BLUE FOLDER ITEM
Blue folder items are additional back up material to administrative reports and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
March 14, 2023
H.5. APPROVE AN AGREEMENT WITH TOTAL
ACCESS ELEVATOR CORPORATION TO
REHABILITATE AND MODERNIZE THE
ELEVATOR AT THE VETERANS PARK
COMMUNITY CENTER FOR A COST TO THE
CAPITAL PROJECTS FUND NOT TO EXCEED
$161,321
Revised agreement
AGREEMENT FOR PROJECT SERVICES
BETWEEN THE CITY OF REDONDO BEACH
AND TOTAL ACCESS ELEVATOR CORPORATION
THIS AGREEMENT FOR PROJECT SERVICES (this "Agreement") is made between the City of Redondo Beach, a chartered municipal corporation ("City") and Total Access Elevator Corporation, a California corporation ("Contractor" or "Consultant").
The parties hereby agree as follows:
Description of Project or Scope of Services. The project description or scope of services to be provided by Contractor, and any corresponding responsibilities of City or services required to be performed by City are set forth in Exhibit "A".
B. Term and Time of Completion. Contractor shall commence and complete the project or services described in Exhibit "A" in accordance with the schedule set forth in Exhibit "B".
Compensation. City agrees to pay Contractor for work performed in accordance with Exhibit "C".
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GENERAL PROVISIONS
Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, officer, agent, joint venturer or partner of the City, but rather an independent contractor. This Agreement shall not be construed as a contract of employment. Contractor shall have no rights to any benefits which accrue to City employees unless otherwise expressly provided in this Agreement. Due to the independent contractor relationship created by this Agreement, the City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
2. Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement.
3. City Property. All plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Agreement shall upon request be delivered to the City within a reasonable time, and the rights thereto shall be deemed assigned to the City. If applicable, Contractor shall prepare check prints upon request. Sald plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials shall be specific for the project herein and shall not be used by the City for any other project without Contractor's consent.
Notwithstanding the foregoing, Contractor shall not be obligated to assign any proprietary software or data developed by or at the direction of Contractor for Contractor's own use; provided, however, that Contractor shall, pursuant to Paragraph 14 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of any such proprietary software or data.
4. Inspection. If the services set forth in Exhibit "A" shall be performed on City or other public property, the City shall have the right to inspect such work without notice. If such services shall not be performed on City or other public property, the City shall have the right to inspect such work upon reasonable notice. Inspections by the City shall not relieve or minimize the responsibility of Contractor to conduct any inspections Contractor has agreed to perform pursuant to the terms of this Agreement. Contractor shall be solely liable for said inspections performed by Contractor. Contractor shall certify in writing to the City as to the completeness and accuracy of each inspection required to be conducted by Contractor hereunder.
Services. The project or services set forth in Exhibit "A" shall be performed to the full satisfaction and approval of the City. In the event that the project or services set forth in Exhibit "A" are itemized by price in Exhibit"C", the City in its sole discretion may, upon notice to Contractor, delete certain items or services set forth in Exhibit "A", in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. City shall furnish Contractor, to the extent available, with any City standards, details, specifications and regulations applicable to the Project and necessary for the performance of Contractor's services hereunder.
Notwithstanding the foregoing, any and all additional data necessary for design shall be the responsibility of Contractor.
6. Records. Contractor, including any of its subcontractors, shall maintain full and complete documents and records, including accounting records, employee time sheets, work papers, and correspondence pertaining to the project or services set forth in Exhibit "A". Contractor, including any of its subcontractors, shall make such documents and records available for City review or audit upon request and reasonable notice, and shall keep such documents and records, for at least four (4) years after Contractor's completion of performance of this Agreement. Copies of all pertinent reports and correspondence shall be furnished to the City for its files.
7. Changes and Extra Work. All changes and/or extra work under this Agreement shall be performed and paid for in accordance with the following:
Only the City Council, City Manager, or the Department Head responsible for the administration of, or supervision of the scope of work under, this Agreement may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the written authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such work.
If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Agreement and constitutes extra work, Contractor shall promptly notify the City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Agreement and constitutes extra work. In the event that the City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A written amendment providing for such compensation for extra work shall be executed by Contractor and the City.
8. Additional Assistance. If this Agreement requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of this Agreement.
9. Professional Ability. Contractor acknowledges, represents and warrants that Contractor is skilled and able to competently provide the services hereunder, and possesses all professional licenses, certifications, and approvals necessary to engage in its occupation. City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession.
10. Business License. Contractor shall obtain a Redondo Beach Business License before performing any services required under this Agreement. The failure to so obtain such license shall be a material breach of this Agreement and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual circumstances without necessitating any modification of this Agreement to reflect such waiver.
11. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Agreement at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. In the event of any such termination, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; and (2) necessary materials or services of others ordered by Contractor for this Agreement prior to Contractor's receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, and further provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by the City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to the City. In conjunction with any termination of this Agreement, the City may, at its own expense, make copies or extract information from any notes, sketches, computations, drawings, and specifications or other data, whether complete or not.
12. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Agreement, the City may immediately terminate this Agreement by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided immediately above, provided, however, there shall be deducted from such amount the amount of damages, if any, sustained by the City by virtue of Contractor's breach of this Agreement.
13. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Agreement.
Contractor further acknowledges, represents and warrants that Contractor has no business relationship or arrangement of any kind with any City official or employee with respect to this Agreement. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Agreement, all consideration received under this Agreement shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Agreement for one (1) year.
14. Indemnity. To the maximum extent permitted by law, Contractor hereby agrees, at its sole cost and expense, to defend protect, indemnify, and hold harmless the City, its elected and appointed officials, officers, employees, volunteers, attorneys, and agents (collectively "Indemnitees") from and against any and all claims, including, without limitation, claims for bodily injury, death or damage to property, demands, charges, obligations, damages, causes of action, proceedings, suits, losses, stop payment notices, judgments, fines, liens, penalties, liabilities, costs and expenses of every kind and nature whatsoever, in any manner arising out of, incident to, related to, in connection with or arising from any act, failure to act, error or omission of Contractor's performance or work hereunder (including any of its officers, agents, employees, Subcontractors) or its failure to comply with any of its obligations contained in the Agreement, or its failure to comply with any current or prospective law, except for such loss or damage which was caused by the sole negligence or willful misconduct of the City. Notwithstanding the foregoing, nothing in this Section 14 shall be construed to encompass Indemnitees' active negligence to the limited extent that this Agreement is subject to Civil Code Section 2782(b). Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Contractor or Indemnitees. This indemnification obligation shall survive this Agreement and shall not be limited by any term of any insurance policy required under this Agreement.
a. Nonwaiver of Rights. Indemnitees do not and shall not waive any rights that they may possess against Contractor because the acceptance by City, or the deposit with City, of any insurance policy or certiticate required pursuant to this Agreement.
b. Waiver of Right of Subrogation. Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees.
15. Insurance. Contractor shall comply with the requirements set forth in Exhibit "D." Insurance requirements that are waived by the City's Risk Manager do not require amendments or revisions to this Agreement.
16. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Agreement.
17. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Agreement, including without limitation all environmental laws, employment laws, and non-discrimination laws.
a. Acknowledgement. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one calendar week. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of 8 hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 11/2 times the basic rate of pay. For every subcontractor who will perform work on the project, Contractor shall be responsible for such subcontractor's compliance with Labor Code Sections 1810, 1813 and 1815, and Contractor shall include in the written contract between it and each subcontractor copies of Labor Code Sections 1810, 1813 and 1815 and a requirement that each subcontractor shall comply with these aforementioned sections. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor comply with Labor Code Sections 1810, 1813 and 1815, Contractor shall diligently take corrective action to halt or rectify the failure.
b. Prevailing Wages. City and Contractor acknowledge that this project is a public work to which prevailing wages apply. Contractor shall comply with the Agreement to Comply with California Labor Law Requirements set forth in Exhibit "E", which is attached hereto and incorporated by reference.
18. Limitations upon Subcontracting and Assignment. Contractor acknowledges that the services which Contractor shall provide under this Agreement are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in the City's sole and absolute discretion. In the event that the City, 5 in writing, approves any assignment or subletting of this Agreement or the retention of subcontractors by Contractor, Contractor shall provide to the City upon request copies of each and every subcontract prior to the execution thereof by Contractor and subcontractor. Any attempt by Contractor to assign any or all of its rights under this Agreement without first obtaining the City's prior written consent shall constitute a material default under this Agreement.
The sale, assignment, transfer or other disposition, on a cumulative basis, of twenty-five percent (25%) or more of the ownership interest in Contractor or twenty-five percent (25%) or more the voting control of Contractor (whether Contractor is a corporation, limited liability company, partnership, joint venture or otherwise) shall constitute an assignment for purposes of this Agreement. Further, the involvement of Contractor or its assets in any transaction or series of transactions (by way of merger, sale, acquisition, financing, transfer, leveraged buyout or otherwise), whether or not a formal assignment or hypothecation of this Agreement or Contractor's assets occurs, which reduces Contractor's assets or net worth by twenty-five percent (25%) or more shall also constitute an assignment for purposes of this Agreement.
19. Subcontractors. Contractor shall provide properly skilled professional and technical personnel to perform any approved subcontracting duties. Contractor shall not engage the services of any person or persons now employed by the City without the prior written approval of City, which approval may be withheld in the City's sole and absolute discretion.
20. Integration. This Agreement constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the exhibits to this Agreement.
21. Amendment. This Agreement may be amended or modified only by a subsequent written amendment executed by both parties.
22. Conflicting Provisions. In the event of a conflict between the terms and conditions of this Agreement and those of any exhibit or attachment hereto, this Agreement proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by the City shall prevail over those prepared by Contractor.
