L.2 - Blue Folder — Redondo Beach City Council, June 11, 2024

BLUE FOLDER ITEM
Blue folder items are additional back up material to administrative reports and/or public comments received after the printing and distribution of the agenda packet for receive and file.

CITY COUNCIL MEETING
JUNE 11, 2024
L.2 CONTINUE THE PUBLIC HEARING TO CONSIDER THE FISCAL YEAR 2024-2025 CITY

MANAGER'S PROPOSED BUDGET AND FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM AND ASSOCIATED BUDGET RESPONSE REPORTS PROCEDURES:
a. Reconvene the Public Hearing, take testimony;
b. Continue Public Hearing to June 18, 2024; and
c. Receive and file Budget Response Reports.

CONTACT: WENDY COLLAZO, FINANCE DIRECTOR
• BUDGET RESPONSE REPORTS #2, #10, #19, #45, #47, #56
• BUDGET RESPONSE REPORTS FULL PACKET (ALL BRRS TO DATE) FY 2024-25 Budget Response Reports Blue Folder-June 11, 2024

TABLE OF CONTENTS
BRR Dept. Question Update
#2 PW
What is the estimated cost to repair the irrigation and replace the plants in the median on Prospect between
Beryl St and Diamond Ave.?
#10 CS
What teen centers are open in the area? What activities/ services are offered, and what is planned in the future for the City’s teen programs?
Revised
Question
#19 PD/
WED
What Police and Waterfront and Economic Development
Department fee increases can be made that have not
been addressed in the recommended decision packages?
Revised
Question
#45 CM/ CT
What is the process to consider modifying the City’s
short-term vacation rental prohibition and what are the potential impacts?
#47 CS
Does the Budget include funding to increase part-time
salaries for recreation program staff to help recruit
additional department personnel and expand program
offerings?
#56 CS
What is the current balance of the John Parsons Public Art Fund, what are the projected annual revenues for the
Fund, and what projects are proposed for allocation to the Fund?
New
BRRSupplemental
BRR #2

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CITY OF REDONDO BEACH
Budget Response Report
#2
June 11, 2024
Question:

What is the estimated cost to repair the irrigation and replace the plants in the median on Prospect Avenue between Beryl and Diamond Streets?
Response:

Upon review of the site, staff believes a full removal and replacement of planting and irrigation is necessary for a successful refresh of the landscaping in the median, which is approximately 1,000 feet long. Staff has obtained a proposal (see attached) from Finley’s Tree and Landcare Inc. to remove the existing median vegetation and install new landscaping and irrigation. The proposed cost for the work is $153,742.

A FULL SERVICE LANDSCAPE

CONSTRUCTION & CONCRETE COMPANY
’      
     
*Interest will be charged to your account from the purchase date if the purchase balance is not paid in full within the promotional period of 12 months.

BUILD TODAY. PAY LATER.
● Stone Veneer
● Concrete, Pavers and Stone
● BBQs, Fire Pits, Water Features
● Installation of new Pools and Removal of Existing
FINLEY’S TREE & LANDCARE IS PLEASED

TO PRESENT THE FOLLOWING PROPOSAL
Pest, Disease and Fungus Protection●
City and Civil Arborist Reports ●
Fertilizers and Nutrients ●
Certified Arborists ●
● Crown Reduction for View Clearance
● Tree Trimming and Removals
● Stump Grinding
● Tree Planting
Synthetic Turf ●
Slope Terracing ●
California Native Specialists ●
Landscape Design & Installation ●
BRR# 2 Attachment page Page 1 of 6
ALBRIGHT-Cit240607
ALBRIGHT-Cit240607
NUMBER
DATE

PROJECT MGR
Per Plan Date
Name: Name:

Address: Address:

Phone: Phone:

Fax: Fax:

Email: Email:

LINE ITEM AMOUNT
1 -
2 $865
3 $34,530
4 $37,940
5 $27,680
6 $5,775
7 $1,065
8 $30,215
9 $13,875

JOHN ALBRIGHT
$153,742.20
Apply selective systemic herbicide to kill grasses and weeds - approx. 8,100 SQFT Please Contact Your Project Manger
with any Questions or Requests

JOHN ALBRIGHT
(310) 403-4420
City of Redondo Beach
531 N. Gertruda Ave
Redondo Beach CA 90277
310.294.4192 Mike Klein
[email protected]
B) (12) 1" Rainbird® in-line valves
C) Pressure reducers, filters and flush valves
D) 0.6 GPH Netafim® 17mm drip lines
B) Encroachment Permit Processing and Fees
C) (1) Traffic Control Vehicle w/ arrow boards, cones, signs and barricades

PROPOSAL
ALBRIGHT-Cit240607
June 7, 2024
IMPORTANT: Please review and sign Contract Terms & Conditions City of Redondo Beach c/o Mike Klein
Install (282) 15 gallon Podocarpus Gracilior 'columnar' 36" o.c. to create hedge/screen Apply Snapshot® pre-emergent herbicide post plant installation Install new irrigation for median
A) (1) DIG® XRC12 LEIT 12-station solar radio capable Irrigation Controller w/ remote control Traffic Control Services - Subcontracted Traffic Control through Traffic Management Inc

GRAND TOTAL FOR THIS JOB
A) Engineered Traffic Control Plan
PROPOSAL CONTINUED ON THE FOLLOWING PAGE…
Redondo Beach, CA 90277

DESCRIPTION
PAGE 1
LICENSE #897701
FUEL SURCHARGE 1.0% $1,519.45
1209 W 228th Street, Torrance, CA 90502 • (310) 326-9818 Phone • (310) 326-9821 Fax • www.finleystreeandlandcare.com Finley's Tree & Landcare Inc.
"A Full Service Landscape Construction and Concrete Company" D) (1) Traffic Controller/Flagman
PROSPECT AVE MEDIAN LANDSCAPE RENOVATIONS: Beryl Street - Diamond Street Remove all weeds, shrubs, hedges, unwanted plants and groundcover - haul all debris IMPORTANT: (1) Crape Myrtle and (1) Arbutus Tree on Diamond Street side of median to remain.

PAGE 1 SUBTOTAL $151,945.00
Install (1,200) 1 gallon Creeping Rosemary - two rows on each side of new hedge 36" o.c.

Install (25) yards of planting mix to amend existing soil when planting [email protected]

BILL TO SERVICE TO
Prospect Ave: Beryl Street - Diamond Street
BRR# 2 Attachment page Page 2 of 6
NUMBER
DATE

PROJECT MGR
Per Plan Date
Name: Name:

Address: Address:

Phone: Phone:

Fax: Fax:

Email: Email:

LINE ITEM AMOUNT
10 $275
TBD

PROPOSAL
ALBRIGHT-Cit240607
June 7, 2024

JOHN ALBRIGHT
531 N. Gertruda Ave Prospect Ave: Beryl Street - Diamond Street Redondo Beach CA 90277 Redondo Beach, CA 90277
310.294.4192 Mike Klein
LICENSE #897701

BILL TO SERVICE TO
City of Redondo Beach City of Redondo Beach c/o Mike Klein

DESCRIPTION
Delivery and servicing of portable/towable toilet

PROPOSAL NOTES
[email protected]
PAGE 2
NOTE 1: Traffic Control services are only required for work on Beryl Street side of median.

NOTE 2: Proposed Traffic Control fee assumes (5) days of traffic control.

NOTE 3: If additional days of Traffic Control services are required, day rate of $1,975 applies.

NOTE 4: Maintenance period currently TBD.

NOTE 5: Proposed pricing assumes California Prevailing Rates apply.

PAGE 2 SUBTOTAL $275.00
Please Contact Your Project Manger
with any Questions or Requests FUEL SURCHARGE 1.0% $2.75 Finley's Tree & Landcare Inc.
"A Full Service Landscape Construction and Concrete Company" 1209 W 228th Street, Torrance, CA 90502 • (310) 326-9818 Phone • (310) 326-9821 Fax • www.finleystreeandlandcare.com JOHN ALBRIGHT GRAND TOTAL FOR THIS JOB $153,742.20 (310) 403-4420 [email protected] IMPORTANT: Please review and sign Contract Terms & Conditions BRR# 2 Attachment page Page 3 of 6
PROPOSAL #
ALBRIGHT-Cit240607
• Contract Value: $153,742.20 Please note, proposed pricing is valid for 30 days. • A deposit of 10% is due upon contract signature. Signature and deposit are required for scheduling. • Weekly progress payments will be billed on Tuesday of each week and will be applicable to the work performed through the posted billing date. Progress payments are due on Wednesday of same week. • T&M contracts will follow the same billing schedule as Fixed Price contracts. • T&M invoices will include receipts for all materials purchased. • Final payment is required upon completion of contracted statement of work. • Finley's Tree & Landcare does not accept credit card payment for landscape construction projects SECTION B: PRODUCT/SERVICE GUARANTEE
• 1 Year guarantee on all workmanship and material.
• 1 Year guarantee for Trees - 24" box and larger (applicable to installations ONLY - excludes pesticide & herbicide applications). • 6 Month guarantee for Shrubs.
• 30-Day guarantee for Sod and Color (annuals) installations. • Finley's Tree & Landcare does not guarantee the life of any plants, trees, flowers or shrubs not procured by Finley's Tree & Landcare, nor do we guarantee the survival of transplants. • Finley's Tree & Landcare cannot guarantee exact concrete color matches. • Finley's Tree & Landcare cannot guarantee concrete will not crack.

SECTION C: PERMITS
• Permits are not included in this contract unless otherwise stated. If Finley’s Tree & Landcare is required to obtain a city permit, additional costs associated with permit fees and project manger or permit technician time required to secure permit will apply. • Finley's Tree & Landcare is not responsible for any interruption in service associated with city permits.

SECTION D: GENERAL TERMS & CONDITIONS
• All Change Orders will be proposed in advance of any action taken with regard to the change in scope. • All Change Orders will be subject to the same Terms & Conditions of this contract unless otherwise stated. • Any re-work resulting from alternate contractor will be executed via Change Order. • Finley's Tree & Landcare is not liable for any schedule delays resulting from alternate contractors, architects or owners. • Finley’s Tree & Landcare will remove any debris resulting from contracted statement of work. • Unless marked in advance by client, Finley’s Tree & Landcare is not responsible for damage to non-utility underground installations. o This includes but is not limited to irrigation lateral lines, low voltage lighting, telecommunication lines, drainage, etc. • Natural products including slate and stone may flake, rust and/or change color after installation. • $195 flat fee if portable lavatory is required onsite. Finley's Tree & Landcare will coordinate pick-up and delivery.

SECTION E: GRADING/SITE SPECIFIC TERMS & CONDITIONS
• Unless specifically stated, proposed price does not include trash hauling or exporting excess soil. • Customer to provide site for stockpiling dirt.
• Any machine work outside of what has been identified within contract numbered above will be executed via Change Order. • Soil Compaction to be performed per plan. Any changes resulting from Soils Engineer report to be executed via Change Order. • Finley’s Tree & Landcare will utilize Dig Alert whenever excavation is to performed. • If during Excavation, a utility line or significant impediment is encountered, a Change Order may be required to define an alternate course of action.

PAGE 1
Landscape Construction Design and Build Division

TERMS & CONDITIONS
DATE
LICENSE #897701
1209 W. 228th Street, Torrance, CA 90502
Phone: (310) 326-9818 • Fax: (310) 326-9821
June 7, 2024
If you have any questions regarding these Terms & Conditions www.finleystreeandlandcare.com please contact [email protected] SECTION A: PAYMENT SCHEDULE
BRR# 2 Attachment page Page 4 of 6
PROPOSAL #
ALBRIGHT-Cit240607
SECTION F: CONTRACT SIGNATURE
• Contract Value: $153,742.20 Please note, proposed pricing is valid for 30 days. • Please indicate acceptance of these terms by signing this proposal and returning to the above address. Upon receipt of signature, project schedule will be established and provided to customer. • A signed copy of this agreement or any ancillary agreement transmitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this agreement.

PAGE 2
DATE
Landscape Construction Design and Build Division

TERMS & CONDITIONS
(Owner/Authorized Representative)
Signature Date
LICENSE #897701
1209 W. 228th Street, Torrance, CA 90502
Phone: (310) 326-9818 • Fax: (310) 326-9821
June 7, 2024
If you have any questions regarding these Terms & Conditions www.finleystreeandlandcare.com please contact [email protected] Printed Name
BRR# 2 Attachment page Page 5 of 6
BRR# 2 Attachment page Page 6 of 6
BRR #10

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CITY OF REDONDO BEACH
Budget Response Report
#10
June 11, 2024
Question:

What teen centers are open in the area? What activities /services are offered, and what is planned in the future for the City’s teen programs?
Response:

Currently, the City of Redondo Beach has one dedicated teen center located at Perry Park. The facility remains closed following its closure as a result of the COVID-19 pandemic; however, staff is preparing for its reopening in the upcoming fiscal year once renovations are completed. Information regarding facility improvements is included as part of Budget Response Report #48. Although the City’s teen programs have been put on hold, neighboring cities are providing a variety of social, mental and physical health programs for this unique demographic, including:

Allcove, BCHD Redondo Beach
514 N. Prospect Ave. 4th Floor RB, 90277
Staff has recently met with representatives from Allcove about future opportunities for program collaboration. Allcove provides a variety of services, including:
• Mental & Physical Health
• Substance Abuse
• Peer & Family Support
• Supported Education & Employment
• Life Skills & Wellness
City of Manhattan Beach
The City of Manhattan Beach offers a drop-in after school program open to all 6th to 9
th graders that either reside in Manhattan Beach or attend a Manhattan Beach Unified School District school. The city provides daily programs from 3:00 pm to 6:00 pm that generally include homework help, free time, drop-in activities, arts & crafts, and more. Occasional trips and special events take place on Friday evenings and weekends. Additionally, teens are welcome to register for select weekly summer camps for approximately $299.

Hermosa Beach
No teen programs offered.

BRR #10

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Torrance
The City of Torrance provides a dedicated teen center, THE ATTIC, that is open to all 9
th to 12th graders enrolled in a Torrance High School or live in the city. The facility provides a drop-in program where teens are able to socialize with friends as well as more coordinated activities including SPIN (Serving People in Need), THE ATTIC Advisory Committee, and Torrance Youth Council. These groups meet on at least a monthly basis. A $10 membership fee is required for participation.

El Segundo
The City of El Segundo Teen Center offers a variety of activities and programs for youth in 8th to 12
th grade. The teen facility is open Monday to Friday from 3:00 pm - 8:00 pm and Saturdays from 12:00 pm - 8:00 pm. It has an indoor recreation room that includes ping pong tables, a pool table, a foosball table, televisions, and gaming systems. They also have an outdoor park and basketball court with adjustable hoops. The Teen Center also coordinates a Teen Advisory Committee (TAC) which identifies needs for programming, creative solutions to teen-centered issues, collaboration with city officials and staff, and volunteer opportunities. The TAC meets on a monthly basis.

Teen Programming at Perry Park
Prior to the COVID pandemic, the Perry Park Teen Center was a fun, safe place for teens to do homework, visit with friends, grab a snack, and participate in various games and tournaments. The facility was open Monday through Friday from 3:00 pm – 8:00 pm during the school year. Summer hours were weekdays from 1:00 pm – 7:00 pm.

Participants enjoyed playing table tennis, billiards, football, air hockey, and video games.

Occasional excursions were planned to various theme parks, movie theaters, bowling alleys, and snowboarding trips, which were subsidized by the program.

The teen center also hosted a variety of special events, mostly suggested by the Youth Commission, such as Battle of the Bands, which was a popular event specifically for high school students. Seasonal events or activities were scheduled throughout the year including toy drives, winter break carnivals, and canned food drives during the Thanksgiving holiday. Staff also saw great success in teen program participants applying for part-time positions in the City’s Afterschool or teen programs as well as the Youth Commission. Following the pandemic, these positions have been difficult to fill.

