J 616123 CC
Administrative
Report
J.3., File # HI23-5582 Meeting Date: 2/15/2023
TO: HISTORICAL COMMISSION
FROM: CAMERON HARDING, COMMUNITY SERVICES DIRECTOR
TITLE
DISCUSSION AND POSSIBLE APPROVAL OF A RECOMMENDATION TO CITY COUNCIL TO ADD SECTION 9.204 (MEETINGS) TO THE REDONDO BEACH, CALIFORNIA MUNICIPAL CODE, TITLE 2 (ADMINISTRATION), CHAPTER 9 (BOARDS AND COMMISSIONS), ARTICLE 2 (HISTORICAL COMMISSION) AS FOLLOWS: "NOTWITHSTANDING TITLE 2, CHAPTER 9, ARTICLE 1, SECTION 2-9.101 OF THIS CODE, THE HISTORICAL COMMISSION SHALL NOT BE
REQUIRED TO HOLD MONTHLY MEETINGS, AND INSTEAD SHALL HOLD A REGULAR
MEETING AT LEAST ONCE EVERY OTHER MONTH AND WHATEVER SPECIAL MEETINGS MAY BE NECESSARY OR CONVENIENT TO DISPOSE OF BUSINESS WITHOUT DELAY." AND TO
FURTHER RECOMMEND THAT THOSE MEETINGS BE HELD ON THE FOURTH WEDNESDAY
OF THE MONTHS OF FEBRUARY, APRIL, JUNE, AUGUST, OCTOBER, AND DECEMBER (THE
MONTHS WHEN THE PUBLIC ART COMMISSION DOES NOT MEET)
RECOMMENDATION
Approve the recommendation to City Council.
BACKGROUND
Effective 6-23-2010
Since 2010, the accepted meeting schedule for the Historical Commission has been every other month. The Bylaws of the Redondo Beach Historical Commission as Amended 6-23-2010 state:
Sec. 1 Time of Meetings
Unless otherwise directed by a majority of the Historical Commission, the Commission shall meet regularly on the fourth Wednesday of every other month at 7:00 p.m. or on such other day and time, as a majority of the Commission shall establish. If the fourth Wednesday of the month is a recognized public holiday, the regular meeting of the Historical Commission shall be held on the subsequent Wednesday.
Effective September 1, 2022
The Redondo Beach Municipal Code Section 2-9.101, however, states, "from and after September 1, 2022, each board or commission shall hold a regular meeting at least once each month..." The same section also states, "In addition to any such regular meetings, each board or commission shall hold whatever special meetings may be necessary or convenient to dispose of business without delay." An analysis of the number of meetings actually held and the number of business items requiring a
J.3., File # HI23-5582 Meeting Date: 2/15/2023
vote by the Historical Commission 2019 - present, reveals the following:
Year 2019
# of completed meetings: 6
•• • # of cancelled meetings: 5
# of discussion/action items: 1
Year 2020
• # of completed meetings: 3
• # of cancelled meetings: 7
• # of discussion/action items: 1
Year 2021
• # of completed meetings: 6
• # of cancelled meetings: 1
• # of discussion/action items: 2
Year 2022
• # of completed meetings: 8
# of cancelled meetings:
# of discussion/action items: 15 (fewer than 2/meeting) 5 of the 15 were the same item: A 3-Year Strategic Plan 2 of the 15 were the same item: A Strategic Plan for the Museum Year 2023
• # of completed meetings: 1
• # of cancelled meetings:
• # of discussion/action items: 1
This item was the third time the "Strategic Plan for the Museum" appeared on a Commission Agenda.
Notes:
1. For the purposes of this summary reoccurring items such as approval of minutes, receive and file reports, etc. were not included.
2. The attached pages contain the comprehensive list from which this summary was derived.
The Redondo Beach, California Municipal Code, Title 2 (Administration), Chapter 9 (Boards and Commissions) Section 2-9.203 (Powers and Duties) directs the Historical Commission to do the Investigate, maintain, and catalog all historical information, documents, records and pictures that would be of general interest to the City and its citizens
2. Compile records and recordings
3. Promote the keeping of a written historical record of the City in narrative form
4. Be an advisory body
5. Perform volunteer services at the Redondo Beach Historical Museum
J.3., File # HI23-5582 Meeting Date: 2/15/2023
All of these powers and duties are best accomplished outside of City Council Chambers. Currently, the Historical Museum has no regular and ongoing source of funding, so there is almost no need for the Historical Commission to make recommendations to staff or the City Council regarding how best to use public dollars. The best use of the Commissioner's valuable time is in the Historical Museum performing the five responsibilities identified above so that the Redondo Beach Historical Museum can actually become a cherished resource for the citizens of and visitors to Redondo Beach.
