Administrative
Report
H.22., File # 23-7112 Meeting Date: 11/21/2023
To: MAYOR AND CITY COUNCIL
From: PATRICK BUTLER, INTERIM FIRE CHIEF
TITLE
APPROVE THE PURCHASE OF FIRE DEPARTMENT PERSONAL PROTECTIVE EQUIPMENT FROM MUNICIPAL EMERGENCY SERVICES, INC. (MES) UTILIZING A COOPERATIVE
PURCHASING AGREEMENT FROM NATIONAL PURCHASING PARTNERS IN AN AMOUNT NOT TO EXCEED $40,717.19
EXECUTIVE SUMMARY
With Decision Package #27, the City Council approved $50,000 in funding to replace Personal Protective Equipment (PPE) for nine firefighter/paramedic personnel as part of the FY 2023-24 budget. PPE is the essential life safety gear required for firefighting. Fire Department staff was able to secure the necessary PPE from Municipal Emergency Services (MES) at a cost of $40,717.19.
BACKGROUND
Adequate PPE ensures that firefighters are equipped with the essential life safety gear required to execute their duties effectively while mitigating certain exposure risks. Cal-OSHA mandates that PPE be retired ten years after the date of manufacture. Per this requirement, nine Department employees are due to receive replacement PPE.
The PPE will be purchased from MES through the National Purchasing Partners GPO, RFP 1915/Contract #PS20070, for Firefighter PPE. The National Purchasing Partners Government Division (NPPGov) uses a Lead Public Agency to solicit and award contracts through a competitive public request for proposal (RFP) process. Piggybacking language is inserted into the resulting contract, allowing other member agencies to access preferred rates for public procurements. MES is a national vendor that bid on the RFP, and was awarded a contract, for the Firefighter PPE set forth by the League of Oregon Cities, the NPPGov Lead Public Agency. Using the piggybacking provisions of the contract, the City is able to access preferred pricing for the PPE and satisfy the City’s competitive procurement guidelines.
COORDINATION
The Fire Department coordinated this item with the Financial Services Department.
FISCAL IMPACT
Funding for the equipment was approved as part of the FY 2023-24 operating budget for the Fire Department through Decision Package #27.
H.22., File # 23-7112 Meeting Date: 11/21/2023
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· MES Quote QT-1727071, August 6, 2023
· MES RFP No. 1915/Contract PS20070, March 3, 2020
· NPP Cooperative Purchasing Agreement, February 18, 2014