RESOLUTION NO. CC-2310- 108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
REDONDO BEACH, CALIFORNIA, APPROVING THE REPORT
OF THE REDONDO BEACH TRAVEL & TOURISM BOARD FOR
FISCAL YEAR 2023-24 IN CONNECTION WITH THE REDONDO
BEACH TOURISM MARKETING DISTRICT
WHEREAS, the Property and Business Improvement District Law of 1994, Streets and Highways Code Section 36600 et seq., ( the " Code"), authorizes the City Council of the City of Redondo Beach (" Council") to establish the Redondo Beach Tourism Marketing District RBTMD"), a benefit assessment district to levy a special assessment on lodging businesses, comprised of twenty ( 20) rooms or more, within the RBTMD, as set forth in the Management District Plan; and
WHEREAS, pursuant to the Code, by Resolution CC- 1808- 053 the City Council established the RBTMD in the City of Redondo Beach; and WHEREAS, pursuant to Section 36612 of the Code, by Resolution CC- 1808- 053, the City Council designated the Redondo Beach Travel & Tourism Board ( the " Board") as the Owner's Association for the RBTMD to administer and implement the services described in the Management District Plan; and
WHEREAS, in accordance with Section 36651 of the Code, the City Council is required to contract with the RBTMD for provision of District services; and WHEREAS, in accordance with Section 36650 of the Code, after the first year, the Board is required to prepare a report on each subsequent fiscal year for which assessments are to be levied and collected to pay the costs of the improvement and activities described in the report; and
WHEREAS, the Board has prepared and filed with the City Clerk, and the City Clerk has presented to the City Council a report titled " Redondo Beach Tourism Management District Annual Report 2024" (the "Report").
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF REDONDO BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City Council of the City of Redondo Beach has examined and reviewed the Report, and such report is hereby preliminarily approved as filed.
SECTION 2. That the City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.
RESOLUTION NO. CC- 2310- 108
RBTMD RESOLUTION APPROVING REPORT FY 2023-2024
PAGE NO. 1
PASSED, APPROVED AND ADOPTED this 17th day of October, 2023. r—DocuSigned by:
OJIGVIti C. brat/Li,
1.— E6413C7231 DF4E1...
William C Brand, Mayor
APPROVED AS TO FORM: ATTEST:
DocuSigned by: DocuSigned by:
s'Uud at( 6t). RU/111 el..-41.0,.. / 1 e- t r-ft...
669049EDE03D402... 72F2AC716C214CF...
Michael W. Webb, City Attorney Eleanor Manzano, CMC, City Clerk RESOLUTION NO. CC-2310- 108
RBTMD RESOLUTION APPROVING REPORT FY 2023-2024
PAGE NO. 2
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss
CITY OF REDONDO BEACH
I, Eleanor Manzano, City Clerk of the City of Redondo Beach, California, do hereby certify that Resolution No. CC- 2310- 108 was duly passed, approved, and adopted by the City Council of the City of Redondo Beach, California, at a regular meeting of said City Council held on the 17th day of October, 2023, and thereafter signed and approved by the Mayor and attested by the City Clerk, and that said resolution was adopted by the following vote:
AYES: NEHRENHEIM, LOEWENSTEIN, KALUDEROVIC, OBAGI, JR., BEHRENDT NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
12F2AC116C21GCF
Eleanor Manzano, CMC
City Clerk
RESOLUTION NO. CC-2310- 108
RBTMD RESOLUTION APPROVING REPORT FY 2023-2024
PAGE NO. 3
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REDONDO BEACH TOURISM MARKETING DISTRICT
FY2 0/ 124 u,
Submitted to the City of Redondo pursuant to Streets and Highways Code section 36650, for the period from September 1, 2022 through August 31, 2023
October 3, 2023
Prepared by
Rebecca Elder and Kasi Iacono
S e e r 1 AJg2. st 31 , 2023
Accomplishments - FY 2023
Redondo Beach Tourism successfully and adeptly maneuvered through the FY 2021 with the ongoing and ever- changing strategic demands based on the Covidl9 pandemic, and associated realities for tourism.
