FTIP #: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion FA# 9200000000M550813
MEASURE M FUNDING AGREEMENT
MULTI-YEAR SUBREGIONAL PROGRAMS
This Funding Agreement ("FA") is made and entered into effective as of September 1, 2021 ("Eitective Date"), and is by and between the Los Angeles County Metropolitan Transportation Authority ("LACMTA") and City of Redondo Beach ("GRANTEE") for Traffic Signal Communications and Network System, LACMTA Project ID# MM5508.13 and FTIP# LA9919036, (the "Project"). This Project is eligible for funding under Line 66 of the Measure M Expenditure Plan.
WHEREAS, LACMTA adopted Ordinance #16-01, the Los Angeles County Traffic Improvement Plan, on June 23, 2016 (the "Ordinance"), which Ordinance was approved by the voters of Los Angeles County on November 8, 2016 as "Measure M" and became effective on July 1, 2017.
WHEREAS, the funding set forth herein is intended to fund Project Development, Project Approval/Environmental Document (PAED), Plans, Specifications and Estimates (PS&E), and Construction of the Project.
WHEREAS, the LACMTA Board, at its August 27, 2020 meeting, programmed $2,000,000, in Measure M Funds to GRANTEE for Project Development, Project Approval/Environmental Document (PAED), Plans, Specifications and Estimates (PS&E), and Construction, subject to the terms and conditions contained in this FA; and
WHEREAS, the Funds are currently programmed as follows: $200,000 in Measure M Funds in Fiscal Years (FY) FY 2020-21 and $1,800,000 in FY 2021-22. The total designated for Project Development, Project Approval/Environmental Document (PAED), Plans, Specifications and Estimates (PS&E), and Construction of the Traffic Signal Communications and Network System is $2,000,000.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this FA consist of the following and each is incorporated by reference herein as if fully set forth herein:
1. Part I - Specific Terms of the FA
2. Part II - General Terms of the FA
3. Attachment A - Project Funding
4. Attachment B - Expenditure Plan- Cost & Cash Flow Budget
5. Attachment C - Scope of Work
6. Attachment D - Project Reporting and Expenditure Guidelines
7. Attachment D-1 - intentionally omitted
8. Attachment D-2 - Quarterly Progress/Expenditure Report
9. Attachment E - Federal Transportation Improvement Program (FTIP) Sheet
10. Attachment E - Bond Requirements
11. Attachment G-1 - Los Angeles County Regional ITS Architecture (CONNECT-IT) Consistency Self-Certification Policy Form
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FTIP #: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion FA# 9200000000M550813
12. Attachment G-? - Signal Synchronization, Intelligent Transportation Systems (ITS), and Transportation Technology Improvements
13. Any other attachments or documents referenced in the above documents In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific Terms of the FA and any attachments and the Specific Terms of the FA shall prevail over the General Terms of the FA.
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FTIP. #: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion FA# 9200000000M550813 IN WITNESS WHEREOF, the parties have caused this FA to be executed by their duly authorized representatives as of the dates indicated below:
LACMTA:
LOS ANCELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY By:. Date: 4/6/2032
Chief Executive Officer
APPROVED AS TO FORM:
RODRIGO A. CASTRO-SILVA
County Counsel
Date: 12/9/2021
GRANTEE:
CITY OF REDONDO BEACH
ScRe Date: 2-3-22
By:.
Joe Hoefgen William C. Brand
City Manager City Mayor
APPROVED AS TO FORM:
Mill w. Well Date: 2/2/2022
By: _
Michael W. Webb
City Attorney
ATTEST:
leann Mamar
LEANOR MANZANO, CITKELERK
Rev. 06.01.2021 3 Measure M Funding Agreement - MSP
FTIP#: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion FA# 9200000000M550813 PART!
SPECIFIC TERMS OF THE FA
1. Title of the Project (the "Project"): Traffic Signal Communications and Network System - Project Development, Project Approval/Environmental Document (PAED), Plans, Specifications and Estimates (PS&E), and Construction of the Project. LACTA Project ID# MM5508.13 FTIP# LA9919036.
Grant Funds:
2.1 Programmed Funds for this Project consist of Measure M Funds.
To the extent the Measure M Funds are available; LACMTA shall make to GRANTEE a grant of the Measure M funds in the amount of 52,000.000 (the Fund") for the Project. LACMTA Board of Directors' action of August 27, 2020 granted the Measure M Funds for the Project. The Funds are programmed over two years for Fiscal Years (FY) FY 2020-21, and FY 2021-22.
This grant shall be paid on a reimbursement basis. GRANTEE must provide the appropriate supporting documentation with the Quarterly Progress/Expenditure Report.
GRANTEE Funding Commitment, if applicable, must be spent in the appropriate proportion to the Funds with each quarter's expenditures. LACMTA will withhold five percent (5%) of eligible expenditures per invoice as retention pending an audit of expenditures and completion of scope of work.
Attachment A the "Project Funding" documents all sources of funds programmed for the Project as approved by LACMTA. The Project Funding includes the total programmed funds for the Project, including the Funds programmed by LACMTA and, if any, the GRANTEE Funding Commitment of other sources of funding. The Project Funding also includes the fiscal years in which all the funds for the Project are programmed. The Funds are subject to adjustment by subsequent LACMTA Board Action.
Attachment B is the Expenditure Plan - Cost & Cash Flow Budget (the "Expenditure annually, no later than December 31, and such update shall be submitted to LACMTA's Senior Executive Officer managing the Measure M Multi-Year Subregional Program in writing. If the LACMTA's Senior Executive Officer managing the Measure M Multi-Year Subregional Program concurs with such updated Expenditure Plan in writing, Attachment B shall be eplaced with the new Attachment B setting torth the latest approved Expenditure lan. Payments under this FA shall be consistent with Attachment B as revised from time t time. Any change to the final milestone date must be made by a fully executed amendment to this FA.
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Subregion ID: South Bay Subregion FA# 9200000000M550813 Attachment C is the "Scope of Work". The GRANTEE shall complete the Project as described in the Scope of Work. This Scope of Work shall include a detailed description of the Project and the work to be completed, including anticipated Project milestones and a schedule consistent with the lapsing policy in Part It, Section 9, and a description of the Project limits, if the Project is a capital project. No later than December 31 of each year, GRANTEE shall notify changes to the Scope of Work. It LACTA agrees to such changes, the parties shall memorialize such changes in an amendment to this FA. Work shall be delivered in accordance with the schedule and scope identified in this FA unless otherwise agreed to by the parties in writing in an amendment to this FA. If GRANTEE fails to meet milestones or fails to deliver the Project, LACMTA will have the option to suspend or terminate the FA for default as described in Part II, Sections 2, 9, 10 and 11 herein below. To the extent interim milestone dates are not met but GRANTEE believes and can show documentation acceptable to LACMIA supporting GRANTEE's ability to make up the time so as to not impact the final milestone date, GRANTEE shall notify LACMTA of such changes in its Quarterly Progress/Expenditure Reports and such interim milestone dates will automatically be amended to the latest interim milestone dates provided in the Quarterly Progress/Expenditure Reports Attachment D-2. In no event can the final milestone date be amended by a Quarterly Progress/Expenditure Report.
No changes to this FA, including but not limited to the Funds, and any other source of funds from LAČMTA in the Project Funding, Expenditure Plan or the Scope of Work shall be allowed without an amendment to the original FA, approved and signed by both parties.