23. Non-Exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and City reserves the right to employ other contractors in connection with the project.
24. Exhibits. All exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit "A" which does not pertain to the project description, proposal, or scope of services (as applicable) to be provided by Contractor, or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Agreement.
25. Time of Essence. Time is of the essence of this Agreement.
26. Confidentiality. To the extent permissible under law, Contractor shall keep confidential its obligations hereunder and the information acquired during the performance of the project or services hereunder.
27. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Agreement shall not be considered "third parties."
28. Governing Law and Venue. This Agreement shall be construed in accordance with the laws of the State of California without regard to principles of conflicts of law.
Venue for any litigation or other action arising hereunder shall reside exclusively in the Superior Court of the County of Los Angeles, Southwest Judicial District.
29. Attorneys' Fees. In the event either party to this Agreement brings any action to enforce or interpret this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees (including expert witness fees) and costs. This provision shall survive the termination of this Agreement.
30. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six (6) months after accrual of the cause of action.
31. Interpretation. Contractor acknowledges that it has had ample opportunity to seek legal advice with respect to the negotiation of this Agreement. This Agreement shall be interpreted as if drafted by both parties.
32. Warranty. In the event that any product shall be provided to the City as part of this Agreement, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets all specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purposes).
Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of thirty (30) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping. Contractor shall not be liable under this warranty for an amount greater than the amount set forth in Exhibit "C" hereto.
33. Severance. Any provision of this Agreement that is found invalid or unenforceable shall be deemed severed and all remaining provisions of this Agreement shall remain enforceable to the fullest extent permitted by law. 7 34. Authority. City warrants and represents that upon City Council approval, the Mayor of the City of Redondo Beach is duly authorized to enter into and execute this Agreement on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Agreement on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Agreement on behalf of Contractor.
35. Waiver. The waiver by the City of any breach of any term or provision of this Agreement shall not be construed as a waiver of any subsequent breach.
SIGNATURES FOLLOW ON NEXT PAGE
Calvaria, a HiS EF day or Mash 0 executed this Agreement in Redondo Beach,
CITY OF REDONDO BEACH, TOTAL ACCESS ELEVATOR CORPORATION a chartered municipal corporation a California corporation By:
-
William C. Brand, Mayor Name:
Title:
ATTEST: APPROVED:
Eleanor Manzano, City Clerk Diane Strickfaden, Risk Manager APPROVED AS TO FORM:
-
Michael W. Webb, City Attorney
EXHIBIT "A"
SCOPE OF SERVICES
CONTRACTOR'S DUTIES
Contractor shall provide all materials, equipment and labor to complete a modernization of the elevator at the Veterans Park Community Center/Library (the "Elevator"), as described in the specifications, attached hereto as Attachment "A-1". Contractor shall also perform the duties as set forth below.
1. Examine the site to assess existing conditions.
2. Replace all parts, materials and equipment needed to ensure the Elevator modernization is fully compliant with California State Elevator Code.
3. Provide a schedule of all maintenance activities.
4. Deliver and store materials and equipment.
5. Provide temporary barricades and screening during maintenance.
6. Maintain the facility in operational condition during the term of this Agreement.
7. Pre-test all systems.
8. Notwithstanding Section 32 of the Agreement, provide warranty for all materials for one year.
9. Provide as-built drawings.
10. Provide maintenance of the Elevator during the modernization process.
11. Provide maintenance of the Elevator for a period of one year after completion of the modernization as described herein.
12. Provide new passenger car enclosures.
13. Execute and notarize a Performance Bond and a Payment Bond in substantially the same form as Attachments "A-2" and "A-3".
14. Provide any other duties, equipment, materials, and labor as described in Attachment "A-1".
A-1
ATTACHMENT "A-1"
SPECIFICATIONS
Contractor's specifications are attached.
A-2
SCOPE OF SERVICES / SPECIFICATIONS
CITY OF REDONDO BEACH
RFP#2223-002
MODERNIZATION OF ELEVATORS AT
VETERANS PARK COMMUNITY
CENTER (HISTORICAL LIBRARY)
Please note:
The word "Owner" or "Owner's" is referenced
throughout this document and refers to the "City of
Redondo Beach"
Scope of Services / Specifications Prepared by:
HKA
Elevator Consulting, Inc.
www.hkaconsulting.com
RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
TABLE OF CONTENTS
PART 1 - GENERAL: 1
1.01 GENERAL CONDITIONS:
1.02 RELATED DOCUMENTS:
1.03 DEFINITIONS: ...
1.04 DESCRIPTION: 2
1.05 RELATED WORK INCLUDED BY OTHERS IN THIS SECTION: 3
1.06 RELATED WORK INCLUDED BY ELEVATOR CONTRACTOR IN THIS SECTION: 4
1.07 QUALITY ASSURANCE:
1.08 SUBMITTALS:
1.09 CONTRACT AND PROGRESS PAYMENTS:
1.10 PRODUCT DELIVERY, STORAGE AND HANDLING: 7
1.11 SCHEDULING AND SEQUENCING:
1.12 WARRANTY:
1.13 ALTERNATES:
PART 2 - PRODUCTS:
2.01 DESCRIPTION OF SYSTEMS:
2.02 MATERIALS:
2.03 FINISHES: ...
2.04 AUTOMATIC OPERATION:
2.05 SPECIAL OPERATIONS:
2.06 DOOR OPERATION:
2.07 SIGNALS AND OPERATING FIXTURES:
2.08 2.09 CAR ENCLOSURES:
2.10 HOISTWAY ENTRANCES; PASSENGER TYPE
2.11 HYDRAULIC ELEVATOR EQUIPMENT:.
2.12 HYDRAULIC HOISTWAY EQUIPMENT:
2.13 MACHINE ROOM EQUIPMENT:
PART 3 - EXECUTION: 22
3.01 INSTALLATION: 22
3.02 NOISE CONTROL: 23
3.03 FIELD QUALITY CONTROL 24
3.04 INSTRUCTIONS: 24
3.05 PROJECT RECORD DOCUMENTS:
3.06 MAINTENANCE:
HKA Elevator Consulting, Inc.
RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
SECTION 14 22 10
MODERNIZATION OF ELEVATORS
PART 1 - GENERAL:
1.01 GENERAL CONDITIONS:
A. Bidders Note: All clarifications, exceptions and qualifications to this document must be B. Bidding documents:
1. Bidders shall examine existing conditions. Any discrepancies which affect the elevator work or conditions adverse to the bidder's equipment shall be brought to Owner's Representative's attention at least seven (7) days prior to the bid date. If no discrepancies are presented, changes required to accommodate bidder's equipment
2. Bidders are responsible to identify all required building related work at time of bidding and included with their bid documents.
C. The specifications are written to be included as an attachment to the modernization contract.
D. A copy of the final contract with all attachments shall be onsite in the machine room at all times.
E. The Elevator Contractor shall be responsible for all building modifications to provide a code compliant elevator modernization. All sub-contractors will be contracted directly with the elevator contractor. Elevator contractor shall obtain bids from sub-contractors that are approved by the Owner and/or Owners Representative.
F. Contractor shall provide a lock-box for each machine room.
1.02 RELATED DOCUMENTS:
A. The following documents for the contract and complete scope of work related to the modernization and maintenance of the project.
1. Owner's Contract
Owner's Insurance Requirements - Exhibit D
3. Compensation/Cost Proposal - Exhibit C
4. Performance and Payment Bonds - Exhibit F & G
1.03 DEFINITIONS:
Main Lobby: Ground Level unless otherwise indicated.
B. Fire Recall Level: As directed by local fire authority. As existing.
C. Alternate Fire Recall Level: As directed by local fire authority. As existing D. All retained existing equipment shall be of equal condition and life span as of new equipment.
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RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
Serviceability: It is recognized that each manufacturers' system contains components that are the following:
1. Diagnostic, adjusting and monitoring tools for all components including documents, and properly marked as to its content.
2. Manufacturer shall guarantee to support the equipment for this project with regard t notification to Owner of system corrective updates, provide and install such updates a no cost to Owner.
3. Provide contact information for their separate parts warehouse so that the Owner or designated service provider can order parts on a 24-hour basis and delivered within 48 hours. Parts may be provided from inventory when adequate stock exists. In some cases, parts will have to be special ordered from the factory or other vendor. Proprietary parts will be made available on an exchange basis.
4. Provide a list of parts of each component manufactured and stored at the warehouse and the retail cost of each at close out of the project and estimated escalation cost. The cost of these parts is what would be charged to Owner or other service provider.
5. Provide contact information for technical support so that the Owner or designated service provider can obtain technical support on a 24-hour basis to provide assistance in trouble shooting problems. Indicate hourly rate charged to Owner or designated service provider for such service.
6. In the event that a company other than the Original Equipment Manufacturer (OEM) maintains the elevators, and if the equipment was unable to be repaired by the non- OEM maintenance company, a factory-trained OEM technician would be required to assist (as it would if Contractor's own technician were in the same situation). If such an event was to occur, OEM Contractor would make its factory-trained technician available for assistance upon request of the Owner within three (3) business days, based on the original contractual hourly rates subject to established annual escalations. This shall survive any termination of the maintenance agreement.
The above will survive any termination of the maintenance agreement.
8. Contractor shall be defined as "Elevator Contractor".
9. Subcontractor shall be defined as any contractor contracted by either "Owner or Elevator Contractor"
1.04 DESCRIPTION:
A. Examination of site:
1. Contractor shall visit the building, examine the existing elevators and contract documents, determine condition of all retained components, space conditions, power supply and mainline disconnect.
Make all surveys necessary to meet the requirements of this specification and compatibility to products provided.
B. Field measurements:
1. Field verify dimensions before proceeding with the work.
2. Coordinate related work by other trades.
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RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
3. Contractor shall assume responsibility and provide full maintenance of the elevator equipment upon award of this contract and shall continue to do such throughout the modernization.
