Administrative
Report
H.8., File # 23-5778 Meeting Date: 5/2/2023
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
APPROVE AN AGREEMENT WITH AVALON ROOFING, INC. TO REPLACE ROOFS ON THREE
BUILDINGS AT THE PUBLIC WORKS MAINTENANCE YARD FOR A TOTAL COST TO THE CAPITAL PROJECTS FUND NOT TO EXCEED $264,478
EXECUTIVE SUMMARY
Approval of this recommendation would award an agreement for replacement of the roofs at the Public Works Administrative Office, Sewer Maintenance Office and Warehouse. The existing roofs have been in place for over 30 years and are in poor condition. Avalon Roofing of Gardena, CA will provide all labor and materials needed to replace the roofs for a total cost not to exceed $264,478, including a 15% contingency plus 5% bond.
BACKGROUND
The roofs on the Administrative Office, Sewer Maintenance Office, and Warehouse at the Public Works Yard, are over 30 years old and require replacement. Staff obtained proposals from the following companies to provide the labor and materials needed to perform the roof replacements:
Avalon Roofing: $220,398
C.I. Services: $299,265
R&R Roofing: $323,137
Commercial Roofing Services: $325,189
Letner Roofing Co: $388,467
Chapman Coast: $402,178
The proposal submitted by Avalon Roofing Inc. presents the most desirable combination of qualifications, experience and pricing. The company provided the City with professional, high quality services during the replacement of the Morrell Historical House roof in 2020 and the Anderson Park Scout House roofs in 2021. The company will provide all labor, materials and equipment needed to perform the roof replacements.
COORDINATION
The Public Works and Financial Services Departments prepared this item. The City Attorney’s Office approved the Agreement.
FISCAL IMPACT
The cost to replace the roofs on three buildings at the Public Works Maintenance Yard will not
H.8., File # 23-5778 Meeting Date: 5/2/2023
The cost to replace the roofs on three buildings at the Public Works Maintenance Yard will not exceed $264,478, including a 15% contingency and the 5% cost to provide performance and payment bonds. Funding is available in the project budget for the City Facility Roof Replacement CIP.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Agmt - Avalon Roofing, Inc.
· Insurance - Avalon Roofing, Inc.