Administrative
Report
H.16., File # 23-6938 Meeting Date: 10/17/2023
To: MAYOR AND CITY COUNCIL
From: SEAN SCULLY, ACTING COMMUNITY DEVELOPMENT DIRECTOR TITLE
APPROVE THE FOURTH AMENDMENT TO THE AGREEMENT WITH JASON ADDISON SMITH CONSULTING SERVICES, INC. FOR BUILDING PLAN CHECK REVIEW SERVICES FOR AN ADDITIONAL $60,000 AND A NEW TOTAL AMOUNT NOT TO EXCEED $160,000 FOR THE EXISTING TERM THROUGH FEBRUARY 8, 2024
EXECUTIVE SUMMARY
On February 9, 2021, the City Council approved agreements with six consulting firms to provide building plan check services on an as-needed basis. The services provide the capability for the Community Development Department to offer an expedited plan check option upon applicant request and to fill gaps in staffing when necessary. Contract plan check services have been an effective tool for the Building and Safety Division to improve turn-around time for project review.
The proposed amendment would increase the contract amount with Jason Addison Smith Consulting Services, Inc. (JAS) by $60,000 to close out existing project applications that are in the recheck process with the firm. The increase would bring the contract’s total not to exceed amount to $160,000.
BACKGROUND
On August 18, 2020, the City Council directed staff to proceed with selecting outside consulting firms to provide plan check services on an as-needed basis. Through the request for proposals process, the Community Development Department selected six firms based on their qualifications and experience. The City Council approved the Agreements with the six firms on February 9, 2021, including JAS.
Contract plan check services has aided in significantly improving turn-around time for project reviews.
JAS staff has demonstrated outstanding competency and expertise in the review of all project types for the City.
COORDINATION
The contract amendment was prepared by the City Attorney’s Office.
FISCAL IMPACT
Funding for contract plan check services was approved as part of the FY 2023-24 operating budget for the Building & Safety Division of the Community Development Department.
H.16., File # 23-6938 Meeting Date: 10/17/2023
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Agmt - Fourth Amendment, Jason Addison Smith Consulting Services, Inc. · Agmt -Third Amendment, Jason Addison Smith Consulting Services, Inc., June 6, 2023 · Agmt - Second Amendment Jason Addison Smith Consulting Services, Inc., March 14, 2023 · Agmt - First Amendment Jason Addison Smith Consulting Services, Inc., December 14, 2021 · Agmt - Original Agreement Jason Addison Smith Consulting Services, Inc., February 9, 2021