1.05 RELATED WORK INCLUDED BY OTHERS IN THIS SECTION:
1. Contractor shall visit the building, examine the existing conditions, power supply, mainline disconnect, and include all work needed to ensure a fully code compliant nodernization. Contractor or his sub-contractors shall perform this work, which may include but is not limited to the following:
a. General:
1) Legal access consisting of self-closing and self-locking access doors, ladders, gratings and steps to machine rooms, controller areas, pits and hoistways.
2) Providing supports to carry structural reaction, impact and uplift loads imposed by elevator equipment.
Support full width of hoistway at edge of slab for attachment of sill support angles to be provided and installed by Contractor.
4) Grouting behind entrance frames where concrete walls occur.
Patching of floors, walls and surfaces constituting final finishes. 6) Block-outs, pockets and chases in walls and floors for entrances, signals fixtures, cables and conduit
7) Construction and modifications not limited to the hoistways, machine rooms and controller areas, all areas properly framed, enclosed and adequately ventilated.
b. Electrical work:
1) Power feeders: Modification to existing, or installation and connection of through fused mainline switches or circuit breakers and needed.
2) Light circuits: Single-phase circuit through disconnects and extended to controller for car lights and fan.
3) Communication circuit: Telephone circuit terminated at junction box of each controller.
4) Illumination: Lights with guards, illuminating light switches and convenience outlets in pits, machine rooms, controller areas and overhead sheave spaces.
5) Conduit: Installation of electrical conduit and pull boxes with pull wire between hoistways and remote locations of each indicator and control panel.
GFCI Outlets: Provide in machine room and pits.
7)
8) Provide machine room, hoistway, overhead, and pit lighting as required by local code authorities.
9) Provide NEMA 4 approved electrical devices and conduits for all electrical installed below the lowest sill level.
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RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
10) Electrical contractor shall be onsite for all elevator inspections.
C. Fire Life Safety:
1) Sensing devices: Installation and or modification to smoke detectors, heat detectors, shunt trip, sprinklers, or products of combustion sensors in elevator lobbies, machine rooms, hoistways and alternate fire recall floor with circuits terminated at junction box in machine rooms for emergency fire service operation.
Life safety circuits: Circuits terminated at junction box at each controller for life safety speakers and fireman's phone jack to each car in the car canopy or as directed by the Owner and/or local code authority. 3) Provide fire proofing as required by lode code authority. 4) Fire life safety contractor shall be onsite to pre-test each elevator prior to the required inspection and shall be onsite for all required inspections.
If work by others is excluded from the elevator contractors' scope of work, elevator contractor shall provide a complete list of work by others within 30-days of executed contract.
e. If work by others is excluded from the elevator contractors' scope of work, they shall coordinate with all sub-contractors to complete all required building related work prior to inspection at no additional cost to the Owner.
1.06 RELATED WORK INCLUDED BY ELEVATOR CONTRACTOR IN THIS SECTION:
1. Barricades for protection of open hoistways during construction.
2. Temporary screens: Contractor shall provide code compliant hoistway screening between elevators before construction starts and remove at completion of project.
3. Painting: Field painting of prime-finish items constituting final finishes.
4. Contractor shall coordinate and perform all pretesting of all building systems prior to inspection at no additional cost to the Owner.
1.07 QUALITY ASSURANCE:
A. Qualifications of Contractors:
1. General: The entire elevator installation shall be installed and maintained by the Contractor. No portion of the work shall be subcontracted unless qualified and accepted by addendum.
2. Contractors: Submit list of at least three (3) projects representing equivalent equipment that has been operational for at least five (5) years. Include owner's name, contact person and telephone number.
3. Installer's qualifications: Installer must be a licensed, certified conveyance mechanic in the state where installation is located.
4. Personnel list: Contractor shall, at time of bid, submit to Owner's Representative for review and approval a complete organization chart that depicts Contractor's "Project Team" exclusively assigned and dedicated to the modernization and maintenance for this project. The chart shall include, but not be limited to, administrative personnel, managers, supervisors, mechanics, apprentices, and all others who shall provide the requirements, services, and obligations of this contract. Personnel quantities, resumes, certification, titles, labor affiliations, exact roles and responsibilities and reporting structures under this contract shall be included.
Maintenance qualifications: Contractor must be a licensed elevator contractor in the state where installation is located
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RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
6. Serviceman qualifications: All Contractor's mechanics that shall be assigned to this project, shall have been in the elevator business or trade for a minimum of ten (10) years with continuous and past experience in the preventative maintenance, repair, modernization, inspection and testing of elevator equipment of similar characteristics to those included in this project.
a. Manufacturer's qualifications: The design, engineering and manufacture of major elevator components such as machines, motors, motor drive units, controllers, door operators, safeties, governors, selectors, etc. shall be from manufactures that have been in the business for the last ten (10) years. Equipment proposed must have a history of successful operation under similar conditions for the last five (5) years.
b. Directly employ sufficient competent personnel within twenty-five (25) miles of project to handle construction and maintenance duties.
c. Maintain local stock of parts adequate for replacement on permanent or emergency basis.
d. Be able to respond to trouble calls within one (1) hour during normal business hours and two (2) hours after normal business hours.
e. Be able to respond to entrapments within thirty (30) minutes during normal business hours and one (1) hour after normal business hours.
7. Approved company uniforms shall be worn at all times. Names shall be visible at all times.
8. Approved company identification shall be visible at all times.
B. Sub-contractors:
1. Contractor shall be solely responsible for any and all of the work done by his sub- contractor or other employees and all orders or instructions from the Owner's Representative shall be through him to them. It shall be Contractor's duty to see that all of his sub-contractors commence their work properly at the proper time, and carry it on with due diligence so that they do not delay or injure either work or materials; and that all damage caused by them or their workmen is properly made good by them or by himself at his cost. Contractor shall submit names of his sub-contractors for approval by the Owner's Representative.
2. The use of sub-contractors is to be limited to work outside the scope of elevator construction work; for example, patching, painting, coring of walls, marble work and refinishing
C. Elevator cabs and entrances:
1. Manufactured or rehabilitated by one of the following or accepted equal:
a. Citylift
b. Travertine
C. Sterling Corporation
D. Quality of work and workmanship:
1. When completed, the installation shall be modern in all respects.
2. All components specified as new shall be provided as new. All components specified to be retained may be provided as new at Contractor's option subject to approval of Owner's Representative. All retained components are to be examined, cleaned, adjusted, repaired and/or replaced with new parts. Contractor must be willing to accept all retained equipment on full maintenance without prorating.
3. All work performed shall be conducted in a workmanship type manner.
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E. Requirements of regulatory agencies:
1. Codes: In accordance with the latest applicable edition requirements of the following and as specified:
a. A.D.A.: Americans with Disabilities Act
b. ASME: American Society of Mechanical Engineers - A17.1; Safety Code for Elevators and Escalators
c. CBC: Title 24; California Building Codes
d. CCR: Title 8; California Code of Regulations
e. IEEE
f. NEC: National Electric Code / NFPA 70.
9. NFPA-72
h. All local codes and Amendments and Administration, which govern F. Permits, Inspections, and Taxes:
1. Arrange and pay for inspections by governing authorities.
2. Obtain and post operating permits per applicable code.
3. Arrange and pay for all applicable taxes.
G. Safety Policies and Practices:
1. Installation and maintenance contractors are required to follow their company's safety practices and policies
2. Installation and maintenance contractors are required to follow all practices and policies of the building management.
3. Installation and maintenance contractors are required to follow governing authorities' safety practices and policies.
1.08 SUBMITTALS:
A. Shop drawings:
1. Submit three copies of the following prior to ordering any materials:
a. Details: Submit details of cab shell and interiors, fixtures, and entrances. b. Data: Indicate on layouts or separate data sheets; machine spaces heat release, power requirements, conduit runs outside of hoistways and machine rooms, car and counterweight roller guides, control systems, motor drive units and door C. Provide all structural submittals with an approved Professional Engineer stamp and signature.
d. Major Components - Controllers, machines, door operators, etc.
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Scope of Services/Specifications
B. Samples:
1. Provide samples of materials and finishes exposed to public view and additional, if specifically requested, 6 inch x 6 inch panels, 12 inch lengths or full size if smaller, as applicable.
1.09 CONTRACT AND PROGRESS PAYMENTS:
A. Contract:
1. Contractor to agree and execute Owner's contract with all related documents for this project. Contract will be based on approval of the Owner and/or Owner's representative.
B. Payment Schedule:
1. Progress payments will be based on a mutually agreed upon schedule of values payment schedule. Initial deposit shall not exceed 20% upon award or letter of intent/contract.
2. Note: All payments are less 10% retention.
C. Retention:
1. Retention will be paid at completion of Consultant's punch-list. Owner and Owner's Representative reserves the right to reduce Contractor's retention amount to pay/compensate for any additional inspection or compliance reviews required due to Contractors failure to comply.
D. Contract Change Orders:
1. Contractor shall submit all change orders to both Owner and Owner's Representative for review and approval. Change Orders shall not be approved without both signatures.
E. Performance and Payment Bond: base bid or alternate, based per project.
1. Quote cost to provide a corporate surety performance and payment bond in the amount of 100% of the modernization contract including one (1) year warranty maintenance for which the Contractor will pay the premium.
2. This bond will guarantee faithful performance of the contract and shall also guarantee payment of wages for services engaged and of bills contracted for materials, supplie:
and equipment used in the execution of this contract.
1.10 PRODUCT DELIVERY, STORAGE AND HANDLING:
A. Delivery and storage:
1. Protect equipment during transportation, erection and construction. Store under cover to prevent damage due to weather conditions. Replace damaged materials. Storage space on site will be available. Additionally, if onsite storage is provided and a storage container and or fencing is required to properly secure and store all equipment, it shall be provided at no cost to the Owner.