Attachment D is the "Project Reporting & Expenditure Guidelines". GRANTEE shall complete the "Quarterly Progress/Expenditure Report". The Quarterly Progress/Expenditure Report is attached to this FA as Attachment D-2 in accordance with Attachment D- Project Reporting and Expenditure Guidelines.
9. Attachment E, the "FTIP PROJECT SHEET (PDF)", is required to ensure that the Project is programmed correctly in the most up-to-date FTIP document. The FTIP PROJECT SHEET (PDF) can be found in ProgramMetro FTIP database under the reports section at http://program.metro.net. All projects that receive funding through Measure M must be programmed into the FTIP, which includes locally funded regionally significant projects for information and air quality modeling purposes. GRANTEE shall review the Project in ProgramMetro each year and update or correct the Project information as necessary during a scheduled FTIP amendment or adoption. GRANTEE will be notified of amendments and adoptions to the FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made as soon as possible after GRANTEF is aware of any changes to the Project, but no later than October 1 of the year the change or update is effective. Should GRANTEE fail to meet this date, it may affect GRANTEE's ability to access funding, delay the Project and may ultirnately result in the Funds being lapsed.
10. LACMTA anticipates it may need to avail itself of lower cost bonds or other debt, the interest on which is tax exempt for federal tax purposes (collectively, the "Bonds") to provide at least a portion of its funding commitments under this Agreement to GRANTEE.
GRANTEE shall ensure that the expenditure of the Funds disbursed to GRANTEE does not jeopardize the tax-exemption of the interest, as specified in the Bond Requirements attached 5 Measure M Funding Agreement - MSP
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Subregion ID: South Bay Subregion FA# 9200000000M550813 as Attachment F to this Agreement. GRANTEE agrees to provide LACMTA with progress reports, expenditure documentation, and any other documentation as reasonably requested by LACMTA and necessary for LACMTA to fulfill its responsibilities as the grantee or administrator or bond issuer of the Funds. With regard to LACMTA debt financing to provide any portion of the Funds, GRANTEE shall take all reasonable actions as may be requested of it by LACTA's Project Manager for the Project, to assist LACMTA in demonstrating and maintaining over time, compliance with the relevant sections of the Federal Tax Code to maintain such Bonds' tax status.
11. GRANTEE shall comply with the "Special Grant Conditions" attached as Attachment G, if any.
13. LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority One Gateway Plaza
Los Angeles, CA 90012
Attention: Shrota Sharma
LACMTA Project Manager
Mail Stop: 99-18-02
Phone: (213) 418-3058
Email: [email protected]
14. GRANTEE's Address:
City of Redondo Beach
415 Diamond Street
Redondo Beach, CA 90277
Gene Kim
Phone: (310) 318-0661 x2432
Email: [email protected]
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FTIP#: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion FA# 9200000000M550813
PART II
GENERAL TERMS OF THE FA
1. TERM
The term of this FA shall commence on the Effective Date of this FA, and shall terminate upon the occurrence of all of the following, unless terminated earlier as provided herein: (i) the agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting requirements have been satisfied; and (ill) the final disbursement of the Funds has been made to GRANTEE. All eligible Project expenses as defined in the Reporting and Expenditure Guidelines (Attachment D), incurred after the FA Effective Date shall be reimbursed in accordance with the terms and conditions of this FA unless otherwise agreed to by the parties in writing.
2. SUSPENSION OR TERMINATION
Should LACMTA determine there are insufficient Measure M Funds available for the Project, LACMTA may suspend or terminate this FA by giving written notice to GRANTEE at least thirty (30) days in advance of the effective date of such suspension or termination. If a Project is suspended or terminated pursuant to this section, LACMTA will not reimburse GRANTEE any costs incurred after that suspension or termination date, except those costs necessary to: (i) return any facilities modified by the Project construction to a safe and operable state; and (ii) suspend or terminate the construction contractor's control over the Project. LACMTA's share of these costs will be consistent with the established funding percentages outlined in this FA.
3. INVOICE BY GRANTEE
Unless otherwise stated in this FA, the Quarterly Progress/Expenditure Report, with supporting documentation of expenses, Project progress and other docurents as required, which has been pre-approved by LACMTA, all as described in Part II, Section 6.1 of this FA, shall satisfy LACMTA invoicing requirements. Grantee shall only submit for payment the LACMTA pre-approved Quarterly Progress/Expenditure Report Packets to the LACMTA Project Manager at the email address shown in Part I and to LACMIA Accounts Payable Submit invoice with supporting documentation to:
[email protected] (preferable)
or
Los Angeles County Metropolitan Transportation Authority A. O. Box Sizable
Los Angeles, CA 90051-0296
All invoice material must contain the following information:
Re: LACMTA Project ID# MM5508.13 and FA# 9200000000M550813 [LACMTA Project Manager Shrota Sharma; Mail Stop 99-18-02] 7 Measure M Funding Agreement - MSP
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Subregion ID: South Bay Subregion FA# 9200000000M550813
4. USE OF FUNDS
GRANTEE shall utilize the Funds to complete the Project as described in the Scope of Work and in accordance with the Reporting and Expenditure Guidelines, the specifications for use for the transportation purposes described in the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures.
Attachment C shall constitute the agreed upon Scope of Work between LACMTA and GRANTEE for the Project. The Funds, as granted under this FA, can only be used towards the completion of the Scope of Work detailed in Attachment C.
4.3 ¡RANTEE shall not use the Funds to substitute for any other funds o rojects not specified in this FA. Further, GRANTEE shall not use the Funds for any expense or activities above and beyond the approved Scope of Work (Attachment C) without an amendment to the FA approved and signed by the LACMTA Chief Executive Officer or his Designee. To the extent LACMTA provides GRANTEE with bond or commercial paper proceeds, such Funds may not be used to reimburse for any costs that jeopardize the tax exempt nature of such financings as reasonably determined by LACMTA and its bond counsel.
4.4 GRANTEE must use the Funds in the most cost-effective manner. If GRANTEE intends to use a consultant or contractor to implement all or part of the Project, LACMTA requires that such activities be procured in accordance with GRANTEE's contracting procedures and consistent with State law as appropriate. GRANTEE will also use the Funds in the most cost-effective manner when the Funds are used to pay "in-house" staff time. This effective use of funds provision will be verified by LACMTA through on- going Project monitoring and through any LACMTA interim and final audits.
4.5 GRANTEE'S employee, officers, councilmembers, board member, agents, or consultants (a "GRANTEE Party") are prohibited from participating in the selection, award, or administration of a third party contract or sub-agreement supported by the Funds if a real or apparent conflict of interest would be involved. A conflict of interest would include, without limitation, an organizational conflict of interest or when any of the following parties has a financial or other interest in any entity selected for award: (a) a GRANTEE Party (b) any lember of a GRANTEE Party's immediate family, (c) a partner of a GRANTEE Party; (d) ar rganization that employs or intends to employ any of the above. This conflict of interes provision will be verified by LACMTA through on-going Project monitoring and through any LACMTA interim and final audits.
4.6 If a facility, equipment (such as computer hardware or software), vehicle the Funds in proportion to the useful life remaining and in an equal proportion of the grant to GRANTEE Funding Commitment ratio.
4.7 If the Project requires the implementation of an Intelligent Transportation Systems ("ITS") project, GRANTEE shall ensure the Project is consistent with Rev. 06.01.2021 8 Measure M Funding Agreement - MSP
FTIP #: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion FA# 9200000000M550813 the Regional ITS Architecture. Attachment G-2, the Los Angeles County Regional ITS architecture (CONNECT-IT) Consistency Self-Certification Form, must be completed an igned for planned ITS projects and/or ITS projects that use local, state, or federal fund:
programmed or administered through LACMTA. Refer to www.laconnect-it.com to find information about the CONNECT-IT Service Packages.
