as bulb outs and access ramps, as well as repairs to curb and gutter, are also included.
The plans and specifications for the project are now ready for competitive bidding and are available for review at the Plans and Specification Review Area located behind the Engineering permit counter at City Hall. The Engineer’s estimate for the project is approximately $1,780,000 which currently exceeds the $1,534,656 project budget. Depending on the actual bids received, staff will consider supplementing the project budget with available funds from other related CIP projects or with an additional appropriation. If necessary, either of these recommendations would come back to City Council at the time of contract award. Construction is anticipated to begin in September 2020.
BACKGROUND
The Grant Avenue Signal Improvements Project, Job No. 41090 is funded by the Los Angeles County Metropolitan Transportation Authority (LACMTA) Call for Projects No. F5301, and consists of signal improvements at the six (6) signalized intersections along Grant Avenue between Inglewood Avenue and Aviation Boulevard. The project includes installation of traffic signal improvements including synchronization, vehicle and bicycle detection and curb bulb out construction.
On May 23, 2017, the City Council approved a grant funding agreement with LACMTA. The funding agreement had a project completion date of June 2019. On June 25, 2019, the LACMTA Board of Directors approved the extension of the project lapsing date to February 28, 2021, requiring the City to amend the funding agreement with LACMTA. The City Council approved the amendment to the funding agreement with LACMTA on January 21, 2020.
LACMTA allocated $1,221,586 in County Transportation Funds to the project, and the City Page 1 of 2 H.9., File #20-0988 Council Action Date:6/16/2020
LACMTA allocated $1,221,586 in County Transportation Funds to the project, and the City programmed $313,070 in Local Measure R Funds as the local match, for a project total of $1,534,656. However, during the design phase, conflicts with overhead high voltage power lines were discovered that required plan revisions including the construction of curb bulbouts to relocate and accommodate the proposed traffic signal equipment. The costs to design, construct and coordinate the additional elements for the project are anticipated to increase the overall cost estimate by approximately $250,000. This additional amount, if needed as determined by the actual bids, could be supplemented from the City’s current Citywide Traffic Signal Upgrade Project budget, Traffic Calming Project budgets and / or available Local Measure M funds. The total project estimate is approximately $1,780,000. The final estimated project costs, with any necessary budget transfers between projects or additional appropriations, will be presented to the Council for consideration at the time of project award.
For now, the plans and specifications for the project are complete and ready for City Council approval and authorization for competitive bidding. The bids are due in July 2020 with contract award expected in August 2020. Construction on the project is planned to begin in September 2020 and be completed by February 2021.
COORDINATION
Plans and Specifications development was coordinated by the Public Works Department.
FISCAL IMPACT
Appropriated Funding: Estimated Expenditures:
LACMTA CFP Grant $1,221,586 Bid Awardee $1,780,000
Local Measure R $ 313,070 Const. Mgmt./Design $ 120,000 Contingency $ 100,000
Total $1,534,656 Total $2,000,000
Potential Additional Funding Sources
Citywide Traffic Signal Up. $ 150,000
Traffic Calming $ 150,000
Local Measure M $ 165,344
Total $2,000,000
APPROVED BY:
Joe Hoefgen, City Manager
kip Minutes
Redondo Beach City Council
Tuesday, June 16, 2020
Closed Session -Adjourned Regular -4:30 p. m.
Open Session—Regular Meeting -6: 00 p. m.
CALL MEETING TO ORDER
Via teleconference, an Adjourned Regular Meeting of the Redondo Beach City Council was called to order by Mayor Brand at 4: 30 p. m. in the City Hall Council Chamber, 415 Diamond Street, Redondo Beach, California.
ROLL CALL
Councilmembers Present: Nehrenheim, Loewenstein, Horvath, Gran, Emdee, Mayor Brand Councilmembers Absent: None
Officials Present: Joe Hoefgen, City Manager
Vickie Kroneberger, Chief Deputy City Clerk
SALUTE TO THE FLAG AND INVOCATION
At the request of Mayor Brand, the audience and Councilmembers rose to salute the flag.
BLUE FOLDER ITEMS — ADDITIONAL BACK UP MATERIALS — NONE PUBLIC COMMUNICATIONS ON CLOSED SESSION ITEMS — NONE
Mayor Brand called for public comment via eComment. There being no comments, Mayor Brand closed the public comment period.
F. RECESS TO CLOSED SESSION at 6: 00 p. m.
F. 1. CONFERENCE WITH LEGAL COUNSEL AND LABOR NEGOTIATOR - The Closed Session is authorized by the Government Code Sec. 54957. 6.
AGENCY NEGOTIATOR:
Joe Hoefgen, City Manager
Mike Witzansky, Assistant City Manager
Diane Strickfaden, Director of Human Resources
EMPLOYEE ORGANIZATIONS:
Redondo Beach Firefighters' Association
F. 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - The Closed Session is authorized by the attorney-client privilege, Government Code Section 54956. 9( d)( 1).
Name of case:
Cheryl Kohler Wright v. Gerrod Joseph Evelow; Redondo Beach Police Department; City of Redondo Beach, et al.
Case Number: 20STCV11976
F. 3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - The Closed Session is authorized by the attorney-client privilege, Government Code Section MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
54956. 9( d)( 1).
Name of case:
Hennessey' s Tavern, Inc. v. Nils Nehrenheim, as a private individual Los Angeles Superior Court Case Number: YC072977
F. 4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR - The Closed Session is authorized by Government Code Section 54956. 8
AGENCY NEGOTIATOR:
Joe Hoefgen, City Manager
Mike Witzansky, Assistant City Manager
Stephen Proud, Waterfront and Economic Development Director PROPERTY:
136 N. International Boardwalk, Redondo Beach, CA 90277 140 N. International Boardwalk, Redondo Beach, CA 90277 124 N. International Boardwalk, Redondo Beach, CA 90277 109 Torrance Blvd., # 100, Redondo Beach, CA 90277
209 N. Harbor Drive, Redondo Beach, CA 90277
102 N. International Boardwalk, Redondo Beach, CA 90277 206 Fisherman' s Wharf, Redondo Beach, CA 90277
605 N. Harbor Dr., Redondo Beach, CA 90277
230 Portofino Way, Redondo Beach, CA 90277
105 W Torrance Blvd., Redondo Beach, CA 90277
111 W. Torrance Blvd. # 100, Redondo Beach, CA 90277
500 Fisherman' s Wharf, Redondo Beach, CA 90277
108 N. International Boardwalk, Redondo Beach, CA 90277 154 N. International Boardwalk, Redondo Beach, CA 90277 140 N. International Boardwalk, Redondo Beach, CA 90277 202 Fisherman' s Wharf, Redondo Beach, CA 90277
210 Fisherman' s Wharf, Redondo Beach, CA 90277
129 W. Torrance Blvd., Redondo Beach, CA 90277
164 N. International Boardwalk, Redondo Beach. CA 90277 122 N. International Boardwalk, Redondo Beach, CA 90277 105 W. Torrance Blvd, Suite 100, Redondo Beach, CA 90277 203 Fisherman' s Wharf, Redondo Beach, CA 90277
160 N. International Boardwalk, Redondo Beach, CA 90277 260 Portofino Way, Redondo Beach, CA 90277
