Administrative
Report
H.11., File # 24-0250 Meeting Date: 2/20/2024
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
APPROVE PLANS AND SPECIFICATIONS FOR THE CITYWIDE SLURRY SEAL PROJECT, PHASE 4, JOB NO. 41140 AND AUTHORIZE THE CITY CLERK TO ADVERTISE THE PROJECT
FOR COMPETITIVE BIDS
EXECUTIVE SUMMARY
The Citywide Slurry Seal Program is a multi-year project, included in the City’s current Capital Improvement Program (CIP) budget. This project represents the fourth phase of the program and includes the streets authorized by City Council in September 2020 as part of the three-year work plan. The streets to be treated are shown on the attached map.
The plans and specifications for the project are ready for competitive bidding and are available for review at the Plans and Specifications Review Area located behind the Engineering Permit Counter at City Hall. The Engineer’s cost estimate for Phase 4 of the Citywide Slurry Seal Project is $815,000. Assuming successful bidding, construction is expected to begin in Summer 2024 and take 45 working days to complete.
BACKGROUND
The Citywide Slurry Seal Program is an on-going CIP project that applies crack seal, slurry seals, and refreshed striping and pavement markings to the City’s streets. The program increases the life of the existing pavement, thereby reducing the frequency of more expensive rehabilitation methods.
The proposed project supports the City’s Strategic Plan goal to “assess, prioritize, and plan for park/open space acquisition and for reconstruction of major City facilities and infrastructure.” In January 2018, the City Council gave direction to set a budget scenario targeting improvement of the City’s Pavement Condition Index (PCI) to 75 within 10 years and determine the City’s budget for street maintenance projects. The City has worked towards achieving the goal of a PCI 75 by 2027 through the construction of capital improvement projects, including the Citywide Slurry Seal Program, and smaller maintenance projects completed by City staff.
Every three years, the City surveys the condition of roadway pavement for all of its streets and prepares a report that helps prioritize future street rehabilitation projects to comply with the requirements of GASB 34. The City relies on the assistance of a specialized engineering consultant to perform the survey and report on the results.
H.11., File # 24-0250 Meeting Date: 2/20/2024
On September 15, 2020, City Council discussed the triennial Citywide Pavement Management Survey Report (2020 Citywide PMS Report) and approved the streets that were recommended for both rehabilitation and slurry seal treatment for the next three years. The 2020 Citywide PMS Report <https://www.redondo.org/civicax/filebank/blobdload.aspx?t=41804.86&BlobID=38918> is available on the City’s Public Works Engineering webpage, and the three-year workplan is included as Appendix E of that report. The plans and specifications for the Citywide Slurry Seal Project - Phase 4 have been prepared in accordance with the City Council approved streets for slurry seal treatment funded for FY 2023-24. The plans and specifications are ready for City Council approval and authorization for competitive bidding.
The Engineer’s cost estimate for the Citywide Slurry Seal Project - Phase 4 is $815,000. The bidding process is anticipated to be completed in March with a contract award to be evaluated by the City Council. Construction on this project is expected to begin in Summer 2024, with a project duration of 45 working days.
COORDINATION
The Citywide Slurry Seal Project - Phase 4 has been coordinated by the Public Works Department.
FISCAL IMPACT
The Engineer’s cost estimate for the project is $815,000, which is within the current FY 2023-24 CIP budget dedicated to the Citywide Slurry Seal Program.
Funding Expenditures
Measure R $327,800 Construction Estimate $600,000
Capital Funds $487,200 Contingency $125,000
CM & Inspection $ 90,000
Total $815,000 Total $815,000
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Map - Citywide Slurry Seal Project - Phase 4