Administrative
Report
H.18., File # 23-5666 Meeting Date: 3/21/2023
To: MAYOR AND CITY COUNCIL
From: JOE HOFFMAN, CHIEF OF POLICE
TITLE
APPROVE THE PURCHASE OF A DODGE STAKE BED TRUCK FROM VAN NUYS CHRYSLER DODGE JEEP RAM UTILIZING $80,553.15 OF 2020 STATE HOMELAND SECURITY PROGRAM
GRANT FUNDS AND AUTHORIZE THE EXECUTION OF THE RELATED PROCUREMENT
DOCUMENTS
EXECUTIVE SUMMARY
On April 19, 2022, the City Council approved the State Homeland Security Program (SHSP) 2020 Grant Agreement. The $337,928 of grant funding for Redondo Beach and other regional participating agencies is for the purchase of certain authorized Police Department equipment. In compliance with the grant requirements, the City issued a request for proposal (RFP) for a surveillance sky tower.
Council approved the purchase of the surveillance sky tower on November 8, 2022, for a price of $253,202.10. Upon approval of the sky tower purchase, the Police Department described its intent to return at a later date with an item seeking approval of the purchase of a suitable tow vehicle using additional appropriated grant funding.
The City issued an RFP on February 24, 2023 for the tow vehicle with a proposal due date of March 7, 2023. The Police Department received four separate proposals. After review, the Department chose Van Nuys Chrysler Dodge Jeep Ram (CDJR) which was the least expensive truck meeting all of the requested specifications.
This item is requesting authorization to purchase a truck to tow the surveillance sky tower from Van Nuys CDJR at a cost of $80,553.15 from the remaining designated and previously approved 2020 SHSP grant fund account which currently has a balance of $84,725.90.
BACKGROUND
The approved 2020 State Homeland Security grant is a regional grant which includes Gardena, Palos Verdes Estates, Hermosa Beach, Manhattan Beach and Redondo Beach. The Police Department secured $337,928 of grant funding to increase the participating agencies surveillance capabilities. A mobile surveillance sky tower was approved for purchase through the California Office of Emergency Services, in cooperation with Los Angeles County. This specialized piece of surveillance equipment provides the capability to rapidly launch live video feeds from events and critical incidents, respond more swiftly to calls for service, gather intelligence, increase protection for large crowds, monitor events, establish a strategic overhead perspective and provide increased physical presence for Police Department personnel that helps deter criminal activity. City Council approved the
H.18., File # 23-5666 Meeting Date: 3/21/2023
surveillance sky tower purchase on November 8, 2022 in amount of $253,202.10.
As part of the 2020 State Homeland Security grant, a suitable tow vehicle is needed to trailer the sky tower which weighs approximately 12,500 lbs. In compliance with the grant requirements, the City of Redondo Beach issued a request for proposals for a tow vehicle capable of towing the sky tower.
The City received proposals from four different dealerships (Van Nuys CDJR, Van Nuys, Future Chevrolet, Sacramento, Quality Chevrolet, Escondido, Galpin Ford, North Hills). Van Nuys CDJR met all of the truck specifications and was the least expensive of all received proposals. Requested is authorization to purchase the Dodge stake bed truck in an amount of $80,553.15 from available grant funds.
Upon receipt of the vehicle, the Police Department will return to City Council to consider a Memorandum of Understanding (MOU) with the participating regional police agencies to govern the use and deployment of the Sky Tower and related equipment.
COORDINATION
The Police Department coordinated the 2020 SHSP grant funds with Los Angeles Count. The tow vehicle purchase was coordinated with the City Attorney’s Office and the Financial Services Department.
FISCAL IMPACT
Revenues Expenses
SHSP Grant $337,928.00 Mobile Surveillance Sky Tower $253,202.10 (Approved and Purchased)
Dodge Ram Tow Vehicle $80,553.15
TOTAL $333,755.25
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Agmt - 2020 State Homeland Security Program Subrecipient Agreement, April 19, 2022 · Sales Contract
o Attachment “B” - Required Federal Clauses/Contract Provisions o Attachment “C” - Certificate Regarding Lobbying
o Warranty Page
o Truck Specifications - 2022 RAM 5500 Chassis Cab Tradesman 4x2 2WD Light Duty Chassis-Cab Trucks
· RFP