If any parking facilities are designed and/or constructed using the For the parking policy, see
http://media.metro.net/projects_studies/call_projects/images/09%20Appendix%20D%20Pa rking%20Policy.pdf
5. REIMBURSEMENT OF FUNDS
Funds will be released on a reimbursement basis in accordance with invoices submitted in support of the Quarterly Progress/Expenditure Reports. LACMTA will make all disbursements ACH form and submit such form to LACMTA before grant payments can be made. ACH Request Forms can be found at www.metro.net/projects/call projects/call_projects-reference- documents/. GRANTEE must provide detailed supporting documentation with its Quarterly Progress/Expenditure Reports. GRANTEE Funding Commitment, if any, must be spent in direct proportion to the Funds with each quarter's payment.
6. REPORTING AND AUDIT REQUIREMENTS/PAYMENT ADJUSTMENTS
6.1 GRANTEE shall submit the draft of Quarterly Progress/Expenditure Report (Attachment D-2) within sixty (60) days after the close of each quarter on the last day of the months Noverber, February, May and August to the LACMTA Project Manager for review and pre-approval of the applicable report. LACMTA Project Manager shall review and respond in writing to the draft Quarterly Progress/Expenditure Report within thirty (30) calendar days trom receipt. Grantee shall submit the LACMTA pre-approved Quarterly Progress/Expenditure Report no later than five (5) days after receipt of LACMTA's written approval. Should GRANTEE fail to submit either the draft or pre-approved reports within five (5) days of the due date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE until the completed required reports are received, reviewed, and approved. The Quarterly Progress/Expenditure Reports shall include all appropriate documentation (such as contractor invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not impact the final milestone date. All supporting documents must include a clear justification and explanation of their relevance to the Project. If no activity has occurred during a particular quarter, GRANTEE will still be required to submit the Quarterly Progress/Expenditure Reports indicating no dollars were expended that quarter. If a request for reimbursement exceeds $500,000 in a single month, then GRANTEE can submit such an invoice once per month with supporting documentation. Expenses that are not invoiced to LACMTA Accounts Payable Rev. 06.01.2021 Measure M Funding Agreement - MSP
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Subregion ID: South Bay Subregion FA# 9200000000M550813 within ninety (90) days after the lapsing date specified in Part II, Section 9.1 below are not eligible for reimbursement.
6.2 GRANTEE shall submit the Project expenditure estimates for the subsequent fiscal year by February of each year. LACMTA will use the estimates to determine the Project budget for the upcoming fiscal year.
LACMTA, and/or its designee, shall have the right to conduct audits of the Project as deemed appropriate, such as financial and compliance audits, interim audits, pre- award audits, performance audits and final audits. LACMTA will commence a final audit within six months of receipt of acceptable final invoice, provided the Project is ready for final audit (meaning all costs and charges have been paid by GRANTEE and invoiced to LACMTA, and such costs, charges and invoices are properly documented and summarized in the accounting records to enable an audit without further explanation or summarization including actual indirect rates for the period covered by the FA period under review).
GRANTEE agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work and/or not in compliance with other terms and conditions of this FA. The allowability of costs for GRANTEE's own expenditures submitted to LACMTA for this Project shall be in compliance with Office of Management and Budget (OMB) Circular A-87. The allowability of costs for GRANTEE's contractors, consultants and suppliers expenditures submitted to LACMTA through GRANTEE's Quarterly Progress/Expenditures shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulation (FAR) Subpart 31 and 2 CFR Subtitle A, Chapter II, Part 225 (whichever is applicable). Findings of the LACMTA audit are final. When LACMTA audit findings require GRANTEE to return monies to LACMTA, GRANTEE agrees to return the monies within thirty (30) days after the final audit is sent to GRANTEE.
6.4 GRANTEE's records shall include, without limitation, accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by LACMTA to substantiate charges related to the Project (all collectively referred to as "records"). Such records shall be open to inspection and subject to audit and reproduction by LACMTA auditors or authorized representatives to the extent deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project.
These records must be retained by GRANTEE for three years following final payment under this Agreement. Payment of retention amounts shall not occur until after the LACTA's final audit is completed.
6.5 GRANTEE shall cause all contractors to comply with the requirements of Part II, Section 6, paragraphs 6.3 and 6.4 above. GRANTEE shall cause all contractors to cooperate fully in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project. 10 Measure M Funding Agreement - MSP
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6.6 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall be afforded access to all GRANTEE's records and its contractors related to the Project, and shall be allowed to interview any employee of GRANTEE and its contractors through final payment to the extent reasonably practicable.
LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of GRANTEE and its contractors, shall have access to all necessary records, including reproduction, at no charge to LACMTA, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this FA.
6.8 When business travel associated with the Project requires use of a vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal Revenue Service, as indicated in the United States General Services Administration Federal Travel Regulation, Privately Owned Vehicle Reimbursement Rates.
GRANTEE shall be responsible for ensuring all contractors/ subcontractors for the Project comply with the terms of the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures. GRANTEE shall cooperate with LACMTA Management Audit Services Department such that LACMTA can meet its obligations under the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures.
6.10 GRANTEE shall certify each invoice by reviewing all subcontractor costs and maintaining internal control to ensure that all expenditures are allocable, allowable and reasonable and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA.
6.11 GRANTEE shall also certify final costs of the Project to ensure all costs are in compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter Il, part 225, (whichever is applicable) and the terms and conditions of this FA.
6.12 In addition to LACMTA's other remedies as provided in this FA, LACMTA may withhold the Funds if the LACMTA audit has determined that GRANTEE failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds owed to LACMTA in accordance with LACMTA audit findings) and / or is severely out of compliance with other terms and conditions as defined by this FA, including the access to GRANT
This is a one-time only grant of the Measure M Funds subject to the terms and conditions agreed to herein. This grant does not imply nor obligate any future funding commitment on the part of LACMTA.
8. SOURCES AND DISPOSITION OF FUNDS
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FTIP#: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion FA# 9200000000M550813
8.1 The obligation for LACMTA to grant the Funds for the Project is subject to sufficient Funds being made available for the Project by the LACMTA Board of Directors. If such Funds are not made available as anticipated from Measure M Program revenues, LACMTA will have the right to adjust the cash flow accordingly until such funds become available. LACMTA shall have no obligation to provide any other funds for the GRANTEE shall fully fund and contribute the GRANTEE Funding Commitment, it any is identified in the Project Funding (Attachment A), towards the cost of the Project. It the Funds identified in Attachment A are insufficient to complete the Project, GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds necessary to complete the Project.
8.3 GRANTEE shall be responsible for any and all cost overruns for the Project pursuant to Section 8.2.
specified in Part I, Section 2 of this FA subject to the terms and conditions contained herein.
Any Funds expended by GRANTEE prior to the Effective Date of this FA shall not be reimbursed nor shall they be credited toward the GRANTEE Funding Commitment requirement, without the prior written consent of LACMTA. GRANTEE Funding Commitment dollars expended prior to the year the Funds are awarded shall be spent at GRANTEE's own risk, or as delineated in a Letter of No Prejudice executed by the prospective GRANTEE and LACMTA.