September 2020-November 2020: Fully integrated a comprehensive marketing strategy
December 2020 to February 2021: Slowed and re-evaluated all approaches to travelbased marketing due to the surge of Covidl9 cases and travel restrictions placed on LA County
March 2021 to June 2021: Restarted with a reduced and highly targeted marketing spends geared to local travelers following the increase in vaccination rates and evergrowing demand in the drive market July 2021- August 2021: Continued to evaluate the impact of travel demand caused by the Delta-Variant case surge and its impact on changing summer travel plans Launched seasonal and tactical campaigns tied to every travel trend; winter holiday travel, summer kick-off travel, and " stay two nights get your third night free" incentive.
Concepted and released a new creative ad campaign highlighting Redondo Beach' s unique attributes for drive- close audiences through a new STAYCATION campaign creative direction.
Supported Beach life through a significant paid sponsorship program that garnered over 750,000 digital impressions through email, social postings and web page views tied to RBT offerings.
Using aRes platform to drive direct bookings including a special " stay two nights get your third night free" promotion.
Maintained, evolved and directed new tourism leads to the website:
www.RedondoBeachTourism.com, 221, 000 Sessions.
Invested $66,000 in three Expedia ad campaigns that returned directly attributed bookings valued at over$ 1, 900,000.
Made use of social influencers with four familiarization tours that supported outreach into new market segments for actively engaged travelers across three key demographics: regional family travel, empty nester escapes, and millennial active travel.
Optimized regional paid search and social efforts resulting in 13. 8 million total RBT impressions served across Google, Facebook related platforms, BING search, and Youtube.com.
Redondo Beach Tourism Marketing District 2
FY23/ 24 Annual Report
Ji . : s
There are no proposed changes to the Redondo Beach Tourism Marketing District (RBTMD) boundaries. Additionally, there is one change to assessed businesses, the Starlight/ Pacific Coast Inn is no longer an assessed lodging business. The RBTMD will continue to include all lodging businesses, with twenty (20) rooms or more, existing and in the future, available for public occupancy within the boundaries of the City of Redondo Beach, as shown below.
The boundary currently includes fourteen ( 14) lodging businesses, listed in Appendix 1.
Redondo Beach TMD
N\
K*.\'
io
REDONDO BEACH
CITY LIMITS
M
J 107
CIV1TAS
Redondo Beach Tourism Marketing District 3
FY23/ 24 Annual Report
IrrDrOVErr7r,4"'" 7.7n
The improvements and activities to be provided for FY23/ 24 are consistent with the Management District Plan. There are no proposed changes.
Sates and Marketing
A sales and marketing program will promote assessed businesses as tourist, meeting, and event destinations. The sales and marketing program will have a central theme of promoting Redondo Beach as a desirable place for overnight visits. The RB'fl' may contract with third parties to administer and implement the programs. The program will have the goal of increasing overnight visitation and room night sales at assessed businesses, and may include the following activities:
Internet marketing efforts to increase awareness and optimize internet presence to drive overnight visitation and room sales to assessed businesses; Print ads in magazines and newspapers, television ads, and radio ads targeted at potential visitors to drive overnight visitation and room sales to assessed businesses; Attendance of trade shows to promote assessed businesses; Sales blitzes for assessed businesses;
Familiarization tours of assessed businesses;
Preparation and production of collateral promotional materials such as brochures, flyers and maps featuring assessed businesses;
Attendance of professional industry conferences and affiliation events to promote assessed businesses;
Lead generation activities designed to attract tourists and group events to assessed businesses;
Promotion of special events designed to drive overnight visitation and room sales to assessed businesses;
Development and implementation of a public relations and communications strategy, inclusive of social media outlets and press release distribution designed to increase overnight visitation at assessed businesses;
Development and maintenance of a website designed to promote assessed businesses; Development of a marketing plan to ensure RBTMD funds are strategically spent to market Redondo Beach assessed lodging businesses; and
Development of Return on Investment ( ROI) analysis on effectiveness of district funds to improvement effectiveness and increase overnight visitation at assessed businesses.
Administration and Operations
The administration and operations portion of the budget shall be utilized for administrative staffing costs, office costs, advocacy, and other general administrative costs such as insurance, legal, and accounting fees.
Contingency/ Reserve
The budget includes a contingency line item to account for uncollected assessments, if any. If there are contingency funds collected, they may be held in a reserve fund or utilized for other Redondo Beach Tourism Marketing District 4
FY23/ 24 Annual Report
program, administration or renewal costs at the discretion of the RBTT Board. Policies relating to contributions to the reserve fund, the target amount of the reserve fund, and expenditure of monies from the reserve fund shall be set by the RB'fl' Board.
