HOA.104382177.1
PUBLIC Vote Center Facility Use Agreement - Page 1
VOTE CENTER FACILITY USE AGREEMENT
Agreement and authorization is granted by the City of Redondo Beach, a chartered municipal corporation (‘Host’) to the Los Angeles County Registrar-Recorder/County Clerk (‘RR/CC’) on behalf of Los Angeles County (the” County”) for the use of the designated facility space specified below for the March 2024 Presidential Primary Election and the November 2024 General Election:
For and in consideration of the following conditions, both parties hereby agree as follows:
Term: This Agreement is entered into this 19th day of December 2023 and shall expire on November 12, 2024, unless sooner terminated or extended, in whole or in part, as provided in this agreement.
Use of the Facility: Host permits access to the agreed upon designated space during the period identified in the access schedule unless otherwise stated in the Vote Center Election Plan, attached hereto as Exhibit “A” and incorporated by this reference.
Facility Requirements:
Host will ensure the designated space is free from any activity during the mutually agreed upon access schedule included in the Vote Center Election Plan and provide a means of entry, electricity, air conditioning/heating (if available), and restroom access (if available) for RR/CC staff.
Host will ensure the designated space is free from all tables, chairs and other equipment prior to the first day of the access schedule unless use of existing furniture or equipment is mutually agreed upon by both parties in the Vote Center Election Plan.
Host will ensure that at times RR/CC is not on premises, access to the designated space is restricted only to those RR/CC has given prior approval.
Host will ensure that any network configuration and technical equipment installed in preparation for the election remains unmodified for the period designated in the access schedule of the Vote Center Election Plan (Exhibit “A”). If changes are made to the network system, the RR/CC must be notified.
Primary Contacts:
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The Host’s Primary Contact for this Agreement is Eleanor Manzano, Certified Municipal Clerk, City of Redondo Beach City Clerk’s Office, 415 Diamond Street; Redondo Beach, CA 90277, (310) 318-0656 extension 3737, [email protected].
The RR/CC’s Primary Contact for this Agreement is Jaime Young, Assistant Division Manager, Vote Center Assessment and Recruitment, 12680 Corral Place, Santa Fe Springs, CA 90670, (562) 347-2447, [email protected].
In addition, Host and RR/CC will designate contacts for both business and weekend/non-business hours related to facility access and technical operations to be included in the Vote Center Election Plan for each election.
Parking Requirements: Host agrees to provide sufficient parking including accessible spaces and a minimum of one space for curbside voting, and a waiver of any parking fees for RR/CC staff and voters.
Public Voting Period: Host agrees to provide RR/CC staff access to the designated space as detailed in the Vote Center Election Plan (Exhibit “A”) unless a revised schedule is mutually agreed upon prior to the specific election.
Reimbursement: In consideration of this Agreement by the Host to allow RR/CC to use the designated facility space, RR/CC agrees to pay to the Host the cost of any personnel (including contractors) provided to RR/CC, including but not limited to, labor at an overtime or if applicable, double time rate, supervision, benefits, and administration, no later than forty-five (45) days following the date of RR/CC's receipt of the Host’s invoice(s). The Host will submit an invoice to the RR/CC providing the costs described herein. Additional costs may be described in Exhibit “A”. Upon request, Host shall provide RR/CC with supporting documentation and breakdown of the costs invoiced pursuant to this Agreement and Exhibit “A”.
Promotions and Political Material: Upon RR/CC’s arrival at the designated facility space and thereafter, RR/CC shall remove any political campaign signage or literature and not engage in audible dissemination of electioneering information within 100 feet of the designated facility space or the curbside voting location and not conduct any promotional activity tied to the public voting period without prior authorization from RR/CC.
Termination of the Agreement: Host will not cancel or change the location outside of a natural disaster or building/structural damage. Host and RR/CC stipulate that the novel coronavirus COVID-19 pandemic is excluded as a natural disaster or ground for termination for purposes of this Agreement. RR/CC may at any time and without reason, revoke its request to use the designated facility space. In the event any provision of this Agreement contradicts or any applicable laws, rules, and regulations, RR/CC may terminate this Agreement, effective immediately upon written notice.