B. Handling:
1. Uner's Kepresentative has the tirst right of refusal to retain any elevator components that are to be removed and modernized with new equipment. All removed components shall remain property of the Owner's Representative, untif the Owner's Representative notifies Contractor, in writing, of removed components that Owner's Representative would like to retain. All remaining elevator equipment not to be retained by the Owner's Representative or reused by Contractor shall be promptly removed from the building by HKA Elevator Consulting, Inc. 14 22 10-7
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Contractor at no cost to the Owner's Representative, and become the property of Contractor.
2. Contractor shall make every attempt to recycle removed elevator equipment. Contractor shall correct any damage to building surfaces and surrounding areas if damaged during removal of this equipment, at no cost to the Owner's Representative.
1.11 SCHEDULING AND SEQUENCING:
A. Schedule:
1. Submit construction schedule with bid indicating time required from award of contract to; a. Submittals
b. Equipment fabrication and delivery to site
c. Installation and testing per elevator
d. Final acceptance of all elevators
2. Contractor shall be responsible for scheduling related work with other sub-contractors to avoid omissions and delays in job progress. Elevators shall not be removed from service, without prior approval, until all equipment has been manufactured and delivered to the project site for all elevators.
B. Sequence:
1. Work under this contract shall be done in the following sequence. Any change to this must be approved by the Owner's Representative. Complete all work for each sequence before proceeding with the next.
a. Sequence (1) One: Elevator No. 1
C. Building operations:
1. The building will remain in operation during the execution of this contract. Cooperate with building management in scheduling work in such a way as not to cause interruption of or interference with the building operations.
D. Electrical shutdowns:
1. Temporary electrical shutdowns will not be allowed except for brief periods to be scheduled outside normal hours and at least forty-eight (48) hours in advance and approved by Owner's Representative.
1.12 WARRANTY:
A. Guarantee and Warranty:
Provide special project warranty, signed by Contractor, Installer and Manufacturer, agreeing to replace/repair/restore defective materials and workmanship of all work performed which may develop within one (1) year from final date of completion and acceptance of the entire installation. "Defective" is hereby defined to include, but not by way of limitation, operation or control system failures, performances below required minimums, excessive wear, unusual deterioration or aging of materials or finishes, unsafe conditions, the need for excessive maintenance, abnormal noise or vibration and similar unusual, unexpected and unsatisfactory conditions.
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1.13 ALTERNATES:
A. Provide alternate of a $25,000 Cab allowance
PART 2 - PRODUCTS:
2.01 DESCRIPTION OF SYSTEMS:
A. Elevator No. 1;
1. Type: Hydraulic Direct Plunger
2. Capacity: 2500 Pounds
3. Speed: 125 FPM
4. Stops: 3
5. Openings: 1, 2, M
6. Travel: Existing
7. Control: Soft Start AC
Operation: New Microprocessor Simplex
9. Machine Location: Adjacent
10. Special Operations:
a. Independent Service
Fire Emergency Service
Standby Emergency Power
Tenant Security
Emergency Battery Lowering
11. Door Operation: Provide New
12. Door Protection: Provide New
13. Guide Rails: Retain
14. Guide Shoes: Retain with new inserts
15. Plunger Unit: Retain
16. Cylinder Unit: Retain
17. Buffers: Retain
18. Car Frame & Platforms: Retain
19. Power Unit: Provide New
20. Controllers: Provide New
21. Piping: Retain but replace all Vic Gaskets
22. Car Operating Panels: Provide New
23. Car Position Indicators: Provide New
24. Service Cabinet: Provide New
25. Communications: Provide New
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26. Hall Button Stations: Provide New
27. Car Lanterns: Provide New
28. Disabled Access Requirements: Provide New, as required Retain
29. Wiring: Provide New
30. Car Shell: Retain
31. Car Interior: Provide New
32: Hoistway Entrances: Retain
33. Miscellaneous Items: •
a. Koy Operated Hoistway Access
b. Seismic Requirements
C. Ruptured Pipe Valve
d. Clean hoistways, machine rooms and equipment; paint machine room floor, pit floor, car top, and all existing metal work
e. Top of car guardrail Provide New
2.02 MATERIALS:
A. Aluminum: Alloy and temper best suited for anodizing finish specified.
B. Brass: CDA Alloy 260.
C. Bronze: CDA Alloy 280, muntz metal.
D. Nickel silver: CDA Alloy 796, leaded nickel silver.
E. Plywood: PS-1, A-D exterior Grade Douglas Fir, fire retardant treated.
F. Sheet steel: ASTM A366, uncoated, pickled, free from defects.
G. Sound deadener: Fire retardant; spray, roller or adhesive applied; 3/16" thick.
H. Stainless steel: ASTM A167; type 302 or 304.
2.03 FINISHES:
A. Exposed-to-view surfaces:
1. Provide as follows unless otherwise specified.
a. Aluminum: Clear anodized finish.
b. Bronze: Oil rubbed (US 10B) finish. Mirror polish finish. Satin brushed finish.
Clear lacquer coat.
c. Nickel silver: Mirror polish finish. Satin brushed finish. d. Sheet steel:
Shop prime: Degrease clean of foreign substances and apply one coat of corrosion inhibiting primer compatible with finish paint selected. Hoistwa! tems visible to public shall be painted one additional coat of black paint 2) Selectedint. Three coats baked onamal; sand each coat smooth; color as e. Stainless steel:
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Plain: Satin, directional polish, No. 4 Mirror directional polish, No. 8 Mirror non-directional polish, No. 10 finish unless otherwise specified. 2) Patterned: Rigidized Metal's No. 5 WL, Ardmore Textured Metals No. 5- SM or approved equal.
f. Touch-up:
Prime surfaces: Use same paint as factory for field touch-up. 2) Finish painted surfaces: Refinish whole panel with shop prime and finish paint as specified above.
B. Non-exposed-to-view surfaces:
1. Degrease or remove any rust and shop paint manufacturer's standard corrosion inhibiting primer.
2.04 AUTOMATIC OPERATION:
A. General operation of individual elevators:
1. Provide a non-proprietary diagnostic microprocessor-controlled dispatching system, based on real time calculations, designed to monitor all types of traffic and sufficiently flexible so that it can be modified to accommodate changes in traffic patterns.
2. Serial link communications: Provide a distributed processing network consisting of localized processors located in machine rooms, car stations, hall stations and top of car to allow system to make fast decisions based on data shared by the processor involved in the different operations of the elevators. For group dispatch operations, all elevators in the group shall be capable of acting as a group common dispatcher as the need
3. Fault diagnostic system: Provide Owner's Representative with all hardware such as on- board LED diagnostics, hand held device or laptop computer, as standard with manufacturer, and supporting software documentation. Diagnostic system shall be capable of determining faults most difficult to find, as well as be capable of performing all code required testing.
4. The system shall be flexible, irrespective of the number of elevators in normal service.
B. Simplex selective collective operation:
1. Arrange for simplex selective collective automatic operation. Operate elevators from a single riser of landing buttons and from operating device in car.
2. Momentary pressure of one or more car or landing buttons, other than those for landing at which car is standing, starts car, and causes car to stop at first landing for which a car or landing call is registered corresponding to direction in which car is traveling. Stops made in order in which landings are reached, irrespective of sequence in which calls are Double door operation not permitted. If an up-traveling car has a passenger for an intermediate floor and a down call is registered at that floor, with no calls above car, it travels to floor, opens door to let passenger out, then lights down direction arrow in hall lantern and accepts waiting passenger without closing and reopening doors.
2.05 SPECIAL OPERATIONS:
A. Inspection operation:
1. Provide key-operated hoistway access device and car top operating device. Key switches shall incorporated into access switches in hall button.
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B. Independent service:
1. Independent service operation shall be provided so that, by means of a switch located i he car service cabinet, the car can be removed from automatic operation and be operated by an attendant. The attendant shall have full control of the starting, stopping and direction of car travel.
2. The car shall respond to car buttons only. The hall signals for the car on independent service shall not operate.
C. Voice Annunciation Computer:
1. Provide a complete Voice Annunciation Unit (including the Device, the Wiring to the elevator cab, Speaker and Control System Software designed to include a Voice Annunciation Interface). The Annunciator shall announce the floor number and the intended direction of travel.
D. Operation under fire or other emergency conditions:
1. Provide special emergency service to comply with current ASME and CCR Title 8, CBC Title 24 and local codes having jurisdiction.
2. Provide Phase 1 recall switch at main floor elevator lobby.
3. Key switches at main floor shall be integrated in hall button station with engraved instructions.
E. Emergency Battery Lowering: Hydraulic
1. Automatically activates during power loss.
2. Supplies power for rescue operation.
3. Causes car to descend smoothly to lowest landing.
4. Keeps doors closed until proper floor level is reached.
5. Automatically opens doors at lowest landing.
6. Safely shuts down elevator until normal power is restored.
7. Automatically resets for future emergencies.
8. Differentiates between actual power failure and manual operation of elevator disconnect switch.
2.06 DOOR OPERATION:
Passenger type:
1. Provide door times available as specified under "Design Criteria."
2. Car and hoistway doors shall open and close simultaneously, quietly and smoothly; dool novement shall be cushioned at both limits of travel. Door operation shall not cause cars to move appreciably.
3. Door hold open times shall be readily and independently adjustable when car stops for a car or hall call. Main floor door hold times shall be adjustable independent of other
4. rovide closed loop regulated speed performance, onboard diagnostics, adjustab mes, nudging, and test switche
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Scope of Services/Specifications
B. Door operator:
1. Elevator No. 1: Provide new heavy-duty master type solid state closed loop door operators mounted on car enclosure utilizing minimum 12-guage support angles to isolate from direct mounting of operator on the car top.