8.5 If GRANTEE receives outside funding for the Project in addition to the Funds identified in the Project Funding and the Expenditure Plan at the time this grant was awarded, this FA shall be amended to reflect such additional funding. If, at the time of final invoice or voucher, funding for the Project (including the Funds, GRANTEE Funding Commitment, and any additional funding) exceeds the actual Project costs, then the cost
TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS
9.1 GRANTEE must demonstrate timely use of the Funds by:
(i) raina bite Aim LeAd ays of Deceiviber 31 or the
12 Measure M Funding Agreement - MSP
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Subregion ID: South Bay Subregion FA# 9200000000M550813 first Fiscal Year in which the Funds are programmed, whichever (ii) Preliminary Engineering (PE) withi
six inning trote completion of environmental clearance, 1 (ill) Executing Contracts for Construction or Capital purchase within (iv)
pdated milestone dates. Meeting the Project milestone du ates as agreed upon by the LACMTA and GRANTEE
Attachment C of this FA; an
(v) Submitting the Quarterly Progress/Expenditure Reports as (vi) Expending the Funds granted under this FA for allowable costs within three years or 36 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. All Funds programmed for FY 2020-21 are subject to lapse by June 30, 2023. All Funds programmed for FY 2021-22 are subject to lapse by June 30, 2024.
9.2 In the event that the timely use of the Funds is not demonstrated as described in Part II, Section 9.1 of this FA, the Project will be reevaluated by LACMTA as part of its Annual Update process and the Funds may be reprogrammed to another project by the LACMTA Board of Directors in accordance with the Ordinance, the Guidelines and the Multi- Year Subregional Programs Administrative Procedures. In the event that all the Funds are reprogrammed, this FA shall automatically terminate.
10. DEFAULT
A Default under this FA is defined as any one or more of the following: (i) GRANTEE fails to comply with the terms and conditions contained herein; and/or (ii) GRANTEE fais to perform satisfactorily or make material changes, as determined by LACMTA at its sole discretion, to the Expenditure Plan, the Scope of Work, or the Project Funding without LACMTA's prior written consent or approval as provided herein.
11. REMEDIES
11.1 In the event of a Default by GRANTEE, LACMTA shall provide written notice of such Default to GRANTEE with a 30-day period to cure the Default. In the event GRANTEE fails to cure the Default, or commit to cure the Default and commence the same within such 30-day period to the satisfaction of LACMTA, LACTA shall have the following remedies: (i) LACMTA may terminate this FA; (ii) LACMTA may make no further disbursements of Funds to GRANTEE; and/or (i) LACMTA may recover from GRANTEE any Funds disbursed to GRANTEE as allowed by law or in equity. 13 Measure M Funding Agreement - MSP
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Subregion ID: South Bay Subregion FA# 9200000000M550813 Effective upon receipt of written notice of termination from LACMIA, GRANTEE shall not undertake any new work or obligation with respect to this FA unless so directed by LACMTA in writing. Any Funds expended after termination shall be the sole responsibility of GRANTEE.
11.3 The remedies described herein are non-exclusive. LACMTA shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity.
12. COMMUNICATIONS
GRANTEE shall ensure that all Communication Materials contain recognition of LACMTA's contribution to the Project as more particularly set forth in "Funding Recipient Communications Guidelines" available online at http://metro.net/partners-civic. The Funding Recipient Communications Guidelines may be changed from time to time during the course of this Agreement. GRANTEE shall be responsible for complying with the latest Funding Recipient Communications Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer.
For purposes of this Agreement, "Communications Materials" include, but are not limited to, press events, public and external newsletters, printed materials, advertising, websites radio and public service announcements, electronic media, and construction site signage. A more detailed definition of "Communications Materials" is found in the Funding Recipient Communications Guidelines.
The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. The preferred logo lock-up for Funding Recipients to use is included in the Funding Recipient Communications Guidelines.
12.4 GRANTEE shall ensure that any subcontractor, including, but not limited to, public relations, public affairs, and/or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section
12.5 The LACMTA Project Manager shall be responsible for monitoring ¿RANTEE's compliance with the terms and conditions of this Section. GRANTEE's failure to omply with the terms of this Section shall be deemed a default hereunder and LACMTA shall Rev. 06.01.2021 14 Measure M Funding Agreement - MSP
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Subregion ID: South Bay Subregion FA# 9200000000M550813
13. OTHER TERMS AND CONDITIONS
13.1 This FA, along with its Attachments, constitutes the entire understanding between the parties, with respect to the subject matter herein. The FA shall not Be agreed, the original FA or the same level aired y. Ali or in reigned by the parties. supplements to the Guidelines shall cause such revisions or supplements to become incorporated automatically into this Agreement as though fully set forth herein.
13.2 GRANTEE is obligated to continue using the Project dedicated to the public transportation purposes for which the Project was initially approved. The Project right. of-way, the Project facilities constructed or reconstructed on the Project site, and/or Project property purchased, excluding construction easements and excess property (whose proportionate proceeds shall be distributed in an equal proportion of the grant to GRANTEE Funding Commitment ratio), shall remain dedicated to public transportation use in the same proportion and scope and to the same extent as described in this FA. Equipment acquired as part of the Project, including office equipment, vehicles, shall be dedicated to that use for their full economic life cycle, including any extensions of that life cycle achieved by reconstruction, rehabilitation, or enhancements.
13.3 In the event that there is any legal court (e.g., Superior Court of the State of California, County of Los Angeles, or the U.S. District Court for the Central District of California) proceeding between the parties to enforce or interpret this FA, to protect or establish any rights or remedies hereunder, the prevailing party shall be entitled to its costs and expenses, including reasonable attorney's fees.
13.4 Neither LACMTA nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by GRANTEE under or in connection with any work performed by and or service provided by GRANTEE, its officers, agents, employees, contractors and subcontractors under this FA. GRANTEE shall fully indernify, defend and hold LACMTA and its subsidiaries, and its officers, agents and employees harmless from and against any liability and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of risk of property, any environmental obligation, any legal fees and any claims for damages of any nature whatsoever arising out of the Project, including without limitation: (i) use of the Funds by GRANTEE, or its officers, agents, employees, contractors or subcontractors; (ii) breach of GRANTEE's obligations under this FA; or (ili) any act or omission of GRANTEE, or its officers, agents, employees, contractors or subcontractors in the performance of the work or the provision of the services, in connection with the Project including, without limitation, the Scope of Work, described in this FA.
13.5 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto Rev. 06.01.2021 15 Measure M Funding Agreement - MSP
FTIP #: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion FA# 9200000000M550813 shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this FA.
13.6 GRANTEE shall comply with and ensure that work performed under this FA is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements including Federal Acquisition Regulations (FAR), and the applicable requirements and regulations of LACMTA. GRANTEE acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state, or local laws and regulations, and LACMTA requirements including any amendments thereto.
13.7 GRANTEE agrees that the applicable requirements of this FA shall be included in every contract entered into by GRANTEE or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts.
13.8 GRANTEE shall not assign this FA, or any part thereof, without prior approval of the LACMTA Chief Executive Officer or his designee. Any assignment by GRANTEE without said prior consent by LACMTA shall be void and unenforceable.
13.9 This FA shall be governed by California law. If any provision of this FA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.
13.10 The covenants and agreements of this FA shall inure to the benefit of, and shall be binding upon, each of the parties and their respective successors and assigns.
13.11 GRANTEE will advise LACMTA prior to any key Project staffing changes. Notice will be given to the parties at the address specified in Part I, unless otherwise notified in writing of change of address or contact person.
