DISCUSSION AND POSSIBLE
ACTION REGARDING THE
SCOPE OF TREE TRIMMING
SERVICES IN FISCAL YEAR
2023-24
AUGUST 1, 2023
Background
- 13,000 City Trees
- Parks, Parkways, Medians, other Green Spaces
- Four-Year Trimming Cycle
- June 16, 2023 – Council approved $386,927 of
$594,781 Cost Projected for Year 1
Tree Trimming Contract History
- May 2019: Council Awarded 4-Year Contract to West
Coast Arborists through Competitive RFP Process
- 3 other Proposals at Least 19.1% Higher
- WCA Completed Initial 4-Year Term on June 30, 2023
Tree Trimming Contract History
- Contract Included Extension Provision - 4 More Years
- Negotiated Price for Extension Period – 19.6% Increase - Council Approved Extension on June 2, 2023
- Increase is Below Inflation Levels
- Original Pricing Fixed from 2019-2023
- Extension Pricing Fixed from 2023-2027
- Unit Pricing Lower than Neighboring Cities
- West Coast - Excellent Service
Budget Status
- Grid 1 - FY2023/2024
- Estimated Costs: $594,781
- Available Funds: $386,927 ($283,000 core budget +
$103,927 appropriation)
---------------
- Funding Gap: $207,851
Projected Trimming
Year 1
(cross-hatched area with
available funding)
Projected Trimming
Year 2
(cross-hatched area with
available funding)
Year 1 Options
- Trim within Grid 1 & Complete about 2/3 of Grid
(no specials or out of grid trimming)
- Proceed with Grid 1 Using Available Funding &
Return at Mid-Year for Additional Funding to
Complete Grid
Trees Obstructing Vehicle Access
Trees Obstructing Pedestrian Access
Recommendation
- Discuss and Provide
Direction