2. Pre-approved closed loop heavy duty door operators:
a. GAL MOVFE
3. Provide code compliant door weight data tag.
C. Door Protection:
1. Elevator No. 1: Remove existing door protection devices and provide new electronic optical 2D scanning type:
a. Provide a door protective system which does not rely on physical contact with a person or object to inhibit door movement or initiate door reversal. b. Pre-approved optical door sensors:
1) Elevator Contractor
2) Adams GateKeeper Max
3) Formula Systems
4) Janus Pana40 Plus
5) Tritronics Leading Edge
c. The system shall be able to detect a 2-inch diameter rod introduced at any position within the door movement and between the height of 2 inches and 63 inches above sill level.
d. Detection of intrusion into the protected area shall cause the doors, if fully open, to be held in the open position and, if closing, to reverse to fully open position. e.
exceed 2-1/2 ft.-Ib. when door re-opening device is not in operation. f. For side-opening doors, the detector for the strike jamb side shall be recessed, flush with strike jamb.
2.07 SIGNALS AND OPERATING FIXTURES:
A. General:
1. Provide signals and fixtures as shown and specified. Location and arrangement of fixtures shall comply with disabled access requirements. a. Passenger Elevator Buttons: Provide minimum 1-inch diameter mechanical, with fully illuminated buttons with LED's and engraved identifications. shall be raised 1/8 inch from surrounding surface with square shoulders. b. Switches: Toggle type typically or key operated where noted. c. Provide six (6), keys for each elevator keyed device, with proper labeled identification upon turnover of elevator.
d. Cabinets: Provide with pulls, concealed hinges and doors mounted flush with hairline joints to adjacent surface.
e. Arrangement: Arrangement of fixtures shall generally conform to that specified, but components may be rearranged, if desired, subject to Owner's Representative's approval.
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f. Engraving: Of size indicated; color backfill with epoxy paint in contrasting color as selected. No applied engraved plates.
Lamps: Miniature LED type.
h. Audible Chimes: Electronic adjustable audible chimes; bell type gong not acceptable.
i. Provide floor passing signal of the adjustable electronic audible chime type.
Plates shall be of same size and shape as buttons or integral "fishtail" type.
Acceptable manufacturers: EPCO, ERM, MAD, or INNOVATION, fixtures with 5/8" engraved identifications. Operation of car or hall button shall cause button to illuminate. Response of car to car or hall call shall cause corresponding button to extinguish.
1. Faceplates: Provide of material and finish as indicated and specified; 1/8-inch minimum thickness with sharp edges relieved. Faceplates shall be sized to cover holes left by removal of existing fixtures where new fixtures are provided and provided with engraved fire sign, per A17.1. New faceplates shall cover all existing holes or Contractor shall patch at no additional cost to the Owner.
Audible chimes: Electronic adjustable audible chimes from 75 to 85 dB in elevator lobby 3' - 0" above floor and 3' - O" away from elevator entrance; bell type gong not acceptable.
B. Car operating panels:
1. General: Provide buttons numbered to conform to floors served and the following:
a. Locate top operating button at 48 inches above floor. b. Locate emergency stop switch and illuminated alarm button in bottom row at 35 inches above floor.
c. Provide "Door Open", and "Door Close" buttons located above emergency stop and alarm of same design as car button.
d. All signage required by local codes shall be engraved and painted as directed by Owner's representative.
e. Provide fire emergency features, per code. Provide FEO-F1 key switch for fire service unless local code requires different.
2. Elevator No. 1: Provide new panels per car; integrate cabinets, buttons and engraving into swing front return panels without applied faceplate. Entire front return shall swing on concealed hinges with concealed locking means for servicing.
C. Car position indicators:
1. Provide car position indicators with 2 inch indications corresponding to floor designations with matching direction arrows.
a. Elevator No. 1: Provide new digital alpha numeric type segmented LED readout indicator with minimum two-inch high indications mounted integral with each car operating panel.
D. Service cabinet:
Provide new cabinet, door with a lock and concealed hinge as an integral part of car operating panel mounted with flush hairline joints. Cabinet door shall be provided with a HKA Elevator Consulting, Inc. 14 22 10 - 14
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flush glazed window of required size to hold elevator-operating permit, mounted horizontally. Service cabinet shall contain the following:
a. Independent service switch
b. Two-speed ventilation switch (Hi-Off-Low)
C. Light switch as applicable
d. Inspection switch, key operated
e. Duplex GFi convenience outlet
f. Buzzers as required
g. Constant pressure test switch for emergency car lighting h. One Extra blank for future switch.
Communication equipment:
Elevator No. 1: Provide a complete new communication system in compliance with all ADA Regulations, Building Code Regulations 2019, and ASME A17.1 Regulations, consisting of a combination speaker/microphone, amplifier, texting capabilities, two way visual communication, yes and no buttons, automatic dialer with 4 number rollover capability and matching car station push button with telephone symbol to activate system and acknowledgment lights. Mount in car operating panel, wire to machine room and program automatic dialer as directed by Owner's Representative.
F. Hall button fixtures:
1. Each fixture shall contain buttons, which light to indicate hall call registration and extinguish when call is answered. Provide intermediate fixtures with two buttons and terminal fixtures with one. Engrave fire-exiting instructions on faceplates. Provide minimum of two fasteners at top and bottom of faceplate. a. Elevator No. 1: Provide the elevator with one riser of hall button stations.
G. Car lanterns:
1. Manufacturer's standard dual car riding lantern mounted at a maximum height above floor. Lens shall be flush with faceplate or face of jamb.
2. Lantern illuminates and chimes as doors open. Provide single chime for up direction and double chime for down direction. Chime sound level shall be at 10 decibels over ambient.
H. Disabled access requirements:
1. Provide to meet local codes having jurisdiction including handrail and button configuration.
a. Car operating panels: Provide raised Braille and alpha characters, numerals or svmbols to the left of operating buttons and devices used by the public.
Indications may be engraved directly on faceplates or separate plates flush mounted with hairline joints and concealed mechanical fasteners. Plates shall be of same size and shape as buttons. Raised characters shall be white on a black background with Braille designations directly below the character. Provide "star" at main egress landing.
b. Entrances: Provide raised Braille and alpha characters, numerals or symbols similar to those for car stations of size required by governing aulhority. Locale on each entrance jamb at 60 inches above floor indicating floor designation Material and finish of plates shall match hall button station faceplates. Material and finish of plates shall be white on black. (CA only) Provide with contrasting background. Braille designation shall be to the bottom of the raised character.
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Provide "star" at main egress landing. Provide mounting means similar to those on car panels.
2.08 WIRING:
A. General:
1. Provide all necessary wiring and 25% spares between cars and controllers and to all remote-control stations; minimum of eight. Furnish shielded wires in cables for all communications card readers, cameras, digital displays, and speakers. Include four additional pairs of shielded spares and two RG-6 coaxial cables or equivalent, for each car. Electrical wire runs will be free of splices or connection unless at designated junction points.
B. Traveling Cables:
1. Use minimum number of traveling cables. Include shielded wires and spares as notec above. Cord thoroughly and protect cables from rubbing against hoistways or car items.
Provide with steel cable core and properly anchored to relieve strain on individual conductors.
2. All traveling cables shall be wired from machine to elevator, without junction box or spliced connections.
Hoistway Wiring:
1. All wiring shall be neatly terminated, tied within a junction box and properly marked as to its content.
2. If junction boxes are used, NEC approved terminal strips shall be used and properly identified.
3. No splices shall be allowed.
4. Install new hoistway gutter in each hoistway that currently does not have hoistway gutter installed.
D. Work light and GFCI convenience outlet:
1. Provide on top of car with protective plastic lamp guard. Provide one for hydraulic elevators.
2. Provide compact fluorescent type (CFL)
Stop switch:
1. Provide in each pit. Provide NEMA 4 enclosure.
2. Provide on each top of car.
F. Alarm gong:
Provide on top of each car and to be actuated by corresponding alarm button or emergency stop switch.
Auxiliary disconnect switches:
1. Provide as required in remote controller rooms or at remote equipment not in view of mainline switches; include all wiring and conduit.
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2.09 CAR ENCLOSURES:
A. General:
1. All elevators shall be weighed before work begins to determine actual weight of car enclosures. Contractor shall keep a log of all equipment and weight removed and adder to the suspension system. Contractor is responsible for complying with all applicable ASME and local codes.
2. All elevators shall be weighed at the completion of the project. Provide all documentation to the governing authority and Owner's Representative for permanent record.
3. Provide new crosshead data as required by ASME and local code authorities.
B. Passenger Cars; Elevator No. 1: Provide passenger car enclosures as described below.
Alternate No. 1 will cover the final interior design and finishes (3 walls, ceiling and flooring) covered under an allowance of $25,000.
1. Emergency Exit: Top of car per code.
2. Ventilation:
a. Hydraulic Elevators Only: Low Air Flow Minimum two-speed squirrel cage exhaust fan: Low Speed 175 CFM with maximum 40.2 dBA sound level; High Speed 323 CFM with maximum 57.6 dBA sound level. Provide sound isolation mounting on canopy. Provide concealed vents at base and ceiling as required
3. Car Doors: Fabricate from 16-gauge sheet steel on front and back of each panel sufficiently reinforced with steel to insure rigidity and sound deadened. Provide two guides per panel located one inch from each end. Provide full-length neoprene astragals. Finish car side with stainless steel and return finish 1/2 inch around edge of doors. Door strength and locking means shall comply with code where hoistway fascia is not provided directly in front of car doors.