13.12 GRANTEE, in the performance of the work described in this FA, 15 not a contractor nor an agent or employee of LACMTA. GRANTEE attests to no organizational or personal conflicts of interest and agrees to notify LACMTA immediately in the event tha i conflict, or the appearance thereof, arises. GRANTEE shall not represent itself as an agen or employee of LACTA and shall have no powers to bind LACMTA in contract or otherwise.
16 Measure M Funding Agreement - MSP
Rev. 06.01.2021
ATTACHMENT A -PROJECT FUNDING
Measure M MSP - Transportation System & Mobility Improvements Program - Funding Agreement Projects - FA# 9200000000M5 Project Title: Traffic Signal Communications and Network System Project#: MM5508.13
PROGRAMMED BUDGET - SOURCES OF FUNDS
Prior Years FY2018-19 FY2019-20 FY 2020-21 FY2021-22 FY2022-23 Total
SOURCES OF FUNDS
Budget
LACMTA PROGRAMMED FUNDING
MEASURE M MSP FUNDS $ 200,000 1,800,000 $ 2,000,000
SUM PROG LACMTA FUNDS $ - $ $ - $ 200,000 $ 1,800,000 $ $ 2,000,000 OTHER NON LACMTA FUNDING:
LOCAL: $
STATE: $
FEDERAL: $
PRIVATE OR OTHER: $
SUM NON-LACMTA FUNDS $ • $ - $ - $ - $ $
TOTAL PROJECT FUNDS $ $ - $ $ 200,000$ 1,800,000 $ •$ 2,000,000 Use Actual $$$
ATTACHMENT B - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure M MSP - Transportation System and Mobility Improvements Program - Funding Agreement Projects - FA Project Title: Traffic Signal Communications and Network System Project#: MM5508.13
PROGRAMMED SOURCES OF FUNDS
FY 2020-21 FY 2020-21 FY 2020-21 FY 2020-21 FY 2021-22 FY 2021-22 FY 2021
SOURCES OF FUNDS
Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 2 Qtr 3
LACMTA PROGRAMMED FUNDS:
MEASURE M MSP FUNDS:
Planning Activities/Prog Dev
Environmental
Design and PS&E $100,000 $100
Right-of-Way Acquisition
Construction $800
Vehicle Purchase
Others
Total Measure M $0 $0 $0 $0 $0 $100,000 $900
SUM PROG LACMTA FUNDS: $0 $0 $0 $0 $0 $100,000 $900
PROJECT FUNDING $0 $0 $0 $0 $0 $100,000 $900
FY2020-21 and FY2021-22
FY 2022-23 FY 2022-23 FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24 FY 2023
SOURCES OF FUNDS
Qtr 1 Qtr 2 Qtr 3 Qtr 4 Qtr 1 Qtr 2 Qtr 3
LACMTA PROGRAMMED FUNDS:
MEASURE M MSP FUNDS:
Planning Activities/Prog Dev
invironmenta
esign and PS&I
Right-of-Way Acquisition
Construction $300,000 $200,000
Vehicle Purchase
Others
Total MEASURE M $300,000 $200,000 $0 $0 $0 $0
SUM PROG LACMTA FUNDS: $300,000 $200,000 50 $0 50 $0
PROJECT FUNDING $0
$300,000 $200,000 $0 $0 $0
FY2022-23 and FY2023-24
FTIP#: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion Funding Agreement#: 9200000000M5508.13
ATTACHMENT C
SCOPE OF WORK
CAPITAL PROJECT
PROJECT NAME: Traffic Signal Communications and Network System PROJECT LOCATION/LIMITS/AREA:
This project limits are within City boundaries and at the following arterial roadway corridors:
• Manhattan Beach Boulevard between Aviation Boulevard and Inglewood Avenue • Torrance Boulevard between Catalina Avenue and Prospect Avenue. • Grant Avenue between Aviation Boulevard and Inglewood Avenue
PROJECT DESCRIPTION INCLUDING MULTI-YEAR SUBREGIONAL PROGRAM AND PROJECT NEXUS:
The purpose of this project is to upgrade the City's traffic signal system technology and use Intelligent Transportation Systems to enhance traffic signal infrastructure citywide for integration into an advancer raffic signal network/communications system. The project will construct the advanced traffic signal network/communications system at the first three roadway segments of Manhattan Beach Boulevaro Torrance Boulevard and Grant Avenue within the City. The project intent is to upgrade in-field traffi signal equipment to help monitor and modify traffic signal operations to streamline mobility and ultimately, 'enhance traffic safety throughout the City. The project would also include advanced communications in preparation for connected/automated vehicles.
City will integrate its system with Los Angeles County's Information Exchange Network (IEN) servers to provide data sharing between adjacent cities, the County, Caltrans, and other participating agencies on the ÎEN. City will also coordinate with LA County Department of Public Works regarding adjacent or overlapping projects, traffic signal control and communications cooperative agreements, and signal coordination timing.
The project elements/field equipment may include but is not limited to the following:
Central management software;
Traffic signal interconnections and new communication - wireless moder, switches, router, server, appurtenances etc.
Conflict monitors;
Traffic monitoring video camera;
Traffic signal controllers;
Database server software;
Windows server software;
Data conversion and migration;
• Battery backup systems;
• Emergency Vehicle Preemption
03.01.19 1 Measure M Funding Agreement - MSI
Attachment C - Scope of Wor
FTIP#: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion Funding Agreement#: 9200000000M5508.13 intends to the ey handia for les it sig pal yeat upcasticture needs along other corridors, the City PROJECT FUNDING:
LACMTA- MEASURE LOCAL AGENCY (IF
PHASE M FUNDS ANY) TOTAL
PA/ED $200,000 50 $200,000
PS&E $100,000 $0 $100,000
Construction Support $100,000 $0 $100,000
Equipment Costs $600,000 $0 $600,000
Construction Capital $1.000,000 $0 $1,000,000
TOTAL BUDGET COST $2,000,000 50 $2,000,000
PROJECT DETAILED SCHEDULE:
Milestones Begin End Duration
12/21 (monthe)
Grant Ave Bid 10/21
Grant Ave Award 12/21 2/22
Grant Ave Construction 2/22 9/22
Torrance Blvd Bid 1/22 3/22
Torrance Blvd Award 3/22 5/22 NINA
Torrance Blvd Construction 5/22 12/22
Manhattan Beach Bivd Bid 1/22 3/22
Manhattan Beach Bivd Award 3/22 5/22. 2
Manhattan Beach Blvd Construction 5/22 12/22 7
03.01.19 2 leasure M Funding Agreement - MS
ttachment C - Scope of Wor
FTIP #: LA9919036 Project#: MM5508.13
Subregion ID: South Bay Subregion Funding Agreement#: 9200000000M5508.13 PROJECT MAP:
Northrop 405
Grumman
=
CH
IN SEPULVEDA BLVD MANHATTAN BEACH BLVD
BEA
BEACH HAWTHORNE BLVD
8TH ST
MANHATTAN REDO LAWNDALE
IS MEADOWS AVEN MEADOWS AVE REDONDO
BE A
BE SPECK AVE
S REDONDO AVE AVIATION BLVD NGLEWOOD AVE
ARTESIA BLVD
Ba
Galle
GRANT AVE F South Ba
VALLEY DR PACIFIC COAST HWY PROSPECT NE Marketplac
PIER AVE
ARDMORE AVE HERMOSA BEACH REDONDO BEACH!
