City of Redondo Beach Approved:
Class Specification
TITLE: PLANNING MANAGER
DEFINITION:
Under the direction of the Community Development Director, the position is responsible for managing, planning, developing, coordinating, and directing a number of complex planning projects, and supervising, assigning, and evaluating the work of professional and technical Planning Division personnel, and may serve as acting Community Development Director in the Director’s absence. This position is exempt under the Fair Labor Standards Act and the employee is a member of the Unclassified Service.
EXAMPLES OF DUTIES, RESPONSIBILITIES AND EXPECTATIONS:
The listed tasks are essential for this position and may include, but are not limited to, the following:
• Planning, organizing, and supervising the work activities of professional, paraprofessional and technical staff members engaged in the performance of a variety of planning projects
• Motivating and providing leadership to staff; selecting and training staff; scheduling, assigning and reviewing work; providing instructions and approving completed work; monitoring and evaluating staff performance; and completing performance evaluations • Conferring with the Community Development Director regarding project management, divisional financial matters, and various policies and procedures • Preparing Zoning Ordinance and land use plan amendments, performing analytical research, drafting language, preparing staff reports, resolutions, and presentations, and ensuring proper codification
• Preparing preliminary and final ordinances and resolutions regarding planning, zoning and related matters in coordination with the City Attorney. • Preparing environmental documentation including, but not limited to, Notice of Preparation, Determination and Exemption in compliance with CEQA and ensuring proper public noticing and filing.
• Supervising, coordinating, and developing complex studies, reports, environmental documentation and completing analytical research.
• Participating in and overseeing and providing direction to staff for the preparation, revision and enforcement of the General Plan, Coastal Land Use Plan, Zoning Ordinance and other plans, policies and guidelines
• Directing staff in review of permit and zoning applications • Participating in budget preparation, analysis and administration • Negotiating, preparing and managing contracts for environmental and other land use consultants, monitoring staff and consultants, and ensuring that work is being done on schedule, within budget, and in accordance with the terms and scope of the contract • Monitoring the Massage Business and Practitioner Registration program, the Entertainment Permit program and the temporary use permit program to ensure compliance with provisions
• Attending meetings including Planning Commission, Preservation Commission, City Council and public workshops
• Coordinating activities and serving as advisor to the Planning Commission, Preservation Commission and other boards and commissions, as assigned by the Community Development Director
• Providing policy recommendations and guidance on current and advanced planning projects/studies
• Providing zoning and planning information to the public, making presentations, attending meetings and giving formal recommendations to City Commissions and various offices and agencies
• Representing the Department in meetings with developers, agencies and applicants regarding proposed projects
• Reviewing public and private development projects for compliance with General Plan, Coastal Land Use Plan, Zoning Ordinance and other regulatory standards and guidelines
• Reviewing staff reports for the Planning Commission, Preservation Commission, Harbor Commission and City Council
• Coordinating planning issues with other City Departments • Implementing policies and procedures to improve departmental efficiency and internal and external customer service
• Representing the City in matters related to planning and zoning, as directed by the Community Development Director
• Working irregular hours including evenings, nights, weekends and holidays, as necessary; being available for call-back and automatic return to work with a reasonable response time for major emergencies, disasters, critical incidents and as otherwise required
• Establishing and maintaining working relationships and working cooperatively with coworkers, and other members of the supervisory/management team, City staff, other agencies and the community
• Exercising tact, self-restraint and good judgment; taking initiative to achieve positive, timely results for the organization with diplomatic skills and ethical conduct; conduct duties, responsibilities, tasks and assignments with a constructive, cooperative, positive and professional attitude and demeanor
• Providing critical thinking towards thorough and professional recommendations and completed staff work
• Providing initiative in achieving positive and timely results for the organization • Delivering internal and external customer service; communicating orally and in writing with the public and fellow employees; solving problems
• Supporting the City's mission, policies, goals and objectives • Supporting the City's values of: openness and honesty; integrity and ethics; accountability; outstanding customer service; teamwork; excellence; and fiscal and environmental responsibility
• Performing other duties as required
MINIMUM QUALIFICATIONS:
This position requires knowledge of: customer service, land use, current and advanced planning theory and practice, research and analytical methods; basic principles and practices of public administration; California Statutes regarding local government; City Charter and ordinances pertaining to building, zoning, and planning; techniques required in the preparation of maps, charts and graphics. The position requires knowledge of practices and techniques and methods to accomplish the City's goals and objectives by combining the appropriate people, resources, process and time to achieve results.
The position requires thorough knowledge of: principles, practices, methods and techniques of City planning and they pertain to the design and development of urban, regional and municipal comprehensive plans, GIS planning, historic preservation, transportation and traffic analysis, open space planning, environmental review under the California Environmental Quality Act and coastal review and permitting under the Coastal Act; California Coastal Act and Coastal Land Use Plans and permitting; California Environmental Quality Act.
The position requires the ability to: plan, manage, and coordinate the work of subordinates; select, train, and supervise staff; supervise employees in a manner conducive to full performance and high morale; establish and maintain effective working relationships with other employees, the public, and elected officials; supervise professional, technical, clerical and contract personnel engaged in City Planning, Zoning, design review, historic preservation and revitalization work.
The position requires the ability to: write complex reports; analyze and interpret general business periodicals, professional journals, technical procedures and governmental regulations; present facts and recommendations effectively both orally and in writing; evaluate statistical data and to present facts and conclusions clearly in written, oral and graphic form; and apply professional planning principles, practices and techniques to a variety of advanced problems and assignments.
The position requires graduation from an accredited college or university with a Bachelor's Degree in Urban Planning, Public Administration, or a related field and five (5) years of progressively responsible experience in municipal planning and zoning. Three (3) years of supervisory experience is required, or an equivalent combination of training and experience which indicates an ability to perform the essential supervisory functions of the position.
The position requires computer literacy and working knowledge of Microsoft Office, the ability to communicate using email and other Microsoft Office programs, and an understanding and adherence to City policies for information technology.
The position's expected competencies are sound decision-making skills, critical thinking ability, problem-solving and innovation skills, drive for results, analytic skills, interpersonal, customer service and diplomatic skills, ethical conduct.
Job description statements describe the general nature and levels of work performed by employees and are not intended as an exhaustive list of all responsibilities, duties and skills required.
SUPPLEMENTAL INFORMATION:
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires mobility, hearing, vision and dexterity levels appropriate to the duties to be performed. Work is primarily performed in a standard office setting with exposure to computer glare, vibrations and pitch. Ability to lift, carry and move objects up to 25 pounds is also required.
The position requires meeting the physical employment standards for the position.