Administrative
Report
H.9., File # 24-0803 Meeting Date: 6/4/2024
To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
TITLE
APPROVE THE PURCHASE OF ONE 2024 RAM 3500 CREW CAB BIG HORN 2WD VEHICLE
FROM NATIONAL AUTO FLEET GROUP, FOR USE BY THE FIRE DEPARTMENT, FOR A TOTAL COST OF $284,218, INCLUDING EQUIPMENT
EXECUTIVE SUMMARY
The FY 2023-24 Adopted Budget included funding for the replacement of Redondo Beach Fire Department Unit #137, a Harbor Patrol medic squad unit. Recommended is the purchase of a 2024 RAM 3500 Crew Cab Big Horn 2WD with complete medic squad upfitting. Competitive pricing for the vehicle has been secured through the City’s regular purchasing procedures.
BACKGROUND
In June 2023, the City Council Approved Decision Package #39 - Annual Vehicle Replacement Purchases as a part of the FY 2023-24 Adopted Budget. This action set aside $2,637,870 for the replacement of 19 City vehicles and other required equipment, including funding for the replacement of the Fire Department’s Harbor Patrol medic squad, Unit #137. The proposed 2024 unit will replace an existing vehicle at the end of its useful life. Following approval, the vehicle will be ordered and is anticipated to be delivered to the City within the next six to eight months.
The unit is an emergency vehicle, and, as such, a diesel engine is recommended. Although Public Works continues to explore low-emission and zero-emission (LEV/ZEV) options, this is not viable for emergency units at this time, given the replacement timeline, budget constraints, and lack of commercial charging infrastructure.
The vehicles and equipment approved for replacement as part of the FY 2023-24 budget and the status of their acquisition is as follows:
UNIT YEAR DESCRIPTION DEPT
Total Funding
Per Unit LEV/ZEV Status
620 2016 FORD UTILITY P $ 43,652 LEV
622 2017 DODGE DURANGO SUV SIU P $ 43,590 LEV
101 2009 FORD F-150 F $ 63,597 LEV In Progress
644 2019 DODGE RAM CHARGER Equipped P $ 79,275 N/A Delivered 648 2019 DODGE RAM CHARGER Equipped P $ 79,275 N/A Delivered 662 2019 DODGE RAM CHARGER Equipped P $ 79,275 N/A In Progress 663 2019 FORD UTILITY Equipped P $ 79,275 N/A Delivered 664 2019 FORD UTILITY Equipped P $ 79,233 N/A Delivered 666 2019 FORD UTILITY Equipped P $ 79,233 N/A In Progress 679 2005 CHEVROLET COMM CUT-AWY TRUCK P $ 311,924 N/A
375 2013 LINELAZER 3400 STRIPER PW $ 5,757 LEV
33306 2006 CHEVROLET CC7500 CNG DUMP TRUCK PW $ 200056 CNG/LEV
H.9., File # 24-0803 Meeting Date: 6/4/2024
UNIT YEAR DESCRIPTION DEPT
Total Funding
Per Unit LEV/ZEV Status
620 2016 FORD UTILITY P $ 43,652 LEV
622 2017 DODGE DURANGO SUV SIU P $ 43,590 LEV
101 2009 FORD F-150 F $ 63,597 LEV In Progress
644 2019 DODGE RAM CHARGER Equipped P $ 79,275 N/A Delivered 648 2019 DODGE RAM CHARGER Equipped P $ 79,275 N/A Delivered 662 2019 DODGE RAM CHARGER Equipped P $ 79,275 N/A In Progress 663 2019 FORD UTILITY Equipped P $ 79,275 N/A Delivered 664 2019 FORD UTILITY Equipped P $ 79,233 N/A Delivered 666 2019 FORD UTILITY Equipped P $ 79,233 N/A In Progress 679 2005 CHEVROLET COMM CUT-AWY TRUCK P $ 311,924 N/A
375 2013 LINELAZER 3400 STRIPER PW $ 5,757 LEV
333-06 2006 CHEVROLET CC7500 CNG DUMP TRUCK PW $ 200,056 CNG/LEV 350-06 2006 GMC TC 7500 CNG KNUCKLE BOOM CRANE PW $ 290,320 CNG/LEV 200 2006 GMC TC 7500 INSULATED MANLIFT CNG PW $ 283,386 CNG/LEV 209 2003 SUN ELECTRIC TRLR MNT GENERATOR PW $ 77,537 N/A 322-06 2006 CHEVROLET CC7500 CNG FLATBED TRUCK PW $ 209,122 CNG/LEV In Progress 352-09 2009 FORD ESCAPE HYBRID PW $ 48,768 LEV/ZEV In Progress 137 2008 CHEVROLET TAHOE-EQ F $ 284,021 LEV Recommended 104 2008 CHEVROLET SUBURBAN-EQ F $ 300,576 N/A In progress Total $ 2,637,870
The vehicle recommended for purchase has been selected through the City’s regular purchasing procedures. The procedures contain a number of competitive purchasing options including the use of a “Piggyback Bid,” which is a procedure of procuring goods or services by utilizing another public entity's recent Request for Proposal or Bid, or the Sourcewell Cooperative Purchasing Program.
Cooperative purchasing programs provide valuable benefits to state and local governments. By attaching to national or regional cooperatives, the City has immediate access to legitimately solicited contracts, guaranteed pricing, and delivery options without expending staff resources on the preparation of its own competitive proposal. Pricing is often attractive because of the purchasing power of these cooperatives. If approved, the recommended vehicle in this report would be acquired via Sourcewell master vehicle contract #091521-NAFG.
COORDINATION
The Public Works Department coordinated this report with the Fire Department and Police Department.
FISCAL IMPACT
Approval of the staff recommendation requires no further budget appropriation. Funding for the purchase of the vehicle was approved as part of the FY 2023-24 Adopted Budget via Decision Package #39 - Annual Vehicle Replacement Purchases. Specifically, $284,021 was set aside for the replacement of Unit 137. The roughly $200 difference between the budgeted amount and the final price is available through other annual Department savings.
APPROVED BY:
Mike Witzansky, City Manager
H.9., File # 24-0803 Meeting Date: 6/4/2024
ATTACHMENTS
· Quote Unit #137 - 2024 Ram 3500 truck from National Auto Fleet Group