Amendment of the Agreement: No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by both parties. This Agreement may be modified or amended only upon the mutual written agreement of both the Host and the RR/CC and executed by authorized representatives by both parties. Any amendment shall become effective upon the mutual written consent of both the Host and the RR/CC.
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Certificate of Self-Insurance: RR/CC will provide certificate upon request.
Indemnity Agreement: Host shall indemnify, defend and hold harmless RR/CC, its trustees, elected and appointed officers, agents, employees, and volunteers from and against any and all liability, including, but not limited to, claims for injury or damages, demands, actions, fees, loss, costs and expenses (including reasonable attorney and expert witness fees) arising out of or incurred in connection with the performance of this agreement, but only in proportion to and to the extent such liability, loss, demands, actions, fees, costs and expenses are caused by or result from the grossly negligent or willful misconduct of the Host its trustees, officers, agents, employees.
RR/CC shall indemnify, defend and hold harmless Host, its officials, trustees, officers, agents, employees, independent contractors, and volunteers from and against any and all liability, including, but not limited to, claims for injury or damages, demands, actions, fees, loss, costs and expenses (including reasonable attorney and expert witness fees) arising out of or incurred in connection with the performance of this agreement, but only in proportion to and to the extent such liability, loss, demands, actions, fees, costs and expenses are caused by or result from the negligent or intentional acts or omissions of the County, its officials, trustees, officers, agents, employees, independent contractors or volunteers.
Electronic Signatures: The Host and RR/CC agree to facsimile and electronic scanned versions of original signatures of authorized signatures of each party have the same force and effect as original signatures such that the parties need not follow up facsimile or electronic transmissions of executed documents with original wet-signature versions.
THE ABOVE SITE INDEMNITY AGREEMENT APPLIES ONLY TO ELECTIONS CONDUCTED
BY LOS ANGELES COUNTY REGISTRAR-RECORDER/COUNTY CLERK
IN WITNESS WHEREOF, and executed as the date first above written above, the Parties to this agreement do hereby agree and consent to all terms and conditions provided herein.
Los Angeles County City of Redondo Beach,
Registrar-Recorder/County Clerk a Chartered Municipal corporation 12/19/2023
Signature and Date Signature and Date//
Jaime Young, Assistant Division Manager
Printed Name and Title Printed Name and Title
ATTEST:
______________________________
Eleanor Manzano, City Clerk
APPROVED AS TO FORM:
______________________________
Michael W. Webb, City Attorney
William C. Brand, Mayor
HOA.104382177.1
Exhibit “A”
Vote Center Election Plans
The Vote Center Election Plans are attached.
HOA.104382171.1
VOTE CENTER ELECTION PLAN
March 5, 2024 Presidential Primary Election
The following constitutes the mutually agreed upon Vote Center Election Plan for the March 5, 2024 Presidential Primary Election by chartered municipal corporation (‘Host’) and the Los Angeles County Registrar-Recorder/County Clerk (‘RR/CC’) for the use of the facility space specified below:
Alta Vista Park – VCID 12864
Community Center
715 Julia Ave, Redondo Beach, CA 90277
Contact List – Host
Primary Contact Name Melissa Villa Phone # 310-697-3182 Email Address [email protected] Alternate
Phone # 310-697-4646
On-Site Access Contact
Name Sonnaca Luckey Phone # 310-697-3411
Email Address [email protected] Alternate
Phone #
Custodial Service
Contact Name Facilities On-Call (Airrone Silva) Phone # 323-875-3127 Email Address [email protected]
[email protected]
Alternate
Phone #
310-528-3502
310-294-4192
IT Contact Name Mike Cook Phone # 310-697-3221
Email Address [email protected] Alternate
Phone #
After Hours/Emergency
Contact
Melissa Villa Phone # 310-697-3182
Email Address [email protected] Alternate
Phone # 310-697-4646
Contact List – RR/CC
Account Manager Dayna Everon Phone # 562-347-2447
Email Address [email protected] Alternate
Phone # 714-586-0968
IT Contact Name Shannon Gadson Phone # 562-462-2826
HOA.104382171.1
Email Address [email protected] Alternate
Phone # 562-277-2118
After Hours/Emergency
Contact Name Jaime Young Phone # 562-347-2447
Email Address [email protected] Alternate
Phone # 562-229-8865
Access Schedule
Host has agreed to grant access to the designated voting space for the following dates and times:
Equipment Delivery & Set-Up
(exclusive access begins) February 26, 2024; 8:00AM to 8:00PM Election Worker Pre-check Day March 1, 2024; 6:00AM to 9:00PM Early Voting Period March 2 - March 4, 2024; 9:00AM to 8:00PM Election Day March 5, 2024; 6:00AM to 9:00PM
Vote Center Breakdown & Equipment
Pick-up (exclusive access ends) March 11, 2024; 8:00AM to 8:00PM A deployment schedule for vote center equipment delivery/set-up and breakdown/pick-up is tentatively scheduled for the above dates. RR/CC will contact Host within two weeks of the equipment delivery & set-up date to confirm access to the designated space.