Staff continue to meet with Allcove representatives to find opportunities for joint programming or events, especially when the Perry Park Teen Center reopens.

Additionally, staff are working diligently to fill vacancies on the Youth Commission to ensure teen participation on teen-related issues. These roles are also critical in providing an introduction into processes within municipal government for future leaders in the community.

Staff has held multiple site visits and meetings with the Public Works team to discuss the scope of work for the planned renovations at the Perry Park Teen Center. As part of BRR #10

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Budget Response Report #47, staff is recommending additional funding allocations to multiple part-time salary accounts to support the reopening of the teen center as well as increased wages to make them more competitive. If approved, the Perry Park Teen Center will have two, dedicated part-time employees to ensure consistency in future programs and activities. Additional staffing will also allow for the proactive exploration of teen program expansion at Alta Vista Park.

BRR #19

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CITY OF REDONDO BEACH
Budget Response Report
#19
June 11, 2024
Question:

What Police and Waterfront and Economic Development Department fee increases can be made that have not been addressed in the recommended decision packages? Response:

POLICE DEPARTMENT FEES
The Police Department proposed fee increases totaling $195,000 with Decision Package #5. The below fee adjustments were not included in the Decision Package and if approved could provide additional annual revenue.

Parking Meter Hourly Rate Increase
The City’s parking rates are $1.50/hour at City parking meters. The current parking fees have been in place since 2016. Payment of the hourly meter rates generate $2.3M in annual General Fund revenue, and $25,000 of Uplands Fund revenue.

An increase of $0.25/hour to the parking rates ($1.75/hour) could result in an additional $386,563 in ongoing annual General Fund revenue, and $3,125 in additional Uplands Fund revenue.

Expired Parking Meter Citation Fee
The current expired parking meter citation fee is $50, which was last updated in 2013. A survey conducted by Police Department staff determined that other cities’ expired meter citations ranged from $65-$135. Recommended is an increase of the citation fee to $75 to align with other municipalities. The Police Department issues approximately 1,500 expired meter citations per year. The fee increase would generate $37,500 in additional annual revenue.

Concealed Carry Weapon (CCW) Permit Fee
The current CCW permit is comprised of various fees including a CCW Permit fee ($69), a Police Stand-by Service fee for shooting range qualification ($106/hr for 1.5 hrs), and a live scan fee ($25), totaling $253. This reflects only a 50% recovery of the fully loaded cost born by the City, which includes both civilian and sworn personnel staff time for application intake and processing, background check, reference check, personal interview, Police Chief’s review, permit creation and issuance.

BRR #19

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To enhance transparency and improve cost recovery, recommended is a combined CCW Permit fee of $500 to cover all personnel cost associated with permit review and issuance.

Also recommended is a lower tiered cost for Renewal CCW permits of $200, as they require less time to process. By combining all components for the permit into one flat fee, it will improve transparency of the full permit cost for the public.

The Police Department processes approximately 50 CCW permits per year, and the recommended fee increase would generate up to $12,350 in additional annual revenue.

Police Stand-by Service Fees
The Police Department offers the services of its sworn and non-sworn personnel for special events. Examples include Redondo Union High School football games and dances, inter-agency operations such as collaborative DUI enforcement, and City special events which are billed through the Community Services Special Event permit process.

The fees have not been updated since 2004. For sworn personnel, an increase from $106 to $150/hour is requested to ensure full cost recovery of officers’ time. For nonsworn staff, an increase from $57 to $75/hour is recommended. The increase would be expected to generate an additional $21,200 of revenue per year.

WATERFRONT FEES
Waterfront fees appear in the Waterfront and Economic Development, Community Services, Community Development, Police and Fire Departments. The recommended Community Development, Community Services, and Police Department fee increases are covered in decision packages and other BRR’s and, as a result, are not listed below.

Additionally, no changes are recommended for Fire Department fees at this time. The below WED fees could be adjusted but have not been proposed for modification as part of the FY 2024-25 Budget process.
• Pier Entertainer Permit ($75) – Is an inexpensive permit for a non-business activity on the pier. Very few permits are issued each year. No Change to the master fee schedule is proposed at this time.
• % Rent for Event Retail Sales ($500 or 10% of retail sales, whichever is greater) – This fee applies to special one-time (temporary) events that sell retail items. Our permanent businesses in the waterfront are subject to a similar 10% fee.

Subjecting the temporary vendors to a fee that is similar to the permanent businesses is appropriate. No Change to the master fee schedule is proposed at this time.
• Waterfront Filming Location Fee ($100 minimum, $50,000 maximum) – The existing fee structure between $100 to $50,000 is broad and allows staff to ascertain an appropriate fee on a case-by-case basis depending on what is needed from the City to facilitate the filming. Examples include police escort, public works street closures, and more. Keeping the fee broad provides staff with the flexibility needed to ensure maximum revenue capture. No Change to the master fee schedule is proposed at this time.

BRR #45

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CITY OF REDONDO BEACH
Budget Response Report
#45
June 11, 2024
Question:

What is the process to consider modifying the City’s short-term vacation rental prohibition and what are the potential impacts?
Response:

Short term rentals (STR) allow partial or entire homes to be rented to lodgers seeking accommodations through online rental marketplaces for a consecutive period of 30 days or less. The STR industry, including Airbnb, HomeAway, and VRBO, has grown significantly over the past decade. The Redondo Beach Municipal Code allows shortterm rental for hotels only and bans all other STR activity in the City’s jurisdiction. As such, the City does not collect any revenue in the form of Transient Occupancy Taxes (TOT) from STR properties. The City’s prohibition on STRs is enforced on a complaint basis.

Despite the prohibition, there are approximately 250 to 350 active listings for STRs in the City, at any given time, and approximately half of them are within the coastal zone. The total gross revenue collected by the hosts of STRs in the City is estimated to be approximately $4 million annually.

In order to eliminate the current STR ban, the City Council would have to approve a modification to the current Ordinance. The prohibition could be lifted in all areas of the City, or just the inland zone, if desired. It should be noted that the City’s prohibition of STRs in the coastal zone is inconsistent with current Coastal Commission policy and if it were to be eliminated by the City, it would require Coastal Commission approval to reinstate. If the prohibition was lifted, the City could implement rules and regulations for an STR permit program. The program could include increased code enforcement and the levying of the City’s TOT, which would be 12% of each STRs gross revenue.

If TOT was levied on the inland zone STR properties only, the potential annual revenue to the City is estimated to be roughly $250,000 to $300,000. The costs to implement an STR program are anticipated to range from $25,000 to $60,000 annually, depending on the number of code enforcement personnel hired to monitor program activities. At minimum, the program would include the implementation of property identification software, outreach to homeowners, and the creation of an online portal for license registration, tax payment, compliance, and complaints.

BRR #47

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CITY OF REDONDO BEACH
Budget Response Report
#47
June 11, 2024
Question:

Does the Budget include funding to increase part-time salaries for recreation program staff to help recruit additional department personnel and expand program offerings? Response:

The Community Services team is requesting an increase in funding allocations to multiple part-time salary accounts to support program restorations, proposed increases in hourly wages, and program enhancements for select activities. This request is outlined in Decision Package #35, which includes a collective increase of $717,859 for part-time salaries.

Hourly wages have been an ongoing struggle for recruitment and retention purposes since the City’s part-time pay ranges have remained below similar positions in neighboring cities. This issue has also been compounded with ongoing increases to the State minimum wage rate over the past several years, which is currently at $16 an hour.

While the starting pay for the City’s part time classifications has been adjusted to align with new minimum wage law, the upper level of the ranges have not, resulting in compaction between other part-time positions as well as shrinking ranges for each title.

The latter issue has proven to be an ongoing struggle for employee retention, as many of the City’s more seasoned part timers have experienced limited or no room for pay advancements.

Included below, is the comparison of the City’s current rates for part-time positions in the Community Services Department and the proposed rate increases. The recommended adjustments are based on similar job titles and responsibilities in neighboring cities:

Title CURRENT
Salary Range

PROPOSED
Salary Range
Recreation Leader $16 - $17 $17 - $19
Program Coordinator $16 - $50 $19.50 - $50
Lifeguard $16 - $17 $20 - $22
Senior Lifeguard $17 - $24 $23 - $25
Instructor $16 - $30 $20 - $30
Office Assistant $16 - $20 $19 - $22
BRR #47

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These proposed increases would support restoration of personnel levels for many programs and facilities such as Alta Vista, Wilderness Park and the Department’s youth and senior programming. Additionally, the requested salary increases would support the restoration of teen activities and would provide for one dedicated Program Coordinator and one Recreation Leader at the Teen Center when it is reopened in the upcoming fiscal year. The salary modifications also allow for the expansion of the After School Program to provide care for 90 children at each of the eight school sites, up from the current cap of 60. The proposed expansion would accommodate families currently on a waitlist for all, but two sites, for the 2024-25 school year. The remaining two sites would have less than five children left on each waitlist.

The total cost to each program/facility for the proposed increases to part-time salary allocations is as follows:

Program/Facility
Proposed
Funding
Increase
Recreation Administration $39,272
Aviation Gym $28,794
Seaside Lagoon $35,367
User Pay Program $22,406
Breakwater Program $3,209
Afterschool Program $408,369
Summer Playground Program $54,414
Teens $34,369
Camp Wilderness Program $27,707
Alta Vista $23,923
Wilderness Park $14,151
Senior Services $25,878
TOTAL $717,859
In Decision Package #6, staff has requested various fee increases that better align user fees with industry standards and similar fees charged by surrounding agencies. If approved, staff estimate an additional $807,359 in ongoing revenue, which would offset the requested increases to part-time salaries.

BRR #56

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CITY OF REDONDO BEACH
Budget Response Report
#56
June 11, 2024
Question:

What is the current balance of the John Parsons Public Art Fund, what are the projected annual revenues for the Fund, and what projects are proposed for allocation to the Fund? Response:

On January 2, 2009, the City Council created the Public Art Commission to advise the Council in all matters pertaining to public art in Redondo Beach. On December 2, 2014, the Council adopted Ordinance No. 3127-14 establishing the John Parsons Public Art Fund, in honor of former Planning Commissioner and City Council Member John Parsons.

The Ordinance defines the situations under which both private developers and the City are required to make contributions to the Fund and how those funds may be spent.

Specifically, the Ordinance requires that public art be included as part of any eligible private development projects, either in the form of an on-site installation, an off-site installation at a site already identified in the City’s Public Art Master Plan, or a contribution to the Fund of 1% of the project’s building valuation.

The total Fund balance is currently $1,111,157.47, of which $790,000 was (originally) appropriated for projects. The Fund’s annual revenue accrual depends entirely on the number and types of construction projects taking place in the city. In FY 2022-23, the Fund received approximately $137,000 in deposits, and in FY 2023-24 the Fund has received approximately $144,000 in deposits to-date. In terms of prospective Fund contributions in FY 2024-25, the South Bay Social District (Galleria) project may be considered. As part of the redevelopment of the site, a $1 million contribution will be made into the Fund specifically for Artesia Boulevard (Resolution No. CC-1901-004, Condition #6, page 23).

John Parsons Art Fund Balance YTD $1,111,157.47
Current Allocated Funds from John Parsons Fund
Project # Project Name Budgeted Amount
10121 Gate Wave $270,000.00
10122 Skate Park $50,000.00
10123 Lilienthal Street Sculpture $125,000.00
10124 Bus Depot (Transit Center) $150,000.00
10125 Public Works Yard Mural $60,000.00
10126 Esplanade Art Concept $100,000.00
10127 Big Lots Retaining Wall $35,000.00
Total $790,000.00
BRR #56

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Several of the above listed projects are in progress, including the Gate Wave, Skate Park, Public Works Art Mural and the Transit Center Mural.

The remaining projects are yet to be undertaken, or have been reconsidered by the City Council for funding. In particular, on January 9, 2024, the City Council received and discussed a report on the ARTesia project, and also voted to re-allocate Fund monies towards this project.

Below are discussion points from the January 9th City Council meeting as it relates to the allocated funding, as well as the direction that was provided at the March 19, 2024 Council meeting when the City Council discussed the Public Works Yard Mural project. Council’s direction from these meetings have been captured in Decision Package #36 in the Proposed FY 2024-25 Budget, with the exception of the Bus Depot (Transit Center) Project which was considered for reduction from its original $150,000 appropriation to $75,000. The table below outlines the City Council’s combined direction on the Public Art Projects identified for execution in FY 2024-25.

Council Direction
Project
#
Project Name Budgeted
Amount
Council
Discussion
Proposed
Budget
Amendments
10121 Gate Wave $270,000.00 $275,000.00 $5,000.00
10122 Skate Park $50,000.00 $75,000.00 $25,000.00
10123
Lilienthal Street
Sculpture $125,000.00 $0.00 ($125,000.00)
10124 Bus Depot (Transit Center) $150,000.00 $75,000.00 ($75,000.00) 10125
Public Works Yard
Mural $60,000.00 $125,000.00 $65,000.00
10126 Esplanade Art Concept $100,000.00 $100,000.00 $0.00 10127 Big Lots Retaining Wall $35,000.00 $0.00 ($35,000.00) Artesia Blvd $0.00 $400,000.00 $400,000.00
$790,000.00 $1,050,000.00 $260,000.00
John Parsons Art Fund Balance YTD $1,111,157.47
Allocated in FY 2023-24 Budget $1,050,000.00
Remaining Fund Balance $51,157.47
Fund Balance with Proposed Amendments $61,157.47
Fiscal Year 2024-2025

BUDGET RESPONSE REPORTS
Table of Contents Page 1 of 5

CITY OF REDONDO BEACH

BUDGET RESPONSE REPORTS
(Updated List – 06/11/24)
FY 2024-25 PROPOSED BUDGET
The following is a list of questions raised regarding the FY 2024-25 Proposed Budget.

The corresponding answer to each of these questions (the Budget Response Report) will be provided before the final Budget Hearing.
• Shading indicates a response posted 5/30/2024 (darker gray shade) or 6/7/2024 (lighter gray shade). Other questions with new responses (blue folder items for the 6/11/2024 Council Meeting) are noted with bold formatting. Any other change to the 5/30/2024 posted file is noted in the Update column.
• Click anywhere on bolded questions to go to the response. • A glossary with full Department names is at the end of the document.

Dept. Question Update

1. FS
What corrections/adjustments need to be made to the FY
2024-25 Proposed Budget Document for inclusion in the
Adopted Budget?

2. PW
What is the estimated cost to repair the irrigation and replace the plants in the median on Prospect between
Beryl St and Diamond Ave.?

3. PW What can be done to improve the collection of debris along Grant Ave. near the bulb outs?

4. PW What is the status of the Perry Park Teen Center project?

5. PW
What is the status of the improvements scheduled to
occur in the median along Catalina Ave. damaged by the
sewer mainline break?

6. WED
How many applications have been received for the
International Boardwalk Storefront Improvement Program, and what portion of the funding is still available for
distribution to business owners?

7. CS
What costs are associated with repainting the Perry Park basketball/pickleball courts? What is the cost of, and
associated liability for, the installation of a partial fence between the two basketball courts at Perry Park?
Table of Contents Page 2 of 5
Dept. Question Update

8. CS
What measures are required to mitigate sound if pickleball courts were constructed in the open field area behind the Aviation Park gymnasium?

9. PD What are the options to adjust the fee charged for the City’s annual Parking Meter Permit?

10. CS
What teen centers are open in the area? What activities/ services are offered, and what is planned in the future for the City’s teen programs?
Revised
Question

11. CS What is the status of the Senior Lunch Program?

12. CS What is the cost to install a Path of History marker?

13. PW
What are the costs to upgrade the intersection at Beryl and Maria Ave, including updating the traffic signals,
adding ramps, improving light poles, and adding a fourth crosswalk?

14. PW
What are the costs to upgrade the intersection at
Inglewood and 182nd, adding ramps, signal improvements, a fourth crosswalk, and an illuminated "no left turn" signal on the southeast corner?

