Administrative
Report
H.10., File # 23-6092 Meeting Date: 6/20/2023
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
ACCEPT AS COMPLETE THE PIER RAILING IMPROVEMENT PROJECT, JOB NO. 70360; AND
AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT
WITH THE LOS ANGELES COUNTY RECORDER AND RELEASE THE FINAL RETENTION PAYMENT OF $84,845.78 TO UNIX CONSTRUCTION, INC., UPON EXPIRATION OF THE 35-DAY
LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED UPON THE
PROJECT
EXECUTIVE SUMMARY
On May 3, 2022, the City Council awarded Unix Construction, Inc. (Unix) a public works contract for $1,571,546 for construction of the Pier Railing Improvement Project, Job No. 70360. During construction, staff issued 5 change orders totaling $125,370, bringing the final contract amount to $1,696,916.
The change orders addressed current field conditions requiring additional refurbishing and/or replacement of railings, handrails, and wood posts and is within the authorization limit of the City Engineer, as memorialized in the City’s Administrative Policies and Procedures (APP 14.1).
The project is now complete and ready for City Council acceptance and authorization to release the final retention amount of $84,845.78 to the contractor upon expiration of the 35-day lien period and there being no claims filed.
BACKGROUND
The Pier Railing Improvement Project, Job No. 70610, is included as part of the current Capital Improvement Program funded by Harbor Tidelands and Upland Funding. This Project improved the railings along the perimeter of the pier either by recoating or replacing railing sections, and enclosed the new Pad 10 skate park with similar railings. Railings with minor corrosion damage were removed, sandblasted and recoated. Railings that were beyond repair due to significant corrosion were removed and replaced.
On February 1, 2022, the City Council approved the Project Plans and Specifications and authorized the City Clerk to advertise the Project for competitive bids. On March 24, 2022, the City Clerk’s office received and publicly opened two bids for the Project.
After reviewing the bids, Unix was found to be the lowest responsible bidder. On May 3, 2022, the City awarded the Project contract to Unix in the amount of $1,571,546. Construction began on
H.10., File # 23-6092 Meeting Date: 6/20/2023
City awarded the Project contract to Unix in the amount of $1,571,546. Construction began on September 1, 2022 following the receipt of railing and wood bollards which had long lead times.
During construction, staff issued five change orders totaling $125,369.71, which addressed current field conditions, requiring recoating and/or replacement of additional railings, handrails and wood posts. An initial “off-site” change order in the amount of $8,850 was issued to take advantage of Unix’s proximity and expertise with metal railings to replace railings recently damaged by a vehicle collision along Marina Way, to immediately address and improve pedestrian, vehicle and bicycle safety. Other railings that were not in the initial assessment were identified in the field to require recoating or replacement.
A final change order focused on modified skate park railings, to address safety concerns with pedestrians immediately outside of the skate park. The total of five change orders added costs of $125,369.71, bringing the final contract amount to $1,696,915.71, an 8% increase over the original contract amount of $1,571,546.
On June 9, 2023, the project was reviewed by staff and determined to be substantially complete.
COORDINATION
The project scope and design were coordinated between the Public Works Department and the Waterfront and Economic Development Department. Project inspection and management was coordinated within the Public Works Department.
FISCAL IMPACT
Funding Expenditures
Harbor Tidelands Fund $ 1,500,000 Harbor Railing Upgrades $ 1,571,546 Harbor Uplands Fund $ 225,880 Contingency Funds (8%) $ 125,370 Inspection $ 3,964
Construction Management $ 25,000
Total $ 1,725,880 Total $ 1,725,880
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· None