CONSOLITATION OF CITY
COMMISSIONS AND BOARDS
MARCH 5, 2024
JIM LIGHT, MAYOR
LUKE SMUDE, ASSISTANT TO THE CITY MANAGER
CONSOLITATION OF CITY COMMISSIONS AND BOARDS
• ADDRESS OVERLY BURDENSOME CURRENT CONSTRUCT OF
BOARDS AND COMMISSIONS
• ADDRESS LACK OF PROCESS TO CANCEL A COMMISSION
MEETING
CURRENT STRUCTURE
- 3 BOARDS
• APPEAL AND UNIFORM CODES
• HANDICAPPED ACCESS APPEALS
• SUSPENSION APPEALS
- 12 COMMISSIONS
- PUBLIC ART
- BUDGET AND FINANCE
- HARBOR
- HISTORICAL
- LIBRARY
- PLANNING
- PRESERVATION
- PUBLIC SAFETY
- PUBLIC WORKS & SUSTAINABILITY
- PUBLIC ARTS
- RECREATION AND PARKS
- YOUTH
ISSUES WITH CURRENT STRUCTURE
• BOARDS
• NOT CURRENT WITH CHANGES IN LAW/ORDINANCES/AGREEMENTS, • NOT STAFFED IN YEARS
• NO MEETINGS IN YEARS
• EXCESSIVE BURDEN ON CITY STAFF
• LOST OPPORTUNITY COSTS, QUALITY OF LIFE
• OVERLAPPING AREAS OF RESPONSIBILITY AND INTEREST
• CHALLENGING TO KEEP ALL STAFFED
• STRUGGLE TO FIND TOPICS FOR ALL MEETINGS
• ABSENCES AND INABILITY TO MEET QUORUM
• STATED DISSATISFACTION BY SOME COMMISSIONERS
SNAPSHOT OF VACANCIES
COMPARISON
REDONDO
- 3 BOARDS
• APPEAL AND UNIFORM CODES
• HANDICAPPED ACCESS APPEALS
• SUSPENSION APPEALS
- 12 COMMISSIONS
- BUDGET AND FINANCE
- HARBOR
- HISTORICAL
- LIBRARY
- PLANNING
- PRESERVATION
- PUBLIC ART
- PUBLIC SAFETY
- PUBLIC WORKS AND SUSTAINABILITY
- PUBLIC ARTS
- RECREATION AND PARKS
- YOUTH
HERMOSA
- 2 BOARDS
• BUILDING BOARD OF APPEALS
• CIVIL SERVICE
- 3 COMMISSIONS
- PARKS, RECREATION, &
COMMUNITY RESOURCES
ADVISORY
- PLANNING
- PUBLIC WORKS
MANHATTAN
- 2 BOARDS
• BOARD OF BUILDING APPEALS
• LA COUNTY WEST VECTOR
CONTROL BOARD TRUSTEE
- 4 COMMISSIONS
- PLANNING
- CULTURAL ARTS
- PARKS AND RECREATION
- PARKING AND PUBLIC
IMPROVEMENTS
RECOMMENDED STREAMLINING
- 3 BOARDS – ELIMINATE & REASSIGN DUTIES WHERE
REQUIRED
• APPEAL AND UNIFORM CODES – ASSIGNED TO CITY
COUNCIL
• HANDICAPPED ACCESS APPEALS – ASSIGNED TO PUBLIC
WORKS AND SUSTAINABILITY COMMISSION
• SUSPENSION APPEALS – ELIMINATED, NO LONGER
REQUIRED
- SUSPEND 3 COMMISSIONS AND INTEGRATE WITH
REMAINING COMMISSIONS
- HISTORICAL – INTEGRATE WITH PARKS AND REC; RENAME
PARKS, RECREATION, AND PUBLIC AMENITIES
COMMISSION
- LIBRARY – INTEGRATE WITH PARKS AND REC; RENAME
PARKS, RECREATION, AND PUBLIC AMENITIES
COMMISSION
- *PRESERVATION – INTEGRATE WITH PLANNING AND
HARBOR COMMSSIONS BASED ON PURVIEW-NOT
SUPPORTED BY STATE OFFICE OF HISTORICAL
PRESERVATION
Planning
Commission
Parks,
Recreation &
Public
Amenities
Commission
Harbor
Commission
RATIONALE - BOARDS
• HAVE NOT BEEN STAFFED AND HAVE NOT MET FOR YEARS
• SUSPENSION APPEALS BOARD - NO LONGER REFERENCED BY CURRENT
UNION AGREEMENTS
• HANDICAPPED ACCESS APPEALS BOARD - FACILITIES SUBJECT TO ADA
ACCESS APPEALS GENERALLY FALL UNDER PUBLIC WORKS AND
SUSTAINABILITY COMMISSION PURVIEW
• BOARD OF APPEALS AND UNIFORM CODE – CALIFORNIA BUILDING CODE STATES: “WHERE NO SUCH APPEALS BOARDS OR AGENCIES HAVE BEEN
ESTABLISHED, THE GOVERNING BODY OF THE CITY, COUNTY, OR CITY AND COUNTY SHALL SERVE AS THE LOCAL APPEALS BOARD.”