During the public voting period, RR/CC staff shall have access to the designated space during the dates and times listed above. Voting hours are from 10:00AM to 7:00PM during the Early Voting and 7:00AM to 8:00PM on Election Day. Host acknowledges that public voting hours may be extended due to long lines. Pursuant to California Elections Code, any voter in line at the time of closing shall be provided the opportunity to receive and cast a ballot.
The contact persons and the phone numbers provided must be reachable during the period identified in the access schedule.
Health and Safety Plan
RR/CC shall ensure that public health guidelines for COVID-19 are adhered to in all vote centers across LA County from the beginning of equipment set-up, during the voting period and through the breakdown of the vote center as described in the Safe Election Plan (Attachment A).
RR/CC and facility staff shall maintain the cleanliness of the vote center and safeguard voter, election worker, and facility staff/user health as described in COVID-19 Responsibilities (Attachment B).
Designated Space, Parking, and Public Access
RR/CC shall use best efforts to limit voting traffic to the mutually agreed upon areas. RR/CC shall further use best efforts to not disturb the normal activities and use of the designated space and parking. Host agrees to provide an accessible means of entry, sufficient parking including HOA.104382171.1
accessible spaces and a minimum of one space for curbside voting.
Voting Space (Check one and write your Initials to acknowledge):
The designated voting space/s will be free from tables, chairs, printers, electronic equipment, exercise equipment, musical instruments, movable cabinets, appliances and other similar large items prior to the set-up day as described in Attachment C.
The items specified below may be left in the designated voting space/s are mutually agreed upon by both RR/CC and Host.
Host Initials: RR/CC Initials:
Floor Coverings (Check one and write your Initials to acknowledge):
The designated voting space/s will be free from any floor coverings such as tarps and mats that may potentially cause tripping or injuries prior to the set-up day as described in Attachment C.
The floor covering below may be used/remain in place in the designated voting space.
Host Initials: RR/CC Initials:
Additional Access Considerations
The following details below represent any additional considerations necessary in providing RR/CC access to the designated space (check all that apply):
On-site staff will open and lock the facility on days noted in the Access Schedule.
Facility key or key card, alarm code or access badge will be provided to RR/CC staff for direct access to the voting area. The Host authorizes the use of a lockbox during the period identified in the Access Schedule to secure the key/key card on the premises. The placement of this lockbox shall be mutually agreed upon.
Host Initials: RR/CC Initials:
Parking permits will be provided to RR/CC staff.
Internet Connection (Check one and write your Initials to acknowledge):
Host agrees to provide hardwire connection (hardline, LAN) at the start of the period identified in the Access Schedule. An active data port will be available and security passwords (if any) will be provided to RR/CC staff.
Host Initials:
Host Initials:
Host Initials:
HOA.104382171.1
Host will not provide hardwire connection at the start of the Access Schedule.
Host Initials:
Private Facility Use Payment (Check one and write your Initials to acknowledge):
Host agrees to waive any payment for use of the facility.
Host Initials:
RR/CC agrees to pay Host for use of the facility in the amount of $ . This payment covers all associated and incidental costs including, but not limited to, staff and custodial fees, hired security fees, cleaning fees and purchase of items, etc. used during the period identified in the Access Schedule. Private facilities must provide their W-9 to RR/CC before payment is processed. The payee name and mailing address is based on the information from the W-9.
