CONSOLITATION OF CITY
COMMISSIONS AND BOARDS
MAY 7, 2024
JIM LIGHT, MAYOR
LUKE SMUDE, ASSISTANT TO THE CITY MANAGER
CONSOLITATION OF CITY COMMISSIONS AND BOARDS
• ADDRESS OVERLY BURDENSOME CURRENT CONSTRUCT OF
BOARDS AND COMMISSIONS
• ADDRESS LACK OF PROCESS TO CANCEL A COMMISSION
MEETING
CURRENT STRUCTURE
- 3 BOARDS
• APPEAL AND UNIFORM CODES
• HANDICAPPED ACCESS APPEALS
• SUSPENSION APPEALS
- 12 COMMISSIONS
- PUBLIC ART
- BUDGET AND FINANCE
- HARBOR
- HISTORICAL
- LIBRARY
- PLANNING
- PRESERVATION
- PUBLIC SAFETY
- PUBLIC WORKS & SUSTAINABILITY
- PUBLIC ARTS
- RECREATION AND PARKS
- YOUTH
ISSUES WITH CURRENT STRUCTURE
• BOARDS
• NOT CURRENT WITH CHANGES IN LAW/ORDINANCES/AGREEMENTS, • NOT STAFFED IN YEARS
• NO MEETINGS IN YEARS
• EXCESSIVE BURDEN ON CITY STAFF
• LOST OPPORTUNITY COSTS, QUALITY OF LIFE
• OVERLAPPING AREAS OF RESPONSIBILITY AND INTEREST
• CHALLENGING TO KEEP ALL STAFFED
• STRUGGLE TO FIND TOPICS FOR ALL MEETINGS OF SOME COMMISSIONS • ABSENCES AND INABILITY TO MEET QUORUM
• STATED DISSATISFACTION BY SOME COMMISSIONERS
PROJECTION OF VACANCIES
- 3 BOARDS –
- 12/12 VACANCIES
- 12 COMMISSIONS –
- 27/64 VACANCIES
- 12/12 YOUTH VACANCIES
BOARD/COMMISSION VACANCIES ON
10/1/2024
Board of Appeals/Uniform Code 3 OF 3
Handicapped Access Appeals Board 5 OF 5
Suspension Appeals Board 4 of 4
Budget & Finance Commission 2 of 7
Harbor Commission 1 of 7
Historical Commission 3 of 7
Library Commission 3 of 7
Planning Commission 2 of 7
Preservation Commission 3 of 7
Public Art Commission 5 of 7
Public Safety Commission 2 of 7
Public Works Commission 2 of 5
Recreation & Parks Commission 2 of 7
Youth Commission 2 of 3 + 12 of 12
COMPARISON
REDONDO
- 3 BOARDS
• APPEAL AND UNIFORM CODES
• HANDICAPPED ACCESS APPEALS
• SUSPENSION APPEALS
- 12 COMMISSIONS
- BUDGET AND FINANCE
- HARBOR
- HISTORICAL
- LIBRARY
- PLANNING
- PRESERVATION
- PUBLIC ART
- PUBLIC SAFETY
- PUBLIC WORKS AND SUSTAINABILITY
- PUBLIC ARTS
- RECREATION AND PARKS
- YOUTH
HERMOSA
- 2 BOARDS
• BUILDING BOARD OF APPEALS
• CIVIL SERVICE
- 3 COMMISSIONS
- PARKS, RECREATION, &
COMMUNITY RESOURCES
ADVISORY
- PLANNING
- PUBLIC WORKS
MANHATTAN
- 2 BOARDS
• BOARD OF BUILDING APPEALS
• LA COUNTY WEST VECTOR
CONTROL BOARD TRUSTEE
- 4 COMMISSIONS
- PLANNING
- CULTURAL ARTS
- PARKS AND RECREATION
- PARKING AND PUBLIC
IMPROVEMENTS
RECOMMENDED STREAMLINING
- 3 BOARDS – ELIMINATE & REASSIGN DUTIES WHERE
REQUIRED
• APPEAL AND UNIFORM CODES – ASSIGNED TO CITY
COUNCIL