REDONDO BEACH:
HERMOSA AVEL EiTORRANCEE
ANITA ST
-HERONDO ST N. PROSPECT,
BERYL
and
ARBOR DR CATALINA AVE PACIFIC COAST HWY -DIAMOND ST- DEL AMO BLVD:
HENRIETTA ST VICTOR ST SANZA AVE
CATALINA AVE ROADWAY AVE S. PACIFIC COAST H TORRANCE
CANADE CAMINO RE 930sOd
03.01.19 Measure M Funding Agreement - MSP
Attachment C - Scope of Work
FTIP #: LA9919036 Project#: MM508.13
South Bay Subregion FA# 9200000000M550813
FA ATTACHMENT D
PROJECT REPORTING & EXPENDITURE GUIDELINES
• The Quarterly Progress/Expenditure Report covers all activities related to the project and lists all costs incurred. It is essential that GRANTEE provides complete and adequate response to all the questions. The expenses listed must be supported by appropriate documentation with a clear explanation of the purpose and relevance of each expense to the project.
• In cases where there are no activities to report, or problems causing delays, clear explanation, including actions to remedy the situation, must be provided. • GRANTEE is required to track and report on the project schedule. LACMTA will monitor the timely use of funds and delivery of projects. Project delay, if any, must be reported each quarter.
• The draft Quarterly Expenditure Report is due to the LACMTA as soon as possible after the close of each quarter, but no later than the following dates for each fiscal year:
Quarter Report Due Date
July-September November 30
October - December February 28
January - March May 31
April - June August 31
LACMTA Project Manager shall review and respond in writing to the draft Quarterly Expenditure Report within thirty (30) calendar days from receipt. submitempletion of the Project a final report that includes project's final evaluation must be 1 Measure M Funding Agreement - MSP
12.06.19 Attachment D - Reporting Guidelines
FTIP #: LA9919036 Project#: MM508.13
South Bay Subregion FA# 9200000000M550813
EXPENDITURE GUIDELINES
• Any activity or expense charged above and beyond the approved Scope of Work (FA Attachment C) is considered ineligible and will not be reimbursed by the LACMTA unless prior written authorization has been granted by the LACMTA Chief Executive Officer or his/her designee.
• Any expense charged to the grant must be clearly and directly related to the project. • Administrative cost is the ongoing expense incurred by the GRANTEE for the duration of the project and for the direct benefit of the project as specified in the Scope of Work (Attachment C). Examples of administrative costs are personnel, office supplies, and equipment. As a condition for eligibility, all costs must be necessary for maintaining, monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses must be reasonable and appropriate to the activities related to the project. • LACMTA is not responsible for, and will not reimburse any costs incurred by the GRANTEE prior to the Effective Date of the FA, unless written authorization has been granted by the LACMTA Chief Executive Officer or his/her designee.
DEFINITIONS
• Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and necessary, consistent with established practices of the organization, and consistent with industry standard of pay for work classification.
• Excessive Cost: Any expense deemed "excessive" by LACMTA staff would be adjusted to reflect a "reasonable and customary" level. For detail definition of "reasonable cost", please reter to the Federal Register OMB Circulars A-87 Cost Principals for State and Local Governments; and A-122 Cost Principals for Nonprofit Organizations. • Ineligible Expenditures: Any activity or expense charged above and beyond the approved Scope of Work is considered ineligible.
12.06.19 2 Measure M Funding Agreement - MSP
Attachment D - Reporting Guidelines
Grantee To Complete
LACMTA FA MEASURE M ATTACHMENT D-2 Invoice #
QUARTERLY PROGRESS/EXPENDITURE REPORT Invoice Date
FA* 9200000000M550813
Quarterly Report #
GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
[email protected]
or submit by mail to:
Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
Please note that letters or other forms
of documentation may not be substituted for this form. Refer to the Reporting and Expenditure Guidelines (Attachment Di for further information SECTION 1: QUARTERLY EXPENSE REPORT
Please itemize grant-related charges for this Quarter on Page 5 of this report and include totals in this Section.
LACMTA Measure M MSP Grant $
Project Quarter Expenditure
This Quarter Expenditure
Retention Amount
Net Invoice Amount (Less
Retention)
Project-to-Date Expenditure
Funds Expended to Date (Include
this Quarter)
Total Project Budget
% of Project Budget Expended to
Date
Balance Remaining
feasure M Funding Agreement - MS
12.06.19 tachment D-2 Quarterly Progress/Expenditure Repo SECTION 2: GENERAL INFORMATION
PROJECT TITLE:
FA#:
QUARTERLY REPORT SUBMITTED FOR:
Fiscal Year: 2018-19 2019-20 [2020-21
12021-22 12022-23 L2023-24
Quarter: Da1: Jul- Sep Do2: Oct-Dec
DOs: Jan-Mar •704: Apr - Jun
DATE SUBMITTED:
Measure M Multi-Year Subregioanl Program Type:
Name:
LACMA Project Manager Phone Number:
E-mail:
Contact Name:
Job Title:
Department:
Grantee Contact / Project
Manager City / Agency:
Mailing Address:
Phone Number:
E-mail:
Measure M Funding Agreement - MS
ttachment D-2 Quarterly Progress/Expenditure Repor
12.06.19 SECTION 3 : QUARTERLY PROGRESS REPORT
1. DELIVERABLES & MILESTONES ON
List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2N° AND 39" COLUMNS BELOW.
Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any projec delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actua/ Schedule below and re celculate the project duration. However, this does not change the original milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.
Original FA Schedule in Scope of Work Actual Schedule
FA Milestones
Start Date End Date Start Date End Date
Environmental
Design
Right-of-Way Acquisition
Construction
Vehicle Purchase
Others
Ground Breaking Event
Ribbon Cutting Event
Total Project Duration (Months)
2. PROJECT COMPLETION
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :
•On schedule per original FA schedule Less than 12 months behind original schedule Between 12-24 months behind original schedule More than 24 months behind original schedule B. Was the project design started within 6 months of the date originally stated in the FA? Yes No Not Applicable
C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications? • | Yes No • Not Applicable
Measure M Funding Agreement - MSP
12.06.19 3 Attachment D-2 Quarterly Progress/Expenditure Report (3. TASKS /MILESTOMES ACCOMPLISHED
List tasks or milestones accomplished and progress made this quarter. a PROJECT DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reasor as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter" I5. ACTION ITEMS TO RESOLVE DELAY
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.
Measure M Funding Agreement - MSP
12.06.19 4 Attachment D-2 Quarterly Progress/Expenditure Report SECTION 4. ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER All expenses and charges must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation.
The total amounts shown here must be equal to this quarter's expenditures listed on page 1 of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed.
DE INVOICE # TOTAL EXPENSES CHARGED TO LACMTA MEASURE M GRANT 10 11
12 13
TOTALA
All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the Itemized Listing (above).
Invoice Payment information:
LACMTA will make all disbursements electronically unless an exception is requested in writing.
ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107.
ACH Request Forms can be found at www.metro.net/callforprojects.
Written exception requests for Check Payments should be completed and faxed to Accounts Payable at 213-922-6107.
I certify that I am the responsible Project Manager or fiscal officer and representative of and that to the best of my knowledge and belief the information stated in this report is true and correct.
Signature Date
Name Title
Measure M Funding Agreement - MSP
12.06.19 5 Attachment D-2 Quarterly Progress/Expenditure Report
ATTACHMENT E - FTIP PROJECT SHEET
Los Angeles Metropolitan Transportation Authority
2019 Federal Transportation Improvement Program ($000)
TIP ID LA9919036 Implementing Agency Redondo Beach, City of (PS&E), and Construction presos of the project.