130 International Boardwalk, Redondo Beach, CA 90277
179 North Harbor Drive, Redondo Beach, CA 90277
400 N. Harbor Dr., Redondo Beach, CA 90277
140 N. International Boardwalk, Redondo Beach, CA 90277 245 N. Harbor Drive, Redondo Beach, CA 90277
207 N. Harbor Drive, Redondo Beach, CA 90277
119 W. Torrance Blvd., Redondo Beach, CA 90277
655 N. Harbor Dr., Redondo Beach, CA 90277
201 Fisherman' s Wharf, Redondo Beach, CA 90277
119 W.Torrance Blvd., Suite 3, Redondo Beach, CA 90277
134 N. International Boardwalk, Redondo Beach, CA 90277 201 Fisherman' s Wharf #103, Redondo Beach, CA 90277
125 W. Torrance Blvd., Redondo Beach, CA 90277
120 N. International Boardwalk, Redondo Beach, CA 90277 MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
140 N. International Boardwalk, Redondo Beach, CA 90277 NEGOTIATING PARTY:
Jessica Lo Ibarra, Basq Kitchen
Anthony Le, Betty -G
Kim, Boardwalk Candy
Joey Shanahan, Cancer Support Community
George Loren, Captain Kidd' s
Eswin Corado, EI Baja Chef
Craig Wright, Hot Dog on a Stick
Brad Howard, Jackbilt
Michael Kelly, KRG JCS Redondo Beach, LLC
Shinoi Osuka, Juca
Carl Kulman, Kuhlman
Jeff Cantwell & Lisa Saracene, Landry's
Joy Corradetti, Mystical Joy
Jim Trevellen, Naja' s
Jacob Moreno, Navegante
Ed Castro, New Starboard Attitude
Reggie Fong, Old Tony' s
Michael Le Coz, Ozobot
Patrick Webb, Paddlehouse
Parin Demel, Pier Bakery
Piero Quinci, Aloha Braces
Robert Borgese, Pizza on the Pier
Terry Turk, Polly's on the Pier
Jake Donoghue, Portofino Hotel
Jeff Jones, Quality Seafood
George Loren, R10
Van Wong, Redondo Beach Hotel
Jake Mark, Redondo Sportfishing and Whale Watching
John Fisher, Ruby's
George Moussalli, Sambas
Joelle Adkins, Savoir Faire Language Institute
Michael, Zislis, Shade Hotel
Lillian Taylor, Slightly Different
Ron Spohn, Spohn Design
Jean Pierre de Melo, Spybase
Sione & Adrianne Taufa, T's Toe Rings & Gifts
Sumet Tungchoothongchai, The Shrimp Lover
Rashel Mereness, The Slip
John Kukawsky, Tradewinds & Pineapple Alley
UNDER NEGOTIATION:
Both Price and Terms
Motion by Councilmember Gran , seconded by Councilmember Horvath, to recess at 4: 31 p. m. to conduct Closed Sessions attended by City Attorney Michael W. Webb, City Manager Joe Hoefgen, Assistant City Manager Mike Witzansky, Assistant City Attorney Cheryl Park, Waterfront and Economic Development Director Stephen Proud, Human Resources Director Diane Strickfaden, Chief of Police Keith Kauffman, Outside Labor Negotiator Laura Kalty, and Outside Legal Counsel Phil Toomey. Motion carried unanimously, with the following roll call vote:
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
G. RECONVENE TO OPEN SESSION: 6: 00 p. m.
H. ROLL CALL
Councilmembers Present: Nehrenheim, Loewenstein, Horvath, Gran, Emdee, Mayor Brand Councilmembers Absent: None
Officials Present: Eleanor Manzano, City Clerk
Michael Webb, City Attorney
Joe Hoefgen, City Manager
Vickie Kroneberger, Chief Deputy City Clerk
I. ANNOUNCEMENT OF CLOSED SESSION ACTIONS
City Attorney Webb referred to Item F. 3 and stated Council voted not to seek further appellate relief of the appellate court judgement denying the anti -slap motion and not to seek appellant relief of the dismissal of the cross complaint with a 3- 1 vote with Councilmember Loewenstein dissenting and Councilmember Nehrenheim recused.
J. ADJOURN TO REGULAR MEETING
Motion by Councilmember Nehrenheim, seconded by Councilmember Emdee, to adjourn to Open Session at 6: 08 p. m. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
A. CALL TO ORDER
Via Teleconference, a Regular Meeting of the Redondo Beach City Council was called to order by Mayor Brand at 6: 08 p. m. in the City Hall Council Chamber, 415 Diamond Street, Redondo Beach, California.
B. ROLL CALL
Councilmembers Present: Nehrenheim, Loewenstein, Horvath, Gran, Emdee, Mayor Brand Councilmembers Absent: None
Officials Present: Eleanor Manzano, City Clerk
Michael Webb, City Attorney
Joe Hoefgen, City Manager
Vickie Kroneberger, Chief Deputy City Clerk
C. SALUTE TO THE FLAG AND INVOCATION
At the request of Mayor Brand, the audience and Councilmembers rose to salute the flag followed by a moment of silence.
D. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
Councilmember Loewenstein announced his next Community Meeting taking place on July 1 from 6 to 7: 30 p. m. on Zoom and will be sending out invitations via email.
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
Councilmember Horvath noted a town hall last Wednesday on race and community policing and another will take place tomorrow night on stress. He also said his next regular Community Meeting will take place next week.
Councilmember Gran thanked Chief Kauffman for participating in the meeting last week talking about the Police Department.
Councilmember Emdee stated activities are opening up to pre COVID and congratulated all of the businesses beginning to open.
E. APPROVAL OF ORDER OF AGENDA
Motion by Councilmember Nehrenheim, seconded by Councilmember Loewenstein, to move Item L. 1 to after P. 3, and to approve order of the rest of the agenda as presented. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
F. AGENCY RECESS: 6: 15 p.m.
F. 1. SPECIAL MEETING OF THE SUCCESSOR AGENCY
CONTACT: MARNI RUHLAND, FINANCE DIRECTOR
RECONVENE: 6: 18 p. m.
ROLL CALL
Councilmembers Present: Nehrenheim, Loewenstein, Horvath, Gran, Emdee, Mayor Brand Councilmembers Absent: None
Officials Present: Eleanor Manzano, City Clerk
Michael Webb, City Attorney
Joe Hoefgen, City Manager
Vickie Kroneberger, Chief Deputy City Clerk
G. BLUE FOLDER ITEMS — ADDITIONAL BACK UP MATERIALS
Motion by Councilmember Horvath, seconded by Councilmember Loewenstein, to receive and file additional materials for Items J. 1, H. 16, L. 1, L.2, 0. 1. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
H. CONSENT CALENDAR
H. 1. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING AND REGULAR MEETING OF JUNE 16, 2020
CONTACT: ELEANOR MANZANO, CITY CLERK
H. 2. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA.
CONTACT: ELEANOR MANZANO, CITY CLERK
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
H. 3. APPROVE THE FOLLOWING CITY COUNCIL MINUTES:
A. MAY 12, 2020 REGULAR MEETING
CONTACT: ELEANOR MANZANO, CITY CLERK
HA. ACCOUNTS PAYABLE DEMANDS CHECKS 94639-94834 IN THE AMOUNT OF $ 2, 050, 582.21 REPLACEMENT DEMANDS 94637- 94638
CONTACT: MARNI RUHLAND, FINANCE DIRECTOR
H. 5. APPROVE CONTRACTS UNDER $35,000:
APPROVE AGREEMENT WITH COMCATE, INC. FOR ONLINE CITIZEN REQUEST
MODULE, CODE ENFORCEMENT MANAGER, ACCESS REDONDO MOBILE APP, AND
GIS ENTERPRISE APPLICATION MAINTENANCE AND SUPPORT FOR AN AMOUNT NOT TO EXCEED $25,000 FOR THE TERM JULY 1, 2020 TO JUNE 30, 2021.
2. APPROVE A CDBG FUNDING AGREEMENT WITH SOUTH BAY FAMILY HEALTH CARE
FOR DENTAL PROGRAM TO PROVIDE DENTAL SERVICES TO LOW-INCOME CITY RESIDENTS FOR AN AMOUNT NOT TO EXCEED $ 10, 000 FOR THE TERM JULY 1, 2020 TO JUNE 30, 2021.
3. APPROVE FIRST AMENDMENT TO THE CDBG AGREEMENT WITH SOUTH BAY
FAMILY HEALTH CARE FOR REIMBURSEMENT OF EXPENSES USING CDBG CARES ACT FUNDS TO PREVENT, PREPARE FOR AND RESPOND TO THE COVID- 19 PANDEMIC FOR AN ADDITIONAL AMOUNT OF $ 8,600 FOR THE PERIOD JUNE 19, 2020 THROUGH DECEMBER 31, 2020.
