Administrative
Report
H.6., File # 24-0403 Meeting Date: 3/19/2024
To: MAYOR AND CITY COUNCIL
From: TED SEMAAN, PUBLIC WORKS DIRECTOR
TITLE
APPROVE THE PURCHASE OF TWO FORD MAVERICK XL HYBRID TRUCKS FOR USE BY THE
PUBLIC WORKS AND COMMUNITY DEVELOPMENT DEPARTMENTS FROM COLLEY FORD FOR AN AMOUNT NOT TO EXCEED $72,106.04 AND AUTHORIZE THE MAYOR TO EXECUTE
RELATED PROCUREMENT DOCUMENTS
EXECUTIVE SUMMARY
In February 2024, the Public Works Fleet Division issued an Invitation to Bid for Ford Maverick XL Hybrid trucks for the Public Works Department Storm/Sewer Division and the Community Development Department Building and Safety Division. The vehicles recommended for purchase from Colley Ford cost $36,053.02 per unit.
BACKGROUND
In June 2023, the City Council approved Decision Package #38 - Carryover Vehicle Replacement Purchases from FY 2022-23 and Decision Package #39 -Annual Vehicle Replacement Purchases.
Decision Package #38 allocated funding for vehicles that the City planned to purchase in FY 2022-23 but had not yet been able to procure due to supply-chain issues and market inventory shortages and included funding for two Community Development Building and Safety Division vehicles, Units #57 and #59. Decision Package #39 included funding for a Public Works vehicle for the Storm/Sewer Division, Unit #352.
The City issued an Invitation to Bid on February 19, 2024 for Ford Maverick XL Hybrid trucks (quantity 1-3). The successful bid came from Colley Ford for a total of 2 units, meeting the bid specifications. At this time, staff recommends the purchase of two Ford Maverick XL Hybrid trucks from Colley Ford for $36,053.02 per unit replacing Community Development, Building and Safety Division Unit #59 and Public Works Storm Division unit #352.
The vehicles and equipment approved for replacement as part of Decision Package #38 and the status of their acquisition is as follows:
Unit Year Existing Vehicle Assigned Dept
Total Funding
per unit ZEV/LEV Status
57 2009 TOYOTA PRIUS HYBRID BUILDING PL $ 38,963 LEV
261-08 2008 FORD RANGER UNIT 378 MOUNTED TO TRUCK UPLANDS MAINT PW $ 37,000 N/A 348-09 2009 FORD F-350 1-TON PICKUP-EQ BUILDING OCCUPANCY PW $ 71,000 LEV In Progress 349 2009 FORD F-350 1-TON PICKUP-EQ UPLANDS MAINT PW $ 71,000 LEV In Progress 354 2009 FORD F-250 3/4 TON PICKUP PARKS PW $ 60,000 LEV In Progress 59-07 2007 GMC CANYON P/U XTRA CAB BUILDING PL $ 37000 N/A Recommended
H.6., File # 24-0403 Meeting Date: 3/19/2024
Unit Year Existing Vehicle Assigned Dept
Total Funding
per unit ZEV/LEV Status
57 2009 TOYOTA PRIUS HYBRID BUILDING PL $ 38,963 LEV
261-08 2008 FORD RANGER UNIT 378 MOUNTED TO TRUCK UPLANDS MAINT PW $ 37,000 N/A 348-09 2009 FORD F-350 1-TON PICKUP-EQ BUILDING OCCUPANCY PW $ 71,000 LEV In Progress 349 2009 FORD F-350 1-TON PICKUP-EQ UPLANDS MAINT PW $ 71,000 LEV In Progress 354 2009 FORD F-250 3/4 TON PICKUP PARKS PW $ 60,000 LEV In Progress 59-07 2007 GMC CANYON P/U XTRA CAB BUILDING PL $ 37,000 N/A Recommended G-1 1999 CATEPILLAR 3306 GENERATOR SEWER PW $ 150,969 N/A G-11 1999 GENERAC 99A03799-S GENERATORBUILDING OCCUPANCY PW $ 246,145 N/A G-12 1999 ONAN 175DGFB GENERATOR* BUILDING OCCUPANCY PW $ 149,210 N/A G-14 2018 GENERAC 98A06015-S GENERATORFIRE STATION 1 PW $ 98,304 N/A Permits Submitted G-16 1999 GENERAC 98A06019-S GENERATORBUILDING OCCUPANCY PW $ 96,804 N/A G-2 1999 MQ POWER DCA-25SSIU SEWER PW $ 27,420 N/A
NEW VEHICLE HOMELESS OUTREACH CA $ 40,000.00 LEV Delivered The vehicles and equipment approved for replacement as part of Decision Package #39 and the status of their acquisition is as follows:
UNIT YEAR DESCRIPTION DEPT
Total Funding
Per Unit LEV/ZEV Status
620 2016 FORD UTILITY P $ 43,652 LEV
622 2017 DODGE DURANGO SUV SIU P $ 43,590 LEV
101 2009 FORD F-150 F $ 63,597 LEV In Progress
644 2019 DODGE RAM CHARGER Equipped P $ 79,275 N/A Delivered 648 2019 DODGE RAM CHARGER Equipped P $ 79,275 N/A Delivered 662 2019 DODGE RAM CHARGER Equipped P $ 79,275 N/A In Progress 663 2019 FORD UTILITY Equipped P $ 79,275 N/A Delivered 664 2019 FORD UTILITY Equipped P $ 79,233 N/A Delivered 666 2019 FORD UTILITY Equipped P $ 79,233 N/A In Progress 679 2005 CHEVROLET COMM CUT-AWY TRUCK P $ 311,924 N/A
375 2013 LINELAZER 3400 STRIPER PW $ 5,757 LEV
333-06 2006 CHEVROLET CC7500 CNG DUMP TRUCK PW $ 200,056 CNG/LEV 350-06 2006 GMC TC 7500 CNG KNUCKLE BOOM CRANE PW $ 290,320 CNG/LEV 200 2006 GMC TC 7500 INSULATED MANLIFT CNG PW $ 283,386 CNG/LEV 209 2003 SUN ELECTRIC TRLR MNT GENERATOR PW $ 77,537 N/A 322-06 2006 CHEVROLET CC7500 CNG FLATBED TRUCK PW $ 209,122 CNG/LEV 352-09 2009 FORD ESCAPE HYBRID PW $ 48,768 LEV/ZEV Recommended 137 2008 CHEVROLET TAHOE-EQ F $ 284,021 LEV In progress 104 2008 CHEVROLET SUBURBAN-EQ F $ 300,576 N/A In progress Staff recommends purchasing the vehicles identified through the bid process and authorizing the
H.6., File # 24-0403 Meeting Date: 3/19/2024
Mayor to execute all required procurement documents.
COORDINATION
The Public Works Department coordinated this report with the Financial Services Department and the City Attorney’s Office.
FISCAL IMPACT
Funding for the purchase, totaling $72,106.04, is available in the appropriated Public Works Fleet Vehicle Replacement operating budget.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Colley Ford Bid Response #2324-008
· Colley Ford Registration and Procurement Documents Unit 59 · Colley Ford Registration and Procurement Documents Unit 352 · Invitation to Bid - Bid #2324-008, Ford Maverick XL Hybrid (Quantity 1-3), February 19, 2024