15. PD What is the status of staffing in the traffic enforcement unit?

16. FS / CM
What are the estimated renovation and reconstruction costs for the City’s Police, Fire, City Hall, and Public Works Yard facilities? What is the process to procure General Obligation Bonds to improve City facilities?

17. PW What is the cost to convert the playground area at Dale Page Park from wood chips to rubberized surfacing?

18. PW What is the estimated cost to repave Grant Avenue?

19. WED /

FD / CM
FS
What Police and Waterfront and Economic Development
Department fee increases can be made that have not been addressed in the recommended decision packages?

20. FD What is the process to obtain ambulance transport rights from Los Angeles County?

21. PW What is the cost to complete dormitory renovations at Fire Stations 1, 2, and 3?
Revised
Question
Revised
Question
Table of Contents Page 3 of 5
Dept. Question Update

22. CCO
What are the estimated costs for the City’s planned
elections in Fiscal Year 24-25 and what is the cost to
provide election services for the Redondo Beach Unified School District Board?
Revised
Question

23. CA
What fees does the City charge Hermosa Beach to serve as its City Prosecutor? Can the fees be updated, and what is the annual cost for the City to provide the services?

24. CS What is the cost to stage movie nights at Alta Vista Park?

25. PW / PD
What is the process to evaluate, and what are the
estimated costs, to install new street striping to improve traffic flow around Redondo Union High School?

26. CS What special events were designated as “Signature Events” and received City subsidy in Fiscal Year 2023-24?

27. PD What is the status of sworn Police Officer staffing in the Redondo Beach Police Department?

28. PD What is the status of civilian staffing in the Redondo Beach Police Department?

29. PD What is the City doing to enhance traffic enforcement and safety on residential streets?

30. IT
How does the City’s Information Technology Equipment
Replacement Program work, and what equipment is
recommended for replacement in FY 2024-25?

31. PW
What are the costs to repair all City alleyways with a
Pavement Condition Index (PCI) less than 25 and between 26 and 50?

32. PW What is the cost to remove and backfill the old pool structure at Aviation Park?

33. PW
How does the City’s Vehicle and Heavy Equipment
Replacement Program work, and what City vehicles and
equipment are scheduled for replacement by the Public Works Department in FY 2024-25? What is the current replacement cycle for each vehicle and what is the cost to shorten the replacement cycle?

34. PW How many City trees were planted during FY 2023-24, and how many are proposed to be planted in FY 2024-25?

35. CS What was the cultural and entertainment rental activity at the RBPAC in FY 2023-24 and what is expected in FY 2024-25? Table of Contents Page 4 of 5
Dept. Question Update

36. CM
What comments were received from City Commissions
Regarding the FY 2024-25 Proposed Budget and Five-Year
Capital Improvement Program?

37. CS / PW
What is the estimated cost of the Ito Family Park dedication plaque/monument project? What is the cost to phase
implementation of the project and begin with the installation of three signs describing the site’s history?

38. CS
What were the results of the fee comparison prepared by staff in the Community Services Department for neighboring
recreation programs?

39. CS / PW What is the estimated cost to implement all elements of the Wilderness Park Master Plan prepared by the SBPC?

40. PW
What can be done to provide habitat for the Blue Butterfly to allow for travel from Veterans Park to the Green Belt in Hermosa Beach?

41. WED /
FD
What is the cost/feasibility to implement a dedicated Harbor Department similar to what existed historically? What is the cost to add a dedicated Harbor Patrol Supervisor Position to the existing operating model?

42. CA What is the estimated cost to implement the “Long Beach Prosecution Model?”

43. PD
What is the status of the parking meter permit program, parking meter replacement project, the loss of revenue
for waiving parking meter fees during the holidays, and the fiscal analysis to add additional parking meters on Herondo Street?

44. PD What is the status of the Police Department Master Fee Schedule update as listed in the Strategic Plan?

45. CM / CT
What is the process to consider modifying the City’s
short-term vacation rental prohibition and what are
the potential impacts?

46. FS What are the options to further restrict capital project funds once they have been appropriated?

47. CS
Does the Budget include funding to increase part-time
salaries for recreation program staff to help recruit additional Department personnel and expand program offerings?

48. CS What is the status of the funds set aside in Fiscal Year 2023- 24 for new Alta Vista Park teen recreation equipment?
Table of Contents Page 5 of 5
Dept. Question Update

49. PW
What agencies are responsible for maintaining the Beach Bike Path, Beach Pedestrian Path, and Bluff walkway?
What are the City’s costs for maintaining these areas?

50. FS / CM What options does the City have to generate additional General Fund revenue?

51. CS / PW
What is the estimated cost to add an “all-abilities” playground equipment area at Franklin Park, including design and
construction?

52. PW
What is the cost to replace all post-top and mast-arm
street name signs in the City with the new, recently
approved, City logo? How many intersections have been
fitted with post top street name signs using the blue
background and yellow sunset emblem and what is the
cost to replace those?
New BRRAssigned 6/4

53. CA How much remains of the $150,000 previously appropriated for metro litigation?
New BRRAssigned 6/4

54. PD
What is the fully-loaded cost to add two (2) part-time
Municipal Services Officers (MSO)? Can the cost be
offset by increased enforcement related revenue?
New BRRAssigned 6/4

55. PD What is the fiscal impact of staffing 27 Crossing Guard locations in the City?
New BRRSupplemental
BRR #2

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CITY OF REDONDO BEACH
Budget Response Report
#2
June 11, 2024
Question:

What is the estimated cost to repair the irrigation and replace the plants in the median on Prospect Avenue between Beryl and Diamond Streets?
Response:

A FULL SERVICE LANDSCAPE

BUILD TODAY. PAY LATER.
● Stone Veneer
● Concrete, Pavers and Stone
● BBQs, Fire Pits, Water Features
● Installation of new Pools and Removal of Existing
FINLEY’S TREE & LANDCARE IS PLEASED

PROJECT MGR
Per Plan Date
Name: Name:

Address: Address:

Phone: Phone:

Fax: Fax:

Email: Email:

LINE ITEM AMOUNT
1 -
2 $865
3 $34,530
4 $37,940
5 $27,680
6 $5,775
7 $1,065
8 $30,215
9 $13,875

JOHN ALBRIGHT
$153,742.20
Apply selective systemic herbicide to kill grasses and weeds - approx. 8,100 SQFT Please Contact Your Project Manger
with any Questions or Requests

GRAND TOTAL FOR THIS JOB
A) Engineered Traffic Control Plan
PROPOSAL CONTINUED ON THE FOLLOWING PAGE…
Redondo Beach, CA 90277

PAGE 1 SUBTOTAL $151,945.00
Install (1,200) 1 gallon Creeping Rosemary - two rows on each side of new hedge 36" o.c.

Install (25) yards of planting mix to amend existing soil when planting [email protected]

BILL TO SERVICE TO
Prospect Ave: Beryl Street - Diamond Street
BRR# 2 Attachment page Page 2 of 6
NUMBER
DATE

PROJECT MGR
Per Plan Date
Name: Name:

Address: Address:

Phone: Phone:

Fax: Fax:

Email: Email:

LINE ITEM AMOUNT
10 $275
TBD

PROPOSAL
ALBRIGHT-Cit240607
June 7, 2024

JOHN ALBRIGHT
531 N. Gertruda Ave Prospect Ave: Beryl Street - Diamond Street Redondo Beach CA 90277 Redondo Beach, CA 90277
310.294.4192 Mike Klein
LICENSE #897701

BILL TO SERVICE TO
City of Redondo Beach City of Redondo Beach c/o Mike Klein

DESCRIPTION
Delivery and servicing of portable/towable toilet

PROPOSAL NOTES
[email protected]
PAGE 2
NOTE 1: Traffic Control services are only required for work on Beryl Street side of median.

NOTE 2: Proposed Traffic Control fee assumes (5) days of traffic control.

NOTE 3: If additional days of Traffic Control services are required, day rate of $1,975 applies.

NOTE 4: Maintenance period currently TBD.

NOTE 5: Proposed pricing assumes California Prevailing Rates apply.

PAGE 1
Landscape Construction Design and Build Division

PAGE 2
DATE
Landscape Construction Design and Build Division

Page 1 of 1 ends

CITY OF REDONDO BEACH
Budget Response Report
#3
June 7, 2024
Question:

What can be done to improve the collection of debris along Grant Ave. near the bulb outs? Response:

A regular porter service with Athens would be the most effective way to remove debris around the bulb outs on Grant Ave. Traditional Street sweepers are not able to maneuver close enough to the curb around the bulb outs to pick up the debris that collects in the corners. Staff and Athens’ personnel have met on site to discuss ways to address the concern and have determined that a pilot program that involves manual removal of the debris is the best way to proceed.

The pilot program would likely involve one additional Athens employee spending approximately two-hours on both street sweeping days (Monday and Friday) for a total of four-hours each week. It is proposed that Athens utilize a City-sanctioned electric leaf blower to remove the debris from the area around each bulb out before the street sweeper services the area. During the pilot, staff proposes maintaining all existing street sweeping times and posted no parking times on Monday and Friday on alternate sides of the street.

The pilot program would be provided to the City at no initial cost and allow Athens to determine the effectiveness and ongoing expense. After evaluating the impacts Athens would report back to Public Works and discuss ways to incorporate the service (if effective) into the City’s solid waste and street sweeping services agreement. If changes or additional direction is required, staff will bring the issue back to City Council for consideration. The pilot program is expected to begin in the next few weeks.

BRR #4

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CITY OF REDONDO BEACH
Budget Response Report
#4
Date: June 7, 2024
Question:

What is the status of the Perry Park Teen Center project? Response:

As part of the FY 2023-2024 Budget, the City Council provided $144,000 in funding for upgrades to the Perry Park Teen Center. The planned improvements include the following:
- New kitchen cabinets
- New counter tops
- New refrigerator & appliances
- Window replacement
- New floor tile
- New heating units
- Interior & exterior painting
Public Works staff is soliciting quotes for the first portion of the work, which will be exterior painting. Staff anticipates that work to begin in July 2024. This will be followed by demolition of specific interior improvements, interior paint and floors, window replacement, finishing with counters, cabinets, and appliances. The interior work will start after the conclusion of the Community Services summer program in late August.

The project has been slow to get started for a number of reasons. The Public Works Department’s Facility Maintenance Division has been short-staffed and has had to focus primarily on providing core services. Other high priority projects at City facilities such as the Aviation Gym, Police Station, and Wilderness Park have added demand for staff time.

Additionally, Community Services staff have been considering programing modifications that would require significant interior layout and furnishing changes. These issues have been resolved, and work is scheduled to proceed as indicated.

BRR #5

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CITY OF REDONDO BEACH
Budget Response Report
#5
June 7, 2024
Question:

What is the status of the improvements scheduled to occur in the median along Catalina Ave. damaged by the sewer mainline break??
Response:

The Catalina Avenue center median between Emerald Street and Diamond Street was cleared of trees and vegetation when a sewer repair project was required to fix the sewer mainline running beneath the median. Funds ($100,000 from Wastewater Fund) were set aside to restore the median landscaping and are included in the proposed Capital Improvement Program (Job No. 41110) for the FY 2024-25 Budget.

Staff designed a landscape replacement project for the area but paused implementation of the project to develop a broader master plan for all of the medians along Catalina Ave from Torrance Blvd to PCH and to gain input from stakeholders regarding the tree and plant species to be included. Melaleuca (aka paper-bark) trees and turf are planted in most of the medians along North Catalina Ave, north of Torrance Blvd. The Melaleuca is not indigenous to Southern California and is even considered a weed in some places by the US Department of Agriculture. As discussed in BRR 40, the median plan can be updated to include additional native species that would support improved path of travel for the blue butterfly.

The initial draft plan was prepared by in-house personnel. In order to advance the project and incorporate additional attractive native species, a landscape architect has been brought on to assist with the final preparation of the plan and project design. It is anticipated that the updated median plan will be ready for City Council review in early August. The estimated cost to implement the masterplan for all of the medians along North Catalina Avenue is approximately $1.7M. However, the purpose of the masterplan is to adopt an overall design that can be implemented in phases, as funds are available.

Staff believes the current funding for the median between Emerald Street and Diamond Street is sufficient to implement new landscaping, once final direction regarding the tree and plant species to be utilized for the project is provided.

BRR #6

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CITY OF REDONDO BEACH
Budget Response Report
#6
May 30, 2024
Question:

How many applications have been received for the International Boardwalk Storefront Improvement Program, and what portion of the funding is still available for distribution to business owners?
Response:

The City Council appropriated $200,000 in the FY 2023-24 Budget to be utilized for a Storefront Improvement Program for tenants located on International Boardwalk. To date, City staff have received three formal applications for the program. The first application was awarded $10,000 in September of 2023 to install an art mural along the building façade of the vacant tenant space formerly occupied by the Fun Factory, leaving $190,000 available for additional applications.

A second and third application were recently received and are currently under review by City staff. The applications are for the tenant space located at 108 International Boardwalk, which is a retail storefront called Boo’s Treasures, and a retail tenant space called Tradewinds at 142 International Boardwalk. The applicants plan to use the program to install new signage, install new wood siding along the exterior storefront, paint, and purchase new energy efficient windows. The applicants are finalizing quotes for the proposed improvements, but staff expects the grant awards to be approximately $10,000 each, leaving $170,000 of available funding, once awarded.

Staff also plans to utilize Storefront Improvement Program funding to install pedestrian friendly blade signs for each of the 18 businesses along International Boardwalk. City staff have coordinated the project with a sign contractor and anticipate bringing a contract before City Council in July to perform the sign installations. Staff anticipates the cost of the signs to not exceed $30,000, leaving $140,000 of available funding for future storefront improvement applications.

In addition to the aforementioned submitted applications, two other International Boardwalk tenants have expressed interest in the program and are working with City staff to submit formal applications.

BRR #7

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CITY OF REDONDO BEACH
Budget Response Report
#7
March 5, 2024
Question:

What costs are associated with repainting the Perry Park basketball/pickleball courts? What is the cost of, and associated liability for, the installation of a partial fence between the two basketball courts at Perry Park?
Response:

In August 2023, the Perry Park basketball courts were resurfaced to provide shared-use space for pickleball and basketball play, resulting in two, full-sized basketball courts and three, full-sized pickleball courts. Included in the image below is the layout of the courts, noting the basketball courts in white and the pickleball courts in red.

The pickleball courts were thoughtfully positioned so that up to two pickleball games could be taking place while basketball could be played concurrently on the easternmost court.

Just to the east of the resurfaced play courts are the skateboard elements, which have increased the number of skateboarders riding on the basketball court area. This has resulted in scuff marks and slight discolorations to the surface. While there is no permanent damage, removing the markings is impossible without fully resurfacing the area, which would cost approximately $19,000. Rental of temporary fencing to protect the surface during installation would be an additional cost.

City of
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BUDGET
FY 2024-25
BRR #7

Page 2 of 2 ends

The installation of a five-foot-tall fence has been considered as a way to limit scuff marks and discolorations to only one side of the playing surface, as well as to help eliminate stray pickleball or basketballs from entering onto adjacent courts. This fence would run north / south directly between the two basketball courts, leaving space on each end for access to either side. Staff estimates the cost of the fence to be approximately $14,000.

While installation of the fence would maintain the industry standard safety clearance zone for both basketball courts, it would not provide the required clearance space for the center pickleball court. The fence would eliminate two-feet of the standard five-feet of safety clearance space. The image below illustrates the overlap of the proposed fence with the center pickleball court’s safety clearance zone, noted in light blue.

Due to liability concerns with the elimination of critical safety clearance space surrounding the center pickleball court, installation of the fence is not recommended by staff unless the center pickleball court is also removed.