4. Protective Pads: Provide one set of heavy quilted protection pads for each group of elevators. Pads shall cover all walls with cut-out sections for car operating panels Provide pads with rubber-coated 'J' type hooks sewn into top of pad for mounting on top of removable panels where panels are provided, otherwise pad buttons matching other metal finishes within the car shall be provided.
5. Front Return Panels: Provide full integral swing type front return panels fabricated from 14 gauge stainless steel.
C. Emergency lighting; All elevators:
1. Elevator No. 1: Provide an emergency car lighting unit mounted on top of car, battery driven and self-rechargeable. Upon outage of normal power the unit shall, within 5 seconds, light two lamps as part of normal car lighting. The unit shall have sufficient capacity to keep the lights in continuous operation for four hours and the alarm bell for one hour. Provide a readily accessible means for testing the unit in service cabinet.
Light fixtures mounted in car front returns or operating panels are not acceptable.
Illuminate lights directly over car operating panels.
Elevator No. 1: Retain existing shell enclosure and rehabilitate as follows under allowance
1. Front returns: Clad
Car operating panels: Provide new
Wall panels: Alternate No. 1
4. Transom: Clad
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5. Hand rails: Alternate No. 1
6. Ceiling and lighting: Alternate No. 1
7. Ventilation: Provide New two-speed squirrel cage exhaust blower with sound isolation mounting on canopy.
8. Emergency exit: Retain, provide code compliant switch
9. Car Doors: Provide new
10. Finish flooring: Alternate No. 1
11. Protective pads: Provide one set of heavy quilted protection pads for each group of elevators. Pads shall cover all walls
with cutout sections for car operating panels.
Provide pads with rubber-coated 'J' type hooks sewn
into top of pad for mounting on top of removable
panels.
2.10 HOISTWAY ENTRANCES; PASSENGER TYPE:
A. General:
1. Retain existing or provide new as specified.
B. Hangers and Tracks:
1. Elevator No. 1: Provide all new door tracks and hanger assemblies. Sheave type with two-point suspension. Steel sheaves with flanged groove and resilient sound-absorbing tires. Minimum 2-1/2-inch diameter for hoistway, 3 inch for car. Manufacturer's heavy- duty tracks and ball or roller bearing with adjustable up thrusts. Provide new relating cables.
C. Closers:
1. Elevator No. 1: Provide new cable relating torsion spring mechanical type or broken arm jack knife type as required for door assembly. Provide Smart Tork Spirators.
D. Dust and hanger covers:
1. Elevator No. 1: Retain existing, clean and refinish with black paint. Replace damaged and missing dust covers.
E. Fascia, toe and head guards:
1. Elevator No. 1: Retain existing, modify to comply with code, refinish with black paint and refasten for greater rigidity.
F. Interlocks:
1. Elevator No. 1: Provide all new. Equip each hoistway door with a tamper-proof interlock which shall prevent operation of the car until doors are locked in the close position as defined by the Code and shall prevent opening of doors at landing from corridor side unless car is at rest at landing in leveling zone or, hoistway access switch is used. Provide all new type "SF" high temperature wiring for interlock circuits.
G. Pick-up roller assemblies:
1. Elevator No. 1: Provide all new pick-up roller assemblies as required for door operating equipment furnished
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Scope of Services/Specifications
Door restrictor:
Elevator No. 1: Provide new, door restrictor device compatible with new door equipment.
1. Sills:
1. Elevator No. 1: Retain existing, power clean to metal and refinish, full length of sill.
J. Limit Switches:
1. Elevator No. 1: Provide new
K. Frames:
Elevator No. 1: Retain existing.
L. Hoistway doors:
1. Elevator No. 1: Retain existing, re-hang to remove all twists, provide two new gibs per banel and one fire gib per panel which will remain engaged in sill if guiding member is destroyed
2.11 HYDRAULIC ELEVATOR EQUIPMENT:
A. Design Criteria:
1. Performance:
a. Contract Speed: Maximum ten percent (10%) speed variation under any loading condition in both directions.
b. Motion Time: From start to stop of elevators motion as measured in both directions for a typical one floor run under any loading condition.
Elevator No. :9.1 seconds
C. Door Open Times:
1) Elevator No. :2.3 seconds
d. Door close times: Minimum, without exceeding kinetic energy and closing force, allowed by code.
e. Door dwell times: Comply with A.D.A. formula and provide separate adjustable timers with initial settings as follows:
1) Main lobby hall call: 5.0 to 6.0 seconds.
Upper lobby hall call: 5.0 to 6.0 seconds.
Car call: 5.0 to 6.0 seconds.
4) Interruption of door protective device: Reduce dwell to 1 second. f. Leveling: Within 1/4 inch under any loading condition. Level into floor at all times, do not overrun floor and level back.
Hydraulic pressure: Hydraulic components shall be factory tested for 600 PSI.
Maximum operating pressure shall be 425 PSI.
2. Operating qualities: Owner's Representative will judge riding qualities of cars and enforce the following requirements. Make all necessary adjustments a. Acceleration and deceleration: Starting and stopping shall be smooth and comfortable, without obvious steps of acceleration. Slowdown, stopping and leveling shall be without jars or bumps. Elevator shall start movement within .5 seconds of fully closed doors. Stopping upon operation of emergency stop switch HKA Elevator Consulting, Inc. 14 22 10 - 19
RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
b. Horizontal Acceleration (ISO A95 Scaling): Maximum 10 mg peak-to-peak measured at full speed for full travel in both directions. c. Vertical Vibration: Ride shall be free of vibration throughout acceleration, full speed and deceleration for full travel in both directions.
Sound control: (A Scaled - fast - Lmax over the duration of the operation). a. Vibration: Sound isolate machines and motor drives from beams and building structure to prevent objectionable noise and vibration transmission to occupied building spaces.
b. Airborne noise: Maximum acoustical output level of:
1) 85 dB measured in machine room. With the meter located 3' - 0" trom each machine room door at floor level.
2) 55 dB measured in elevator cars during all sequences of operation. 3) 50 dB measured in elevator lobbies. From the nearest staff work station to the elevator lobby.
2.12 HYDRAULIC HOISTWAY EQUIPMENT:
A. Guide rails and brackets:
1. Elevator No. 1: Retain existing rails, realign, clean, check, tighten and replace Code non-complying brackets, fishplates and bolts.
a. Provide log of the alignment corrections to the Owner's Representative.
B. Guide shoes:
1. Elevator No. 1: Retain existing. Replace inserts, etc. a. Static balance car.
C. Buffers:
1. Retain existing.
D. Car frame and platform:
Elevator No. 1: Retain existing car frame. Clean down and tighten frame bolts. Static balance weight to be added as required.
E. Platen isolation:
1. Provide minimum 3/4-inch-thick steel plates between top of plunger and car frame with 1 inch rubber or neoprene isolation material between.
Piping:
a. Reuse existing.
1) Provide new gaskets for Victaulic fittings and test for leaks.
3. Isolation coupling
a. Provide at least two isolation couplings one in the machine room and one in the pit.
F. Pit Valves:
1) Provide in each elevator pit a gate valve to shut off oil between cylinder and pumping plant.
2) Provided new a pressure type line rupture safety valve to shut off oil between cylinder head and pit valve. Activation of safety valve shall not void operation of lowering valve.
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RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
G. Oil: Provide Chevron OC turbine oil or approved equal, 150 SSU at 100 degrees F. temperature
2.13 MACHINE ROOM EQUIPMENT:
A. General:
1. Provide equipment to fit existing space and structural limitations. Coordinate relatec electrical, structural and mechanical work with other trades B. Pumping plant:
1. Provide new.
a. Gaseral: Self contained unit with sound reducing cabinet and sound isolated b. Submerile: Maxin asped 80 PM assuri bet die 25 pounds per square inch.
Tank: Capacity equal to plunger displacement plus 50%. Provide strainers, oil level gauge and device to maintain uniform oil temperature d. Electronic Control Valves: Integral type by Elevator Equipment Company, Maxton Company or by elevator manufacturer. Provide conveniently located manual lowering valve accessible without removing pumping plant enclosure e. Provide a gate valve to shut off oil for each pumping plant. f. Motor: General Electric, Imperial, Westinghouse or accepted equal; maximum speed 1800 RPM for belt driven and 3600 RPM for submersible. Provide minimum 80 start heavy-duty motor, continuous rated, 50 degrees C. temperature rise, Class A insulation or 70 degrees C. rise for Class B insulation. g. Muffler/Silencer: Blow-out proof type between pumping plant and cylinder.
Pumping plant:
1. Retain existing
a. Drain system thoroughly, clean all components, replace worn parts, fill tank to maximum oil level, and adjust for proper operation.
Controller:
Integral, floor or wall mounted as applicable to space conditions. Include door operating relays combined with controller. Provide solid state soft starting with starting switches rated at minimum 57% of horsepower rating. IEC method of line starter application is unacceptable. Provide three (3) manual reset overload relays, one in each line and reverse phase relay. Provide externally mounted permanently identified junction boxes on controller cabinets for termination of communication circuits. Pre-approved controllers:
a. Motion Control Engineering HMC-2000
b. Smartrise Controls
E. Hydraulic elevator prolective circuit.
1. In the event the car should stall due to low oil in the system or, if for other cause the car fails to reach the top landing within a predetermined time while traveling "up", a special circuit shall be provided which shall automatically return the car to the bottom landing and open the doors for 10 seconds after which the elevator will close doors and completely shut down. Recycling the mainline switch shall restore Service.
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RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
2. Hydraulic Elevator Oil Cooling System: Provide an oil cooler to maintain operating temperatures between 105 - 115 degrees, an oil cooler consisting of temperature sensors monitoring high and low hydraulic fluid temperatures a special circuit shall be provided which shall automatically activate the oil cooler system and maintain its operation until hydraulic fluid temperature are achieved. Reference "Work by Others' for dedicated electrical disconnect. Conduit and wiring in elevator equipment room.
