Administrative
Report
H.13., File # 23-6105 Meeting Date: 6/6/2023
To: MAYOR AND CITY COUNCIL
From: BRANDY FORBES, COMMUNITY DEVELOPMENT DIRECTOR
TITLE
APPROVE A THIRD AMENDMENT TO THE AGREEMENT WITH JASON ADDISON SMITH CONSULTING SERVICES, INC. FOR BUILDING PLAN CHECK REVIEW SERVICES FOR AN ADDITIONAL $25,000 FOR A NEW TOTAL NOT TO EXCEED AMOUNT OF $100,000 FOR THE EXISTING TERM THROUGH FEBRUARY 8, 2024
EXECUTIVE SUMMARY
On February 9, 2021, the City Council approved agreements with six consulting firms to provide building plan check services on an as-needed basis. The services provide the capability for the Community Development Department to offer an expedited plan check option upon applicant request, and can also be utilized to fill gaps in staffing on an as-needed basis. The Building Division has experienced great success in improving project review turn-around time using contract plan check services.
The proposed amendment would increase the contract amount with Jason Addison Smith Consulting Services, Inc. (JAS) by $25,000 to close out existing plan checks that are in the recheck process with the firm. The increase would bring the contract’s total not to exceed amount to $100,000.
BACKGROUND
On August 18, 2020, the City Council directed staff to proceed with selecting outside consulting firms to provide plan check services on an as-needed basis. Through the request for proposals process, the Community Development Department selected six firms based on their qualifications and experience. The City Council approved the Agreements with the six firms on February 9, 2021, including JAS.
Contract plan check services has aided in significantly improving turn-around time for project reviews.
JAS staff has demonstrated outstanding competency and expertise in review of all project types for Redondo Beach. The proposed contract amendment would allow for close out remaining projects that were reviewed by JAS and are currently in the recheck process.
COORDINATION
The contract amendment has been prepared by the City Attorney’s Office.
FISCAL IMPACT
Funding for contract plan check services to augment City staffing was approved as part of the FY 2022-23 operating budget for the Building & Safety Division of the Community Development
H.13., File # 23-6105 Meeting Date: 6/6/2023
2022-23 operating budget for the Building & Safety Division of the Community Development Department.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Agmt - Proposed Third Amendment, Jason Addison Smith Consulting Services, Inc. · Agmt - Second Amendment Jason Addison Smith Consulting Services, Inc., March 14, 2023 · Agmt - First Amendment Jason Addison Smith Consulting Services, Inc., December 14, 2021 · Agmt - Original Agreement Jason Addison Smith Consulting Services, Inc., February 9, 2021