Administrative
Report
H.11., File # 24-0552 Meeting Date: 5/21/2024
To: MAYOR AND CITY COUNCIL
From: ELIZABETH HAUSE, INTERIM COMMUNITY SERVICES DIRECTOR TITLE
APPROVE THE AGREEMENT WITH DAN BOYLE & ASSOCIATES, LLC FOR ON-CALL SERVICES AND GENERAL TRANSIT TECHNICAL ASSISTANCE IN AN AMOUNT NOT TO EXCEED $126,000 FOR THE TERM MAY 21, 2024 TO JUNE 30, 2027
EXECUTIVE SUMMARY
In December 2023, the City Council received the Transit Services Study (TSS) report for Beach Cities Transit (BCT) which provided a comprehensive analysis evaluating the current BCT fixed route and WAVE Dial-A-Ride systems. This included an assessment of present and projected future operations and recommendations for operational changes and improvements to future public transit services. Recommendations were also provided related to capital investments for Zero Emission Buses (ZEB) and transit operations facilities.
To begin implementing the objectives in the TSS report, and to further advance discussion related to capital investment for BCT, staff is recommending approval of a contract with Dan Boyle & Associates, LLC (DBA) for professional consulting service in the amount of $126,000 for a three-year term beginning May 21, 2024. The consultant services are funded by dedicated transportation funding in the Transit Fund and receive no support from the General Fund.
BACKGROUND
On October 5, 2021, the City Council approved a request for proposal (RFP) for the BCT TSS. On February 15, 2022, the City Council approved an agreement with Stantec Consulting Services, Inc. to perform the study. The scope of work included a comprehensive analysis assessing and evaluating the current BCT fixed route and WAVE Dial-A-Ride programs in the context of present and projected future operations. The study also included an assessment of the financial and environmental conditions, recommendations for short-range (three to five-year) operational changes and improvements, and long-range (five to 15-year) strategic direction to guide the City’s decisions regarding future public transit services and related capital investments for ZEBs and transit operations facilities.
The BCT Transit Services Study Report consists of three analyses and recommendation reports:
· TSS Report 1 - Current Service Review and Futures Analysis that provides an assessment of the current performance of the BCT system and conditions of the operations facilities · TSS Report 2 - Short and Long-Range Service Plans, that include the public outreach efforts, and analyze new transportation, land use and development projects impacting BCT services,
H.11., File # 24-0552 Meeting Date: 5/21/2024
and provides recommendations for BCT service changes and improvements · TSS Report 3 - Infrastructure and Strategic Planning Needs, that provides recommendations for infrastructure construction of a new operations and maintenance facility and bus capital investments required to support the ZEB transition and continued service On December 5, 2023, the City Council approved the recommendations of the TSS report. To begin implementing the objectives in the TSS report, and to further advance discussion related to capital investment for BCT, staff is recommending approval of a contract with DBA. DBA has over 40 years of transportation experience in both the public and private sectors and has been involved in performing national transportation research studies for the Transit Cooperative Research Program (TCRP) specific to fixed route services and operations.
DBA will provide technical assistance in support of management and administration of the BCT and the WAVE Dial-A-Ride systems. This includes: assistance with Local, State, and Federal regulatory compliance; establishing and/or revising policies, procedures, and service development; updating and maintenance of bus capital replacement plan; transit service monitoring and contract administration; review and clarification of service policies; and the development of National Transportation Database Passenger Mile Sampling statistical analysis and certification. Key elements of the proposed scope of work include:
· General transit technical assistance
· Procurement of various on-board transit technologies
· Investigation and development of potential service modifications · Coordination with LA Metro on bus service and stop improvements · Assistance in procurement and transition to a ZEB fleet and new operations facility planning · Identification of strategies to increase ridership, post-COVID · Coordination of compliance with Federal Civil Rights analysis and outreach required for service changes
· Service contract procurement assistance
Staff is recommending approval of the attached Agreement with DBA for a total compensation not to exceed $126,000 and a term extending from May 21, 2024 to June 30, 2027. The consultant services are funded by dedicated transportation funding in the Transit Fund and receive no support from the General Fund.
COORDINATION
Transit staff coordinated with the City Attorney’s Office, which has approved the Agreement.
FISCAL IMPACT
Funding for the Agreement is included in the proposed FY 2024-25 Transit Budget. The proposed consultant services are funded through dedicated transportation funding in the Transit Fund and have no impact on the City’s General Fund.
APPROVED BY:
Mike Witzansky, City Manager
H.11., File # 24-0552 Meeting Date: 5/21/2024
ATTACHMENTS
· Agmt - with Dan Boyle & Associates, LLC, with Insurance