City of
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BUDGET
FY 2024-25
BRR #9

Page 1 of 2 ends

CITY OF REDONDO BEACH
Budget Response Report
#9
May 30, 2024
Question:

What are the options to adjust the fee charged for the City’s annual Parking Pass? Response:

The City’s parking meter permit program provides convenience and cost savings to the public by allowing permit holders to park in designated metered parking spaces on an unlimited basis for a low annual permit fee of $110 (or $60 for employees of the Riviera Village). Vehicles must abide by posted time limits or other restrictions, even with the permit. Riviera Village employee permits can only be used in designated spaces.

The current parking meter permit fee has been in place since 2013. The Police Department recently conducted a survey of parking meter permit costs in other coastal cities to ascertain if Redondo’s fee is commensurate with other benchmark communities.

The results of the survey are as follows:
• Manhattan Beach $27/month ($324/year) (Metlox parking structure only) • Hermosa Beach $250/month ($3,000/year) (Downtown parking lots 24- hours)
• Torrance Residential area permits only – no meter permits • El Segundo Residential area permits only – no meter permits • Huntington Beach $195/year
• Long Beach $80/month ($960/year)
• Seal Beach $180/year
Based on the above data, the Police Department believes it is appropriate to raise the parking meter permit fee to $200 per year for the public, and $70 per year for employees.

These proposed increases are included in the Department’s proposed Master Fee Schedule update detailed in Decision Package #4.

To put the potential increase in context, a person parking at a meter two (2) days a week for four (4) hours, at $1.50/hour, would pay $624 per year. The proposed $200,000 permit rate would still save the individual over $400 each year.

City of
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BUDGET
FY 2024-25
BRR #9

Page 2 of 2 ends

For an individual that visits on a regular basis of five (5) days a week, for four (4) hours each day, the hourly rate would total $1,560 per year. The permit would still offer over $1,300 in savings. For meters that do not have an hourly limit, the savings would be even more.

To date in FY 2023-24, 1,642 of the $110 parking meter permit have been purchased, and 409 of the $60 employee permits, totaling just over $205,000 in revenue. Using this trend, raising the fees as proposed would generate an additional $152,000 for the General Fund. For every $10 increase to the annual parking meter and employee permit fees, the City generates roughly $20,000 in additional revenue.

Below is a calculation of savings based on varying levels of usage, which demonstrates a yearly net savings in the majority of scenarios when parking two or more hours.

Number of
Visits Per Week
Hours
Parked
Total Hourly
Cost
Yearly Savings
2 2 $312 $112
3 2 $468 $268
4 2 $624 $424
5 2 $780 $580
1 3 $234 $34
2 3 $468 $268
3 3 $705 $502
4 3 $936 $736
5 3 $1,170 $970
1 4 $312 $112
2 4 $624 $424
3 4 $936 $736
4 4 $1,248 $1,048
5 4 $1,560 $1,360
City of
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BUDGET
FY 2024-25
BRR #10

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CITY OF REDONDO BEACH
Budget Response Report
#10
June 11, 2024
Question:

What teen centers are open in the area? What activities /services are offered, and what is planned in the future for the City’s teen programs?
Response:

Hermosa Beach
No teen programs offered.

BRR #10

Page 2 of 3 ends

Participants enjoyed playing table tennis, billiards, football, air hockey, and video games.

Occasional excursions were planned to various theme parks, movie theaters, bowling alleys, and snowboarding trips, which were subsidized by the program.

Staff continue to meet with Allcove representatives to find opportunities for joint programming or events, especially when the Perry Park Teen Center reopens.

Staff has held multiple site visits and meetings with the Public Works team to discuss the scope of work for the planned renovations at the Perry Park Teen Center. As part of BRR #10

Page 3 of 3 ends

BRR #11

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CITY OF REDONDO BEACH
Budget Response Report
#11
June 7, 2024
Question:

What is the status of the Senior Lunch Program?
Response:

As part of the FY 2023-24 Budget, the City Council appropriated $42,000 to resume the Senior Lunch Program that was shut down as a result of the COVID-19 pandemic. The allocation included $12,000 for ongoing costs as well as $30,000 to support any needed infrastructure upgrades at the Perry Park Senior Center. Recently, staff reached out to eight local catering companies to request pricing and menu options to provide healthy lunches for the senior population. Staff reviewed the submissions and selected the top three companies to provide a tasting of their food, with seniors and staff participating.

These tastings were held throughout the month of May and a preferred vendor was selected due to the quality of food, flexible menu options, and pricing.

Staff is currently working with the vendor to finalize the agreement terms, which will be presented to the City Council in July for consideration of approval. It is anticipated the lunch program will resume at the Perry Park Senior Center in August. At this point staff do not anticipate encountering any facility infrastructure improvement requirements that will delay implementation of the program.

BRR #12

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CITY OF REDONDO BEACH
Budget Response Report
#12
May 30, 2024
Question:

What is the cost to install a Path of History marker?
Response:

The Path of History program includes a series of informational markers placed in significant locations throughout the City as a way to honor a historical location, moment or individual. Currently, seven markers have been installed throughout Redondo Beach to commemorate the Plunge and Lightning Racer, Vincent Park/Lamp of Learning, Marina/Harbor Construction, the Pier of Redondo, Hotel Redondo, The Redondo Beach Plan, and the Ainsworth Staircase. Signs are approximately 24” x 36” and are fabricated by KVO Industries. Included below is an image of the Hotel Redondo sign.

The cost to create and install one Path of History marker is approximately $5,425 and includes the following:

City of
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FY 2024-25
BRR #12

Page 2 of 2 ends

Item Vendor Cost
Conceptual Design &
Design Intent Drawings
Hunt Design $1,500
Fabrication and Shipping KVO Industries $3,500
Post Sign Bracket Store $425
Total: $5,425
City of
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BUDGET
FY 2024-25

CITY OF REDONDO BEACH
Budget Response Report
#13
May 30, 2024
Question:

What are the costs to upgrade the intersection at Beryl and Maria Ave, including updating the traffic signals, adding ramps, improving light poles, and adding a fourth crosswalk? Response:

The City is currently performing repairs at the Beryl/Maria intersection to replace aging traffic signal poles and mast arms that are beyond their useful life. The planned repairs only address the two primary signal poles with mast arm over Beryl Street. The repair project has encountered technical difficulties. Conflicts with underground utilities have contributed to not having enough public right-of-way to place the new signal poles in accordance with preferred standards.

In addition to these two replacement signal poles, further work is recommended at the intersection to fully address observed safety issues and to replace other equipment that is over 40 years old. This includes replacement of the remaining substandard and antiquated signal poles, traffic signal heads, the traffic signal controller, signal cabinet, battery backup system, electrical service, and pedestrian push buttons. Performing these upgrades would require new survey and design plans to be prepared by a consultant, new intersection striping, and new crosswalk curb ramps to comply with the desired standards. This would also provide the opportunity to install the missing fourth crosswalk at the intersection, as well as potential bulb-outs to address observed school-time pedestrian safety issues. Signal controller upgrades would also allow the City to install leading pedestrian intervals (LPI) at this intersection as a safety measure.

Bulb-outs and enhanced crosswalks are elements often used by the City to improve pedestrian safety when crossing a street and to implement vehicle traffic calming. Bulbouts shorten pedestrian crossings, which can decrease unnecessary traffic signal delay.

They also provide self-enforcing daylighting zones that physically prevent drivers from blocking crosswalk visibility, especially near schools. Bulb-outs also provide necessary public right-of-way space to place current standard signal equipment, pedestrian push buttons, and curb ramps.

Staff estimates the cost to design, procure, and install these improvements to be approximately $275,000.

BRR #13

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City of
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BUDGET
FY 2024-25

CITY OF REDONDO BEACH
Budget Response Report
#14
May 30, 2024
Question:

What are the costs to upgrade the intersection at Inglewood and 182nd, adding ramps, signal improvements, a fourth crosswalk, and an illuminated "no left turn" signal on the southeast corner?
Response:

The City recently installed a third crosswalk at the intersection of Inglewood and 182nd to provide a pedestrian path of travel from the northeast corner of the intersection. This work also included a rewiring of the intersection and installing an electronic blankout sign to reinforce peak period southbound turn restrictions on Inglewood Avenue. Prior to this work, the City replaced one (1) aging traffic signal pole and mast arm that was damaged due to a collision.

Like other older signalized intersections in the City, staff are recommending comprehensive upgrades. This includes replacement of the remaining substandard and antiquated signal poles/mast arms, traffic signal heads, the traffic signal controller, signal cabinet, battery backup system, electrical service, and pedestrian push buttons.

Performing these upgrades would require new survey and design plans to be prepared by a consultant, new intersection striping, and new crosswalk curb ramps to comply with current standards. This would also provide the opportunity to install the remaining missing crosswalk at the intersection, as well as potential bulb-outs at the 182nd Street legs to address school-time pedestrian safety and speeding issues. It would also allow proper placement of the electronic blankout sign.

They also provide self-enforcing daylighting zones that physically prevent drivers from blocking crosswalk visibility, especially near schools and provide necessary public rightof-way space to place current standard signal equipment, pedestrian push buttons, and curb ramps. Providing a complete set of crosswalks removes the need for circuitous pedestrian travel, improves walkability, and reduces exposure and conflicts with vehicle drivers at the intersection.

Staff’s general cost estimate to design and install the described work is approximately $325,000.

BRR #14

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City of
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BUDGET
FY 2024-25
BRR #15

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CITY OF REDONDO BEACH
Budget Response Report
#15
May 30, 2024
Question:

What is the status of staffing in the traffic enforcement unit? Response:

Staffing
As part of the FY 2023-24 Budget, the City Council approved two additional traffic officers, bringing the total number of budgeted positions in the Traffic Unit to seven. The Traffic Unit is currently staffed with one Sergeant, one Traffic Investigator, and five Motor Officers (one is out on a long-term injury and another is out on Administrative Leave). From January 2023 through April 2024 (16 months), the Traffic Unit issued 1,582 traffic citations throughout the City.

City of
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BUDGET
FY 2024-25
BRR #17

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CITY OF REDONDO BEACH
Budget Response Report
#17
May 30, 2024
Question:

What is the cost to convert the playground area at Dale Page Park from wood chips to rubberized surfacing?
Response:

Staff obtained a quote from Robertson Industries, the company that has installed rubberized surfaces at a number of City parks, including Anderson Park, Aviation Park, Perry Park and Andrews Park, to install rubberized surfacing at Dale Page Park. The estimated cost to install 2,450 square feet of surfacing is $85,500, and is detailed as follows:

Description Cost
Site Preparation $20,000
Install Surface $46,000
Overnight Security $1,200
Bonds $1,300
Contingency (25%) $17,000
Total $85,500
BRR #18

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CITY OF REDONDO BEACH
Budget Response Report
#18
May 30, 2024
Question:

What is the estimated cost to repave Grant Avenue?
Response:

Grant Avenue recently received signal and concrete improvements at all intersections along the 1.25-mile-long span from Inglewood Avenue to Aviation Blvd. The previous estimate to repave Grant Avenue between Inglewood Avenue and Aviation Boulevard was $4,000,000. Construction and material costs for street projects have continued to increase since the last estimate. As such, the revised cost to repave Grant Ave. is expected to be $4,730,000.

The table below provides details on the estimated cost. The figures include $2,000,000 of concrete pedestrian ramp improvements which have been completed but are still incorporated in the estimated unit costs.

GRANT AVENUE REHABILITATION
Cost Per Unit Resource/ Notes
Mill & Thick
Overlay $100 SY Per 2023 PMS Report (includes concrete improvements) Known Project
Costs $135 SY Construction costs x 1.35 (CM, Inspection, Design) Est. Total
Project Cost $155 SY Includes 15% for contingency & escalation Street Begin End
Avg
PCI
Area
(SF)
Area
(SY) Est. Cost Comments
Grant Avenue Aviation Inglewood 48 390,740 43,416 $ 6,729,412 *Bulbout
project
completed
~$2M in
Concrete
work
TOTAL $4,729,412
BRR #19

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CITY OF REDONDO BEACH
Budget Response Report
#19
June 11, 2024
Question:

What Police and Waterfront and Economic Development Department fee increases can be made that have not been addressed in the recommended decision packages? Response:

An increase of $0.25/hour to the parking rates ($1.75/hour) could result in an additional $386,563 in ongoing annual General Fund revenue, and $3,125 in additional Uplands Fund revenue.

BRR #19

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To enhance transparency and improve cost recovery, recommended is a combined CCW Permit fee of $500 to cover all personnel cost associated with permit review and issuance.

The Police Department processes approximately 50 CCW permits per year, and the recommended fee increase would generate up to $12,350 in additional annual revenue.

BRR #20

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CITY OF REDONDO BEACH
Budget Response Report
#20
May 30, 2024
Question:

What is the process to obtain ambulance transport rights from Los Angeles County? Response:

In 2023, the Redondo Beach Fire Department (RBFD) responded to approximately 6,000 Emergency Medical responses with over 4,000 of those requiring ambulance transportation. Currently McCormick Ambulance provides ambulance transportation services for the City of Redondo Beach (City) as part of an exclusive operating agreement that was granted by the Los Angeles County Emergency Medical Services Agency (County) in 2016. This bidding process occurs every ten years.

In 2016 the City submitted a bid to provide ambulance transport services for Redondo Beach, but the contract was ultimately awarded to McCormick Ambulance by the County.

If the City is interested in bidding for ambulance transportation rights in 2026, the City would need to allocate funding in the next year and a half to hire a consulting firm, with an estimated cost of $80,000, to determine the cost, benefit, and operational requirements of an ambulance transportation program. The consultant would also assist with the submittal of the City’s bid in early 2026.

Background
The Emergency Medical Services System and the Prehospital Emergency Medical Care Personnel Act, or as it is generally known, the “EMS Act,” is codified in California Health and Safety Code - HSC § 1797, which comprehensively regulates emergency medical care in California. Enacted in 1980, the Act provides for the creation of emergency medical procedures and protocols, certification of emergency medical personnel, and coordination of emergency responses by fire departments, ambulance transporters, hospitals, and other providers within the emergency medical services (“EMS”) system.

Redondo Beach is the local agency that provides prehospital emergency medical services under Health & Safety Code § 1797.201, also referred to as “201 Rights” The law that governs ambulance transport rights in the EMS Act is Health & Safety Code § 1797.224. Commonly referred to as “224 Rights”, this section allows local EMS agencies to create “exclusive operating areas” for EMS providers that have provided BRR #20

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services continuously, and in the same manner and scope, as they provided on January 1, 1981. Unlike a Section 201 grandfathered right, a “Section 224” right is a discretionary one that a local EMS agency may grant. RBFD is the local Emergency Medical Services agency.

Over 30 years ago the City, acting as the local Emergency Medical Services agency, waived/granted their 224 rights and subsequently allowed the County to bid on the exclusive operating area of Redondo Beach, which is now designated as exclusive operating area number 8 (EOA #8). The County was awarded the ambulance transportation rights for EOA #8 and the County, in turn, subcontracted to a private ambulance company which today is McCormick Ambulance.

City Program/Proposal
There are several consulting firms that provide EMS and Ambulance Transportation feasibility studies which include a comprehensive evaluation of the finances, insurance payer mix calculations, and the other details necessary to inform City’s on the risk, benefit, and service requirements to consider for an ambulance transportation proposal.

Providing ambulance transportation would likely require the City to develop an ambulance transportation program which would entail hiring new employees, providing new infrastructure, and administrative oversight to the program. An initial investment of $2.2M would likely cover the startup and first year operating costs for vehicles, radios, medical equipment, infrastructure, personnel costs, personnel protective equipment, maintenance, overhead, initial training and program delivery. On-going annual costs for personnel and program management would be approximately $900K. It is anticipated that once the program is fully implemented, it would generate $2.9M in annual revenue and net the General Fund approximately $2M per year.