4. APPROVE A CDBG FUNDING AGREEMENT WITH THE SALVATION ARMY FOR MEALS
PROGRAM TO PROVIDE HOME DELIVERED MEALS TO LOW INCOME SENIOR AND HOMEBOUND INDIVIDUALS FOR AN AMOUNT NOT TO EXCEED $ 7, 938 FOR THE TERM JULY 1, 2020 TO JUNE 30, 2021.
5. APPROVE FIRST AMENDMENT TO THE CDBG AGREEMENT WITH THE SALVATION
ARMY FOR REIMBURSEMENT OF EXPENSES USING CDBG CARES ACT FUNDS TO PREVENT, PREPARE FOR AND RESPOND TO THE COVID- 19 PANDEMIC FOR AN ADDITIONAL AMOUNT OF $ 7, 000 FOR THE PERIOD JUNE 19, 2020 THROUGH DECEMBER 31, 2020.
6. APPROVE A CDBG FUNDING AGREEMENT WITH 1736 FAMILY CRISIS CENTER FOR
SHELTER AND COUNSELING SERVICES PROGRAM TO PROVIDE EMERGENCY
SHELTER AND COUNSELING SERVICES FOR VICTIMS OF DOMESTIC VIOLENCE AND HUMAN TRAFFICKING FOR AN AMOUNT NOT TO EXCEED $ 13, 000 FOR THE TERM JULY 1, 2020 TO JUNE 30, 2021.
7. APPROVE FIRST AMENDMENT TO THE CDBG AGREEMENT WITH THE 1736 FAMILY
CRISIS CENTER FOR REIMBURSEMENT OF EXPENSES USING CDBG CARES ACT FUNDS TO PREVENT, PREPARE FOR AND RESPOND TO THE COVID- 19 PANDEMIC FOR AN ADDITIONAL AMOUNT OF $ 11, 000 FOR THE PERIOD JUNE 19, 2020 THROUGH DECEMBER 31, 2020.
8. APPROVE A CDBG FUNDING AGREEMENT WITH ST. PAUL' S UNITED METHODIST
CHURCH, REDONDO BEACH FOR PROJECT NEEDS PROGRAM TO PROVIDE FOOD,
CLOTHING AND HOUSEHOLD ITEMS TO LOW INCOME INDIVIDUALS AND FAMILIES MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
FOR AN AMOUNT NOT TO EXCEED $ 5, 500 FOR THE TERM JULY 1, 2020 TO JUNE 30, 2021.
9. APPROVE FIRST AMENDMENT TO THE CDBG AGREEMENT WITH ST. PAUL' S UNITED
METHODIST CHURCH, REDONDO BEACH FOR REIMBURSEMENT OF EXPENSES
USING CDBG CARES ACT FUNDS TO PREVENT, PREPARE FOR AND
RESPOND TO THE COVID- 19 PANDEMIC FOR AN ADDITIONAL AMOUNT OF $ 5, 500 FOR THE PERIOD JUNE 19, 2020 THROUGH DECEMBER 31, 2020.
10. APPROVE FIRST AMENDMENT TO THE AGREEMENT WITH YOUNG MEN' S CHRISTIAN
ASSOCIATION OF METROPOLITAN LOS ANGELES FOR REIMBURSEMENT OF
EXPENSES USING CDBG CARES ACT FUNDS TO PREVENT, PREPARE FOR AND RESPOND TO THE COVID- 19 PANDEMIC FOR AN ADDITIONAL AMOUNT OF $ 25, 000 FOR THE PERIOD JUNE 19, 2020 THROUGH DECEMBER 31, 2020.
11. APPROVE A CDBG FUNDING AGREEMENT WITH DISABILITY COMMUNITY
RESOURCE CENTER FOR INDEPENDENT LIVING SERVICES PROGRAM TO PROVIDE
TRAINING, SUPPORT AND COUNSELING TO OLDER ADULT AND DISABLED COMMUNITY MEMBERS FOR AN AMOUNT NOT TO EXCEED $6, 500
FOR THE TERM JULY 1, 2020 TO JUNE 30, 2021.
12. APPROVE A CDBG FUNDING AGREEMENT WITH SOUTHERN CALIFORNIA HOUSING
RIGHTS CENTER DBA HOUSING RIGHTS CENTER FOR FAIR HOUSING PROGRAM TO
PROVIDE COUNSELING SERVICES, DISCRIMINATION INVESTIGATION, OUTREACH,
EDUCATION AND FAIR HOUSING LEGAL SERVICES FOR AN AMOUNT NOT TO EXCEED $20,000 FOR THE TERM JULY 1, 2020 TO JUNE 30, 2021.
13. APPROVE FIRST AMENDMENT TO THE AGREEMENT WITH MARIA SHAFER FOR MINUTES PREPARATION SERVICES FOR THE RATE OF $ 85 PER HOUR AND TO EXTEND THE TERM TO JULY 1, 2023.
14. APPROVE AGREEMENT WITH NATIONAL MEDIA, INC. ( THE BEACH REPORTER) FOR
PUBLICATION OF LEGAL NOTICES FOR A BUDGETEDAMOUNT NOT TO EXCEED 20, 100 FOR THE TERM JULY 1, 2020 TO JUNE 30, 2021.
15. APPROVE AGREEMENT WITH CITY OF EL SEGUNDO FOR THE OPERATION OF BEACH CITIES TRANSIT LINE 109 WITH NO FUNDING REQUIREMENT FOR THE TERM JULY 1, 2020 TO JUNE 30, 2021.
16. APPROVE AGREEMENT WITH CITY OF HERMOSA BEACH FOR THE OPERATION OF BEACH CITIES TRANSIT LINE 109 WITH NO FUNDING REQUIREMENT FOR THE TERM JULY 1, 2020 TO JUNE 30, 2021.
17. APPROVE AGREEMENT WITH LOS ANGELES COUNTY AUDITOR -CONTROLLER TO PROVIDE THE PLACEMENT OF DIRECT ASSESSMENTS FOR FISCAL YEAR 2020- 21
ON THE SECURED TAX ROLL FOR STREET LANDSCAPING AND LIGHTING DISTRICT, SEWER USER FEES AND REFUSE FEES FOR AN AMOUNT OF $ 0. 25 PER ASSESSMENT PER PARCEL AND $ 13. 00 FOR EACH CORRECTION ( ESTIMATED FY 20-21 EXPENDITURE IS $ 15,000).
CONTACT: MARNI RUHLAND, FINANCE DIRECTOR
H. 6. EXCUSE ABSENCES OF VARIOUS COMMISSIONERS FROM VARIOUS COMMISSION
MEETINGS
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
CONTACT: ELEANOR MANZANO, CITY CLERK
H. 7. APPROVE LICENSE AND INDEPENDENT CONTRACTOR AGREEMENT WITH SPORTS CAMP MANAGEMENT, LLC. FOR A SUMMER SKATE CAMP AT THE PARCEL 10 SITE FOR A WEEKLY RENT EQUALING 10% OF ALL GROSS REVENUE FOR THE TERM OF JUNE 20, 2020 SEPTEMBER 4, 2020
CONTACT: STEPHEN PROUD, WATERFRONT AND ECONOMIC DEVELOPMENT DIRECTOR H. 8. ADOPT BY TITLE ONLY RESOLUTION NO. CC -2006-043, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, APPROVING AND ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2020-2021 CONTACT: MARNI RUHLAND, FINANCE DIRECTOR
H. 9. APPROVE PLANS AND SPECIFICATIONS FOR THE GRANT AVENUE SIGNAL IMPROVEMENTS PROJECT, JOB NO. 41090, AND AUTHORIZE THE CITY CLERK TO
ADVERTISE THE PROJECT FOR COMPETITIVE BIDS
CONTACT: TED SEMAAN, PUBLIC WORKS DIRECTOR 8
H. 10. APPROVE THE FIRST AMENDMENT TO THE AGREEMENT WITH SCHWALM GENERATION FOR MAINTENANCE OF 20 EMERGENCY GENERATORS FOR AN ADDITIONAL AMOUNT NOT TO EXCEED $31, 350 AND A TOTAL COST NOT TO EXCEED $73,975 AND EXTEND THE TERM FOR TWO YEARS TO JULY 18, 2022
TED CONTACT: SEMAAN, PUBLIC WORKS DIRECTOR
H. 11. APPROVE LICENSE AND SERVICES AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR
MUNIS ENTERPRISE RESOURCE PLANNING SOFTWARE PRODUCTS AND SERVICES FOR THE FY2020- 21 COST OF $ 137,900. 08 AND FOUR YEAR AMOUNT NOT TO EXCEED $ 650,000 FOR THE TERM JULY 01, 2020 - JUNE 30, 2024.
