Administrative
Report
H.8., File # 24-0757 Meeting Date: 6/4/2024
To: MAYOR AND CITY COUNCIL
From: PATRICK BUTLER, INTERIM FIRE CHIEF
TITLE
APPROVE THE PURCHASE OF 10 REPLACEMENT SETS OF FIRE DEPARTMENT PERSONAL PROTECTIVE EQUIPMENT FROM MUNICIPAL EMERGENCY SERVICES, INC., UTILIZING A
COOPERATIVE PURCHASING AGREEMENT WITH NATIONAL PURCHASING PARTNERS, FOR AN AMOUNT NOT TO EXCEED $45,530
EXECUTIVE SUMMARY
State mandates establish that the service life for Personnel Protective Equipment (PPE) is ten years.
PPE is essential life safety gear required for firefighting. This year, ten sets of PPE will reach the end of their service life and must be replaced. The Fire Department recommends the City Council approve the purchase of the replacement PPE from Municipal Emergency Services (MES) for a cost not to exceed $45,530.
BACKGROUND
Adequate PPE ensures that firefighters are equipped with the essential life safety gear required to execute their duties effectively while mitigating certain exposure risks. Cal-OSHA mandates that PPE be retired ten years after the date of manufacture. Each year, the Fire Department has PPE sets that reach the end of their mandated service period. In order to maintain compliance, firefighters with expiring PPE must be provided with replacement gear.
The Fire Department recommends the PPE will be purchased from MES through the National Purchasing Partners GPO, RFP 1915/Contract #PS20070, for Firefighter PPE. The National Purchasing Partners Government Division (NPPGov) uses a Lead Public Agency to solicit and award contracts through a competitive public request for proposal (RFP) process. Piggybacking language is inserted into the resulting contract, allowing other member agencies to access preferred rates for public procurements.
MES is a national vendor that bid on the RFP and was awarded a contract to provide Firefighter PPE to the League of Oregon Cities, which serves as the Lead Public Agency for this procurement.
Using the piggybacking provisions of the contact, the City is able to access preferred pricing for the PPE and satisfy the City’s competitive procurement guidelines.
COORDINATION
This item was coordinated with the Financial Services Department.
H.8., File # 24-0757 Meeting Date: 6/4/2024
FISCAL IMPACT
Funding for the proposed purchase was approved via Decision Package #27 - FD Replacement PPE as part of the FY 2023-24 adopted budget.
APPROVED BY:
Mike Witzansky, City Manager
ATTACHMENTS
· MES Quote QT1779610
· MES RFP No. 1915/Contract PS20070, League of Oregon Cities, March 23, 2020 · NPP Cooperative Purchasing Agreement, February 18, 2014