Estimated Costs
Year One Equipment and Infrastructure Start Up Costs $1.2M Year One Personnel Start Up Costs $1.0M
Total First Year Start Up Costs $2.2M
On-going Annual Personnel Costs $900K
On-going Annual Gross Revenue $2.9M
On-going Annual Net Revenue to the General Fund ($2.9M-$900K) $2.0M An Ambulance program would require RBFD to employ a minimum of 12 full-time and 6 part-time civilian Emergency Medical Technicians (EMT) whose sole responsibility would be to respond to emergency medical incidents within the exclusive operating area of the City of Redondo Beach and provide transportation to desired hospitals. The EMT’s would staff two Basic Life Support ambulances, 24-hours daily, and one, for 10 hours, during BRR #20

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peak-times when the highest call volume is predicted throughout the city. These members would each be assigned a Department mentor and would participate in a two-week training academy instructed by the Department’s Firefighter Paramedics. This continuous training and mentorship activity would support growth and development of the employees and enhance the services provided to the community. To yield the most efficient emergency response times, and provide adequate supervision and accountability of personnel, the ambulances and employees would be housed at Fire Stations 1 and 2.

The current infrastructure of the stations would require modifications to accommodate the change. Having Redondo Beach Fire Department employees provide transportation services would ensure continuity of patient care and enhance the quality of service provided to the community. The program would also serve as a career pathway for RBFD Cadets.

BRR #21

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CITY OF REDONDO BEACH
Budget Response Report
#21
June 7, 2024
Question:

What is the cost to complete dormitory renovations at Fire Stations 1,2, and 3? Response:

The Public Works Department recently upgraded one female dormitory unit at Fire Station #1 The upgrade included the following:
• Demo and materials assessment
• Installation of new ceiling tiles
• Installation of new energy-efficient lights
• Painting the walls and wooden lockers
• Installation of new carpet/floor covering
The cost for the upgrade, including labor and materials, was approximately $6,000. The cost to perform similar upgrades for the remaining dormitory units at Fire Station 1 and all units at Stations 2 and 3 would be as follows:

Fire Station 1 9 remaining units $54,000
Fire Station 2 8 units $48,000
Fire Station 3 5 units $30,000
20% Contingency $26,400
Total: $158,400
If the dormitory spaces were upgraded it would be appropriate to also service the adjoining hallway areas. This would include new ceiling tiles, lights, and carpet/floor covering. The estimated cost to upgrade the hallways in the three stations is as follows:

Fire Station 1 $12,000
Fire Station 2 $8,500
Fire Station 3 $5,000
20% Contingency $5,100
Total: $30,600
BRR# 22

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CITY OF REDONDO BEACH
Budget Response Report
#22
June 7, 2024
Question:

What are the estimated costs for the City’s planned elections in Fiscal Year 24-25 and what is the cost to provide election services for the Redondo Beach Unified School District Board?
Response:

Decision Package #8 provides funding for a special election on November 5, 2024 to consider amending Article 27 of the City Charter pertaining to major changes in allowable land use. The estimated cost for the City to propose the ballot measure is $243,079. The LA County Register Records Office would provide the necessary election services.

Decision Package #7 provides $482,950 of funding for the City’s General Municipal Election scheduled to be held on March 4
th 2025. The election includes the offices of the
Mayor, Council Districts One, Two, and Four, the City Attorney and three members of the Redondo Beach Unified School District Board.

As part of the City’s March 7, 2023 General Municipal Election, the electorate voted (76.67%) to allow for implementation of an instant runoff election process. The City Council subsequently selected the Rank Choice Voting (RCV) system, as it is the only system certified by the Secretary of State. The RCV will drive an increase in City printing, postage costs, and voter outreach efforts.

The overall estimated costs of the March election are $482,950 and are broken down as follows:
• Staff: part-time and overtime (pre, day of, and post-election) to assist with voteby-mail process and signature verification of $14,000; • Postage: mailing of Voter Information Guide and prepaid vote-by-mail ballots of $54,000;
• Supplies, Travel, and Advertising: election associated supplies, certificate framing, annual election conference registration and travel, and legal advertising of $9,950; • Contracts/Professional Services:
o Consultants – professional services for pre, day of and post-election consultation, and voter management election software $30,000; BRR# 22

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o Printing – fulfillment, printing ballots with new voting method RCV, a voter information guide with measures, ballots by districts and city-wide, language translation $221,000;
o Ballot Tabulation Services & Annual Subscription – includes vendor assisted on-site services $30,000;
o Candidate statements - reimbursed by candidate estimated $20,000; o LA County - Verification of signatures not found in the county’s database and signature files $4,000; and
o RCV - Voter Outreach Plan $100,000.

The estimated cost of the Redondo Beach Unified School Board Member portion of the March election is $60,000 to $80,000 depending on the number of candidates. The estimated cost was determined using comparative expenses for the 2021 and 2023 elections.

If the City were to host a standalone special election pertaining to the General Plan update during the Fiscal Year, the cost is estimated to be $216,250. This figure includes funding for City staff support, postage, supplies, contracts for professional services, and the production of voter materials, which would be mailed to each registered voter in the City per Charter Section 27.4.

BRR #25

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CITY OF REDONDO BEACH
Budget Response Report
#25
May 30, 2024
Question:

What is the process to evaluate, and what are the estimated costs, to install new street striping to improve traffic flow around Redondo Union High School? Response:

The City has received concerns about safety, parking, and school-related traffic along Diamond Street and El Redondo Avenue, which provide primary access to Redondo Unified High School (RUHS). Actions to date to address these concerns, include modifications of street sweeping times, adjustments to the marked and/or permitted parking spaces on Diamond Street, and installed traffic calming measures on N. Helberta Avenue.

Recently, the City’s Public Works & Sustainability Commission (PWSC) recommended a more comprehensive study be undertaken to improve safety and school access along Diamond Street. This study, if funded, would collect traffic counts at various intersections along Diamond Street and Vincent Avenue, perform traffic operations analyses, work with Redondo Unified High School District to determine optimal spacing of crosswalks, bus stops, and all-way stops, and provide conceptual recommendations for the allocation of roadway space and curb space along Diamond and El Redondo Avenue to improve efficiency and safety. The study would include outreach to area residents, as well as the RUHS community. It is expected that the study would also help the City develop an accurate construction cost estimate for any desired improvements.

The study is estimated to cost approximately $60,000.

The costs to implement improvements will depend on study outcomes. Minor reallocations of curb space along Diamond Street and/or El Redondo Avenue via the repainting of curbs or updating signage can be accommodated within existing Public Works Department operations. Slurry seal and restriping Diamond Street between PCH and Prospect Avenue, without modifying existing stop controls, is expected to cost approximately $120,000, which includes design. Comprehensive improvements to Diamond Street, such as resurfacing, curb ramps, relocated stop controls, medians, and protected bike lanes would cost approximately $900,000, with the majority of the cost attributed to resurfacing.

BRR #26

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CITY OF REDONDO BEACH
Budget Response Report
#26
June 7, 2024
Question:

What special events were designated as “Signature Events” and received City subsidy in Fiscal Year 2023-24?
Response:

Special events that take place on public property are categorized as either a Signature Event, City-initiated, or other. Signature Events are those designated by the Mayor and City Council as having community benefit and receive subsidized support and/or staff assistance in order to create a successful event. Each event receives various levels of support, which are determined from their specific needs and event details.

The list of Signature Events and the degree of support for each are reviewed annually by the City Council as part of the budget process. For FY 2023-24, a total of $36,500 was allocated to support the following Signature Events:

EVENT SUBSIDY
AMOUNT
TOTAL

CITY FEES
Halloween Trick or Treat Stroll $2,500 $2,248
Riviera Village Holiday Stroll $2,500 $3,402
Christmas Boat Parade $4,000 $55.00
Redondo Beach Superbowl Sunday 10K $10,000 $21,097
Springfest $13,000 $8,895
Riviera Village Summer Festival $2,500 TBD
*King Harbor Sea Fair $2,000 TBD
*A FY 2023-24 Special Event Application has not been received for the King Harbor Sea Fair.

Events that do not receive a City subsidy are required to pay the full cost of all applicable special event fees. Continuation of the above fee waivers (signature event subsidies) in the listed amounts has been included in the proposed Budget.

BRR #27

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CITY OF REDONDO BEACH
Budget Response Report
#27
May 30, 2024
Question:

What is the status of sworn Police Officer staffing in the Redondo Beach Police Department?
Response:

The staffing status for the Police Department’s 98 budgeted sworn personnel, plus one Command Staff over-hire, is shown in the following table.

Position Authorized Frozen Vacant Over-hire Filled
Chief of Police 1 0 0 0 1
Police Captain 3 0 0 1 4
Police Lieutenant 6 0 0 0 6
Police Sergeant 15 0 0 0 15
Police Officer 73 0 0 0 73
Total 98 0 0 1 99
The Redondo Beach Police Department currently has 99 sworn positions filled, which includes eight trainees in field training, and nine recruits in the academy. In addition, six officers are on modified duty or medical leave. One officer is on administrative leave.

Three additional candidates are expected to begin the academy July 1, 2024.

Recruitment has been a consistent challenge for the Law Enforcement profession, and the Redondo Beach Police Department is not exempt from these issues. The Department is committed to recruiting qualified candidates through a variety of methods and intends to continue marketing efforts through the City’s special programs, special assignment details, and its contemporary social media platforms.

BRR #28

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CITY OF REDONDO BEACH
Budget Response Report
#28
May 30, 2024
Question:

What is the status of civilian staffing in the Redondo Beach Police Department? Response:

The staffing status for the Police Department’s civilian personnel, as of May 21, 2024, is shown on the following tables:

Administrative Services
Position Authorized Frozen Vacant Filled
Executive
Assistant 1 0 0 1
Senior
Management
Analyst
1 0 0 1
Analyst 2 0 0 2
Total 4 0 0 4
Community Service Officers (Jail, Court Liaison, and Property & Evidence) Position Authorized Frozen Vacant Filled
CSO III 3 0 0 3
CSO II 10 0 3* 7
Total 13 0 3 10
*CSO II has three vacancies. Two candidates just finished backgrounds, plus another three candidates in the initial phase of backgrounds.

BRR #28

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Records Unit
Position Authorized Frozen Vacant Filled
Manager 1 0 0 1
Lead Police Services
Specialist
2 0 1 1
Police Services
Specialist
6 0 0 6
Administrative Specialist 1 0 0 1
Office Specialist 2 0 0 2
Total 12 0 1 11
Community Based Services
Position Authorized Frozen Vacant Filled
Municipal Services
Supervisor
1 0 0 1
Municipal Services
Officer
7 0 0 7
Parking Meter Technician 1 0 0 1
Senior Code
Enforcement Officer
1 0 0 1
Code Enforcement
Officer
2 0 0 2
Administrative Specialist 1 0 0 1
Total 13 0 0 13
BRR #28

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Investigations Division
Position Authorized Frozen Vacant Filled
Administrative Specialist 1 0 0 1
Crime Analyst 1 0 0 1
Forensic Specialist 1 0 0 1
Total 3 0 0 3
Communications Unit (Dispatch Center)
Position Authorized Frozen Vacant Filled
Manager 1 0 0 1
Supervisors 4 0 1 3
Dispatchers 9 0 2 7*
Total 14 0 3 11
*Communications Unit currently has seven dispatcher positions filled which includes one in training. One supervisor and one dispatcher candidate are currently in backgrounds.

Increasing the Number of Dispatchers
A referral to staff was made to identify the fiscal impact of increasing staffing in the dispatch center from nine dispatchers to twelve. The fully loaded cost of a Dispatcher including base salary and benefits is approximately $108,000. The total ongoing cost to increase staffing by three dispatchers would be $324,000.

CITY OF REDONDO BEACH
Budget Response Report
#29
May 30, 2024
Question:

What is the City doing to enhance traffic enforcement and safety on residential streets? Response:

The Redondo Beach Police Department is actively addressing traffic enforcement and ebike safety with a multi-faceted approach as follows.

Grant Opportunities
The Traffic Unit recently applied for and received two separate grants through the California Office of Traffic Safety (OTS). First, is the OTS Selective Traffic Enforcement Program (STEP) grant ($155,000) which combines several traffic enforcement programs under a single grant umbrella and reimburses law enforcement agencies for overtime worked on proven traffic enforcement strategies such as driving under the influence/California driver’s license (DUI/CDL) checkpoints and DUI saturation patrols.

The second is the OTS Pedestrian and Bicycle Safety grant ($61,210) which reimburses law enforcement agencies for overtime worked to raise awareness for all age groups about traffic rules, rights, and responsibilities whether you are driving, walking, or bicycling. The goal of the grant is to reduce the number of pedestrians and bicyclists that are injured or killed in traffic related incidents.

Traffic Complaint Hotline
The Traffic Unit utilizes a Traffic Complaint Hotline where residents can notify the Police Department of their concerns on traffic related issues within the City of Redondo Beach.

This compliant hotline allows the Traffic Unit to target specific areas for enforcement within the City. Requests are regularly distributed Department-wide for enforcement.

Educational Messaging and Speed Reminders
Additionally, when it comes to traffic enforcement, educational messages are being provided through message signboards throughout the City. These signboards provide digital display messages that remind drivers of vehicle laws that are a concern in that particular area. There are 21 fixed digital speed reminder signs along City streets and four portable radar speed trailers that are periodically placed around the City to remind motorists of their speed and enhance awareness for road safety throughout the City. The Redondo Beach Police Department utilizes social media platforms to disseminate educational information to remind drivers of vehicle code violations and driving safely.

BRR #29

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BRR #29

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Stealth Stat Device
The Traffic Unit also utilizes a device called the “Stealth Stat.” This is a mobile device that can be deployed anywhere in the City to gather vehicle speed data. This data then can be used to determine the validity of complaints, and whether or not Traffic Unit assets should be deployed in that area for enforcement purposes.

Drive Slow Redondo Campaign
The Community Services Unit, at the direction of City Council, created and implemented a “Drive Slow Redondo” campaign. A contest was held at Redondo Union High School for students to submit art designs for this campaign. Ultimately, the winner was a student who created a design of a snail with wheels along with the #DriveSlowRedondo slogan written underneath it. This design was featured on the Police Department’s social media platforms, and helps remind drivers to drive slowly through the City. Additionally, the Police Department created and deployed banners and yard signs throughout the City which feature the slogan.

Enforcement of Commercial Vehicles
The Redondo Beach Police Department has explored options for increased Commercial Vehicle Enforcement. The effort would require specialized equipment and training tailored to effectively monitor and regulate commercial vehicle traffic. The estimated cost for a City dedicated Commercial Vehicle Enforcement Unit is $400,000 to $500,000 per year for personnel, training and equipment. In the alternative staff are exploring the possibility of a periodic specialized joint program effort with the CA Highway Patrol. This would be significantly less expensive and may require some reimbursed overtime costs.

E-Bike Safety
The Redondo Beach Police Department has implemented several initiatives to enhance e-bike safety. This includes increased enforcement through citations. To date in 2024, the Police Department has issued 83 citations to e-bike riders for a variety of violations.

Digital signboards have been placed around the City to remind the community of relevant vehicle code laws pertaining to e-bike safety.

The Police Department established a rewards program by distributing gift cards to compliant e-bike riders that are following the law. The sleeve that holds these gift cards has a QR code that leads an individual to an educational video on e-bike rules and safety.

This video is also accessible on the City’s website. Additionally, the Department regularly utilizes social media platforms to disseminate e-bike safety information.

The Police Department has hosted numerous outreach meetings and educational seminars further engaging residents, addressing concerns, and soliciting input on e-bike issues. The Department has also collaborated with the Redondo Beach Unified School District to further educational efforts to students who utilize e-bikes to travel to and from school and is working with the City Attorney’s Office on evaluating the possibility of a BRR #29

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bicycle diversion program with the LA County Courts for individuals that receive a bicycle citation.

Finally, the Police Department continues to work in conjunction with other South Bay cities to establish joint enforcement details and messaging surrounding safe e-bike usage.