CONTACT: CHRISTOPHER BENSON, INFORMATION TECH DIRECTOR
MARNI RUHLAND, FINANCE DIRECTOR
H. 12. APPROVE THE SECOND AMENDMENT TO THE AGREEMENT WITH VIATRON SYSTEMS, INC.
FOR DOCUMENT IMAGING SERVICES IN AN AMOUNT NOT TO EXCEED $47,499 TO EXTEND THE TERM THROUGH JUNE 30, 2021
CONTACT: BRANDY FORBES, COMMUNITY DEVELOPMENT DIRECTOR
H. 13. PULLED BY COUNCILMEMBER NEHRENHEIM FOR FURTHER DISCUSSION.
H. 14. APPROVE THE SECOND AMENDMENT TO THE AGREEMENT WITH RINCON CONSULTANTS, INC. FOR ENVIRONMENTAL REVIEW CONSULTING SERVICES ASSOCIATED WITH A PROPOSED 36 -UNIT RESIDENTIAL CONDOMINIUM PROJECT TO BE LOCATED AT 190TH STREET AND FISK LANE FOR A TOTAL AMOUNT NOT TO EXCEED $ 64,382 TO EXTEND THE TERM THROUGH DECEMBER 31, 2020
CONTACT: BRANDY FORBES, COMMUNITY DEVELOPMENT DIRECTOR
H. 15. PULLED BY COUNCILMEMBER NEHRENHEIM FOR FURTHER DISCUSSION.
H. 16. APPROVE THREE SITE LICENSE AGREEMENTS WITH CROWN CASTLE FIBER, LLC TO
LOCATE RADIO AND ANTENNAE EQUIPMENT ON CITY POLES IN THE RIGHT OF WAY ADJACENT TO 317 TORRANCE BOULEVARD, 629 S. PACIFIC COAST HIGHWAY, AND 1200 BERYL STREET IN THE AMOUNT OF $ 1, 200 PER LOCATION FOR THE TERM JUNE 16, 2020 - JUNE 155 2021 PER LOCATION
CONTACT: TED SEMAAN, PUBLIC WORKS DIRECTOR
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
H. 17. PULLED BY COUNCILMEMBER LOEWENSTEIN FOR FURTHER DISCUSSION.
H. 18. APPROVE THE FIRST AMENDMENT TO THE AGREEMENT WITH MICHAEL BAKER
INTERNATIONAL FOR CDBG PROGRAM CONSULTANT SERVICES FOR AN ADDITIONAL AMOUNT OF $ 15,000 AND A TOTAL FY 2019- 20 AMOUNT OF $ 67, 644 FOR THE EXISTING TERM JULY 16, 2019 - JUNE 30, 2020
CONTACT: JOHN LA ROCK, COMMUNITY SERVICES DIRECTOR
Mayor Brand called for public comment via eComment. There being no comments, Mayor Brand closed the public comment period.
Motion by Councilmember Horvath, seconded by Councilmember Nehrenheim, to approve Consent Calendar items H. 1 through H. 18, except for items H. 13, H. 15, and H. 17. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
City Clerk Eleanor Manzano read all Ordinances and Resolutions by title only which were included on the Consent Calendar.
EXCLUDED CONSENT CALENDAR ITEMS
H. 13. APPROVE PLANS AND SPECIFICATIONS FOR THE SANITARY SEWER REHAB 2020 UPGRADES TO PCH / VISTA DEL MAR PROJECT, JOB NO. 50150, AND AUTHORIZE THE CITY
CLERK TO ADVERTISE THE PROJECT FOR COMPETITIVE BIDS
CONTACT: TED SEMAAN, PUBLIC WORKS DIRECTOR
In response to Councilmember Nehrenheim, Public Works Director Semaan and City Engineer Andy Winje reviewed the project and the costs, and stated the project should be completed before the Legado project and the hotel.
Councilmember Loewenstein asked about the in -lieu fee of $ 500K. City Engineer Winje said it gets redeposited back into the Wastewater Fund.
Mayor Brand stated the extension of the left turn lane onto Palos Verdes Blvd. will be a big improvement.
Mayor Brand called for public comment via eComment. There being no comments, Mayor Brand closed the public comment period.
Motion by Councilmember Nehrenheim, seconded by Councilmember Emdee, to approve plans and specifications for the sanitary sewer rehab -2020 upgrades to PCH/ Vista Del Mar Project, Job No. 50150, and authorize the City Clerk to advertise the project for competitive bids. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
H. 15. APPROVE FIRST AMENDMENT TO AN AGREEMENT WITH RINCON CONSULTANTS, INC. FOR
ENVIRONMENTAL REVIEW SERVICES OF A PROPOSED DEVELOPMENT PROJECT TO BE MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
LOCATED AT 100- 132 N. CATALINA AVENUE IN AN AMOUNT NOT TO EXCEED $ 99,921 TO EXTEND THE TERM THROUGH JUNE 30, 2021
CONTACT: BRANDY FORBES, COMMUNITY DEVELOPMENT DIRECTOR
In response to Councilmember Nehrenheim regarding the status of the project, Community Development Director Forbes stated the applicant didn' t come in with their deposit amount until this year prior to COVID and then adjustments and modifications were made to the initial study. She also said there are still a few revisions to take place for compliance.
Mayor Brand called for public comment via eComment. There being no comments, Mayor Brand closed the public comment period.
Motion by Councilmember Nehrenheim, seconded by Councilmember Gran, to approve First Amendment to an agreement with Rincon Consultants, Inc., for environmental review services of a proposed development project to be located at 100- 132 N. Catalina Avenue in an amount not to exceed $ 99,921 to extend the term through June 30, 2021. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
H. 17. APPROVE THE FIRST AMENDMENT TO THE EASEMENT WITH SOUTHERN CALIFORNIA GAS
COMPANY FOR THE DOMINGUEZ PARK PIPELINE RECEIVER PROJECT FOR AN ADDITIONAL AMOUNT OF $ 69, 500 PAID TO THE CITY BY SOUTHERN CALIFORNIA GAS COMPANY TO EXTEND THE TERM TO DECEMBER 31, 2020.
CONTACT: JOHN LA ROCK, COMMUNITY SERVICES DIRECTOR
Councilmember Loewenstein asked about the easements granted to SoCal Gas. Community Services Director La Rock explained the easement, stated studies are completed, and the project should be completed no later than December 30, 2020. He said an amendment was negotiated to extend their rights to use the park area for a fee.
Mayor Brand called for public comment via eComment. There being no comments, Mayor Brand closed the public comment period.
Motion by Councilmember Loewenstein, seconded by Councilmember Nehrenheim, to approve the First Amendment to the easement with Southern California Gas Company for the Dominguez Park Pipeline Receiver Project for an additional amount of $69,500 paid to the City by Southern California Gas Company to extend the term to December 31, 2020, and to designate the $ 69,500 easement payment to the Dog Park.
Friendly Amendment by Councilmember Gran to designate the $ 69,500 directly into CIP Project 30780.
Councilmember Loewenstein accepted the Friendly Amendment. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
J. PUBLIC PARTICIPATION ON NON -AGENDA ITEMS
Mayor Brand called for public comment via eComment. There being no comments, Mayor Brand closed the public comment period.
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
K. EX PARTE COMMUNICATIONS
Councilmember Nehrenheim disclosed discussions with staff, Mayor Brand, Councilmember Loewenstein, and the public for L. 1 and L. 2.
Councilmember Loewenstein disclosed discussions with staff, Mayor Brand, Councilmember Nehrenheim, and the public.
Councilmember Horvath disclosed discussions with staff, the public, Councilmember Emdee and Mayor Brand.