ATTACHMENTS
1. Survey of Historical Commission Meetings: January, 2019 - January, 2013
City of Redondo Beach Historical Commission
Survey of Discussion/Possible Action Items per Meeting
January, 2019 - January, 2023
This survey excludes reoccurring items such as approval of minutes, receive and file reports, etc.
2019 2020
1-16-19 2/19/2020
• Cancelled • None
3-20-19 3/18/2020
• None • Cancelled
4-17-19 4/15/2020
• Claro Group Proposal • Cancelled
5-15-19 5/20/2020
• Cancelled • Cancelled
6-19-19 6/17/2020
• Cancelled Cancelled
7-17-19 7/15/2020
• Cancelled • Cancelled
8-21-19 8/19/2020
• None Cancelled
9-18-19 9/16/2020
• None • Cancelled
10/16/2019 10/21/2020
• Cancelled • None
11/20/2019 12/16/2020
• None DISCUSSION OF GOAL SETTING AND
FORMATION OF SUBCOMMITTEES
12/18/2019
• None
2021 2022
2/17/2021 2/16/2022
• None • DISCUSSION ON PROTOCOLS RELATED
TO MUSEUM
4/21/2021
• None 4/20/2022
• DISCUSS AND PROVIDE INPUT ON THE
6/16/2021 CITY'S FY 2022/2023 BUDGET
• None • DISCUSSION AND CONSIDERATION TO
ALLOCATE FUNDING TO THE
8-18-21 HISTORICAL MUSEUM'S OPEN HOUSE
• None EVENT SCHEDULED FOR APRIL 30,
2022
9/15/2021 • [First] DISCUSSION AND POSSIBLE
• Cancelled ACTION TO DEVELOP A THREE-YEAR
STRATEGIC
10/20/2021
• GOALS FOR 2021-2022/COMMITTEE 6/15/2022
APPOINTMENTS • [Second] DISCUSSION AND UPDATES
ON THE DEVELOPMENT OF A THREE-
12/15/2021 YEAR STRATEGIC PLAN
• DISCUSSION OF ADDITIONAL
COMMITTEES AND COMMITTEE 8/17/2022
APPOINTMENTS • REVIEW OF THE ITO FAMILY OPEN
SPACE CONCEPTUAL PLAN AND
PROVIDE INPUT TO THE RECREATION
AND PARKS COMMISSION
• Third] DISCUSSION AND UPDATES ON
THE DEVELOPMENT OF A THREE-YEAR
STRATEGIC PLAN
9/21/2022
• DISCUSSION AND POSSIBLE ACTION
TO ALLOCATE FUNDING FOR THE
PURCHASE OF A DISPLAY CASE FOR
THE HISTORICAL MUSEUM
• DISCUSSION AND CONSIDERATION TO
RENAME THE HISTORICAL MUSEUM
FACILITY
• DISCUSSION AND POSSIBLE ACTION
TO IMPLEMENT A HISTORY MAKER
PROGRAM INTO THE HISTORICAL
COMMISSION'S MONTHLY MEETING
AGENDAS
• DISCUSSION AND CONSIDERATION OF
THE PATH OF HISTORY SUB-
COMMITTEE'S RECOMMENDATION
TO INCLUDE WALK THROUGH
HISTORY SIGNS AROUND
DOMINGUEZ PARK AS PART OF THE
DOMINGUEZ PARK PLAY EQUIPMENT,
LANDSCAPE AND WALKWAY PROJECT
(PROJECT #30730)
• [Fourth] DISCUSSION AND UPDATES
ON THE DEVELOPMENT OF A THREE-
YEAR STRATEGIC PLAN
10/26/2022
• ELECTION OF OFFICERS
• [Fifth] DISCUSSION AND UPDATES ON
THE DEVELOPMENT OF A THREE-YEAR
STRATEGIC PLAN
• [First] DISCUSSION AND POSSIBLE
ACTION TO THE DRAFT STRATEGIC
PLAN FOR THE REDONDO BEACH
HISTORICAL MUSEUM
11/16/2022
• None
12/21/2022
• [Second] DISCUSSION AND POSSIBLE
ACTION TO THE DRAFT STRATEGIC
PLAN FOR THE REDONDO BEACH
HISTORICAL MUSEUM
2023
1/18/2023
• [Third] DISCUSSION AND POSSIBLE
ACTION TO THE DRAFT STRATEGIC
PLAN FOR THE REDONDO BEACH
HISTORICAL MUSEUM
Summary
Year # of # of # of Discussion/ Action Items
Completed Cancelled (Doesn't include recurring items such as approval of Meetings Meetings minutes, receive and file reports, etc.) 2019 6 5 1
2020 3 7
2021 6
2022 8 15
• 5 of those were discussions of a 3-year strategic plan • 2 of those were discussions of a strategic plan for
the Museum
2023 1 1
• Third discussion of a strategic plan for the Museum