Each of the efforts noted above are pieces of the comprehensive approach the police Department is utilizing to enhance safety for all road users.

BRR #30

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CITY OF REDONDO BEACH
Budget Response Report
#30
May 30, 2024
Question:

How does the City’s Information Technology Equipment Replacement Program work, and what equipment is recommended for replacement in FY 2024-25? Response:

The City’s Information Technology Equipment Replacement Program was established in FY 2005-06 as a way to keep the City’s technological infrastructure up to date and to minimize failures and workplace disruption due to unreliable, outdated, or failing computer hardware. The Program includes end-user computer hardware used City-wide, such as laptop and desktop computers, telephone handsets, smartphones, tablets, projectors, television screens, printers, copiers, plotters, and scanners. It is also inclusive of enduser computing hardware for public safety such as cellular phones, satellite phones, and the computers and cellular modems used in City vehicles. Additionally, the Program includes critical back-end infrastructure such as servers, network equipment, battery backups, and firewalls necessary to provide day-to-day services and maintain a secure environment. Police and Fire radios, surveillance cameras, monthly service costs, and other department-specialized equipment purchases are not typically part of the Information Technology Fund and are usually funded from the Public Safety Communications Budget, or the appropriate Department’s operating budget.

During each mid-year budget review, IT staff evaluate the equipment replacement schedule and add or remove equipment. Staff extends or reduces the lifespan based on the condition of the equipment, pending changes in the technological cycle, or emerging new technologies. For example, instead of replacing the aging on-site telephone system, the City funded the implementation of a cloud-based Voice Over IP telephone service. At times, equipment is replaced for reasons other than simply reaching the end of its lifespan, such as technological advances or the inability of equipment to run current software.

Starting in FY 2023-24, the City Council approved several agreements which shifted expenses historically addressed in the Information Technology Equipment Replacement Program to other accounts. Instead of purchasing network firewalls, this hardware is now provided by a third-party technology firm who provides expertise and management services along with the hardware itself. Costly print shop equipment is no longer required as the City is now outsourcing production printing to local partners, resulting in significant BRR #30

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savings and higher quality materials. These changes allow the Information Technology team to provide better services, typically at a lower cost, with a more consistent annual spend. The FY 2024-25’s Budget has been updated to reflect these changes and shows a partial shift from the Information Technology Equipment Replacement account toward other IT contracts and operations accounts. Regardless of the final account coding within the Information Technology Fund, the fund balance is derived from revenue allocations from internal service contributions from all funds, with the greatest percentage coming from the General Fund.

Despite a slight shift toward third parties providing hardware, the Information Technology Replacement Program continues to represent an important portion of the Department’s Budget and the schedule used to manage IT equipment lifespan is still maintained. The schedule is based on the estimated useful lifespan of equipment across a 10-year rolling period. The replacement value is calculated using a 3.5% compounded rate against the purchase price of the equipment, software, and services for the respective number of life span years assigned. For example:

Equipment Purchase
Price
Life Span
Years
Replacement Value Full
Life (3.5% compounded
rate)
Annual Value
Network Edge
Equipment $600,000 7 $971,217 $138,745
Network Core
Routers $100,000 7 $161,869 $23,124
Every fiscal year, an IT Internal Service Annual Value charge is assessed to each Department for the replacement of technological equipment. The number of computers, computer-related equipment, and telecom-related items within a Department are used to allocate revenue to the IT Replacement Fund. The charge has trended downward over time, as the City has moved from capital equipment expenses to subscription-based and cloud services.

FY2024-25 Equipment Replacement:

Each fiscal year, a budget Decision Package is recommended for Council consideration to allocate funds from the IT Replacement Fund to the IT Internal Service Fund for the equipment scheduled for replacement. Equipment is only recommended for replacement when it is fully funded - the funds to pay for the FY 2024-25 IT replacement program are currently fully accrued in the IT Replacement Fund.

BRR #30

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The amount requested to be allocated each fiscal year depends on which equipment is scheduled to be replaced. Previous years’ allocations approved by City Council from the IT Equipment Replacement Fund to the IT Internal Service Fund are as follows:

FY2023-24 192,359
FY2022-23 211,245
FY2021-22 432,695
FY2020-21 1,133,086
FY2019-20 234,385
FY2018-19 427,712
Examples of enterprise-wide mission critical systems that have benefitted from the IT Equipment Replacement Program:
• Data Network Infrastructure - (2006, 2013, 2021)
• Telephone System – (2006, 2012, 2023)
• Public Safety Computer Aided Dispatch and Records Management Systems (2005, 2010, 2015, 2023)
• Network Perimeter Firewalls – (2010, 2016, 2024)
• Network Equipment Battery Backup – (2011, 2015, 2019, 2021) • High Speed Document Imaging Scanners – (2010, 2014, 2016, 2019, 2023) An appropriation from the IT Equipment Replacement Fund (fully funded for FY 2024-25) to the IT Internal Service Fund (Decision Package #10) is necessary to implement the FY 2024-25 IT Replacement Program. Below is a listing of the technological equipment scheduled for FY 2024-2025 and the estimated costs that make up the recommended $400,021 included in DP #10:

Information Technology:
• Portable Projectors (for off-site presentations & trainings) – 3 Ea. $ 4,016 o Acquired in 2020. Equipment will be ~5 years old upon replacement. • Uninterruptable Power Supplies for Network Switches – 29 Ea. $ 35,573 o Acquired in 2019. Equipment will be ~6 years old upon replacement. • Server and Storage for PD Video System $178,153
o Acquired in 2018. Equipment will be ~7 years old upon replacement. • Servers and Storage for Data Backups – 2 Ea. $ 67,181 o Acquired in 2016. Equipment will be ~9 years old upon replacement.

BRR #30

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Information Technology (continued):
• Conference Room Refresh $ 80,000
o Acquired in 2018. Equipment will be ~7 years old upon replacement.

Engineering:
• Plotter $ 8,606
o Acquired in 2020. Equipment will be ~5 years old upon replacement.

Public Safety:
• Vehicle Computers PD/Fire – 12 Ea. . $ 25,000
o Acquired with purchase of each retiring vehicle. Equipment will be ~5-7 years old upon replacement.

Library:
• Display Cart/Screen (Formerly Projector) – 2 Ea. $ 1,492 o Acquired in 2019. Equipment will be ~6 years old upon replacement.

BRR #31

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CITY OF REDONDO BEACH
Budget Response Report
#31
May 30, 2024
Question:

What are the costs to repair all City alleyways with a Pavement Condition Index (PCI) less than 25 and between 26 and 50?
Response:

Below are the estimated unit costs for roadway mill (grind) and overlay and full depth reconstruction. Alleyways with a PCI of 26 to 50 are treated with the former, while those with a PCI of 25 or less are treated with the latter. The 2023 Pavement Management Survey reported a unit cost of $67/Square Yard (SY) for Mill and Overlay and $81/SY for full depth reconstruction. On top of that figure staff increases the estimated cost by 35% to cover soft costs and then again by 15% to account for project contingency and cost escalation. This results in a total project unit cost estimate of $104/SY for mill and overlay and $126/SY for full reconstruction, as described in the tables below.

Cost
per
Unit Resource
Mill & Thick
Overlay
(PCI 26-50) $ 67.00 SY 2023 PMS Report
Project Costs $ 90.45 SY
Construction costs x 1.35 (CM, Inspection,
Design)
Estimated Total
Project Cost $ 104.00 SY Includes 15% for contingency & escalation Cost
per
Unit Resource
Reconstruct 4”
Surface (PCI 0-25) $ 81.00 SY 2023 PMS Report
Project Costs $ 109.35 SY
Construction costs x 1.35 (CM, Inspection,
Design)
Estimated Total
Project Cost $ 126.00 SY Includes 15% for contingency & escalation The total area of alleyways with a PCI of 26 to 50, per the 2023 Pavement Management Program Implementation Report is 35,667 SY. The total area of alleyways with a PCI of 25 or less is 1,600 SY. Using the unit costs described above, the following table shows BRR #31

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the total project cost estimate to repave all of the alleyways with a PCI from 26 to 50 and 25 and less. The last column shows these numbers as a delta to the alleyways not already accounted for in the FY 2023-24 budget.

Area (SY)
Estimated Cost to
Repave Alleyways
Estimated Cost to Repave Alleyways -
without segments identified in FY23-24
Budget
PCI (26-
50)

35,667 $ 3,765,277 $ 3,470,610
PCI (0-
25)

1,600 $ 201,600

$ -
BRR #32

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CITY OF REDONDO BEACH
Budget Response Report
#32
May 30, 2024
Question:

What is the cost to remove and backfill the old pool structure at Aviation Park? Response:

While it is believed that the remnants of the old Aviation High School swimming pool remain beneath the ground in the field northeast of the Aviation Gym, records are limited and it is uncertain. In order to properly assess the area, boring samples would need to be taken to confirm that the pool is in place and determine the type of material used to fill the pool when it was covered over.

If the boring samples confirm that the pool structure remains, and an environmental assessment determines that the materials used to fill the pool, and the earth surrounding the pool, do not contain any hazardous materials, removing the pool structure would require excavation of approximately 9,400 cubic yards of materials from an area that is 140 feet long, 120 feet wide, and up to 15 feet deep. The materials would then be cleaned of debris, not suitable for backfilling, re-inserted into the excavated area and recompacted. The estimated cost would be as follows:

Boring and environmental testing: $20,000
Excavation, sifting and replacement of materials: $680,000 Total: $700,000
If the boring samples reveal that the area contains environmentally-sensitive materials, the project would have to be re-evaluated and the costs could escalate substantially.

BRR #33

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CITY OF REDONDO BEACH
Budget Response Report
#33
June 7, 2024
Question:

How does the City’s Vehicle and Heavy Equipment Replacement Program work and what City vehicles and equipment are scheduled for replacement by the Public Works Department in the 2024-2025 Fiscal Year? What is the current replacement cycle for each vehicle and what is the cost to shorten the replacement cycle? Response:

The Vehicle Replacement Fund (VRF) was established by the City during the 1983-84 Fiscal Year. It is a best management practice tool that allows the City to efficiently replace and maintain vehicles and equipment. The purpose of the Vehicle and Heavy Equipment Replacement Program is to evaluate, maintain, and replace vehicles and equipment on a schedule that optimizes their usefulness, avoids major repairs and periods of downtime, and captures ongoing technological improvements in vehicle safety, efficiency, and performance. Public Works manages the City Fleet and there is a dedicated Fleet maintenance team consisting of one Maintenance Supervisor, two Senior Mechanics, one Mechanic, and one Equipment Service Worker. A Senior Management Analyst in the Public Works Department manages the tracking, purchasing and disposition of all vehicles listed in the VRF. Most Redondo Beach vehicles historically have been replaced every 4 to 12 years, depending on their type and function, with an aggregate cost between $1,000,000 and $1,500,000 each year.

Staff is recommending the replacement of nineteen (19) vehicles/equipment in Fiscal Year 2024-2025 as part of Decision Package #26 for a total cost of $1,263,822. There are four Public Works units recommended for replacement (2 Parks Division mowers, 1 Parks Division truck, and one Streets Division roller). The remaining recommended units are for the Police Department (1 Administration unit, 1 Investigations Division unit, 6 Police Patrol Division units, 4 Canine Division units, and 3 Traffic motorcycles), see the schedule below.

BRR #33

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Table 1: FY 2024-25 Proposed Vehicle Purchases
There are also vehicles/equipment approved for replacement in FY 2023-24 that were unavailable. There are a variety of reasons that have impacted the procurement including:
lack of supply, challenges with CNG conversions and new Advanced Clean Fleet regulations. Public Works will continue to work on the replacement of these units. The Department will request the FY 2023-24 funding be carried forward until the vehicles/generators become available and a purchase can be executed.

The vehicles approved for replacement in FY 2023-24 but have yet to be purchased are as follows:

Table 2: Vehicles FY2023-24 approved for replacement not purchased FY 24-25 Annual Vehicle Replacement Schedule
Unit
Model
Year Current Make/Model Division Dept. Lifespan
Fund
Balance
Additional
Funding
Estimated
Auction
Value
Total
Funding per
Unit
600 2012 DODGE RAM CHARGER ADMIN ADMIN P 13 $ 47,299 $ 2,000 $ 49,299 688 2018 HONDA ODYSSEY VAN INVESTIGATIONS-SIUP 6 $ 51,622 $ 2,000 $ 53,622 296-13 2013 TORO GROUNDMASTER PARKS-MEDIAN MAINT PW 11 $ 32,015 $ 2,000 $ 34,015 297-13 2013 TORO GROUNDMASTER PARKS PW 11 $ 28,265 $ 2,000 $ 30,265 667 2021 FORD UTILITY Equipped PATROL P 4 $ 71,178 $ 12,000 $ 2,000 $ 85,178 668 2021 FORD UTILITY Equipped PATROL P 4 $ 71,178 $ 12,000 $ 2,000 $ 85,178 669 2021 DODGE DURANGO Equipped PATROL P 4 $ 71,178 $ 12,000 $ 2,000 $ 85,178 670 2021 DODGE CHARGER Equipped PATROL P 4 $ 71,178 $ 12,000 $ 2,000 $ 85,178 674 2021 DODGE CHARGER Equipped PATROL P 4 $ 71,178 $ 20,000 $ 2,000 $ 93,178 677 2021 FORD UTILITY Equipped PATROL-WC P 4 $ 73,923 $ 20,000 $ 2,000 $ 95,923 654 2016 FORD UTILITY K-9 Equipped PATROL-K-9 P 8 $ 71,308 $ 20,000 $ 2,000 $ 93,308 655 2016 FORD UTILITY K-9 Equipped PATROL-K-9 P 8 $ 71,604 $ 20,000 $ 2,000 $ 93,604 656 2016 FORD UTILITY K-9 Equipped PATROL-K-9 P 8 $ 71,604 $ 20,000 $ 2,000 $ 93,604 657 2016 FORD UTILITY K-9 Equipped PATROL-K-9 P 8 $ 71,604 $ 20,000 $ 2,000 $ 93,604 690 2017 HONDA AFRICA TWIN PATROL-TRAFFIC P 9 $ 34,968 $ 2,000 $ 36,968 691 2017 HONDA AFRICA TWIN PATROL-TRAFFIC P 9 $ 34,968 $ 2,000 $ 36,968 692 2016 HONDA AFRICA TWIN PATROL-TRAFFIC P 9 $ 34,968 $ 2,000 $ 36,968 379 2007 INGERSOLL RAND ROLLER** STREETS-GAS TAX PW 17 $ 10,443 $ 10,443 207 2011 FORD F-350 1-TON PICKUP (SW) UNIT 208 INSTALLED ON TRUCK PARKS PW 13 $ 34,340 $ 35,000 $ 2,000 $ 71,340 Total $ 1,263,822
Unit Year Prior Vehicle Assigned Dept Funding Comments
261-08 2008 FORD RANGER UNIT 378 MOUNTED TO TRUCK UPLANDS MAINT PW $ 37,000.00 ZEV G-11 1999 GENERAC 99A03799-S GENERATOR BUILDING OCCUPANCY PW $246,145.00 AQMD Permitting 620 2016 FORD UTILITY INVESTIGATIONS SIU P $ 43,651.63 ZEV/LEV 622 2017 DODGE DURANGO SUV SIU INVESTIGATIONS-SIU P $ 43,590.45 ZEV/LEV 333-06 2006 CHEVROLET CC7500 CNG DUMP TRUCK STREETS-GAS TAX-EQ PW $200,055.68 Functionality not
available with CNG
350-06 2006 GMC TC 7500 CNG KNUCKLE BOOM CRANE STREETS-GAS TAX-EQ PW $290,320.03 Supply chain issues 200 2006 GMC TC 7500 INSULATED MANLIFT CNG STREETS-ST LIGHTING PW $283,386.19 Supply chain issues Vehicles Not Purchased in FY2023-24 - Public Works Continue to Procure BRR #33

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Fleet Operations and Purchasing in FY 2023-24
In FY 2023-24 Public Works staff continued to see supply chain issues and significant delivery bottlenecks at all stages of vehicle purchase and maintenance. Costs across the operation, from vehicle purchase, contractor and upfitting costs, fuel, as well as parts and supplies have all continued to rise or have remained at historically high levels.