Councilmember Gran disclosed discussions with staff, the public and Mayor Brand.
Councilmember Emdee disclosed discussions with staff, the public, Councilmember Horvath, and Mayor Brand.
Mayor Brand disclosed discussions with Councilmember Nehrenheim on L. 1 with staff and the public, and Council on L.2.
L. 1. PUBLIC HEARING TO CONSIDER PROPOSED USER FEE AMENDMENTS FOR THE FINANCIAL SERVICES AND COMMUNITY DEVELOPMENT DEPARTMENTS.
ADOPT BY TITLE ONLY RESOLUTION NO. CC -2006-045, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, AMENDING THE FINANCIAL SERVICES DEPARTMENT USER FEES.
ADOPT BY TITLE ONLY RESOLUTION NO. CC -2006-046, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, AMENDING THE FINANCIAL SERVICES DEPARTMENT USER FEES.
PROCEDURES:
a. Open Public Hearing, take testimony; and
b. Close Public Hearing, and
C. Adopt by title only Resolution No. CC -2006- 045; and d. Adopt by title only Resolution No. CC -2006- 046.
Motion by Councilmember Loewenstein, seconded by Councilmember Nehrenheim, to open the public hearing. Motion carried unanimously without objection.
Finance Director Marni Ruhland gave a report and discussed the following:
Financial Services
0 3% credit card acceptance fee
o $ 80K General Fund revenue
o Decision Package 4
Community Development Department
o
Increase all cost -related fees by 5%
o $ 197, 516 General Fund annual revenue
o $ 1500 Parks and Recreation Facilities Fund
o Decision Package 5
o Planning fees
o Building fees
Mayor Brand called for public comment via eComment. There being no comments, Mayor Brand closed the public comment period.
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
Motion by Councilmember Nehrenheim, seconded by Councilmember Emdee, to close the public hearing.
Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
Motion by Councilmember Nehrenheim, seconded by Councilmember Horvath, to adopt by title only Resolution Nos. CC -2006- 045 and CC -2006-46. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
City Clerk Manzano read by title only Resolution Nos. CC -2006-45 and CC -2006- 46.
M. ITEMS CONTINUED FROM PERVIOUS AGENDAS — NONE
N. ITEMS FOR DISCUSSION PRIOR TO ACTION — NONE
O. CITY MANAGER ITEMS
0.1. DISCUSSION AND POSSIBLE ACTION REGARDING THE CITY'S LOCAL EMERGENCIES PERTAINING TO COVID- 19 AND CIVIL UNREST
City Manager Hoefgen gave a report and discussed the following:
Items still closed and restrictions by the county
Pier opened and barricades moved completely out of the way Recreational amenities still closed
Public facilities — libraries, senior centers, City offices still closed ( may open in July) Mayor Brand stated local hospitals are now starting to do other procedures and occupancy has increased, and COVID not being a result of community spread. He said he asked County Health to relax some of the restrictions, and spas and other businesses are driven by the state and county.
Councilmember Horvath asked about play structures. Community Services Director La Rock stated playgrounds are still being discussed as a potential Phase 4. He said some of the camps are activated and others are being considered.
Councilmember Horvath asked about street sweeping and enforcement. City Manager Hoefgen stated as long as the Safer at Home Order is in effect, the City is continuing to do street sweeping but not enforcement.
Councilmember Horvath suggested information on the City website regarding any county order changes.
City Manager Hoefgen stated there is a link to the county which can be made more prominent.
Councilmember Nehrenheim suggested giving out notices regarding any street sweeping violations as a reminder, and said the county included opening swimming pools and asked about opening Seaside Lagoon.
Community Services Director La Rock explained that the guidelines are very restrictive and said it would be a greater deficit operation to open the Lagoon to make the venue ready at this point. He also said the Lagoon is more of a sit down and enjoy facility versus swimming activities and leaving such as with a lap pool with lanes.
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
Councilmember Nehrenheim supported the Lagoon opening and also suggested including parking revenue in the harbor.
Mayor Brand called for public comment via eComment.
Chief Deputy City Clerk Kroneberger read the following comments:
Danny Schwarz — suggested reopening of the baseball fields, basketball courts and playgrounds.
Lee Coller — questioned Moonstone Park still being closed.
There being no further comments, Mayor Brand closed the public comment period.
Community Services Director La Rock explained that following LA County Health orders restrict or allow park amenities such as sports fields which are currently closed, and stated Moonstone Park is available for the public's use.
Councilmember Nehrenheim asked about the current status of the shut down of Catalina. Public Works Director Semaan stated the information was sent to the RV BID last week which has started to comment and work on their traffic control plans and should be ready to go this weekend.
P. MAYOR AND COUNCIL ITEMS
PA DISCUSSION AND CONSIDERATION OF OPPOSITION LETTER OF SENATE AND ASSEMBLY
BILLS REGARDING RESIDENTIAL DEVELOPMENT THAT PREEMPT LOCAL REGULATIONS e] m [eum I' [ el
Community Development Director Forbes gave a report and noted a template amended letter which is more focused on the preemption of local control, housing and zoning. She also included housing -related bills from the League of Cities on a watch list.
Mayor Brand requested that the letter also be sent to the local representatives and having a list of bills by the next City Council meeting of July 7, 2020.
Mayor Brand called for public comment via eComment. There being none, Mayor Brand closed the public comment period.
Motion by Councilmember Horvath, seconded by Councilmember Gran, to approve an opposition template letter of senate and assembly bills regarding residential development that preempt local regulations for housing. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
P. 2. DISCUSSION AND CONSIDERATION OF SENATE BILL 939, A PROPOSED STATE BILL THAT
WOULD DEFINE NEW TENANT RIGHTS AND COMMERCIAL PROPERTY OWNER OBLIGATIONS.
Waterfront and Economic Development Director Stephen Proud gave a report and discussed Senate Bill 939 proposing a series of restrictions on commercial tenants and protects them within the state, eliminating any unjust or undue evictions or rent collections that maybe the result of COVID- 19 hardships. He reviewed the bill and said the letter of opposition is being brought to Council for consideration.
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
Mayor Brand called for public comment via eComment.
Chief Deputy City Clerk Kroneberger read the following comments:
Tom Bauer — opposed SB 939, and supported property owners and commercial tenants.
There being no further comments, Mayor Brand closed the public comment period.
Councilmember Emdee supported sending an opposition letter and believed the City would be hurt by the bill. She said the City has gone above -and -beyond to help businesses.
Mayor Brand supported the letter and working with local businesses to help them survive.
Motion by Councilmember Emdee, seconded by Councilmember Loewenstein, to approve an opposition letter regarding Senate Bill 939, a proposed state bill that would define new tenant rights and commercial property owner obligations. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
P. 3. DISCUSSION AND CONSIDERATION TO ADOPT A RESOLUTION APPOINTING MAYOR PRO
TEM, DELEGATES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY FOR FISCAL YEAR 2020- 2021 COMMENCING JULY 1, 2020.
ADOPT BY TITLE ONLY RESOLUTION CC -2006-044, A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF REDONDO BEACH, CALIFORNIA, APPOINTING A NEW MAYOR PRO TEM,
DELEGATES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY FOR A TERM COMMENCING JULY 1, 2020 AND EXPIRING ON JUNE 30, 2021.
Mayor Brand called for public comment via eComment. There being none, Mayor Brand closed the public comment period.
Motion by Councilmember Nehrenheim, seconded by Councilmember Emdee, to adopt by title only Resolution CC -2006-044. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
City Clerk Manzano read by title only Resolution CC -2006-044.
L. PUBLIC HEARING
L. 2. CONTINUED PUBLIC HEARING TO CONSIDER FISCAL YEAR 2020- 2021 CITY MANAGER' S PROPOSED BUDGET, FISCAL YEAR 2020- 2025 CITY MANAGER' S PROPOSED FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM AND BUDGET RESPONSE REPORTS.
ADOPT BY TITLE ONLY RESOLUTION NO. CC -2006-047, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2020- 2021.