Contingency/ reserve funds may be spent on RBTMD programs or administrative and renewal costs in such proportions as determined by the RBTT Board. The reserve fund may be used for the costs of renewing the RBTMD.
Redondo Beach Tourism Marketing District 5
FY23/ 24 Annual Report
Budget
FY 22/ 23 Actual
The cost of providing improvements and activities for L; V22/ 23 is consistent with the Management District Plan. The total budget for I22/ 423was 5397, 706 in collections, 5332, 845 in carry over from the previous year, and 5191, 810 in delayed remittance of 1121/ 22 RBTMD assessment funds. The total budget for 2022- 2023 was $ 1, 122,361. The categorical breakdown is below. All budget category allocations are within the authorized fifteen percent 15%) adjustment of the total budget from the prior year.
Category Collections Carryover
Delayed
Total
Remittance
Sales & Marketing 87% $ 520,1104 $ 169,339 $ 166,875 $ 856, 218 Administration &
o 59,771 19, 181
Operations
10% 117,602 196, 554
Contingency/ Reserve 3% 17, 1) 11 1 5, 0
5 75L1- 69, 589
Totals 100% $ 597i7" $ 332, 845 $ 191' 8111 $ 1, 122, 261 FY 23/ 24 Projections
The cost of providing improvements and activities for FY23/ 24 is consistent with the Management District Plan. The anticipated total budget for Y23/ 24 is 5760,000 in anticipated collections, 8487, 036 in estimated carry over from the previous year, and $ 128,030 in estimated delayed remittance of FY22' 23 RBTMD assessment funds. The projected total budget for 2023- 202,1 is $ 1, 315, 066. The categorical breakdown is below. All budget category allocations are within the authorized fifteen percent( 15%) adjustment ofthe total budget from the prior year.
Category Collections Carryover
Delayed
Total
Remittance
Sales & Marketing 87% $ 609, 000 $ 278,307 $ 111, 387 $ 998, 694 Administration &
10% 70,000 139, 140 1. 2; 803 5221, 943
Operations
Contingency/ Reserve 3% 21, 000 69, 589 3, 840 94,429
Totals 100% $ 700,000 487,036 $ 128,030 $ 1, 315,066
Assessment
There is no change in the method and basis of levying the assessment.
Assessment
Redondo Beach Tourism Marketing District 6
FY23/ 24 Annual Report
The annual assessment rate is one percent ( 1%) of gross short term room rental revenue.
Based on the benefit received, assessments will not be collected on: stays of more than thirty 30) consecutive days; stays by any Federal or State officer when on official business; stays by any officer, employee or consultant/ contractor of the City when on official business; and stays by any officer or employee of a foreign government who is exempt by reason of express provisions of Federal law or international treaty; and that portion of gross short-term room rental revenue allocable to food and beverage products of every kind provided by the lodging business for consumption by transients and invitees of transients.
Long term contract renters shall receive a partial exemption from the RBTMD assessment as detailed below. A" long term contract renter" means a person that has entered into a contract with a lodging business to rent a block of nine (9) or more rooms for a continuous period of at least twelve (12) months. " LTC room night rental" means the rent charged for a room for one night in accordance with the provisions of a long-term contract. Lodging businesses shall receive a base partial exemption from the RBTMD assessment for LTC room night rentals pursuant to the following four (4) categories:
Lodging businesses that rent 500 or less LTC room night rentals in a single month shall receive an eighty percent ( 80%) exemption from the amount of the RBTMD assessment owed therefor;
Lodging businesses that rent 501 to 1, 500 LTC room night rentals in a single month shall receive a
seventy percent ( 70%) exemption from the amount of the RBTMD assessment owed therefor for each LTC room night greater than 500 and less than 1, 501;
Lodging businesses that rent 1, 501 to 2,000 LTC room night rentals in a single month shall receive a
fifty-five percent ( 55%) exemption from the amount of the RBTMD assessment owed therefor for each LTC room night greater than 1, 500 and less than 2,001; and
Lodging businesses that rent 2,000 or more LTC room night rentals in a single month shall receive a fifteen percent (15%) percent exemption from the amount of RBTMD assessment owed therefor for each LTC room night over 2,000.