Maintenance costs for the City Fleet have been a significant issue in FY 2023-24. Rising costs of third-party labor, as well as parts and supplies, have impacted the budget. Rising costs are being experienced at a time when additional maintenance, above and beyond routine maintenance, is being required to keep older vehicles in service. Units are in service longer than planned at the time of purchase because:

1. life spans were extended as part of prior budget action,

2. appropriate replacement vehicles are not available for purchase, or

3. vehicles are delayed at the manufacturing or outfitting stage.

After-market outfitting of vehicles is a critical component for many of the specialty vehicles which make up the majority of units in our Police, Fire, and Public Works Departments.

Shortages in parts and labor at after-market outfitting vendors have caused extreme delays in getting our vehicles service-ready after units have been delivered by the manufacturer.

Vehicle Purchase Status
In FY 2023-24 the City accepted delivery of the 16 vehicles listed below:

Table 3: Vehicles Delivered in FY 2023-24
Unit Year Vehicle Ordered Assigned Dept Purchase Price
651 2023 CHEVROLET TAHOE PATROL-Sergeants P $ 87,290.00 652 2023 CHEVROLET TAHOE PATROL-Sergeants P $ 87,290.00 647 2023 DODGE DURANGO PATROL P $ 72,443.86
649 2023 DODGE DURANGO PATROL P $ 72,443.00
665 2023 DODGE DURANGO PATROL P $ 72,443.00
671 2023 DODGE DURANGO PATROL P $ 72,443.00
621 2024 FORD EXPLORER ADMIN P $ 48,942.00
872 2023 TAYLOR-DUNN ELECT CART UPLANDS MAINT PW $ 15,964.00 663 2022 FORD UTILITY/INTERCEPTOR PATROL P $ 65,480.00
664 2022 FORD UTILITY/INTERCEPTOR PATROL P $ 65,480.00
116 2015 SEAGRAVE PUMPER FIRE F $ 1,032,000.00
57 2024 FORD MAVERICK HYBRID BUILDING PL $ 36,053.00
59 2024 FORD MAVERICK HYBRID BUILDING PL $ 36,053.00
44 2023 FORD ESCAPE HYBRID HOUSING NAVIGATOR CA $ 43,247.00 101 2024 CHEVY SILVERADO 2500 4WD FIRE PREVENTION FD $ 59,842.00 352 2024 FORD MAVERICK HYBRID STORM PW $ 36,053.00
100 2024 FORD EXPLORER ST ADMIN FD $ 81,232.00
FY23-24 Vehicles Delivered
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The following 22 vehicles have been ordered and are in various stages of procurement, manufacturing, upfitting and are anticipated to be delivered in FY 2024-25:

Table 4: Vehicles Ordered Awaiting Delivery
Vehicle Replacement Fund Model
The Vehicle Replacement Fund is comprised of multiple funding sources including the General Fund, Sewer Fund, Building Occupancy Fund, Harbor Funds and other sources.

Each vehicle is assigned for a specific use and charged against the appropriate fund using the approved replacement formulas. The replacement formula is based on two main components of the VRF, which are the maintenance and operations component and the vehicle replacement component.

Vehicle Replacement Fund Balance
In the FY 2024-25 Proposed Budget the expected beginning fund balance of the VRF is $3,587,538. After City Manager recommendations and Decision Packages, the estimated FY 2024-25 end of year fund balance is $4,151,666. This includes all proposed revenues from the various departments and all capital and operating Fleet Division expenditures for FY 2024-25.

Unit Year Prior Vehicle Vehicle Ordered Assigned Dept
660 2017 FORD UTILITY FORD UTILITY/INTERCEPTOR PATROL P 661 2017 FORD UTILITY FORD UTILITY/INTERCEPTOR PATROL P 672 2017 FORD UTILITY SLICK TOP FORD UTILITY/INTERCEPTOR PATROL P 675 2017 DODGE RAM CHARGER FORD UTILITY/INTERCEPTOR PATROL P 678 2017 DODGE RAM CHARGER FORD UTILITY/INTERCEPTOR PATROL P 243 2009 FORD F-250 FORD F-250 (CNG) UPLANDS MAINT PW
241 2009 FORD F-250 FORD F-250 (CNG) PARKS PW
348-09 2009 FORD F-350 1-TON PICKUP-EQ FORD F-250 (CNG) BUILDING OCCUPANCY PW 349 2009 FORD F-350 1-TON PICKUP-EQ FORD F-250 (CNG) UPLANDS MAINT PW 354 2009 FORD F-250 3/4 TON PICKUP FORD F-250 CNG PARKS PW G-14 2018 GENERAC 98A06015-S GENERATOR CATERPILLAR D100-8S FIRE STATION 1 PW 644 2019 DODGE RAM CHARGER DODGE DURANGO PATROL P
648 2019 DODGE RAM CHARGER DODGE DURANGO PATROL P
662 2019 DODGE RAM CHARGER DODGE DURANGO PATROL P
666 2019 FORD UTILITY DODGE DURANGO PATROL P
375 2013 LINELAZER 3400 STRIPER LINELAZER 3400 STRIPER STREETS-GAS TAX PW 137 2008 CHEVROLET TAHOE-EQ DODGE RAM 3500 4WD HARBOR PATROL F 104 2008 CHEVROLET SUBURBAN-EQ DODGE RAM 3500 4WD OPS-SPEC-SRVS F 326 2009 VACTOR JET RODDER GAPVAX COMBINATION (CNG) SEWER PW 121 2017 PIERCE ARROW XT PUMPER SEAGRAVE PUMPER OPS-SPEC-SRVS F 322-06 2006 CHEVROLET CC7500 CNG FLATBED TRUCK FORD F-750 (CNG) BUILDING OCCUPANCY PW 679 2005

CHEVROLET COMM CUT-AWY TRUCK
(Pending Council Approval) FORD F550 4WD PATROL-SWAT PD Vehicles Ordered Awaiting Delivery
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Fleet Maintenance and Operations Budget
With regards to the funding of the maintenance and operations component, each department is charged based on the fuel consumption and internal labor costs associated with the vehicles assigned to the department. Funding flows into the Vehicle Replacement Fund and is then appropriated annually into the Fleet Operating Budget.

The funding covers personnel, overhead, fuel, preventative maintenance and operations, and major repair costs.

Vehicle Replacement Funding
The funding mechanism used for the replacement of the vehicles/equipment is through a depreciation formula. First the replacement value is calculated by taking the purchase price of the vehicle, multiplying it by a 3% annual compounding rate to account for inflation, and then aggregating that compounding amount over the life cycle of the vehicle/equipment. The replacement value is then evenly divided for the duration of the (replacement) life span of the vehicle/equipment to calculate the annual amount. Below is a simplified example of the calculation for the vehicle replacement component.

Vehicle Purchase
Price
Life
Span
Replacement Value
(3% compounding
rate)
Annual
Amount
Administrative Sedan $ 50,000 12 $ 71,288.04 $ 5,940.67 Table 5: Sample Vehicle Replacement Calculation
Current Life Spans by Department
Each unit is entered into the VRF with an identified life span. The original life span is outlined in Administrative Policy/Procedures (APP) 12.01 Fleet Services Guide. The APP outlines the originally approved lifespan by vehicle type, see Table 6 APP Fleet Services Guide - Vehicle Life Span below. These lifespans were subsequently extended by Council actions: during the FY 2019-20 budget adoption the City Council approved Decision Package #25 which extended the life of vehicles/equipment by 10% (excluding Police Patrol units) and in FY 2020-21 through the approval of Decision Package #21 which reduced the annual allocation per vehicle by 50% for FY 2020-21 and FY 2021-22 (resuming to the regular annual allocations in FY 2022-23). The revised life spans can be seen in Table 7: Vehicle Life Span by Department and Class/Division.

BRR #33

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Table 6: APP Fleet Services Guide - Vehicle Life Span
BRR #33

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Below is a table grouping units in each department by the department division or vehicle class.

Table 7: Vehicle Life Span by Department and Class/Division If the life span of a vehicle is decreased, the estimated replacement value also decreases as the model anticipates less inflationary costs. However, that replacement value is now amortized over fewer years and the annual savings allocation will rise accordingly. The impact of adjusted life spans on the VRF annual savings amount is illustrated in Table 8:

Sample Cost of Adjusting Vehicle Life Span below.

Vehicle Purchase Price Life Span Replacement Value (3%
compounding rate) Annual Amount
Administrative
Sedan $50,000 12 $ 71,288.04 $5,940.67
Administrative
Sedan $50,000 10 $ 67,195.82 $6,719.58
Administrative
Sedan $50,000 5 $ 57,963.70 $11,592.74
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Table 8: Sample Cost of Adjusting Vehicle Life Span
Historically, this model has accrued enough monies to fully fund scheduled purchases.

However, in the last three years, due to rapidly escalating vehicle purchase prices, as well as rising outfitting and equipment costs, it has been necessary for Public Works to request supplementary funds at the time of purchase. This additional funding covers the delta between the funding saved for a unit and the new purchase price. This has been particularly significant for vehicles with a longer life span, vehicles that require major aftermarket upfitting (e.g., Police Patrol units), and for CNG vehicles. Covering the cost of the funding gap experienced by a unit means drawing funding from savings associated with other units in the Vehicle Replacement Fund fleet. In order to maintain the savings associated with all units, and to be able to make purchases at the end of the units’ replacement lifecycles, adjustments are generally made at Mid-Year to replenish the VRF.

Looking forward, the VRF will continue to require careful management and regular adjustments to meet the changing environmental regulations as well as market conditions. Replacement values will likely continue to need one-time injections for changes in vehicle type based on the conversion of the fleet to renewable energy sources.

However, the evolution of the municipal fleet industry is unpredictable and potentially volatile. Fleet replacement plans that do not remain flexible are easily foiled if “one for all” assumptions do not pan out.

For instance, the California Air Resources Board (CARB) requires that a certain portion of vehicles purchased in a given class are essentially zero emission vehicles. This low emission category used to include CNG vehicles, but that is no longer the case. That means the City is left looking for mid-size electric vehicle alternatives that are difficult to source in the market and generally do not have City infrastructure to support.

The challenging regulatory environment also has staff rethinking certain choices made that may no longer be advantageous. For example, CNG vehicles were once thought to be the “bridge” between the historically diesel-powered fleet and a future all electric fleet.

There is now less economic advantage to purchasing CNG powered vehicles. CNG is a more cost-effective fuel than diesel, but the vehicles come with mark ups of $17,000 to $100,000 (depending on the vehicle class) and have much longer delivery timelines. With the CARB position now settled to be out of favor for CNG, there appears to be no regulatory compliance advantage to purchasing CNG. Ironically, CNG power does Vehicle Purchase Price Life Span Replacement Value (3%
compounding rate) Annual Amount
Fire Seagrave
Engine $1,000,000 17 $ 1,652,847.63 $97,226.33
Fire Seagrave
Engine $1,000,000 15 $ 1,557,967.42 $103,864.49
Fire Seagrave
Engine $1,000,000 10 $ 1,343,916.38 $134,391.64
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present a lower emission “footprint” when compared to diesel, but fleet managers and taxpayers have no measurable incentive to make those purchases.

There is similar uncertainty regarding an electrified fleet. While electrical passenger and light truck vehicles are becoming mainstream, advancements for heavier and specialty vehicles are lagging. Mainstream electric heavy vehicles are currently not readily available for fleet markets. Additionally, long lead times and the lack of electric charging infrastructure make the transition to an electric fleet a promising long-term goal, but a practical challenge in the near to medium term.

City staff continue to monitor both the existing fleet and industry developments when making recommendations regarding the VRF. Overall, it is the adjustments to best practices that has allowed (and will continue to allow) the City to maintain a fleet that is sufficient to meet modern operational demands. Its health cannot be taken for granted however, and the City needs to remain vigilant, flexible and committed to the fleet fund’s purpose. When there is time in the City Council meeting calendar it will be helpful to discuss/consider the following policy issues
• Modernizing APP 12.01 to update vehicle lifecycles and fully incorporate the increased costs of equipment and technology as a growing percentage of the vehicle’s total replacement value.
• Addressing the pace of replenishment of the VRF funding utilized in prior budget actions and to make strategic/ advanced purchases, such as the recently procured Seagrave Fire Engines
• Consider eliminating CNG as an alternative vehicle purchasing option BRR #34

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CITY OF REDONDO BEACH
Budget Response Report
#34
May 30, 2024
Question:

How many City trees were planted during FY 2023-24, and how many are proposed to be planted in FY 2024-25?
Response:

Based on available funding and resources, the Public Works Department typically plants about 100 new trees each year. In FY 2023-24, approximately 130 new plantings are expected to be completed. All of these trees were planted by in-house staff at a total cost of approximately $23,000, plus 250 hours of labor.

Available funding for new plantings during FY 2024-25 is expected to be less than it was in prior fiscal years. Fewer fees are being deposited in the City’s Tree Enhancement Account as the Tree Preservation Ordinance that was adopted in 2023 appears to be reducing the annual number of development-related tree removals. The Public Works Department anticipates planting between 80 and100 new trees in FY 2024-25 depending on the final amount of available funding.

BRR #40

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CITY OF REDONDO BEACH
Budget Response Report
#40
June 7, 2024
Question:

What can be done to provide habitat for the Blue Butterfly to allow for travel from Veterans Park to the Green Belt in Hermosa Beach?
Response:

Currently there is a “habitat gap”1for the endangered El Segundo Blue Butterfly between the Greenbelt, at the southerly end of Hermosa Beach, and the bluff-top habitat restoration projects near Veterans Park in Redondo Beach. Potential corridors where additional habitat might be installed to close this path of travel gap, include options through the pier area, Czuleger Park, and along Harbor Drive, Catalina Avenue, and N.

Francisca Avenue. Staff is currently developing a landscaping project for the SCE right of way west of PCH final design review is currently with SCE. Design for this project has avoided use of habitats that support endangered species due to the unwanted environmental restrictions that could limit SCE’s primary use of the power transmission corridor. This should also be a consideration for any newly installed habitat in public corridors with multiple uses, but is likely less problematic within parks and along roadway medians and parkways controlled by the City.

At Council’s request, staff is developing a N. Catalina Avenue median landscape plan.

The rough cost to replace landscaping on medians for this stretch of Catalina Ave. is $1.7M. The plant palette does not currently include the particular species most preferred to support the El Segundo Blue Butterfly (seacliff buckwheat), but it could be added without much (if any) impact to the current cost estimate.

As an alternative, native plant species, like the seacliff buckwheat, could be planted independent of a master plan along portions of medians and parkways on the public streets that connect the Hermosa Greenbelt with Veterans Park bluff-top areas. Staff would need to identify available and compatible median and parkway space with sufficient irrigation resources before making a specific recommendation. But an initial review indicates possibilities exist along N. Catalina Ave and N Francisca Ave, as well as along Harbor Drive and the International Boardwalk. It is estimated this approach could be implemented by planting 12 20’ x 20’ sections. The cost for each section, including plant materials, irrigation, and labor would be approximately $2,500, for a total cost of $30,000. 1 See South Bay Parklands Conservancy presentation to the Public Works and Sustainability Commission on October 23, 2023.

BRR #43

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CITY OF REDONDO BEACH
Budget Response Report
#43
May 30, 2024
Question:

What is the status of the parking meter permit program, parking meter replacement project, the loss of revenue for waiving parking meter fees during the holidays, and the fiscal analysis to add additional parking meters on Herondo Street? Response:

Parking Meter Permit Program
The City’s parking meter permit program provides convenience and cost savings to the public by allowing permit holders to park in designated metered parking spaces on an unlimited basis for a low annual permit fee of $110 (or $60 for employees of the Riviera Village). Vehicles must abide by posted time limits or other restrictions, even with the permit. Riviera Village employee permits can only be used in designated spaces.