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
PROCEDURES:
a. Reconvene Public Hearing, take testimony; and
b. Continue Public Hearing; and
C. Receive and file Budget Response Reports; and
d. Adopt by title only Resolution No. CC -2006- 047
CONTACT: JOE HOEFGEN, CITY MANAGER
Motion by Councilmember Nehrenheim, seconded by Councilmember Horvath, to open the public hearing.
Motion carried unanimously without objection.
City Manager Hoefgen gave a report and discussed the following:
Review by B& F Commission, Harbor Commission and Library Commission Nine additional Budget Response Reports
Two additional Budget Response Reports — Blue Folder
Theme of budget impact of COVID- 19, local economy devastation General Fund shortfall of $8. 9M
Budget challenges in the Uplands and Tidelands Funds
Balance Budget — discussions with departments regarding reductions Most departments — 15% reductions for police, fire, city prosecution Decision Packages adopted — brings the $ 8.9M shortfall down to a balanced budget Ongoing reductions versus one- time
Mayor Brand thanked staff and Council for all their work and help with this complicated budget.
Councilmember Nehrenheim also thanked staff and asked about Budget Response Report regarding the cost of some of the employees. Assistant City Manager W itzansky explained that a BRR or costing analysis specific to the impact on the current budget or upcoming year's budget now doesn' t include the UAL portion of the cost since the payment has to be made regardless.
Councilmember Nehrenheim asked about the ISF charges regarding fire, police and safety. Assistant City Manager Witzansky stated every fund per ISF formula that has a related department service receives a prorated share of the allocation, including the ladder truck.
Mayor Brand called for public comment via eComment.
Chief Deputy City Clerk Kroneberger read the following comments:
Lila Omura — supported the pilot program regarding the collaboration between the police and City Attorney' s Office and helping those experiencing homelessness.
Gina Hernandez — also supported the pilot program regarding the collaboration between the police and City Attorney' s Office and helping those experiencing homelessness.
Moya Holmes — supported the current budget and # 10 regarding the City Attorney' s Office.
Lina Portolese — urged Council to authorize the use of the General Fund reserve to preserve the positions that are filled and not slated for a confirmed retirement or currently vacant.
City Manager Hoefgen stated most of the positions that were deauthorized are vacant with two resulting in a hard layoff on July 1.
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
Human Resource Director Diane Strickfaden reviewed other employees and positions, noting over 60% are vacant and 20% have already elected to retire and reviewed those with bumping rights and non -bumping rights.
Lee Coller — requested Council reject Decision Package 29 regarding the reduction of Harbor Patrol staffing by one-third and times with no safety response. He also referred to Decision Package 24 and suggested excluding the Christmas Boat Parade from the elimination of special event waivers.
Kari Keidser — opposed Decision Package 29 regarding the reduction in the Harbor Patrol which is critical.
Robert Norman — Opposed Decision Package 37 permanently eliminating the Field Office Specialist 3 position in licensing.
There being no further comments, Mayor Brand closed the public comment period.
Councilmember Nehrenheim asked about the falcon program in the harbor and the current contract value and other options for the program. Waterfront and Economic Development Director Stephen Proud reviewed other options for the program to include reduced hours and half of what is currently flying today. He also said the program is fully funded by the City with no contributions being made by anyone else within the harbor. He also said the current contract is $ 121 K. He stated there may be some value in a reduced contract to try to keep the maintenance at a manageable level at the pier.
Mayor Brand supported working with the state to remove a significant number of moorings which don' t get used and coordinate with the Army Corp of Engineers on dredging in the harbor. He also supported holding positions vacant as opposed to de -authoring them, opposed Decision Package 29 and supported working with the county. He also said businesses should have licenses and to have someone available for followup.
He stated the Commission recommendations have also been taken into consideration.
Motion by Councilmember Horvath, seconded by Councilmember Emdee, to close the public hearing.
Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
Motion by Councilmember Horvath, seconded by Councilmember Emdee to:
1. Approve the City Manager's FY 20- 21 Budget Decision Packages with the following exceptions:
DP 7 — Mayor & Council Office Reduction: Further reduce the allocation for Trainings, Meetings, and conferences by an additional $ 1 OK
DP 10 — City Attorney' s Office Reduction: accept DP 10 as proposed and appropriate one- time supplement of $ 150K for FY 20/ 21 to be used for general pre -litigation matters (see DP 46) DP 14 — Police Dept. Budget Reduction: accept as is and re- evaluate at mid -year 20/21 DP 16 — Public Library Budget Reduction: accept as is and re-evaluate at mid -year 20/21; reinstate $ 46,848 in additional appropriation for Library materials in BRR 13 and to accommodate proposed half-day hours in BR 24A (see DP 46)
DP 20 — Public Works Dept. General Fund Budget Reduction: revise language for vacant Maintenance Worker II and Senior Park Caretaker positions to reflect a one-time freeze; reinstate one-time $230, 018 for 1 Senior Park Caretaker position and the PW Maintenance Supervisor position see DP' s 35 & 46)
DP 23 — Reduction in Number of Commission Meetings: revise to add Budget & Finance Commission as exempt and allocate up to an additional $ 3,600 ( see DP 46); direct staff to explore consolidating Commissions to allow for more robust Commissions that can meet monthly in next FY MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
DP 25 — Internal Audit Services Contract: revise to reflect a one-time freeze in General Fund appropriations
DP 26 — Waterfront & Econ. Dev Dept. Harbor Enterprise Budget Reduction: revise to reinstate a part time use of falconer services and appropriation of $57, 000 from Harbor Tidelands Funds DP 28 — Public Works Dept. Harbor Enterprise Budget Reduction: revise language for any vacant positions to reflect a one-time freeze; reinstate $ 40,000 for 4 PT positions to maintain Pier area and facilities during summer season split between Harbor Uplands & Tidelands DP 29 — Fire Dept. Harbor Enterprise Budget Reduction: reinstate $ 543,742 allocation from Tidelands fund; direct staff to explore potential revised Harbor Patrol operations as discussion item for next FY; direct staff to explore relocation of Police Boat from Basin 3 to a safer location at Mole B DP 35 — Legal Services for Powerplant Property Matters: revise language to reflect a one-time appropriation from the Open Space Acquisition fund
DP 46 — Transfer from the Major Facilities Reconstruction Fund: increase transfer amount by an additional $245,466 reflecting changes made to DP' s 10, 16, 20, 23
2. Approve the City Manager' s Budget 2020- 2025 CIP as is with the following exceptions:
CIP — page 26 — Rindge Lane Resurfacing: accelerate to FY 22/23 if Prop C funding allows CIP — page 47 — General Eaton B Parkette Improvements: accelerate $ 50,000 in funding from Parks & Rec Facilities estimated fund balance for preliminary design and upgrades to FY 20/21 CIP — page 47 — Bicycle Transportation Plan Implementation Project: use approximately half of existing funding to install and complete missing segments of NRB Bike Pathway Security Lighting
3. In addition, regarding the following Budget Response Reports as follows:
BRR 1A— Budget Corrections/Adjustments: Approve
BRR 1 B — Budget Corrections/Adjustments: Approve
BRR 1 C — Budget Corrections/Adjustments: Approve
BRR 24A — Supplemental information related to Library Hours: Approve BRR 27 — Cannabis Task Force: direct staff to resume work; set goal for completion and submission of findings to the Planning Commission and Council this fall BRR 33 — Self Insurance Program Fund: refer to Budget & Finance Commission for additional review and analysis
Mayor Brand suggested holding positions vacant, and not eliminating them which can be revisited later.
Councilmember Horvath agreed.
Councilmember Emdee explained the motion is based on an optimistic view, depending on how the City recovers next year.
City Manager Hoefgen stated a financial principal of Council is to adopt a budget that is structurally balanced and suggested positions being cut and then added back.
Assistant City Manager Witzansky referred to BRR 32 which discusses a forecasted structural deficit going into 21/ 22, showing some level of restoration of the TOT and additional increase in sales and recurring ongoing cuts, going into next FY with a $ 2. 1 M structural deficit. He said it will take a few years to get a structural balance and delay will make it more difficult in the future, and pointed out a fine line between permanent cuts and one-time cuts.
