Administrative
Report
H.8., File # 24-0536 Meeting Date: 4/16/2024
To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
TITLE
APPROVE THE PURCHASE OF ONE FORD MAVERICK XL HYBRID TRUCK FROM COLLEY
FORD FOR USE BY THE BUILDING AND SAFETY DIVISION FOR AN AMOUNT NOT TO EXCEED $36,053.02 AND AUTHORIZE THE MAYOR TO EXECUTE ALL RELATED PROCUREMENT
DOCUMENTS
EXECUTIVE SUMMARY
In February 2024, staff in the Public Works Fleet Division issued an Invitation to Bid for Ford Maverick XL Hybrid trucks for use by the Public Works and Community Development Departments.
In March, the City utilized the bid to purchase two of the three vehicles scheduled for replacement.
This purchase would provide a new truck to replace the third vehicle, Unit #57, which is assigned to the Building and Safety Division.
BACKGROUND
In June 2023, the City Council approved Decision Package #38 - Carryover Vehicle Replacement Purchases from FY 2022-23. Decision Package #38 allocated funding for vehicles that the City planned to purchase in FY 2022-23 but had not yet been able to procure due to supply-chain issues and market inventory shortages and included funding for two Community Development Building and Safety Division vehicles, Units #57 and #59.
The City issued an Invitation to Bid on February 19, 2024 for Ford Maverick XL Hybrid trucks (quantity 1-3). The successful bid came from Colley Ford for a total of 2 units, meeting the bid specifications for Public Works Department Storm/Sewer Division (Unit #352) and the Community Development Department Building and Safety Division (Unit #59). City Council approved the purchase of two units on March 19, 2024. At this time, staff recommends the purchase of an additional Ford Maverick XL Hybrid truck from Colley Ford for the successful Bid quote of $36,053.02 per unit. This vehicle will replace Community Development, Building and Safety Division Unit #57, which is past the end of its useful life and is scheduled for replacement.
The vehicles and equipment approved for replacement as part of Decision Package #38 and the status of their acquisition is as follows:
Unit Year Existing Vehicle Assigned Dept
Total Funding
per unit ZEV/LEV Status
57 2009 TOYOTA PRIUS HYBRID BUILDING PL $ 38,963 LEV In Progress 261-08 2008 FORD RANGER UNIT 378 MOUNTED TO TRUCK UPLANDS MAINT PW $ 37,000 N/A 34809 2009 FORD F350 1TON PICKUPEQ BUILDING OCCUPANCY PW $ 71000 LEV IP Decision Package #38 - FY2022-23 Vehicles Carried Forward
H.8., File # 24-0536 Meeting Date: 4/16/2024
Unit Year Existing Vehicle Assigned Dept
Total Funding
per unit ZEV/LEV Status
57 2009 TOYOTA PRIUS HYBRID BUILDING PL $ 38,963 LEV In Progress 261-08 2008 FORD RANGER UNIT 378 MOUNTED TO TRUCK UPLANDS MAINT PW $ 37,000 N/A 348-09 2009 FORD F-350 1-TON PICKUP-EQ BUILDING OCCUPANCY PW $ 71,000 LEV In Progress 349 2009 FORD F-350 1-TON PICKUP-EQ UPLANDS MAINT PW $ 71,000 LEV In Progress 354 2009 FORD F-250 3/4 TON PICKUP PARKS PW $ 60,000 LEV In Progress 59-07 2007 GMC CANYON P/U XTRA CAB BUILDING PL $ 37,000 N/A Recommended G-1 1999 CATEPILLAR 3306 GENERATOR SEWER PW $ 150,969 N/A G-11 1999 GENERAC 99A03799-S GENERATORBUILDING OCCUPANCY PW $ 246,145 N/A G-12 1999 ONAN 175DGFB GENERATOR* BUILDING OCCUPANCY PW $ 149,210 N/A G-14 2018 GENERAC 98A06015-S GENERATORFIRE STATION 1 PW $ 98,304 N/A Permits Submitted G-16 1999 GENERAC 98A06019-S GENERATORBUILDING OCCUPANCY PW $ 96,804 N/A G-2 1999 MQ POWER DCA-25SSIU SEWER PW $ 27,420 N/A
NEW VEHICLE HOMELESS OUTREACH CA $ 40,000.00 LEV Delivered Decision Package #38 - FY2022-23 Vehicles Carried Forward Staff recommends purchasing the vehicle identified through the bid process and authorizing the Mayor to execute all required procurement documents.
COORDINATION
The Public Works Department coordinated this report with the Financial Services Department and the City Attorney’s Office.
FISCAL IMPACT
Funding for the purchase, totaling $36,053.02, is available in the appropriated Public Works Fleet Vehicle Replacement operating budget.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· Administrative Report - City Council, March 19, 2024
· Colley Ford Bid Response #2324-008, March 4, 2024
· Colley Ford Registration and Procurement Documents Unit #57 · Colley Ford Exempt License Plate Request
· Invitation to Bid - Bid #2324-008, Ford Maverick XL Hybrid (Quantity 1-3), February 19, 2024