F. Hydraulic elevator battery emergency lowering operation:
1. Provide a battery driven unit which will initiate operation of the Protective Circuit and lower elevator to bottom landing in the event of a power failure.
2. Service shall be restored automatically upon restoration of normal power supply.
3. Arrange with an exposed method of testing.
4. Arrange circuitry so that, if the mainline switch is open when the power transfer takes place, the elevator will not respond to the operation of the protective circuit.
5. Provide a double pole-isolating switch on the battery unit to disconnect the battery output.
PART 3 - EXECUTION:
3.01 INSTALLATION:
A. General:
1. Install per manufacturer's requirements, those of regulatory agencies and as specified.
B. Welded Construction:
Provide welded connections for installation of elevator work where bolted connections are not required for subsequent removal or for normal operation, adjustments, inspection, maintenance and replacement of worn parts.
2. Comply with AWS standards for workmanship and for qualifications of welding operators.
Sound Isolation:
1. Mount rotating and vibrating elevator equipment and components on vibration- absorption mounts, designed to effectively prevent transmission of vibrations to structure and thereby, eliminate sources of structure-borne noise from elevator system.
D. Lubrication:
1. Lubricate operating parts of systems as recommended by manufacturer.
E. Hazardous Disposal Certification:
1. Contractor to provide oil and hazardous waste removal documentation per required EPA standards. Provide copy of documentation to Owner.
F. Alignment:
1. Coordinate alignment of hoistway entrances with elevator guide rails, tor accurate alignment of entrances with cars. Where possible, delay final adjustment of sills and toors until car is operable in shaft. Reduce clearances to minimum, safe workable dimensions at each landing.
2. Align guide rails plumb and parallel with maximum deviation of 1/16 inch. Anchorage of guide rails in pits shall not compromise waterproofing.
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Scope of Services/Specifications
G. Graphics:
1. Provide graphics visible to public as selected by Owner's Representative.
H. Manufacturer's nameplates:
1. Manufacturer's nameplates, trademarks or logos not permitted on surfaces visible to public.
1. Cleaning of the installation:
1. After the installation of each elevator has been completed and immediately prior to the carrying out of the tests, the machine room and all equipment therein, the elevator hoistways including outside of car and all ledges and similar areas, the elevator pit and equipment therein, and all door hanger runners, guides, tracks and sills shall be horoughly cleaned down, preferably with vacuum cleaning equipment, and all dust, flufi dirt, grit, excessive oil and grease and rubbish shall be removed from site.
J. Finish painting after tests:
1. After satisfactory completion of the tests, any damage to the paint work shall be made good and the installation re-cleaned, if necessary, after which at least one final coat of gloss oil resistant or enamelized paint shall be applied by brushing or spraying in Contractor's customary colors to all the existing and new equipment in the machine room and also to such items in the hoistway or elsewhere which have received only a primer coat.
2. Painting shall be performed either during normal working hours or after hours at no additional cost to the Owner.
K. Painting of machine room floor, walls and pit floors:
1. After the completion of the entire installation, the floor and walls of each machine room and pit areas shall be thoroughly cleaned down and brush painted with one coat of traffic paint having oil resistant properties. Pit floors shall be painted after the completion of the waterproofing. Owner's Representative will advise the color.
2. Painting shall be performed either during normal working hours or after hours at no additional cost to the Owner.
3.02 NOISE CONTROL:
A. General:
1. Contractor, in the preparation and the execution of the work, shall recognize the particular and mandatory requirements of the remodeling project due to the character of the work and the use occupancy of the building.
2. Contractor shall perform all noisy work as directed by Owner's Representative.
B. Building operations:
1. Noise and vibration generated by this construction for this work may, at times, create a problem for the operations of the building. In the event the noise produced by the construction work conflicts with the building function, Contractor, at the request of the Owner's Representative, shall reduce or stop the noise.
2. All disruptive work including removal of old materials and deliveries of new materials shall be done on overtime at no additional cost to Owner.
3. All disruptive work will be performed after hours at no additional cost to Owner.
C. Measurement:
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RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
1. The noise level shall be measured on the "A" Scale of a sound level meter as follows:
a. With the meter located 3' - 0" from the nearest staff work station to the elevator lobby, the sound level shall not exceed 65 db.
b. With the meter located 3'- 0" from outside of each machine room door at floo level, the sound level shall not exceed 70 db
c. With the meter located 3'- 0" from any hoistway door at any level, the sound level shall not exceed 70 db.
D. Types of noise generating work:
1. All heavy demolition (concrete walls and floors).
2. All grinding, chipping, pounding, sanding and cutting of holes and core drilling.
3.03 FIELD QUALITY CONTROL:
A. Regulatory agencies inspection:
1. Upon completion of elevators, Contractor shall provide instruments, weights and personnel to conduct test required by regulatory agencies. Contractor shall submit a complete report describing the results of the tests.
B. Examination and testing:
1. When installation is ready for final acceptance, notify and assist Owner's Representative in making a walk-through inspection of entire installation to assure workmanship and following tests, plies with contract documents. Provide equipment to perform the a. One-hour heat and run test with full load in car. Perform for one car of each duty.
Stop car at each floor in each direction.
2) Verify that temperatures do not exceed manufacturer's motor ratings. 3) Performance and leveling tests shall be made before and after heat and run test.
b. Check and verify operation of all safety features and special operations.
Measure horizontal acceleration.
2) Measure acoustical output levels in machine room, lobbies and cars.
Correction:
1. Make corrections to defects or discrepancies at no cost to Owner's Representative.
Should discrepancies be such that re-examination and retesting is required, Contractor shall pay for all costs including those of Owner's Representative's fees.
D. Final acceptance:
1. Final acceptance of the installation will be made only after all corrections are complete, final submittals and certificates received and the Owner's Representative is satisfied and the installation is complete in all respects. Final payment will not be made until the above is completed.
3.04 INSTRUCTIONS:
A. Instruct Owner's personnel in proper use of each system.
3.05 PROJECT RECORD DOCUMENTS:
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RFP#2223-002 City of Redondo Beach
Scope of Services/Specifications
A. As-built drawings:
1. Contractor shall maintain at the job site a separate and complete set of contract drawings which will be used solely for the purpose of recording changes made in any portion of the work during the course of construction, regardless of the reason for such change.
2. Changes, as they occur, will be marked on the record set of drawings on a daily basis.
3. The monthly payment will be withheld until the Owner's Representative has verified that as-built" corrections are current. Before final payment is authorized, Contractor sha ertify that all changes in the work are included on the drawings and will deliver such t the Owner's Representative.
B. Record drawings:
1. Contractor shall prepare "as-built" drawings in duplicate of any changes to electrical work on prints supplied by the Owner's Representative. During the course of construction, actual locations to scale shall be shown for all runs of mechanical and mise concealed mis shat love electrical work, installed in walls and floors or otherwise concealed. This shall cover all piping, electrical wiring; whether in conduit or cable, duct work, etc. shall be located, in addition, by dimension. All services shall be identified in ink on the prints.
2. In addition, Contractor shall keep a complete record copy of the plans and specifications for the use in preparing "as-built" plans and specifications at the end of the job.
Contractor shall sign and date the prints and deliver them to the Owner's Representative.
3.06 MAINTENANCE:
A. General:
1. Provide complete continuing maintenance on entire elevator equipment during regular working hours on regular working days from award of contract, through construction and for a period of twelve (12) months after completion and acceptance of all elevators.
B. Examination:
1. Include systematic examination, adjustment, and lubrication of elevator equipment whenever required and replacement of defective parts with parts of same manufacture as required for proper operation. Contractor not responsible for repairs to car enclosures, door panels, frames, sills or platform flooring resulting from normal usage or misuse, accidents and negligence for which Contractor is not responsible.
Examinations shall be performed monthly expending a minimum of one hour C. Performance standards:
a. Maintain the performance standard set forth in this Specification and maintain correct operation of the dispatching system.
b. Maintain smooth starting and stopping, smooth riding qualities and accurate leveling at all times.
D. Call-backs:
1. In event of failures, provide 24-hour call-back service at bonus time rates only to Owner.
E. Elevator shutdowns:
1. Should any elevator become inoperative, repair within 24 hours of notification of such failure. Breakdown of major components shall be completed and service restored within 72 hours.
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Scope of Services/Specifications
2. Failure to comply with above, Owner's Representative may order the work done by other contractors at Contractor's expense.
3. Devices repaired or replaced by others shall, nevertheless, become provided with maintenance by Contractor who shall become completely responsible for correct operation of such devices for lifetime of this contract.
F. Follow-up tests:
1. Test all safety devices and emergency operations at 6 month intervals or oftener and submit written report on each test. Make tests at times which do not interfere with building operation.
G. Maintenance materials:
1. Expendable Parts: The Elevator Contractor shall provide in technicians vehicle the following expendable parts required for prompt replacement. Parts used for routine maintenance shall be replenished and stored in machine room to ensure an adequate supply is available. Parts and cabinet shall become Owner's property and not removed upon expiration of maintenance period.
a. Two field replaceable resistors of each type installed b. One set hanger sheaves for car and hoistway doors.
C. Two relays and relay bases of each type installed.
d. Ten lamps of each type installed.
e. Car and hall buttons with identical graphics installed; six for manufacturer's standard buttons, one of each type for special buttons. f. Ten fuses of each type installed.
g. Any other parts required for prompt replacement.
h. Lubricants and cleaners of all types used for maintenance.
2. Replacement parts: Keep the following parts in a warehouse within twenty-five (25) miles of the project premises.
a. One door operator motor of each type used
b. Transformers of each type installed
C. Two complete door interlocks
d. One Packing for project sized piston.