• RECOMMEND CITY COUNCIL HEAR ANY APPEALS TO COMPLY WITH
CALIFORNIA BUILDING CODE
RATIONALE - COMMISSIONS
• LIBRARY, HISTORICAL, AND PARKS & RECREATION
COMMISSIONS –
• ALL REVOLVE AROUND PUBLIC AMENITIES
• CONSOLIDATION ENSURES MEANINGFUL CONTENT IN EACH
MEETING
• *PRESERVATION AND PLANNING/HARBOR COMMISSIONS –
• ALL COMMISSIONS DEAL WITH EVALUATION AND APPROVALS
OF PROJECTS AND COMPLIANCE WITH ORDINANCES RELATED
TO PROJECTS
RESULTANT SAVINGS
• COST SAVINGS FOR BROADCAST
• ~13,500 PER YEAR
• OPPORTUNITY COST SAVINGS FOR STAFFING
• ~$40,000 PER YEAR
• OPENS MORE MONTHLY OPPORTUNITIES FOR SPECIAL MEETINGS
RECOMMENDED IMPLEMENTATION SCHEDULE
• ELIMINATION OF BOARDS – IMMEDIATELY
• PREPARE ORDINANCE/RESOLUTION TO ELIMINATE BOARDS FOR
COUNCIL CONSIDERATION AS SOON AS POSSIBLE
• CONSOLIDATION OF COMMISSIONS - TO MEET ANNUAL
COMMISSION ASSIGNMENT SCHEDULE REPLACING TERMED OUT
COMMISSIONERS IN OCTOBER
• MAYOR RECOMMEND CONSOLIDATED STAFFING TO COUNCIL FOR OCTOBER
IMPLEMENTATION ON COMMISSIONS
ORDINANCE CHANGE - RATIONALE
• CURRENTLY, ONLY WAY TO CANCEL A COMMISSION MEETING
IS FOR COMMISSIONER ABSENCES TO DRIVE A LACK OF
QUORUM
• NEED FOR ORDINANCE TO DEFINE PROCEDURE FOR CANCELLATION • CHANGE SHOULD PREVENT FUTURE ADMINISTRATIONS FROM
CANCELLING MEETINGS TO PREVENT COMMISSION PARTICIPATION IN
DECISION-MAKING
DRAFT ORDINANCE CHANGE
2-9.101 ORGANIZING MEETINGS, CHAIRPERSON
FROM AND AFTER SEPTEMBER 1, 2022, EACH BOARD OR COMMISSION SHALL
HOLD A REGULAR MEETING AT LEAST ONCE EACH MONTH, UNLESS A MAJORITY OF COMMISSIONERS ON A COMMISSION, AT A COMMISSION’S REGULARLY
SCHEDULED PUBLIC MEETING, PUBLICLY VOTE TO CANCEL THE FOLLOWING MEETING OF THAT COMMISSION FOR LACK OF BUSINESS.
RECOMMENDATION
• COUNCIL APPROVE OR MODIFY RECOMMENDATIONS
• DIRECT STAFF AND CITY ATTORNEY TO PREPARE NECESSARY
ORDINANCE/RESOLUTION FOR COUNCIL APPROVAL
• DIRECT STAFF TO COORDINATE WITH AFFECTED COMMISSIONS