• HANDICAPPED ACCESS APPEALS – ASSIGNED TO
PUBLIC WORKS AND SUSTAINABILITY COMMISSION
• SUSPENSION APPEALS – ELIMINATED, NO LONGER
REQUIRED
- SUSPEND 4 COMMISSIONS AND INTEGRATE INTO A
SINGLE COMMISSION
- HISTORICAL, LIBRARY, REC & PARKS, AND
PRESERVATION COMMISSIONS – INTEGRATE INTO ONE
COMMISSION; AND RENAME COMMISSION – PUBLIC
AMENITIES COMMISSION
- RENAME “PUBLIC ARTS COMMISSION” TO
“CULTURAL ARTS COMMISSION” AND ADD
PERFORMING ARTS TO ITS PURVIEW (AWAY FROM REC
& PARKS/LIBRARY)
Rec & Parks
Commission
RATIONALE - BOARDS
• HAVE NOT BEEN STAFFED AND HAVE NOT MET FOR YEARS
• SUSPENSION APPEALS BOARD - NO LONGER REFERENCED BY CURRENT
UNION AGREEMENTS
• HANDICAPPED ACCESS APPEALS BOARD - FACILITIES SUBJECT TO ADA
ACCESS APPEALS GENERALLY FALL UNDER PUBLIC WORKS AND
SUSTAINABILITY COMMISSION PURVIEW
• BOARD OF APPEALS AND UNIFORM CODE – CALIFORNIA BUILDING CODE STATES: “WHERE NO SUCH APPEALS BOARDS OR AGENCIES HAVE BEEN
ESTABLISHED, THE GOVERNING BODY OF THE CITY, COUNTY, OR CITY AND COUNTY SHALL SERVE AS THE LOCAL APPEALS BOARD.”
• RECOMMEND CITY COUNCIL HEAR ANY APPEALS IN COMPLIANCE WITH
CALIFORNIA BUILDING CODE
RATIONALE – COMMISSION INTEGRATION
• LIBRARY, HISTORICAL, PRESERVATION, AND RECREATION &
PARKS COMMISSIONS –
• ALL REVOLVE AROUND PUBLIC AMENITIES
• CONSOLIDATION ENSURES MEANINGFUL CONTENT IN EACH
MEETING
• SYNERGY ACROSS SEVERAL COMMISSIONS
• REDUCES OVERLAP
• 33% REDUCTION IN DEMAND FOR COMMISSIONERS
• 21 REDUCED OF 62 POSITIONS
CONSTRAINTS - PRESERVATION
• EXPLORED MOVING PRESERVATION COMMISSION TO PLANNING COMMISSION • CALIFORNIA OFFICE OF HISTORIC PRESERVATION (OHP) WOULD NOT RECOGNIZE PLANNING COMMISSION
FULFILLING PRESERVATION ROLE
• REQUIRES THAT ROLE BE ESTABLISHED BY ORDINANCE
• ENTITY MUST PROVIDE FOR PUBLIC PARTICIPATION
• COMMISSION MEMBERS MUST READ AND SIGN ANNUAL OHP TRAINING • PRESERVATION COMMISSION SHOULD INCLUDE TO THE EXTENT POSSIBLE:
• RESIDENTS CONVERSANT IN CITY HISTORY, ARCHITECTURAL, OR CULTURAL HERITAGE AND HAVE SPECIAL INTEREST IN OR
KNOWLEDGE OF, OR TRAINING IN ARCHITECTURE, LANDSCAPE ARCHITECTURE, HISTORY, PLANNING, ARCHEOLOGY, URBAN DESIGN, REAL ESTATE, LAW, FINANCE, BUILDING TRADES, OR RELATED AREAS • IF POSSIBLE, QUALIFIED PROFESSIONALS IN THE FIELDS OF ARCHITECTURE, LANDSCAPE ARCHITECTURE, HISTORY, URBAN
PLANNING, AMERICAN STUDIES, GEOGRAPHY, ARCHEOLOGY, OR OTHER RELATED DISCIPLINES • IT IS INTERESTING TO NOTE THAT OHP FALLS UNDER CALIFORNIA STATE PARKS • THEY ARE NOT OPPOSED TO COMBINING THE PRESERVATION ROLE WITH THE RECREATION AND PARKS COMMISSION