Councilmember Nehrenheim disagreed it being easier to bring back next year and noted there are extraordinary times taking place. He suggested reevaluating positions during the year which can be funded or filled, and defunding and hold vacant for now.
Friendly Amendment Motion by Councilmember Nehrenheim, seconded by Councilmember Loewenstein, to approve the budget with the following exceptions to the Decision Packages:
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
DP# 7 — modify the DP as follows:
No cuts to training, meeting and conferences, to 21/ 22 budget.
Increase cell phone allowance to $4,620, taking trainings, meeting and conferences.
Bring Special Department Supplies to $20,000, $ 16, 010 cut.
Any amounts not used in this budget, is rolled into following years budget.
DP# 13 —
Retain as vacant for budget year 20/21, not deauthorize position, otherwise accept.
DP# 14 —
Retain as vacant for budget year 20/ 21, not deauthorize position, otherwise accept. Review midyear.
DP# 15 — not accept the Package, instead: ( page 23)
Defund and leave vacant the Special Services Division Chief, move the affected staff to the vacant Captains position.
o Chief can take over responsibilities of DC
o Funding to be reevaluated every quarter, if sufficient funding is available, position to be re -instated.
Change the funding allocation methodology: no tidelands/ uplands cost recovery. Allocation to fully come from General funds; save the Harbor the expenses.
Defund the Captain in fire prevention, when there is a retirement in the Captain' s rank. — saving 208,917.
o Funding to be re- evaluated every quarter, if sufficient funding is available, position to be re -installed.
o Authorize staff to start the process to create a civilian Fire Marshal position.
Create Brown Act compliant sub -commission with: Mayor, a Council Member, City Manager or Assistant Manager, one representative of Fire Union, to last 10 months. The purpose is to engage in conversation with the City of Manhattan Beach and EI Segundo if available, for a meeting regarding an Administrative merger as well to find synergies and other opportunities to work together. Also, to reach out to the BCHD to provide educational and training services to the commission.
DP# 16 —
The library hours should be as follows:
o M 3- 7 p. m.
o T -Th 11- 7 p. m.
o F 2- 6 p. m.
North Library:
o M -Th 12- 6 p. m.
o Friday Closed
o Sat 9- 5 p. m.
DP# 17 —
Alta Vista Park, engage with Sunset League take over the movie nights o No permit fees
o Allow snack bar to be open
o Allow fundraising
o Utilize City screen and equipment
o Help to promote on City TV/Website
Retain as vacant for budget year 20/21, not deauthorize position, otherwise accept.
Retain as vacant, all positions, for budget year 20/21, not deauthorize position, otherwise accept Defund Cultural Arts Manager and retain as vacant
DP # 18 —
Direct staff to come back with options for a 3rd party plan check service by the end of August Otherwise accept
DP# 20 —
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
Retain as vacant for budget year 20/21, not deauthorize position, otherwise accept Retain reductions
DP# 21 —
BRR #6 — do not transfer $ 175, 688 ( DP sweep $ 225K) from General Fund to Vehicle Replacement Fund for the following vehicles:
o Vehicle $611 F150, special investigations;
o Vehicle # 682 Honda Odyssey van;
o Vehicle #683 Nissan Pathfinder;
o Vehicle # 685 Ford Explorer;
o Vehicle #806 Tennant Sweeper
o Do not purchase for one year, extend the life of these vehicles for one year Change the amount affected in DP # 21 and DP#44
Not accept reduction to Budget and Finance Commission meetings by half, keep meeting monthly Otherwise accept
DP# 24 —
Approve, but keep these:
o Harbor boat parade
o Holiday Stroll
o Halloween Spooktacular
DP# 25 —
Make the reduction one-time, re -instate following year DP# 26 —
Approve with the following exceptions:
o Approve falconer at half price at $57K
DP# 28 —
Retain as vacant for budget year 20/21, not deauthorize position, otherwise accept DP# 29 —
Not accept the DP, instead direct the City Manager's Office and utilize the support of requested personnel to engage with LA County, specifically LA County Fire & Lifeguard Division in a contract to cover certain operational needs and find synergies to cover costs, leave services intact for now, run as deficit
DP# 30 —
Retain as vacant for budget year 20/21, not deauthorize position, otherwise accept.
DP# 31 —
Allow for re -opening, as per County orders
DP# 35 —
Accept as is
DP# 37 —
Retain as vacant for budget year 20/21, not deauthorize position, otherwise accept DP# 38 —
Retain as vacant positions, deauthorize already vacant Records Manager position for budget year 20/21, not deauthorize position, otherwise accept
DP# 39 — School Board Elections
Direct staff to engage in conversation with School Board to ask for $100K ACCEPT THE BUDGET RESPONSE REPORTS, AS FOLLOWS:
Mid -year BRR # 1 — Approve and allocate funds as needed, not more than $ 1, 000 BRR # 1, a b c approve
BRR # 15
Direct staff to engage the state with contract re -negotiation to reduce moorings to 10 as well as the maintenance requirements
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
BRR # 16 —
Have staff come back to us by end of August for private code enforcement BRR #30 —
Come back with a full line -item emailed to Council Nehrenheim, no Council meeting required, by July 30th
BRR#28 —
Direct staff to start the second phase negotiations regarding having RCC provide services o Allocate required funding, $ 25K, use one-time funds from PERS reserve BRR#20 —
Accept BRR and utilize one-time funds to execute radar signal at cost of $20K on Aviation BRR#27 —
Approve Cannabis Task Force to move forward for completion of work by this Fall BRR#29 —
Accept the BRR and add to CIP project list
Designate rehab $ 540,000 for Beryl from Slurry Seal and Residential Funds, $ 370,000 residential rehab and $ 170K from slurry seal
CIP:
Add Beryl Street improvements to this year's CIP, with completion by June 2021 Supplemental:
From last year:
CIP — page 16 — Bicycle Transportation Plan Implementation: direct staff to bring back a discussion item regarding the evaluation of creating protected bike lanes on major arterials or collectors where physically possible.
Fund any shortfalls from above, from PERS reserve.
Substitute Motion by Councilmember Gran, seconded by Councilmember Loewenstein, to approve Councilmembers Horvath/ Emdee' s motion with the following changes:
Hold positions vacant
DP 29, instead direct the City Manager's Office and utilize the support of requested personnel to engage with LA County, specifically LA County Fire & Lifeguard Division in a contract to cover certain operational needs and find synergies to cover costs, leave services intact for now, run as deficit BRR 15 — direct staff to reengage the State with contract re -negotiation to reduce moorings to 10 as well as the maintenance requirements
BRR 28 — direct staff to start a second phase negotiations regarding having RCC provide services o Allocate required funding, $ 25K, use one-time funds from Major Facilities Reconstruction Fund BRR 29 —
o Accept the BRR and add to CIP project list
o Designate rehab $ 540, 000 for Beryl from slurry seal and residential funds. $370,000 residential rehab and $ 170K from slurry seal
o CIP - Add the Beryl Street improvements to this year's CIP, with completion by June 2021 Put a temporary stop to the Leaf Blower Ban Ordinance to allow City employees to use leaf blowers while under COVID on City properties
DP 24 — accept recommendations from the Budget & Finance Commission and the Harbor Commission and make a special events funding cut for one year only, expiring on June 30, 2021 DP 7 — accept as is
DP 21 — refer to staff for further discussion
DP 17 — refer to staff for further discussion
DP 16 — half days at Main Library until 7, 1- 7 at North Library MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
BRR #20 — accept BRR and utilize one-time funds to execute radar signal at cost of $20K on Aviation to be taken out of the Traffic Calming account
CIP — page 16 — Bicycle Transportation Plan Implementation: direct staff to bring back a discussion item regarding the evaluation of creating protected bike lanes on major arterials or collectors where physically possible
DP 15 - consider discussions in December
RECESS: 9: 43 P. M.
Motion by Councilmember Loewenstein, seconded by Councilmember Emdee, to recess at 9: 43 p. m. for staff to reconcile the revisions. Motion carried unanimously, with the following roll call vote:
AYES: Nehrenheim, Loewenstein, Horvath, Gran, Emdee
NOES: None
ABSENT: None
RECONVENE: 10: 15 P. M.