Host Initials:
Public Facility Use Payment (Check one and write your Initials to acknowledge):
Host agrees to waive any and all payments for use of the facility pursuant to California Elections Code.
Host Initials:
RR/CC shall reimburse the Host for the moving and storage costs of all furnishings and equipment incurred pursuant to this Vote Center Facility Use Agreement, and any staffing, custodial, and cleaning costs associated therewith. The Host will submit an invoice to the RR/CC as described in the Vote Center Facility Use Agreement. Upon request, Host shall provide RR/CC with supporting documentation and breakdown of the costs invoiced.
Other Costs
Should there be any unexpected additional costs or fees incurred by the Host in connection with RR/CC's use of the designated voting space, RR/CC shall pay for covering these costs. The Host will issue detailed invoices to RR/CC for any such additional fees/costs incurred.
Electronic Signatures
The Host and RR/CC agree to facsimile and electronic scanned versions of original signatures of authorized signatures of each party have the same force and effect as original signatures such that the parties need not follow up facsimile or electronic transmissions of executed documents with original wet-signature versions.
THE ABOVE ELECTION PLAN APPLIES ONLY TO ELECTIONS CONDUCTED BY LOS ANGELES COUNTY REGISTRAR-RECORDER/COUNTY CLERK.
Host Initials:
HOA.104382171.1
IN WITNESS WHEREOF, the authorized representatives of the parties have executed this agreement and it is effective as of the date of last signature below.
Los Angeles County City of Redondo Beach,
Registrar-Recorder/County Clerk a Chartered Municipal corporation 12/19/2023
Signature and Date Signature and Date//
Jaime Young, Assistant Division Manager
Printed Name and Title Printed Name and Title
HOA.104382171.1
ATTACHMENT A
SAFE ELECTION PLAN
The Safe Election Plan is attached.
LOS ANGELES COUNTY
REGISTRAR-RECORDER/COUNTY CLERK
SAFE
ELECTION
PLAN
The Los Angeles County “Safe
Election Plan” aligns with the
latest best practices to prevent
illnesses such as COVID-19, flu,
and colds. These were
developed in consultation with
relevant health authorities
using the best public health
information available.
Vaccination
Election Workers will be encouraged to stay
up to date with their vaccines and boosters. Vaccine
Masks
• Optional face masks will be available
for voters.
• Optional face masks and N95 masks
will be available for Election Workers.
• The RR/CC will follow current mask rules
and public health guidelines, such as
return-to-work guidelines for individuals
who are recovering from a COVID-19 case.
Hygiene
• Hand sanitizer will be available for voters
and workers.
• The importance of hand washing and
sanitizing will be emphasized in
Election Worker training.
Cleaning
• Cleaning of ePollbooks, Ballot Marking
Devices (BMDs), and other frequently used
surfaces in the Vote Center.
Ventilation
• Doors and windows will be propped
open, when possible, to increase fresh,
outdoor air.
Limit exposure to sick and
exposed persons
• Election Workers with COVID-19 cases will be
excluded from the Vote Center until they
meet public health return-to-work guidelines.
• Election Workers returning to the Vote Center
after a COVID-19 case will follow public health
guidelines to wear a well-fitting mask
through day 10.
• Election Workers with close contact exposure
will follow current DPH masking and testing
requirements.
Ongoing aspects of the voting
process that also support
COVID-19 prevention.
• All voters are provided a VBM ballot and
have the option to vote from home.
• All voters are encouraged to take measures to speed up their election process, which limits their time in the
Vote Center. These include verifying voter registration in advance, using the Interactive Sample Ballot (ISB) to pre-mark selections, and bringing their Sample Ballot
to speed up the voter check-in.
• BMDs are spaced out to support privacy and accessibility. • Vote Center layouts use one-directional traffic flow when possible.
• All voters are encouraged to take advantage of early voting and voting at off-peak times if possible.
LAVOTE.GOV
Rev 09/23
ATTACHMENT B
SPECIFIC RESPONSIBILITIES
LA County RR/CC staff shall perform the following duties. • Disinfect the surfaces of all voting equipment including, but not limited to the Ballot Marking Devices, electronic pollbooks, and central ballot box after voter use.
