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Administrative Report
Council Action Date: December 16, 2014
To: MAYOR AND CITY COUNCIL
From: AARON JONES, COMMUNITY DEVELOPMENT DIRECTOR
Subject: CONTRACT WITH ENVIRONMENTAL SCIENCE ASSOCIATES (ESA)
FOR ENVIRONMENTAL CONSULTING SERVICES AND
REIMBURSEMENT AGREEMENT WITH SOUTH BAY ASSOCIATES
SPE, LLC. FOR COSTS ASSOCIATED WITH THE SOUTH BAY
GALLERIA PROJECT
RECOMMENDATION
1) Approve the environmental consulting services contract with ESA, and 2) Approve the Reimbursement Agreement with South Bay Associates SPE, LLC, and 3) Authorize the Mayor to execute signature on all required documents.
EXECUTIVE SUMMARY
The need exists to contract for the services of an environmental consultant to prepare all required environmental documentation including a full Project Environmental Impact Report (EIR), and to provide contract planning services for the South Bay Galleria project. The need also exists to reimburse the Community Development Department and the City Attorney's Office for expenditures related to legal and environmental project processing costs.
The proposed contract with ESA provides all necessary consultant services at a fully reimbursed cost of $350,400.00. The Reimbursement Agreement provides for full cost reimbursement of additional estimated legal costs of $150,000.00, administrative costs of $52,560.00 and real estate counsel in the amount of $50,000 for a total projected reimbursement of $602, 960.00
The City's attorneys have prepared the necessary contract between the City and ESA and Reimbursement Agreement documents. South Bay Associates has agreed to fully fund all costs associated with this project.
BACKGROUND
The South Bay Galleria project is a project that will transform the current northern portion of the Galleria site into a mixed-use destination development. The project requires the preparation of an EIR and additional staff and legal resources to review and Administrative Report December 16, 2014
Adopt Ordinance- CEQA Update
process the project. A full description of the proposed project is contained in the attached contract.
The proposed contract with ESA includes the full scope of project services including:
public scoping, EIR preparation and circulation, responses to comments and Final EIR delivery. A full detail of the consultant's responsibilities and deliverables is provided in the exhibits to the attached contract.
ESA was selected as best qualified from four firms that submitted proposals in response to a Request for Proposals (RFP). ESA's proposal was ranked highest in the selection evaluation for quality of work, understanding of the project, qualifications of the firm, and ESA is a multi-disciplinary firm with the special skills and qualifications necessary to complete the assigned project.
COORDINATION
The proposed contract and Reimbursement Agreement were prepared by and coordinated with the City Attorney's Office and the City Manager's Office.
FISCAL IMPACT
All contract costs with ESA will be fully reimbursed to the City pursuant to terms of the Reimbursement Agreement. Additional costs for outside legal counsel, real estate consulting and administration of the project are also included in the Reimbursement Agreement.
Submitted by: Approved for forwarding by:
Aaron Jones Joe Hoefgen
Community Development Director Interim City Manager
Attachment:
1. Contract with Environmental Science Associates
2. Reimbursement Agreement with South Bay Associates SPE, LLC.