Administrative
Report
H.7., File # 23-6444 Meeting Date: 10/17/2023
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
ACCEPT AS COMPLETE THE RESIDENTIAL STREET REHABILITATION PROJECT, CYCLE 2, PHASE 3, JOB NO. 40190, AND AUTHORIZE THE CITY ENGINEER TO FILE A NOTICE OF COMPLETION FOR THE PROJECT WITH THE LOS ANGELES COUNTY REGISTRARRECORDER AND AUTHORIZE U.S. BANK ASSOCIATION TO RELEASE THE ESCROW FUNDS HELD PER ESCROW AGREEMENT NO.10277604 OF $255,166.87 TO SULLY-MILLER CONTRACTING COMPANY, A DELAWARE CORPORATION, UPON EXPIRATION OF THE 35-DAY
LIEN PERIOD AFTER SAID RECORDATION AND NO CLAIMS BEING FILED UPON THE
PROJECT
EXECUTIVE SUMMARY
On July 5, 2022, the City Council awarded Sully-Miller Contracting Company, a Public Works contract for $4,611,206 for the construction of the Residential Street Rehabilitation Project, Cycle 2, Phase 3, Job No. 40190. During construction, staff issued three (3) change orders for a total of $492,145, bringing the final contract amount to $5,103,351.
The project is now complete and ready for City Council to: 1) accept as complete; 2) authorize the City Engineer to file a Notice of Completion with the Los Angeles County Registrar-Recorder's Office; and 3) authorize U.S Bank Association to release escrow funds held per Escrow Agreement No. 10277604 in the amount of $255,166.87 to the Sully-Miller Contracting Company, a Delaware Corporation, upon expiration of the 35-day lien period and there being no claims filed upon the project, and 4) authorize the Mayor to execute related authorizations/documents.
BACKGROUND
The Residential Street Rehabilitation Project is an on-going Capital Improvement Program that resurfaces and repairs residential streets. The project increases the life of the City’s existing pavement and improves the ride of streets. The program is also required to bring curb ramps along impacted streets to current ADA standards. This project supports the City’s Strategic Plan goal to assess, prioritize, and plan for park/open space acquisition and for reconstruction of major City facilities and infrastructure.
On April 5, 2022 the City Council approved the Residential Street Rehabilitation, Cycle 2, Phase 3 project plans and specifications and authorized the City Clerk to advertise the project for competitive bids. On May 19, 2022, 6 bids were received and publicly opened in the City Clerk’s Office. After reviewing the bids, Sully-Miller Contracting Company with a bid amount of $4,611,206 was found to
H.7., File # 23-6444 Meeting Date: 10/17/2023
be the lowest responsible bidder.
On July 5, 2022, the City Council awarded Sully-Miller Contracting Company, a Delaware corporation, a Public Works contract for $4,611,206 for construction of the Residential Street Rehabilitation Project, Cycle 2, Phases 3, Job No. 40190. During construction staff issued three (3) change orders for additional street reconstruction work, the addition of Avenue I resurfacing ($358,306), and reconciling final bid quantities for a total net change order total of $492,145, bringing the final contract amount to $5,103,351. The inclusion of the Avenue I Resurfacing Project, JOB NO. 41380, as a change order to this project, considered an “off-site” project, required the approval of the City Council per the City’s Administrative Policy and Procedure on Change Orders (APP 14.1). That authorization was given by City Council on March 14, 2023. The remaining change order amount of $133,839 (2.9%) falls within the policy limits for Change Orders per APP 141.1. The project is now considered complete.
COORDINATION
This project has been coordinated by the Public Works Department.
FISCAL IMPACT
FUNDING EXPENDITURES
Residential Street Rehab $ 3,653,173 Const./Sully Miller Contract $ 5,103,351 Garnet Res $ 250,000 Constr. Mgmt/Inspection $ 98,615
Garnet Res $ 190,487
Green Street $ 750,000
Measure M Grant $ 358,306
Total $ 5,201,966 Total $ 5,201,966
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· None