• Disinfect the chairs and tables found inside the voting space. • Wipe high touch areas inside the voting room such as door handles, light switches, counter tops, etc.
• Wherever feasible, open doors and windows during hours where election workers are present to increase airflow.
• Where possible, maintain any lines outdoors. Where not feasible, socially distance lines.
• Place floor markings to assist voters with social distancing inside the vote center and where lines are present.
• Post signs inside and outside the vote center to assist voters with COVID-19 protocols.
Host is responsible for:
• Daily/frequent cleaning of the restrooms.
• Wiping high touch surfaces outside of the voting space including but not limited to exterior door handles, water/drinking fountain, elevator buttons, etc.
• Cleaning the path of travel from the parking lot to the entrance of the vote center.
• Providing extra trash receptacles at the stop station, vote center exit and for election workers.
• Daily/frequent trash pick-up.
• Assistance with identifying a space outside of the vote center for curbside voting.
• Provide additional signage, if needed, to direct voters to the vote center.
ATTACHMENT C
Voting Space
The space/s must be free from tables, chairs, printers, electronic equipment, exercise equipment, musical instruments, movable cabinets, appliances and other similar large items as shown in the pictures below.
HOA.104382171.1
VOTE CENTER ELECTION PLAN
March 5, 2024 Presidential Primary Election
The following constitutes the mutually agreed upon Vote Center Election Plan for the March 5, 2024 Presidential Primary Election by chartered municipal corporation (‘Host’) and the Los Angeles County Registrar-Recorder/County Clerk (‘RR/CC’) for the use of the facility space specified below:
Perry Park – VCID 9990
Perry Park Teen Center
2301 Grant Ave, Redondo Beach, CA 90278
Contact List – Host
Primary Contact Name Melissa Villa Phone # 310-697-3182 Email Address [email protected] Alternate
Phone # 310-697-4646
On-Site Access Contact
Name Luis Aguirre Phone # 310-697-3373
Email Address [email protected] Alternate
Phone #
Custodial Service
Contact Name Facilities On-Call (Airrone Silva) Phone # 323-875-3127 Email Address [email protected]
[email protected]
Alternate
Phone #
310-528-3502
310-294-4192
IT Contact Name Mike Cook Phone # 310-697-3221
Email Address [email protected] Alternate
Phone #
After Hours/Emergency
Contact Name Melissa Villa Phone # 310-697-3182
Email Address [email protected] Alternate
Phone # 310-697-4646
Contact List – RR/CC
Account Manager Dayna Everon Phone # 562-347-2447
Email Address [email protected] Alternate
Phone # 714-586-0968
IT Contact Name Shannon Gadson Phone # 562-462-2826
Email Address [email protected] Alternate
Phone # 562-277-2118
HOA.104382171.1
After Hours/Emergency
Contact Name Jaime Young Phone # 562-347-2447
Email Address [email protected] Alternate
Phone # 562-229-8865
Access Schedule
Host has agreed to grant access to the designated voting space for the following dates and times:
Equipment Delivery & Set-Up
(exclusive access begins) February 27, 2024; 8:00AM to 8:00PM Election Worker Pre-check Day March 1, 2024; 6:00AM to 9:00PM Early Voting Period March 2 - March 4, 2024; 9:00AM to 8:00PM Election Day March 5, 2024; 6:00AM to 9:00PM
Vote Center Breakdown & Equipment
Pick-up (exclusive access ends) March 11, 2024; 8:00AM to 8:00PM A deployment schedule for vote center equipment delivery/set-up and breakdown/pick-up is tentatively scheduled for the above dates. RR/CC will contact Host within two weeks of the equipment delivery & set-up date to confirm access to the designated space.
During the public voting period, RR/CC staff shall have access to the designated space during the dates and times listed above. Voting hours are from 10:00AM to 7:00PM during the Early Voting and 7:00AM to 8:00PM on Election Day. Host acknowledges that public voting hours may be extended due to long lines. Pursuant to California Elections Code, any voter in line at the time of closing shall be provided the opportunity to receive and cast a ballot.
