Administrative
Report
H.8., File # 23-6057 Meeting Date: 6/6/2023
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
ACCEPT AS COMPLETE THE BERYL STREET DRAINAGE AND STREET IMPROVEMENTS PROJECT FROM PROSPECT AVENUE TO FLAGLER LANE, JOB NO. 41130, AND AUTHORIZE
THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS
ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $130,132.16 TO SULLY-MILLER CONTRACTING COMPANY UPON EXPIRATION OF THE 35-DAY
LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED UPON THE
PROJECT
EXECUTIVE SUMMARY
On April 5, 2022, the City Council awarded a public works contract to Sully-Miller Contracting Company (Sully-Miller) in the amount of $2,388,177 for the construction of the Beryl Street Drainage and Street Improvements Project from Prospect Avenue to Flagler Lane, Job No. 41130 (Project).
The final construction cost was $2,602,643.18, which reflects an 8.9% increase over the original contract amount and is within the 10% Project contingency funds authorized by City Council and Administrative Policy and Procedure No. 14.1 regarding Change Orders. The Project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $130,132.16 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
BACKGROUND
On December 7, 2021, Council approved plans and specifications for the Beryl Street Drainage and Street Improvements Project from Prospect Avenue to Flagler Lane, Job No. 41130 and authorized competitive bidding.
On February 16, 2022, 6 bids were received and publicly opened. Sully-Miller, with a bid of $2,388,177, was found to be the lowest responsible bidder.
On April 5, 2022, Council transferred and appropriated additional funds to construct the Project as designed, and awarded a public works contract to Sully-Miller in the amount of $2,388,177 for the Project.
During construction, staff issued 11 change orders in the amount of $214,506.18, bringing the final agreement to $2,602,643.18, an 8.9% increase the original contract amount. The change orders allowed for the stabilization of soil conditions at dry wells, traffic signage and storm drain modifications, additional work due to unmarked utility and abandoned oil lines and conflicts,
H.8., File # 23-6057 Meeting Date: 6/6/2023
modifications, additional work due to unmarked utility and abandoned oil lines and conflicts, pedestrian push buttons, lane restriping and additional traffic loop installations.
The Project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $130,132.16 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
COORDINATION
The Project was coordinated by the Public Works Engineering Division.
FISCAL IMPACT
Funding Expenditures
Proposition C Funds $ 1,235,000 Design - NV5, Inc. $ 155,800 Measure M $ 565,000 Sully-Miller $ 2,602,644
Stormwater $ 200,000 Con Mgmt./Inspection (KOA) $ 177,440 From Job No. 41130 $ 292,887 Project Management $ 46,003 Capital Funds $ 689,000
Total $ 2,981,887 Total $ 2,981,887
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· None