The term " gross room rental revenue" as used herein means: the consideration charged, whether or not received, for the occupancy of space in a lodging business valued in money, whether to be received in money, goods, labor, or otherwise, including all receipts, cash, credits, property, and services of any kind or nature, without any deduction therefrom whatsoever. Gross room rental revenue shall not include any federal, state or local taxes collected, including but not limited to transient occupancy taxes.
The assessment is levied upon and a direct obligation of the assessed lodging business, comprised of twenty( 20) rooms or more. However, the assessed lodging business, comprised of twenty( 20) rooms or more, may, at its discretion, pass the assessment on to transients. The amount of assessment, if passed on to each transient, shall be disclosed in advance and separately stated from the amount of rent charged and any other applicable taxes, and each transient shall receive a receipt for payment from the business. The RBTMD assessment shall be disclosed as the " RBTMD Assessment." As an alternative, the disclosure may include the amount of the RBTMD assessment and the amount of the assessment imposed pursuant to the California Tourism Marketing Act, Government Code 513995 et seq. and shall be disclosed Redondo Beach Tourism Marketing District 7
FY23/ 24 Annual Report
as the " Tourism Assessment." The assessment is imposed solely upon, and is the sole obligation of the assessed lodging business, comprised of twenty (20) rooms or more, even if it is passed on to transients. The assessment shall not be considered revenue for any purpose, including calculation of transient occupancy taxes.
Bonds shall not be issued.
Delinquencies
Original Delinquency
Any lodging business that shall fail to remit any assessment imposed within the time required shall pay a penalty in the amount of ten percent ( 10%) of the assessment in addition to the amount of the assessment.
Continued Delinquency
Any lodging business that shall fail to remit any delinquent remittance on or before a period of thirty (30) days following the date on which the remittance first became delinquent shall pay a second delinquency penalty in the amount of ten percent ( 10%) of the assessment in addition to the amount of the assessment and the ten percent ( 10%) percent penalty first imposed.
Fraud
Ifthe City shall determine that the nonpayment of any remittance due is due to fraud, a penalty in the amount of twenty-five percent (25%) of the amount of the assessment shall be added thereto in addition to the penalties set forth in subparagraphs 1 and 2 of this Section.
Interest
In addition to the penalties imposed, any lodging business that shall fail to remit any assessment imposed shall pay interest at the rate of one-half of one percent( 0. 5%), or fraction thereof, on the amount of the assessment, exclusive of penalties, from the date on which the remittance first became delinquent until paid.
Penalties Merged with Assessment
Every penalty imposed, and such interest as accrues shall become a part of the assessment required to be paid.
Redondo Beach Tourism Marketing District 8
FY23/ 24 Annual Report
Surplus and Other Funding
Surplus
FY22/ 23 Surplus
The amount of surplus to be carried over from the previous year is$ 487,036 of which$ 278,307 is attributed to sales and marketing programs, $ 139, 140 is attributed to administration and operations, and$ 69, 589 is attributed to contingency / reserve.
Delayed FY22/ 23 RBTMD Assessment Funds
RBTMD assessment collections for July 2023 were remitted in October 2023. August 2023 assessment collections have not been remitted to Redondo Beach Travel and Tourism as of October 3, 2023 but are estimated to be remitted in the amount of$67K. The total estimated amount of delayed RBTMD assessment remittance, $ 128K has now been incorporated into the budget for FY23/ 24.
Other Funding
No contributions were made from sources other than the RBTMD assessment.
Redondo Beach Tourism Marketing District 9
FY23/ 24 Annual Report
Appendix - Assessed Businesses
Business Name Business Address
Best Western Redondo Beach Inn 1850 S. Pacific Coast Hwy Best Western/ Galleria Inn 2740 Artesia Blvd
Sonesta Redondo Beach & Marina 300 N Harbor Dr
Hilton Garden Inn 2410 Marine Ave
Homewood Suites by Hilton 2430 Marine Avenue
Moonlite Inn 625 S Pacific Coast Hwy
Portofino Hotel Yacht Club 260 Portofino Way
Ramada Limited 435 S. Pacific Coast Hwy
Redondo Beach Hotel (Sunrise) 400 N Harbor Dr
Redondo Inn & Suites 711 S. Pacific Coast Hwy
Redondo Pier Inn 206 S. Pacific Coast Hwy
Residence Inn by Marriott 2420 Marine Ave
Seaside Motel 1935 Artesia Blvd
Shade Hotel 655 North Harbor Drive
Redondo Beach Tourism Marketing District 10
FY23/ 24 Annual Report