The contact persons and the phone numbers provided must be reachable during the period identified in the access schedule.
Health and Safety Plan
RR/CC shall ensure that public health guidelines for COVID-19 are adhered to in all vote centers across LA County from the beginning of equipment set-up, during the voting period and through the breakdown of the vote center as described in the Safe Election Plan (Attachment A).
RR/CC and facility staff shall maintain the cleanliness of the vote center and safeguard voter, election worker, and facility staff/user health as described in COVID-19 Responsibilities (Attachment B).
Designated Space, Parking, and Public Access
RR/CC shall use best efforts to limit voting traffic to the mutually agreed upon areas. RR/CC shall further use best efforts to not disturb the normal activities and use of the designated space and parking. Host agrees to provide an accessible means of entry, sufficient parking including HOA.104382171.1
accessible spaces and a minimum of one space for curbside voting.
Voting Space (Check one and write your Initials to acknowledge):
The designated voting space/s will be free from tables, chairs, printers, electronic equipment, exercise equipment, musical instruments, movable cabinets, appliances and other similar large items prior to the set-up day as described in Attachment C.
The items specified below may be left in the designated voting space/s are mutually agreed upon by both RR/CC and Host.
Host Initials: RR/CC Initials:
Floor Coverings (Check one and write your Initials to acknowledge):
The designated voting space/s will be free from any floor coverings such as tarps and mats that may potentially cause tripping or injuries prior to the set-up day as described in Attachment C.
The floor covering below may be used/remain in place in the designated voting space.
Host Initials: RR/CC Initials:
Additional Access Considerations
The following details below represent any additional considerations necessary in providing RR/CC access to the designated space (check all that apply):
On-site staff will open and lock the facility on days noted in the Access Schedule.
Facility key or key card, alarm code or access badge will be provided to RR/CC staff for direct access to the voting area. The Host authorizes the use of a lockbox during the period identified in the Access Schedule to secure the key/key card on the premises. The placement of this lockbox shall be mutually agreed upon.
Host Initials: RR/CC Initials:
Parking permits will be provided to RR/CC staff.
Internet Connection (Check one and write your Initials to acknowledge):
Host agrees to provide hardwire connection (hardline, LAN) at the start of the period identified in the Access Schedule. An active data port will be available and security passwords (if any) will be provided to RR/CC staff.
Host Initials:
Host Initials:
Host Initials:
HOA.104382171.1
Host will not provide hardwire connection at the start of the Access Schedule.
Host Initials:
Private Facility Use Payment (Check one and write your Initials to acknowledge):
Host agrees to waive any payment for use of the facility.
Host Initials:
RR/CC agrees to pay Host for use of the facility in the amount of $ . This payment covers all associated and incidental costs including, but not limited to, staff and custodial fees, hired security fees, cleaning fees and purchase of items, etc. used during the period identified in the Access Schedule. Private facilities must provide their W-9 to RR/CC before payment is processed. The payee name and mailing address is based on the information from the W-9.
Host Initials:
Public Facility Use Payment (Check one and write your Initials to acknowledge):
Host agrees to waive any and all payments for use of the facility pursuant to California Elections Code.
Host Initials:
RR/CC shall reimburse the Host for the moving and storage costs of all furnishings and equipment incurred pursuant to this Vote Center Facility Use Agreement, and any staffing, custodial, and cleaning costs associated therewith. The Host will submit an invoice to the RR/CC as described in the Vote Center Facility Use Agreement. Upon request, Host shall provide RR/CC with supporting documentation and breakdown of the costs invoiced.
Other Costs
Should there be any unexpected additional costs or fees incurred by the Host in connection with RR/CC's use of the designated voting space, RR/CC shall pay for covering these costs. The Host will issue detailed invoices to RR/CC for any such additional fees/costs incurred.
Electronic Signatures
The Host and RR/CC agree to facsimile and electronic scanned versions of original signatures of authorized signatures of each party have the same force and effect as original signatures such that the parties need not follow up facsimile or electronic transmissions of executed documents with original wet-signature versions.
THE ABOVE ELECTION PLAN APPLIES ONLY TO ELECTIONS CONDUCTED BY LOS ANGELES COUNTY REGISTRAR-RECORDER/COUNTY CLERK.