: NELS GROUI
nformity Catego
System : Lacal Hwy Route: Postmile: Distance: Phase: Completion Date 10/31/2023 Lane #Extd: Lane # Prop: Impry Dosc: Air Basin: SCAB Envir Doc: CATEGORICALLY EXEMPT - 10/29/2021 Doll Rate: To ColcLoc: Toll Method: Hor acs eg ioc: Jza: Los Angeles-Lon Sub-Area: SubRagion: South Bay Chies each-Santa An
CTIPS ID: EA#: PPNO:
Procram Code: IT$02 - SIGNAL SYNCHRONIZATION Sion Loc:
PHASE PRIOR 18/19 19/20 20/21 21/22 22123 23/24 BEYOND PROG TOTAL MM35 - Measure M 35% Transit Construction PE $200,000 50 /$200,000 RW $0 $0
CON SO $1,800,000 $1,800,000
SUBTOTAL: . 8200.000. 32.800,000 I 52000,000
TOTAL PE: $200.000 TOTAL RW: S0 TOTAL CON: $1.800.000 TOTAL PROGRAMMED: $2,000,000 • General Comment: Now Moasure M praject approved by Metro on 8/19/2020 • Modalino Comment:
• TCM Commert: Now Measure M project approved by Metro on 8/19/2020 • Amendment Comment:
• CMP Comment:
• Narrative:
Last Revised Amendment 19-80 - Submitted Change reason:NEW PROJECT Total Project Cost $2,000,000
ATTACHMENT E - FTIP PROJECT SHEET
FTIP #: LA9919036 Project#: MM5508.13
South Bay Subregion FA# 9200000000M550813
ATTACHMENT F
BOND REQUIREMENTS
The provisions of this Attachment F apply only if and to the extent some or all of the Funds are derived from LACMTA issued Bonds or other debt, the interest on which is tax exempt for federal tax purposes (collectively, the "Bonds").
GRANTEE acknowledges that some or all of the Funds may be derived from Bonds, the indestan inhich is the proceeds of te tal has are sose, to etain oughing imitalodges its relating to the use of the assets financed or provided with such proceeds ("Project Costs" or "Project Components") in the trade or business of any person or entity other than a governmental organization (any such use by a person or entity other than a governmental organization is referred to as "Private Use"). Private Use will include any sale, lease or other arrangement pursuant to which a nongovernmental person or entity receives a legal entitlement of a Project Component and also includes certain agreements pursuant to which a nongovernmental person will operate or manage a Project Component. Each quarterly invoice submitted by GRANTEE to reimburse prior expenditures (or to be received as an advance) shall provide information regarding the specific Project Costs or Project Components to which the Funds which pay that invoice will be allocated and whether there is or might be any Private Use associated with such Project Costs or Project Components.
GRANTEE will, for the entire time over which LACMTA's Bonds or other debt remains outstanding, (1) notify and receive LACMTA' s approval prior to entering into any arrangement which will or might result in Private Use and (2) maintain records, including obtaining records from contractors and subcontractors as necessary, of all allocations of Funds to Project Costs or Project Components and any Private Use of such Project Costs or Project Components in sufficient detail to comply and establish compliance with Section 141 of the Internal Revenue Code of 1986, as amended (the "Code"), or similar code provision then in effect and applicable, as determined by LACMTA in consultation with its bond counsel.
GRANTEE will designate one or more persons that will be responsible for compliance with the obligations described in this Attachment F and notify LACMTA of such designations.
03.01.19 1 Measure M FA - MSP
Attachment F Bond Requirements
FTIP#: LA9919036 Project#: MM5508.13
Subregion ID: South Bay FA# 9200000000MM5508.13
ATTACHMENT G-1
SPECIAL GRANT CONDITIONS
LOS ANGELES COUNTY REGIONAL ITS ARCHITECTURE (CONNECT-IT)
CONSISTENCY SELF-CERTIFICATION POLICY FORM
proposed funding involving Local, State or Federal funds programmed or administered
1. Project Title: Traffic Signal Communications and Network System
2. Name of Sponsoring Agency: City of Redondo Beach
3. Contact Name: Gene Kim
4. Contact Phone: 310.318.0661 x2432
5. Contact Email: [email protected]
6. Project Description:
three roadway segments of Manhattan Beach Boulevard, Torrance Boulevard and Grant \venue within the City. The project intent is to upgrade in-field traffic signal equipmen o help monitor and modify traffic signal operations to streamline mobility and ultimately enhance traffic safety throughout the City. The project would also include advanced communications in preparation of automated vehicles.
7. Identify the ITS elements being implemented and the relevant CONNECT-IT Service Package(s), see Exhibit A
TM01 - Infrastructure -based traffic surveillance
TM03 - Traffic Signal Control
TM07 - Regional Traffic Management
8. Outline of the concept of operations for the project.
As part of this project, the three major corridors of Torrance Boulevard, Manhattan Beach Boulevard and Grant Avenue will undergo traffic signal network and communications upgrades. In addition, any upgrades to the Emergency Vehicle Priority System included as part of Metro's Mobility Matrix (Projects 3004 and 3005) will also be addressed. The City anticipates to address the same concerns for improvements on other corridors for future years throughout the City and ultimately, have a regional benefit due to the City's roadway network providing access within the City and to neighboring Cities within the South Bay.
9. Identify participating agencies roles and responsibilities.
Rev: 04.28.2020 FA Measure R Hwys Gen Attachment G Special Grant Conditions
Project#: MM5508.13
Subregion ID: South Bay FA# 9200000000MM5508.13
City of Redondo Beach will execute the project and the associated components to completion.
By signing and self-certifying this form, the agency commits itself to follow the ITS requirements listed below during project design and implementation. Please be advised that your project may be subject to further review and documentation by Metro and the CONNECT-IT Maintenance Team during project design and implementation phases:
• Perform a lifecycle analysis for the ITS project elements and incorporate these costs into Use the systems engineering process and document the system engineering steps, and Use the CONNECT-IT interface standards, if required, and conform to the regional configuration management process.
Signature:
Agency Representative Date
Rev: 04.28.2020 2 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: LA9919036 Project#: MM5508.13
Subregion ID: South Bay FA# 9200000000MM5508.13
Exhibit A
Architecture Reference for CONNECT-IT Service Packages
The table below is the architecture reference for the CONNECT-IT service packages. For additional nformation on the service packages below, to view interconnect diagrams for each service package o o suggest updates to CONNECT-IT, visit www.laconnect-it.com Service Package Area Short Name Name
Commercial Vehicle CVO01 Carrier Operations and Fleet Management Operations CVO02 Freight Administration
CVO03 Electronic Clearance
CVO04 CV Administrative Processes
CVO05 International Border Electronic Clearance
CVO06 Freight Signal Priority
CVO07 Roadside CVO Safety.