DISCUSSIONS WITH AFFECTED COMMISSION LIAISONS
• REC & PARKS LIAISON– OPEN TO CONSOLIDATION, AGENDA
HAS BEEN LIGHT AS A STAND ALONE
• LIBRARY COMMISSION LIAISON –RECOMMENDED
CONSOLIDATION WITH HISTORICAL
• HISTORICAL COMMISSION LIAISON – SUPPORTS, SEES SYNERGY
WITH CONSOLIDATION WITH PRESERVATION
• PRESERVATION COMMISSION LIAISON – SUPPORTS
CONSOLIDATION PROVIDED PRESERVATION FUNCTIONS ARE
PROTECTED AND EXECUTED; SEES SYNERGY WITH HISTORICAL
COMMISSION
RATIONALE – OTHER COMMISSIONS
• BUDGET AND FINANCE, PUBLIC SAFETY, PUBLIC WORKS AND
SUSTAINMENT, PLANNING AND HARBOR COMMISSION
• LITTLE OVERLAP, SUFFICIENT WORKLOAD, CRUCIAL FUNCTIONS/DECISIONS • PUBLIC ARTS –
• IS A PUBLIC AMENITY BUT NARROWLY FOCUSED AND UNIQUELY SUBJECTIVE • RESIDENT COMMISSIONER SUGGESTED EXPANSION TO ALL CULTURAL ARTS • YOUTH COMMISSION –
• I BELIEVE INPUT FROM OUR YOUTH IS MISSING RIGHT NOW
• GOOD FOR STUDENTS TO BE EXPOSED TO GOVERNMENT
RESULTANT SAVINGS
• COST SAVINGS FOR BROADCAST
• ~13,500 PER YEAR
• OPPORTUNITY COST SAVINGS OF STAFF LIAISON AND CLERK STAFF • ~$40,000 PER YEAR
• OPENS MORE MONTHLY OPPORTUNITIES FOR SPECIAL MEETINGS
RECOMMENDED IMPLEMENTATION SCHEDULE
• ELIMINATION OF BOARDS – IMMEDIATELY (WITH ORDINANCE
CHANGES)
• CONSOLIDATION OF COMMISSIONS - TO MEET ANNUAL
COMMISSION ASSIGNMENT SCHEDULE REPLACING TERMED OUT
COMMISSIONERS IN OCTOBER
• MAYOR TO RECOMMEND CONSOLIDATED STAFFING TO COUNCIL FOR OCTOBER
IMPLEMENTATION ON COMMISSIONS
MEETING CANCELLATIONS
• CURRENTLY, ONLY WAY TO CANCEL A COMMISSION MEETING
IS FOR COMMISSIONER ABSENCES TO DRIVE A LACK OF
QUORUM
• NEED FOR ORDINANCE TO DEFINE PROCEDURE FOR CANCELLATION • CHANGE SHOULD PREVENT FUTURE ADMINISTRATIONS FROM
CANCELLING MEETINGS TO PREVENT COMMISSION PARTICIPATION IN
DECISION-MAKING
DRAFT ORDINANCE CHANGE
2-9.101 ORGANIZING MEETINGS, CHAIRPERSON
FROM AND AFTER SEPTEMBER 1, 2022, EACH BOARD OR COMMISSION SHALL
HOLD A REGULAR MEETING AT LEAST ONCE EACH MONTH, UNLESS A MAJORITY
OF COMMISSIONERS ON A COMMISSION, VOTING ON A REFERRAL TO STAFF, AT A COMMISSION’S REGULARLY SCHEDULED PUBLIC MEETING, PUBLICLY VOTE TO
CANCEL THE FOLLOWING MEETING OF THAT COMMISSION FOR LACK OF BUSINESS.
RECOMMENDATION
• COUNCIL APPROVE OR MODIFY RECOMMENDATIONS
• DIRECT STAFF AND CITY ATTORNEY TO PREPARE ORDINANCE
CHANGES FOR COUNCIL APPROVAL
• DIRECT STAFF TO COORDINATE WITH AFFECTED COMMISSIONS AND
LIAISONS