ROLL CALL
Councilmembers Present: Nehrenheim, Loewenstein, Horvath, Gran, Emdee, Mayor Brand Councilmembers Absent: None
Substitute Motion by Councilmember Gran, seconded by Councilmember Loewenstein restated to approve original motion of Councilmember Horvath with the following revisions:
1. Approve the City Manager' s FY 20- 21 Budget Decision Packages with the following exceptions:
DP 7 — Mayor & Council Office Reduction: Further reduce the allocation for Trainings, Meetings, and conferences by an additional $ 1 OK
DP 10 — City Attorney' s Office Reduction: accept DP 10 as proposed and appropriate one- time supplement of $ 150K for FY 20/ 21 to be used for general pre -litigation matters (see DP 46) DP 14 — Police Dept. Budget Reduction: accept as is and re- evaluate at mid -year 20/21 DP 16 — Public Library Budget Reduction: accept as is and re- evaluate at mid -year 20/ 21; reinstate $ 46,848 in additional appropriation for Library materials in BRR 13 and to accommodate proposed half-day hours in BR 24A (see DP 46) was this addressed? DP 20 — Public Works Dept. General Fund Budget Reduction: revise language for vacant Maintenance Worker II and Senior Park Caretaker positions to reflect a one- time freeze; reinstate 230, 018 for 1 Senior Park Caretaker position and the PW Maintenance Supervisor position ( see DP' s 35 & 46)
DP 23 — Reduction in Number of Commission Meetings: revise to add Budget & Finance Commission as exempt and allocate up to an additional $ 3, 600 ( see DP 46); direct staff to explore consolidating Commissions to allow for more robust Commissions that can meet monthly in next FY DP 25 — Internal Audit Services Contract: revise to reflect a one-time freeze in General Fund appropriations
DP 26 — Waterfront & Econ. Dev Dept. Harbor Enterprise Budget Reduction: revise to reinstate a part time use of falconer services and appropriation of $57, 000 from Harbor Tidelands Funds DP 28 — Public Works Dept. Harbor Enterprise Budget Reduction: revise language for any vacant positions to reflect a one-time freeze; reinstate $ 40,000 for 4 PT positions to maintain Pier area and facilities during summer season split between Harbor Uplands & Tidelands DP 29 — Fire Dept. Harbor Enterprise Budget Reduction: reinstate $ 543,742 allocation from Tidelands fund; direct staff to explore potential revised Harbor Patrol operations as discussion item for next FY; direct staff to explore relocation of Police Boat from Basin 3 to a safer location at Mole B MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
DP 35 — Legal Services for Powerplant Property Matters: revise language to reflect a one-time appropriation from the Open Space Acquisition fund
DP 46 — Transfer from the Major Facilities Reconstruction Fund: increase transfer amount by an additional $ 245,466 reflecting changes made to DP' s 10, 16, 20, 23
2. Approve the City Manager' s Budget 2020- 2025 CIP as is with the following exceptions:
CIP — page 26 — Rindge Lane Resurfacing: accelerate to FY 22/23 if Prop C funding allows CIP — page 47 — General Eaton B Parkette Improvements: accelerate $ 50,000 in funding from Parks & Rec Facilities estimated fund balance for preliminary design and upgrades to FY 20/ 21 CIP — page 47 — Bicycle Transportation Plan Implementation Project: use approximately half of existing funding to install and complete missing segments of NRB Bike Pathway Security Lighting
3. In addition, regarding the following Budget Response Reports as follows:
BRR 1A— Budget Corrections/Adjustments: Approve
BRR 1 B — Budget Corrections/Adjustments: Approve
BRR 1 C — Budget Corrections/Adjustments: Approve
BRR 24A — Supplemental information related to Library Hours: Approve BRR 27 — Cannabis Task Force: direct staff to resume work; set goal for completion and submission of findings to the Planning Commission and Council this fall BRR 33 — Self Insurance Program Fund: refer to Budget & Finance Commission for additional review and analysis
With the following modifications and to adopt by title only Resolution No. CC -2006-047:
Modify all Decision Packages with Vacant Positions proposed for deauthorization to reflect being held as vacant/defunded for FY 20- 21, instead of deauthorized.
Reject DP 29 and direct staff to explore Partnership with LA County Lifeguards.
Work with CA Dept. of Boating and Waterways to reduce the number of grant funded King Harbor Moorings to 10.
Appropriate $ 25K from the Major Facilities Reconstruction Fund to pay for the Phase 2 RCC Feasibility Study.
Discuss adding the Beryl St. Resurfacing Project (from PCH to Prospect) in FY 20- 21 as part of the Pavement Management Study review.
Direct staff to return with consideration of Municipal Code changes to allow City personnel to use leaf blowers on City property for a limited period of time.
Modify DP # 24 Special Events Funding Cut from Ongoing to One-time.
Accept DP # 7 as proposed and convert the cut from Ongoing to One-time.
Evaluate Vehicle Lifecycle Policies as part of the FY 20- 21 Midyear Review.
Direct staff to explore Movie Night (Event(s) at Alta Vista Park to be funded by Sunset Little League or other local not -for -project organizations.
Direct staff to return with a discussion item regarding supplemental contract code enforcement services by August 31.
Install Radar Speed Detection Units on Aviation at Grant Avenue using FY 20- 21 Traffic Calming Project Funds.
Direct staff to return with a discussion item regarding the installation of protected bike lanes on major arterials and collector streets where possible.
Direct staff to return with a discussion item regarding the exploration of alternative budget cuts to allow for reinstatement of the 4t" position on the Fire Department Ladder Truck by December 1, 2020.
Accept proposed library hours in BRR 24( a) but modify North Branch Library Hours to include Mondays through Thursdays from 1: 00 p. m. to 7: 00 p. m.
Transfer $280,466 from the Major Facilities Reconstruction Fund to the General Fund.
Motion carried with the following roll call vote:
MINUTES — CITY COUNCIL MEETING
Tuesday, June 16, 2020
AYES:
NOES:
ABSENT:
Loewenstein, Horvath, Gran, Emdee
Nehrenheim
None
City Clerk Eleanor Manzano read by title only Resolution No. CC-2006-047.
Q. MAYOR AND COUNCIL REFERRALS TO STAFF
Motion by Councilmember Nehrenheim, seconded by Councilmember Loewenstein, that staff come back with options regarding exploring third party arrangements/contracts. Motion carried unanimously, with the following roll call vote:
AYES:
NOES:
Nehrenheim, Loewenstein, Horvath, Gran, Emdee
None
ABSENT: None
Motion by Councilmember Nehrenheim, seconded by Councilmember Loewenstein, to bring back a discussion regarding creating a Brown Act Subcommittee to include the Mayor, a Councilmember, City Manager, Assistant City Manager and a representative from the fire union to be held for ten months to discuss exploration with Manhattan Beach on cost sharing/savings services and BCHD services. Motion carried unanimously, with the following roll call vote:
AYES:
NOES:
Nehrenheim, Loewenstein, Horvath, Gran, Emdee
None
ABSENT: None
R. RECESS TO CLOSED SESSION - None
S. RECONVENE TO OPEN SESSION - None
T. ADJOURNMENT: 11:08 P.M.
There being no further business to come before the City Council, Motion by Councilmember Emdee, secondedby Councilmember Horvath, to adjourn the meeting at11 :08 p.m. to anAdjourned Regular meeting to be held at 4:30 p.m. (Closed Session) and a Regular meeting to be held at 6:00 p.m. (Open Session) on Tuesday, July 7, 2020, in the City Hall Council Chambers, 415 Diamond Street, Redondo Beach, California , via teleconference. Motion carried unanimously, with the following roll call vote:
AYES:
NOES:
Nehrenheim, Loewenstein, Horvath, Gran, Emdee
None
ABSENT: None
MINUTES - CITY COUNCIL MEETING
Tuesday, June 16, 2020
Respectfully submitted,
GDocuSigned by:
21 Eleanor Manzano, City Clerk
Note: All written comments submitted via eComment are included in the record and available for public review on the City website