RESOLUTION NO. CC-1003-294
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF REDONDO
BEACH, CALIFORNIA, ESTABLISHING A CITY COUNCIL POLICY ON
PROCESS INTEGRITY GUIDELINES GOVERNING THE SELECTION
OF A SOLID WASTE HANDLING SERVICES CONTRACTOR
WHEREAS, Section 40059 of the State Public Resources Code provides that the City may determine aspects of solid waste handling which are of local concern; and WHEREAS, the City periodically conducts Request for Proposals (RFP) to ensure that the City is receiving the best pricing for solid waste handling services; and WHEREAS, to ensure that the proposal process for selecting a solid waste handling services contractor is conducted impartially and to the benefit of the public, and to ensure compliance with State of California conflict of interest statutes; and WHEREAS, the City has developed Process Integrity Guidelines for Proposers given the scope of the RFP and the City's desire to award a contract in a timely manner and free of contention.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of • the City of Redondo Beach as follows:
SECTION 1. That the City Council hereby establishes and adopts Policy No. 10- 01, attached as Exhibit "A" and entitled "Policy No. 10-01, Process Integrity Guidelines Governing the Selection of a Solid Waste Handling Services Contractor" SECTION 2. That this policy shall be operative from March 16, 2010 until such time as the City Council awards a solid waste handling services contract.
SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same in the Book of Resolutions of said City, and shall cause the action of the City Council in adopting the same to be entered in the official minutes of said City Council.
RESOLUTION NO. CC-1003-294
INTEGRITY GUIDELINES
PAGE NO. 1
PASSED, APPROVED AND ADOPTED this 16 day of March 2010.
MAA.L
Mike Gin, Mayor
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGLES SS
CITY OF REDONDO BEACH
1, Eleanor Manzano, City Clerk of the City of Redondo Beach, California, do hereby certify that the foregoing Resolution No. CC-1003-294 was duly passed approved and adopted by the City Council of the City-of Redondo Beach, California, at a regular meeting of said City Council held on the 16" day of March 2010 by the following roll call vote:
AYES: ASPEL, BRAND, AUST, DIELS, KILROY
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Cleann Mansens
Eleanor Manzano, Sily Clerk
APPROVED AS TO FORM:
Mileh.wll
Michael W. Webb, City Attorney
RESOLUTION NO. CC-1003-294
INTEGRITY GUIDELINES
PAGE NO. 2
Exhibit A
CITY COUNCIL POLICY
SUBJECT: POLICY NO.: 10-01 DATE ADOPTED:
Process Integrity Guidelines Governing the 3/16/10
Selection of a Solid Waste Handling Services AUTHORITY:
Contractor Resolution No. CC-1003-
294
PURPOSE:
In order to establish a City Council policy governing all interactions between proposers, the City, and the City's appointed and elected representatives during the proposal process for the City's award of a solid waste handling services agreement, the City Council of the City of Redondo Beach has adopted the following Process Integrity Guidelines. Each proposer is individually and solely responsible for ensuring compliance with the following specific Process Integrity Guidelines. This responsibility extends to the proposer's employees, agents, consultants, lobbyists, affiliates, and all other parties or individuals engaged for purposes of developing or supporting the proposal.
PROCEDURE:
It shall be the policy of the City of Redondo Beach to adhere to the following Process Integrity Guidelines during its selection of a solid waste handling services contractor.
1. This policy shall be operative from March 16, 2010 until such time as the City Council meeting at which the City Council awards a solid waste handling services agreement.
2. Collusive activities among proposers are expressly forbidden and may result in immediate disqualification of any involved parties. If two or more proposers are developing a joint proposal, the City Manager's designee, (currently Jon Emerson of the City of Redondo Beach) and Laith Ezzet of HF&H Consultants must be notified in writing, in accordance with #4 below, by the joint proposers no later than fifteen (15) days prior to the deadline for submission of proposals. This notification will be kept confidential until after submission of all bids.
3. Proposers are prohibited from offering promotional outreach, hospitality, gifts, or other like activities directed toward City staff, elected or appointed officials, or proposal reviewers.
4. All communication related to the Request for Proposals with the City of Redondo Beach prior to the award of a solid waste handling services agreement must be directed to City Manager's designee, (currently Jon Emerson of the City of Redondo RESOLUTION NO. CC-1003-294
EXHIBIT "A" POLICY NO. 10-01
Beach), who can be reached by telephone at (310) 318-0686 x4151, by e-mail at [email protected] and by facsimile at (310) 374-4718, and Laith Ezzet of HF&H Consultants, the City's consultant, by mail at HF&H, 3990 Westerly Place, ach. Carma, 2000 Suite 195, Newport Beach, California, 92660, by telephone at (949) 251-8902, by fax at 949) 251-9741 and by e-mail at [email protected].
5. Contacting any other City staff member, elected or appointed officials, or proposal reviewers may result in disqualification of the proposal by review and action of the City Council.
6. Notwithstanding the restrictions on communications set forth in Sections 4 and 5, nothing in this policy is intended to restrict or prohibit proposers from communicating with City staff and officials during an open and public City Council or Commission meeting.
7. Proposers will be informed of this Council Policy and will be required to provide written acknowledgement of receipt along with, or prior to, submittal of a proposal.
Any evidence which indicates a proposer has failed to comply with the Process Integrity Guidelines described in this document may result in that proposer's disqualification. Any questions regarding the Process Integrity Guidelines shall be in writing and shall be transmitted by mail to City Manager's designee, (currently Jon Emerson of the City of Redondo Beach), Public Works Department, City of Redondo • Beach, 531 N. Gertruda Avenue, Redondo Beach, CA 90277, or by e-mail or FAX as listed above.
. RESOLUTION NO. CC-1003-294
EXHIBIT "A" POLICY NO. 10-01
Process Integrity Guidelines Governing the Selection
of a Solid Waste Handling Services Contractor