Administrative
Report
H.9., File # 23-6598 Meeting Date: 8/15/2023
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
APPROVE THE PURCHASE OF ONE VACTOR 2112 PLUS JET RODDER VACUUM/JETTER
COMBINATION VEHICLE FROM HAAKER EQUIPMENT COMPANY FOR USE BY THE PUBLIC WORKS DEPARTMENT FOR A TOTAL COST OF $785,844.27
EXECUTIVE SUMMARY
Staff is seeking authorization from the City Council to purchase one replacement vehicle for the Public Works Department Sewer Division. The FY 2023-24 Adopted Budget included funding for the replacement of Redondo Beach Public Works Department Unit #326, a combination vacuum/jetter sewer truck. Competitive pricing for the vehicle has been secured through the Sourcewell Cooperative Purchasing Program.
BACKGROUND
In June 2023, the City Council Approved Decision Package #34 - Purchase of a Combination Vacuum/Jetter Sewer Truck as a part of the FY 2023-24 Adopted Budget. This action set aside $820,000 for the replacement of the CNG combination sewer truck. The proposed vehicle will replace the existing Vactor Unit #326 that is approaching the end of its useful life.
With purchase approval, the vehicle will be ordered and is anticipated to be delivered to the City in the next 12-15 months (August - December 2024). This equipment is an emergency vehicle, critical for City sewer maintenance. The existing 2009 model year vehicle was originally on a 15-year life cycle, that was increased to 17 years for budget purposes. With Council’s approval of Decision Package #34, funding was made available to accelerate the replacement by approximately 18 months. The existing unit is experiencing increased maintenance issues, due to lifespan and runtime. This is the only Vactor unit in the City and is in constant use. Staff recommends purchasing the vehicle at this time, to ensure the replacement Vactor truck is ordered and in service before the existing unit experiences terminal failure.
The vehicle recommended for purchase has been selected through the City’s regular purchasing procedures. The procedures contain a number of competitive purchasing options including the use of a “Piggyback Bid,” which is a procedure of procuring goods or services by utilizing another public entity's recent Request for Proposal or Bid, or the Sourcewell Cooperative Purchasing Program.
Cooperative purchasing programs provide valuable benefits to state and local governments. By attaching to national or regional cooperatives, an agency has immediate access to legitimately solicited contracts and guaranteed pricing and delivery options, without expending staff resources on the preparation of its own competitive proposal. Pricing is often attractive because of the purchasing power of these cooperatives. If approved, the recommended vehicle in this report would be acquired
H.9., File # 23-6598 Meeting Date: 8/15/2023
power of these cooperatives. If approved, the recommended vehicle in this report would be acquired via Sourcewell master vehicle contract #101221-VTR.
COORDINATION
The Public Works Department coordinated this report with the Financial Services Department.
FISCAL IMPACT
Funding for the purchase of the vehicle was approved as part of the FY 2023-24 Adopted Budget via Decision Package #34 - Purchase of a Combination Vacuum/Jetter Sewer Truck. Specifically, $820,000 was set aside for the replacement of Vactor Unit #326. No additional appropriation is required for the purchase of this unit.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Quote for Vactor Unit #326 - Vactor 2112 Plus Jet Rodder Combination Vehicle, Haaker Equipment Company