Complete Softstart sized for this size motor.
f. Parts for door protective devices
g. Hall and car button modules
Such other parts as are needed to insure prompt replacement in event of elevator shutdown such as spare control boards for computer-operated systems.
H. Maintenance data:
Submit three sets of complete and accurate maintenance data specific for each elevator anthoved and receive project. Final acceptance and final payment will not be made until a. Manuals: Describe proper use and maintenance, inspection, and testing of equipment. All error codes and description of the codes will be part of the documents. It should also include lubrication points, types of lubricants used and frequency of lubricant application.
b. Provide information for all of the switches and functions that were installed HKA Elevator Consulting, Inc. 14 22 10 - 26
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Scope of Services/Specifications
*. Parts catalogs: Complete listing of all parts of equipment and components user • in the installation.
J. Wiring diagrams: One laminated set mounted in machine room, one reproducible set delivered to Owner's Representative. Wiring diagrams shall be as built, specific for this installation, and reference identification on drawings sha natch points identified on terminals of controllers
e. Maintenance tool and software manuals: Provide maintenance tools, dongles, and supporting software documentation required for the complete maintenance of the entire system including diagnostics, adjusting, and testing. Maintenance tool may be hand held or built into control system and shall be of the type no requiring recharging or reprogramming nor of the automatic destruct type. The tool and supporting software may be programmed to operate only with this Quotation: Base bid shall include cost of maintenance and materials as described above.
END OF SECTION
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ATTACHMENT "A-2"
PERFORMANCE BOND
Performance Bond is attached.
A-3
Performance Bond
Bond No.:
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS, the City of Redondo Beach, California ("City"), has awarded to (Name and address of Contractor)
("Principal"), a contract ("Contract") for the work described as follows:
Modernization of the Veterans Park Community Center Elevator WHEREAS, Principal is required under the terms of the Contract to furnish a bond for the faithful performance of the Contract.
NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
("Surety") a duly admitted surety insurer under the laws of the State of California, as unto the City in the penal sum of
Dollars ($ _), this amount
being not less than one hundred percent (100%) of the total contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Principal, its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and will and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the Contract and any alteration thereof made as therein provided, on the Principal's part to be kept and performed, all within the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and hold harmless the City, its officers, agents, and others as therein provided, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect. In case suit is brought upon this bond, Surety further agrees to pay all court costs incurred by the City in the suit and reasonable attorneys' fees in an amount fixed by the court.
FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representatives) pursuant to authority of its governing body.
Date:
"Principal" "Surety"
By: By:
Name: Name:
Its: Its:
By: By:
Name: Name:
Its: Its:
(Seal) (Seal)
CITY OF REDONDO BEACH
APPROVED AS TO SURETY APPROVED AS TO FORM
AND PRINCIPAL AMOUNT
By: By:
Risk Manager City Attorney
Note: This bond must be executed in duplicate and dated. All signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached.
ATTACHMENT "A-3"
PAYMENT BOND
Payment Bond is attached.
A-6
Payment Bond
(Labor and Material)
Bond No.:
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS, the City of Redondo Beach, California ('City"), has awarded to (Name and address of Contractor)
("Principal"), a contract ("Contract") for the work described as follows:
Modernization of the Veterans Park Community Center Elevator WHEREAS, Principal is required under the terms of the Contract and the California Civil Code secure the payment of claims of laborer, mechanics, materialmen, and other persons as provided by law
NOW, THEREFORE, we, the undersigned Principal, and
(Name and address of Surety)
("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, firmly bound unto the Cityin the penal sum
Dollars ($_
being not less than one hundred percent (100%) of the total contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Principal, its heirs, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the persons named in Section 3181 of the California Civil Code, or any amounts the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Principal and subcontractors pursuant to Section 13030 of the Unemployment Insurance Code, with respect to work or labor performed under the Contract, the Surety will pay for the same in an amount not exceeding the penal sum specified in this bond; otherwise, this obligation shall become null and void. This bond shall inure to the benefit of any of the persons named in Section 3181 of the California Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon the bond. In case suit is brought upon this bond, Surety further agrees to pay all court costs incurred by the City in the suit and reasonable attorneys' fees in an amount fixed by the court.
FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representatives) pursuant to authority of its governing body.
Date:
"Principal" "Surety"
By: By:
Name: Name:
Its: Its:
By: By:
Name: Name:
Its: Its:
(Seal) (Seal)
CITY OF REDONDO BEACH
APPROVED AS TO SURETY APPROVED AS TO FORM
AND PRINCIPAL AMOUNT
By: By:
Risk Manager City Attorney
Note: This bond must be executed in duplicate and dated. All signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached.
EXHIBIT "B"
TERM AND TIME OF COMPLETION
TERM: The term of this Agreement shall commence March 14, 2023 and expire March 13, 2024 ("Term"), unless otherwise terminated as herein provided.
B-1
EXHIBIT "C"
COMPENSATION
Provided Contractor is not in default under this Agreement, Contractor shall be compensated as provided below.
A. AMOUNT. Contractor shall be paid in accordance with the following schedule.
Description Amount
Base Bid - all work necessary for the Elevator
modernization $112,055
Payment and Performance Bonds $4,800
Modernization Maintenance - maintenance for the
Elevator until completion of modernization (not included in base bid). $200 per month
Warranty Maintenance - preventative maintenance for the elevator for a period of twelve (12) months after
modernization (not included in base bid). $200 per month Passenger Car Enclosures - new passenger car
enclosures (not included in base bid). $25,000
Ten Percent Contingency $14,666
Not to Exceed Amount $161,321
B. METHOD OF PAYMENT. Contractor shall submit two hard copies of the invoice.
Invoices must provide dates of service, description of services performed, equipment purchased, applicable rate for labor, and amounts for the work performed (prorated if applicable) during the prior month. Invoices must be itemized, adequately detailed, based on accurate records, and in a form reasonably satisfactory to City. Contractor may be required to provide back-up material upon request.
C. SCHEDULE FOR PAYMENT. City agrees to pay Contractor within thirty (30) days of receipt of the monthly invoice, provided however, the task or portion thereof is completed to City's reasonable satisfaction.
D. NOTICES. Written notices to City and Contractor shall be given by registered or certified mail, postage prepaid and addressed to or personally served on the following parties.
Contractor: Total Access Elevator Corporation
13011 Florence Ave
Santa Fe Springs, CA 90670
Attention: Alex Magana
City: City of Redondo Beach
Public Works Department
C-1
415 Diamond Street
Redondo Beach, CA 90277
Attention: Rob Osborne
All notices, including notices of address changes, provided under this Agreement are deemed received on the third day after mailing if sent by registered or certified mail. Changes in the respective address set forth above may be made from time to time by any party upon written notice to the other party.
C-2
EXHIBIT "D"
INSURANCE REQUIREMENTS FOR CONTRACTORS
Without limiting Contractor's indemnification obligations under this Agreement, Contractor Minimum Scope of Insurance
Coverage shall be at least as broad as:
Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
Workers' Compensation insurance as required by the State of California.
Employer's Liability Insurance.
Minimum Limits of Insurance
Contractor shall maintain limits no less than:
General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. The general aggregate limit shall apply separately to this project.
Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
Employer's Liability: $1,000,000 per accident for bodily injury or disease.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers or (2) the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.
Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
D-1
Additional Insured Endorsement:
General Liability: The City, its officers, elected and appointed officials, employees, and volunteers shall be covered as insureds with respect to liability arising out of work performed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy.
Automobile Liability: The City, its officers, elected and appointed officials, employees, and volunteers shall be covered as insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor.
For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, elected and appointed officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.
Each insurance policy shall be endorsed to state that the inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverages afforded shall apply as though separate policies had been issued to each insured.
Each insurance policy shall be in effect prior to awarding the contract and each insurance policy or a successor policy shall be in effect for the duration of the project. The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract on the Contractor's part.
Acceptability of Insurers
Insurance shall be placed with insurers with a current A.M. Best's rating of no less than A:VII and which are authorized to transact insurance business in the State of California by the Department of Insurance.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on the City authorized forms provided with the contract specifications. Standard ISO forms which shall be subject to City approval and amended to conform to the City's requirements may be acceptable in lieu of City authorized forms. All certificates and endorsements shall be received and approved by the City before the contract is awarded. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.
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Subcontractors
Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
Risk Management
Contractor acknowledges that insurance underwriting standards and practices are subject to change, and the City reserves the right to make changes to these provisions in the reasonable discretion of its Risk Manager.
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EXHIBIT "E"
AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS Contractor acknowledges that the project as defined in this Agreement between Contractor and the City, to which this Agreement to Comply with Calitornia Labor Law Requirements is attached and incorporated by reference, is a "public work" as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the Calitornia Labor Code ("Chapter 1"), and that this Agreement is subject to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and regulations established by the Director of Industrial Relations ("DIR") implementing such statutes. Contractor shall perform all work on the project as a public work. Contractor shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.
California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.
3. Pursuant to Labor Code Section 1771.4, Contractor shall post job site notices, as prescribed by regulation.
4. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will be made available to any interested party on request.
Contractor acknowledges receipt of a copy of the DIR determination of such prevailing rate of per diem wages, and Contractor shall post such rates at each job site covered by this Agreement.
Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit the maximum amount allowable by law for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.
Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to (1) keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the City of the location of the records.
Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8, section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
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Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of 8 hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 and 1/2 times the basic rate of pay.
California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
10. For every subcontractor who will perform work on the project, Contractor shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Contractor shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a periodic review of the certified payroll records of the subcontractor and upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any failure.
11. To the maximum extent permitted by law, Contractor shall indemnify, hold harmless and defend (at Contractor's expense with counsel acceptable to the City) the City, its officials, officers, employees, agents, independent contractors, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity (including Contractor, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys' fees, and other related costs and expenses. All duties of Contractor under this Section shall survive termination of the Agreement.
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