Administrative
Report
H.7., File # 22-5216 Meeting Date: 2/21/2023
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
ACCEPT AS COMPLETE THE FISCAL YEAR 2021-22 CITYWIDE CURB RAMP IMPROVEMENTS PROJECT (FEDERAL HUD B-20-MC-06-0528), AND AUTHORIZE THE CITY ENGINEER TO FILE A
NOTICE OF COMPLETION WITH THE LOS ANGELES COUNTY RECORDER AND TO RELEASE THE FINAL RETENTION PAYMENT OF $30,376.76 TO CJ CONCRETE CONSTRUCTION INC.
UPON EXPIRATION OF THE 35-DAY LIEN PERIOD AFTER SAID RECORDATION AND NO
CLAIMS BEING FILED UPON THE PROJECT
EXECUTIVE SUMMARY
On November 2, 2021, the City Council awarded CJ Concrete Construction Inc. a Public Works contract for $521,643.50 for the construction of the Citywide Curb Ramp Improvements Fiscal Year 2021-22 Project, Job No. 40399 (Federal HUD B-20-MC-06-0528) (Project). The final construction cost was $607,535.33, and included $85,891.83 of the $125,000 project contingency funds authorized by City Council and Administrative Policy and Procedure No. 14.1, regarding Change Orders. The majority of the work was completed by June 2022, however, the project was kept open to complete other curb ramp improvements that required further design. The full project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $30,376.76 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
BACKGROUND
On July 20, 2021, the City Council approved the project plans and specifications and authorized the City Clerk to advertise the Project for competitive bids.
On September 16, 2021, five (5) bids were received and publicly opened in the City Clerk’s Office.
After reviewing the bids, CJ Concrete Construction Inc. with a bid amount of $521,643.50 was found to be the lowest responsible bidder.
On November 2, 2021, the City Council awarded a public works contract to CJ Construction Inc. in the amount of $521,643.50 for the Project.
During construction, staff issued one (1) change order in the amount of $85,891.83, bringing the final agreement to $607,535.33, a 16% increase over the original contract amount. The change order allowed for the construction of additional sidewalk, asphalt, and cross gutters, removal of fences and minor utility adjustments.
H.7., File # 22-5216 Meeting Date: 2/21/2023
The project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $30,376.76 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
COORDINATION
This project was coordinated by the Public Works Engineering Division.
FISCAL IMPACT
Funding: Expenditures:
TDA Article III Funds $ 85,000 CJ Concrete Construct. $ 607,644 CDBG Funds $ 174,255 KOA - Inspection $ 52,140
CIP Funds Traffic Calming $ 212,636 Michael Baker - CDBG $ 7,500 Local Measure M $ 77,784 Onward Engineering $ 13,360
Local Measure R $ 175,000 Denn Engineering $ 27,000
Project Management $ 17,031
Total $ 724,675 Total $ 724,675
APPROVED BY:
Mike Witzansky, City Manager