CVO08 Smart Roadside and Virtual WIM
CVO09 Freight-Specific Dynamic Travel Planning
CVO11 Freight Drayage Optimization
CVO12 HAZMAT Management
CVO14 CV Driver Security Authentication
CVO15 Fleet and Freight Security
Data Management DM01 ITS Data Warehouse
DM02 Performance Monitoring
Maintenance and MC01 Maintenance and Construction Vehicle and Equipment Construction Tracking
MC02 Maintenance and Construction Vehicle Maintenance
MC05 Roadway Maintenance and Construction
MC06 Work Zone Management
MC07 Work Zone Safety Monitoring
MC08 Maintenance and Construction Activity Coordination Parking Management PM01 Parking Space Management
PM02 Smart Park and Ride System
PM03 Parking Electronic Payment
PM04 Regional Parking Management
PM05 Emerge y Calamnand Dispatch
Public Safety PS01
PS02 Routing Support for Emergency Responders
PS03 Emergency Vehicle Preemption
PS04 Mayday Notification
PS05 Vehicle Emergency Response
PS06 Incident Scene Pre-Arrival Staging Guidance for Emergency Responders
PS07 Incident Scene Safety Monitoring
PS08 Roadway Service Patrols
PS10 Wide-Area Alert
PS11 Early Warning System
PS12 Disaster Response and Recovery
Rev: 04.28.2020 3 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: LA991903G Project#: MM5508.13
Subregion ID: South Bay FA# 9200000000MM5508.13
Service Package Area Short Name Name
PS13 Evacuation and Reentry Management
PS14 Disaster Traveler Information
Public Transportation PT01 Transit Vehicle Tracking
PT02 Transit Fixed-Route Operation:
PT03 ynamic Transit Operations
PT04 Transit Fare Collection Managemen
PT05 Transit Security
PT06 Transit Fleet Management
PTO7 Transit Passenger Counting
PT08 | Transit Traveler Information
PT09 Transit Signal Priority
PT10 • Intermittent Bus Lanes
PT11 Transit Pedestrian Indication
PT14 Multi-modal Coordination
PT16 Route ID for the Visually Impaired
PT17 Transit Connection Protection
PT18 Integrated Multi-Modal Electronic Payment
Support SU01 Connected Vehicle System Monitoring and Management SU02 Core Authorization
SU03 Data Distribution
SU04 Map Management
SU05 Location and Time
SU06 Object Registration and Discovery
SU07 Privacy Protection
SU08 Security and Credentials Management
SU09 Center Maintenance
SU10 Field Equipment Maintenance
SU11 Vehicle Maintenance
SU12 Traveler Device Maintenance
Sustainable Travel ST01 Emissions Monitoring
ST02 Eco-Traffic Signal Timing
ST03 Eco-Traffic Metering
ST04 Roadside Lighting
ST05 Electric Charging Stations Management
ST0G HOV/HOT Lane Management
ST08 Eco-Approach and Departure at Signalized Intersections ST09
Traffic Management Infrasted tre Based Trafic Surveillance TM01
TM02 Vehicle-Based Traffic Surveillance
TM03 Traffic Signal Control
TM04 Connected Vehicle Traffic Signal Syster
TM05 Traffic Metering
TMOG Traffic Information Dissemination
TM07 Regional Traffic Management
TM08 Traffic Incident Management System
TM09 Integrated Decision Support and Demand Management
Rev: 04.28.2020 4 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: LA9919036 Project#: MM5508.13
Subregion ID: South Bay FA# 9200000000MM5508.13
Service Package Area Short Name Name
TM10 Electronic Toll Collection
TM11 Road Use Charging
TM12
TM13
TM14 Advanced Railroad Grade Crossing
TM15
TM16
TM17
TM19 Roadway Closure Management
TM20 Variable Speed Limits
: TM21 Speed Harmonization
TM22 Dynamic Lane Management and Shoulder Use
Traveler Information TI01 Broadcast Traveler Information TI02 Personalized Traveler Information
TI03 Dynamic Route Guidance
TI04 Infrastructure-Provided Trip Planning and Route Guidance TI05 Travel Services Information and Reservatior
TI06 Dynamic Ridesharing and Shared Use Transportation
TI07 a-Vehicle Signage
Vehicle Safety VS01 utonomous Vehicle Safety System
VS02 V2V Basic Safety
VS03 V2V Situational Awareness
VS04 V2V Special Vehicle Alert
VS05 Curve Speed Warning
VS08 Queue Warning
VS09 Reduced Speed Zone Warning / Lane Closure
VS10 Restricted Lane Warnings
VS11 Oversize Vehicle Warning
VS12 Pedestrian and Cyclist Safety
VS13 ntersection Satety Warning and Collision Avoidanc
VS14 Cooperative Adaptive Cruise Contro
VS15 Infrastructure Enhanced Cooperative Adaptive Cruise Control
Automated Vehicle Operations
Note: CONNECT-IT service packages may differ from service packages identified in the National ITS Reference Architecture (ARC-IT). For any service packages not represented in CONNECT-IT, refer to ARC-IT by accessing www.arc.it.net. Contact the administrator at [email protected] for questions regarding CONNECT-IT.
Rev: 04.28.2020 5 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: LA9919036 Project#: MM5508.13
South Bay Subregion FA# 9200000000M550813
ATTACHMENT G-2
SPECIAL GRANT CONDITIONS
SIGNAL SYNCHRONIZATION, INTELLIGENT TRANSPORTATION SYSTEMS (ITS),
AND TRANSPORTATION TECHNOLOGY IMPROVEMENTS
1. Grantee is required to attend the LACMTA Arterial ITS Committee Meetings quarterly.
Grantee shall coordinate through the Arterial ITS Committee, the Coalition for Transportation Technology and/or other appropriate and recognized forums lo ensure consistency with local, subregional and regional ITS plans. Grantee shall provide the apportunity to LACMTA staff and other affected agencies to review, comment anc participate on all aspects of the Project implementation to achieve multi-jurisdictional consensus, including, but not limited to, scope of work, consultant selection, PS&E, system design, bid documents and Project deliverables.
2. Grantee shall coordinate with LA County DPW when applicable and shall not advertise the Project for bid to begin construction before all affected agencies have fully executed an agreement regarding the maintenance and operation of traffic signal synchronization system(s) along multi-jurisdictional corridor(s). Grantee shall deliver or email a copy of the fully executed agreement to LACMTA within seven (7) days from the date of full execution.
3. Grantee shall commit and/or secure non-LACMTA funds to maintain and operate the Project improvements. Operations and maintenance plans shall be developed for all ITS projects. For multi-jurisdictional projects, multi-agency agreements shall be executed committing to the long-term operations and maintenance of shared project elements.
4. Grantee's Project shall not make major equipment or timing-plan changes on other Metro tunded projects, within the first two years of Grantee's Project implementation/system operation without LACMTA or lead agency prior written approval.
5. For all central traffic control system projects, Grantee shall coordinate the system design through LACMTA staff to allow communication with the Los Angeles County Information Exchange Network (IEN) to facilitate multi-jurisdictional traffic
6. Grantee shall ensure Countywide Signal Priority (CSP) capabilities are maintained when Grantee's Project is on an existing CSP corridor.
7. Grantee shall make available all data from the Project, including, without limitation, improvements and inventory data, to LACMTA upon request.
Grantee shall:
a. provide real-time traffic data from the Project, if available, to the County IEN Rev: 09.08.2020 1 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: LA9919036 Project#: MM5508.13
South Bay Subregion FA# 9200000000M550813
b. allow for archiving through the Regional Integration of ITS (RIITS) Network or any regional ITS software to support regional transportation planning and operations
c. populate ITS Field Inventory Resource Sharing Tool (ITS FIRST) with data upon completion of project
8. Grantee shall ensure that the project uses a generally accepted system engineering approach to maintain the integrity and quality of completed projects.
9. Grantee's project shall adhere to existing Metro guidelines for specific subprograms as applicable.
The obligations set forth in this section shall survive the expiration or termination of this Agreement.
Rev: 09.08.2020 2 FA Measure R Hwys Gen Attachment G Special Grant Conditions