Host Initials:
HOA.104382171.1
IN WITNESS WHEREOF, the authorized representatives of the parties have executed this agreement and it is effective as of the date of last signature below.
Los Angeles County City of Redondo Beach,
Registrar-Recorder/County Clerk a Chartered Municipal corporation 12-19-2023
Signature and Date Signature and Date
Jaime Young, Assistant Division Manager
Printed Name and Title Printed Name and Title
HOA.104382171.1
ATTACHMENT A
SAFE ELECTION PLAN
The Safe Election Plan is attached.
LOS ANGELES COUNTY
REGISTRAR-RECORDER/COUNTY CLERK
SAFE
ELECTION
PLAN
The Los Angeles County “Safe
Election Plan” aligns with the
latest best practices to prevent
illnesses such as COVID-19, flu,
and colds. These were
developed in consultation with
relevant health authorities
using the best public health
information available.
Vaccination
Election Workers will be encouraged to stay
up to date with their vaccines and boosters. Vaccine
Masks
• Optional face masks will be available
for voters.
• Optional face masks and N95 masks
will be available for Election Workers.
• The RR/CC will follow current mask rules
and public health guidelines, such as
return-to-work guidelines for individuals
who are recovering from a COVID-19 case.
Hygiene
• Hand sanitizer will be available for voters
and workers.
• The importance of hand washing and
sanitizing will be emphasized in
Election Worker training.
Cleaning
• Cleaning of ePollbooks, Ballot Marking
Devices (BMDs), and other frequently used
surfaces in the Vote Center.
Ventilation
• Doors and windows will be propped
open, when possible, to increase fresh,
outdoor air.
Limit exposure to sick and
exposed persons
• Election Workers with COVID-19 cases will be
excluded from the Vote Center until they
meet public health return-to-work guidelines.
• Election Workers returning to the Vote Center
after a COVID-19 case will follow public health
guidelines to wear a well-fitting mask
through day 10.
• Election Workers with close contact exposure
will follow current DPH masking and testing
requirements.
Ongoing aspects of the voting
process that also support
COVID-19 prevention.
• All voters are provided a VBM ballot and
have the option to vote from home.
• All voters are encouraged to take measures to speed up their election process, which limits their time in the
Vote Center. These include verifying voter registration in advance, using the Interactive Sample Ballot (ISB) to pre-mark selections, and bringing their Sample Ballot
to speed up the voter check-in.
• BMDs are spaced out to support privacy and accessibility. • Vote Center layouts use one-directional traffic flow when possible.
• All voters are encouraged to take advantage of early voting and voting at off-peak times if possible.
LAVOTE.GOV
Rev 09/23
ATTACHMENT B
SPECIFIC RESPONSIBILITIES
LA County RR/CC staff shall perform the following duties. • Disinfect the surfaces of all voting equipment including, but not limited to the Ballot Marking Devices, electronic pollbooks, and central ballot box after voter use.
• Disinfect the chairs and tables found inside the voting space. • Wipe high touch areas inside the voting room such as door handles, light switches, counter tops, etc.
• Wherever feasible, open doors and windows during hours where election workers are present to increase airflow.
• Where possible, maintain any lines outdoors. Where not feasible, socially distance lines.
• Place floor markings to assist voters with social distancing inside the vote center and where lines are present.
• Post signs inside and outside the vote center to assist voters with COVID-19 protocols.
Host is responsible for:
• Daily/frequent cleaning of the restrooms.
• Wiping high touch surfaces outside of the voting space including but not limited to exterior door handles, water/drinking fountain, elevator buttons, etc.
• Cleaning the path of travel from the parking lot to the entrance of the vote center.
• Providing extra trash receptacles at the stop station, vote center exit and for election workers.
• Daily/frequent trash pick-up.
• Assistance with identifying a space outside of the vote center for curbside voting.
• Provide additional signage, if needed, to direct voters to the vote center.
ATTACHMENT C
Voting Space
The space/s must be free from tables, chairs, printers, electronic equipment, exercise equipment, musical instruments, movable cabinets, appliances and other similar large items as shown in the pictures below.