To date in FY 2023-24, 1,642 of the $110 parking meter permits have been purchased, and 409 of the $60 employee permits, totaling just over $205,000 in revenue. Using these purchase statistics, raising the fees as proposed above would generate an additional City of
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FY 2024-25
BRR #43

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$152,000 in annual General Fund revenue. This issue is covered in more detail in BRR #9. It should be noted that the proposed increase is included in Decision Package #4.

Parking Meter Replacement Project
In 2019, the City conducted a request for proposals (RFP) to solicit potential vendors to provide new smart parking meters for replacement of the entire City inventory. In 2020, Mackay Meters, Inc. (Mackay) was selected as the preferred vendor, and the City entered into an agreement with Mackay.

The parking meter replacement has occurred in phases, based on approved funding by the City Council through the annual Budget process. The first phase was completed in August 2020, and the second phase completed in Fall 2022.

The third, and final phase, would replace the remaining 112 IPS meters in the Riviera Village parking lot with new Mackay meters. The IPS meters were installed in 2015, and are experiencing ongoing maintenance issues, particularly with screen damage. The Police Department has received numerous complaints from the public regarding the state of these meters and has incurred increased ongoing maintenance costs. It is staff’s recommendation that the final phase of the Mackay meter replacement occur in FY 2024-

25. Mackay has provided a cost quote to replace the 112 meters in the Riviera Village. The Police Department has submitted Decision Package #53 for a one-time appropriation of $91,910, to cover funding for the meter equipment, costs associated with installation, and the potential replacement of any damaged poles or bases. The City’s Parking Meter technician would coordinate the delivery and installation of the new meters. If any poles or bases require replacement, that portion of the work would be coordinated by Public Works personnel. The final phase of the replacement effort will bring the total number of Mackay parking meters in the City to 1,304 (exclusive of parking spaces in the Pier/Harbor area and Veteran’s Park, which are served by pay stations).

The ongoing costs associated with the new Mackay Meters will be monthly hosting fees of $10 for double-spaced meters and $6 for single-spaced meters. These costs are similar to the existing IPS monthly fees and do not require an additional budget appropriation. Credit card transaction fees have averaged $40,000 per year. Both of these on-going costs are budgeted and fully offset by the annual revenue generated by parking meters, which totals approximately $2.5 million.

Holiday Fee Waiver
The projected loss of revenue from waiving parking meter fees in the Rivera Village and the Harbor/Pier area during the month of December each year is $255,000. During that time, the City continues to be responsible for paying the monthly smart meter connectivity fees of approximately $4,000 per month.

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FY 2024-25
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Additional Parking Meters on Herondo Street
City Council requested that staff provide a cost analysis for installing additional parking meters on Herondo Street, east of Francisca Avenue.

There are 36 parking spaces on the North side, and 46 spaces on the South side, for a total of 82 spaces. The cost for installation of new meters in this area is broken down as follows:

City of
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North Side Herondo Street South Side Herondo Street
Parking Meters
Unit
Price Quantity Total
Parking
Meters
Unit
Price Quantity Total
Double-Space
Meters $700 18 $12,600 Double-Space Meters $700 23 $16,100 Poles and bases $180 18 $3,240 Poles and
bases $180 23 $4,140
Installation $5,000 Installation $6,700
One-Time Costs $20,840
One-Time
Costs $26,940
Total One-Time Cost $47,780
North Side Herondo Street South Side Herondo Street
Ongoing
Annual Costs
Unit
Price Quantity Total
Ongoing
Annual Costs
Unit
Price Quantity Total
Connectivity
fees $10/mo 18 $2,160 Connectivity fees $10/mo 23 $2,760 Credit Card Fees ~$200 Credit Card
fees ~$300
On-going Costs $2,360
On-going
Costs $3,060
Total On-going Cost $5,420
Since meters do not currently exist in these locations, new poles and bases must be installed. This work would be coordinated with the Public Works Department or be provided by a contractor at additional expense
Among the various parking meter areas, Herondo Street and Francisca Avenue have the lowest average usage. Based on existing utilization in the area, and assuming the same parking meter rate of $1.50 per hour, estimated annual revenue from the additional parking meters would range between $10,000 and $15,000 per year, with peak use occurring in July and August. Factoring in the on-going costs, the net-new revenue to the General Fund would be roughly $4,500-$9,500 per year.

Lastly, adding parking meters to this area would require approval of a Coastal Development Permit, California Environmental Quality Act (CEQA) Exemption Declaration, and adoption of an ordinance amending RBMC Section 3-6.03 to establish the parking meter rates for this portion of Herondo Street.

City of
REDONDO l?EAC:::H
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BUDGET
FY 2024-25
BRR #44

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CITY OF REDONDO BEACH
Budget Response Report
#44
June 7, 2024
Question:

What is the status of the Police Department Master Fee Schedule update as listed in the Strategic Plan?
Response:

The Police Department Master Fee Schedule encompasses a variety of fees related to Police services and enforcement activities. Fees include alarm permits, false alarm fees, police report copies, gun dealer permits, beekeeping and exotic animal permits, animal impound fees, vehicle impound fees, vehicle ticket signoff fee, noise variance permits, disturbance fines, alcoholic beverage license application investigations, vehicle code citations, parking citations, parking permits, and concealed carry weapons (CCW) permits.

It has been well over 10 years since the last comprehensive update of the Police Department Master Fee Schedule. An update is needed to recover increased Department operating costs for personnel and operations; align specific fees closer to market rate; remove fees that are no longer applicable or have transitioned to another City Department; and update civil penalty fees set by State statue to reflect the correct amount.

Over the last 10 years, Department operating costs have significantly increased for personnel, as well as maintenance and operations. Factors include negotiated salary increases and inflationary costs of materials and supplies. It could be argued that, in the ten-year span, those items have risen more than 25-30%. In considering an adjustment to Department fees, staff realizes that an increase to fees all at once may be onerous for the public. Therefore, the Department proposes a tiered approach as follows:
• A 10% increase to the majority of fees for FY 2024-25 • A 5-10% increase in FY 2025-26
• A targeted, larger increase of specific fees in FY 2024-25 as detailed below Parking Meter Permit Fees
The City’s parking meter permit program provides convenience and cost savings to the public by allowing permit holders to park in designated metered parking spaces on an unlimited basis for a low annual permit fee amount of $110 (or $60 for employees of the BRR #44

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Riviera Village). Vehicles must still abide by posted time limits or other restriction, even with a meter permit. Riviera Village employee permits can only be used in marked spaces.

The current parking meter permit fee has been in place since 2013, with no change or increase. Given that it has been over 10 years since the fee has been reassessed, the Police Department conducted a survey of parking meter permit costs in other coastal cities to ascertain if the Redondo’s current fee could be increased. The results were as follows:
• Manhattan Beach $27/month ($324/year) (Metlox parking structure only) • Hermosa Beach $250/month ($3,000/year) (Downtown parking lots 24- hours)
• Torrance Residential area permits only – no meter permits • El Segundo Residential area permits only – no meter permits • Huntington Beach $195/year
• Long Beach $80/month ($960/year)
• Seal Beach $180/year
Based on the above data, the Police Department believes it is appropriate to raise the parking meter permit fee to $200/year for the public, and $70/year for employees. This adjustment is included in Decision Package #4. For context of the proposed new permit fee versus paying the hourly rate, a person parking at a meter two days a week for four hours, at $1.50/hour, would pay $624 per year. The new proposed permit rate would still save the individual over $400 per year.

For an individual that visits on a regular basis of five days a week for four hours, the hourly rate would total $1,560 per year. The permit would offer over $1,300 in savings. For meters that do not have an hourly limit, the savings could be even more.

To date in FY 2023-24, 1,642 of the $110 parking meter permit have been purchased, and 409 of the $60 employee permit, totaling just over $205,000 in revenue. Using this trend, raising the fees as proposed would generate an additional $152,000 for the General Fund.

Expired Meter Citation Fee
The current expired meter citation fee is $50, which was last updated in 2013. A survey conducted by Department staff determined that other cities’ expired meter citations ranged from $65-$135. Decision Package #4 does not include an increase to this fee, however given the practice in other municipalities the fee could easily be adjusted to $75 to better align with comparable agencies. The Department issues approximately 2,500 expired meter citations per year. A fee increase in this amount would generate $62,500 in additional annual revenue.

BRR #44

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Concealed Carry Weapon (CCW) Permit Fee
The current CCW permit fee is $69. CCW permits consume a significant amount of staff time, including processing application paperwork and sworn personnel manpower at the shooting range for weapons qualification certification. Additionally, the application process requires passing an evaluation by a licensed psychologist contracted by the City, for which the City bears the majority of the cost. Increasing the fee from $69 to $250 would improve the cost recovery of the CCW permit but would still be only 50% of the fully loaded City cost. The Police Department processes approximately 50 CCW permits per year, and the fee increase would generate almost $10,000 in additional annual revenue.

Based on past event history, the increase would generate an additional $21,200 of revenue per year.

Decision Package #4 Police Department Master Fee Update Decision Package #4 assumes a 10% increase for nearly all fees, and the recommended increase to the Annual Parking Meter Permits to $200 and RV Employee Permits to $70, which would generate an ongoing $195,000 of additional General Fund revenue. The adjustments to the Expired Meter Citation Fee, the CCW Permit Fee, and the Police Stand-by Service Fees identified above are not included in DP #4. If the City Council incorporates these changes the ongoing General Fund revenue proposed in DP #4 would increase by $93,700, from $195,000 to $288,700.

BRR #45

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CITY OF REDONDO BEACH
Budget Response Report
#45
June 11, 2024
Question:

What is the process to consider modifying the City’s short-term vacation rental prohibition and what are the potential impacts?
Response:

CITY OF REDONDO BEACH
Budget Response Report
#46
May 30, 2024
Question:

What are the options to further restrict capital project funds once they have been appropriated?
Response:

Each year with the City’s operating budget, staff presents a five-year Capital Improvement Program (CIP). This is a planning document used to estimate project costs and establish project priorities over the five-year term. With budget adoption, City Council approves only the first-year CIP project funding. The CIP model presents new projects and changes to existing projects. In preparing the CIP, staff evaluates City needs against available funding – both new funding and funding that can be reallocated from existing projects – and presents first-year funding recommendations for Council consideration and approval. Staff, on occasion, will recommend reallocating funds from an existing and previously approved project for one of three reasons: 1) the project is complete and funding is no longer needed; 2) the project is no longer needed and will not move forward; or 3) other projects require more immediate funding based on Council direction, mandated regulations, or project timing. In all cases, staff presents the proposed reallocation for Council approval, and Council has the option to reject staff’s recommendation and maintain proposed funding for the previously approved project. In addition to any staff-initiated changes, the, Council may direct staff to change previously approved capital funding during its own budget review.

Once funds are appropriated, they are unavailable to spend for any other purpose during that fiscal year, or as future-year carryforward, without City Council approval. Any calculation of available fund balance excludes all current year appropriated funds.

Options to Further Restrict Capital Funds.

As part of the annual CIP review and budget adoption, Council could formally protect certain project funds by resolution. Such a resolution would identify the specific projects, funding levels, and, if desired, establish guidelines or criteria that future Councils would need to consider before changing the project funding. Such a resolution would mean that, for financial purposes, these funds are committed; that is, that they are set aside according to the specific constraints in the Resolution. This is similar to how the City treats the General Fund contingency reserve, for which the dollar amount appears as Committed in the City’s financial statements, which staff then extracts from the total when calculating available fund balance.

This process would then exclude these projects from staff-level review for potential reallocation during subsequent budget processes and would require future Councils to adopt an additional resolution to either modify or remove restrictions before making changes to BRR #46

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BRR #46

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project funding. This is the highest level of restriction on funds possible, given that there is no legal or contractual obligation linked to the designation.

In the alternative, staff could establish a separate fund, similar to the CalPERS reserve fund, as a holding area for the designated project funds. However, doing so would not further restrict the funds, and would be much more complicated for accounting purposes.

It should be noted that there is no absolute way to protect project funds against future City Council action. Until the set aside funds are spent, any restrictive action taken could later be undone.

BRR #47

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CITY OF REDONDO BEACH
Budget Response Report
#47
June 11, 2024
Question:

Does the Budget include funding to increase part-time salaries for recreation program staff to help recruit additional department personnel and expand program offerings? Response:

The latter issue has proven to be an ongoing struggle for employee retention, as many of the City’s more seasoned part timers have experienced limited or no room for pay advancements.

Title CURRENT
Salary Range

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The total cost to each program/facility for the proposed increases to part-time salary allocations is as follows:

BRR #49

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CITY OF REDONDO BEACH
Budget Response Report
#49
Date: June 7, 2024
Question:

What agencies are responsible for maintaining the Beach Bike Path, Beach Pedestrian Path, and Bluff walkway? What are the City’s costs for maintaining these areas? Response:

The beach bike path, beach pedestrian path, and bluff walkway in the City of Redondo Beach are primarily operated and maintained by Los Angeles County. The City performs the following services in these areas:
- Sweep and scrub the segment of the beach bike path that runs through the Pier area twice per week
- Sweep the beach bike bath on the Harbor Drive segment north of the Pier to the Hermosa border twice per week
- Service the trash cans along the beach paths and bluff walkway twice per week - Supply dog waste bags and service the small trash cans along the beach paths and bluff walkway three times per week
- Operate and maintain pathway lighting along the bluff walkway -
- Maintain the concrete pedestrian walkway and lights adjacent to the beach bike path
These services require about 500 hours of staff time and approximately $10,000 in materials per year.

Per the Council’s direction, the Public Works Department is in the process of replacing the 16 light poles and fixtures located along the bluff walkway. The cost for project materials is estimated to be $35,000. The contracted cost of installation is expected to be $200,000 depending on the number of foundations that need to be replaced.

BRR #52

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CITY OF REDONDO BEACH
Budget Response Report
#52
June 7, 2024
Question:

What is the cost to replace all post-top and mast-arm street name signs in the City with the new, recently approved, City logo? How many intersections have been fitted with post top street name signs using the blue background and yellow sunset emblem and what is the cost to replace those?
Response:

The in-house cost to replace all of the City’s 2,812 post-top street name signs with the new City logo is estimated as follows:
- Materials & hardware: $ 534,280 (2,812 signs x $190 per sign) - Administrative: $ 179,968 (1/2 labor hours per sign x $128/hour x 2,812) - Installation: $1,079,808 (3 labor hours per sign x $128/hour x 2,812) Total: $1,794,056
Approximately 100 post-top signs with the blue background and yellow sunset emblem have been installed in different City neighborhoods. The cost to replace just those signs is estimated to be $63,800 and is included in the above total.

The estimated cost to replace the 280 mast-arm illuminated (‘box’) signs in the City is as follows:
- Materials & hardware: $182,600 (280 signs x $650 per sign) - Administrative: $17,920 (1/2 labor hours per sign x $128/hour x 280) - Installation: $143,360 (4 labor hours per sign x $128/hour x 280) Total: $343,880
Staff recommends a CIP project to replace large quantities of signs, due to staff labor limitations. However, in-house personnel could accommodate the replacement of up to 100 signs.

Staff has not sought formal quotes from outside contractors for a mass signage replacement effort as it would require the development of a more specific project description. However, as an order of magnitude estimate, staff anticipates a complete replacement project performed by a contractor would cost between $2M to $2.5M including equipment, materials, labor, design/specification development, traffic control, BRR #52

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project management and inspections. Some additional funding maybe required to replace signs on Caltrans controlled routes (PCH and portions of Hawthorne Blvd.).

BRR #54

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CITY OF REDONDO BEACH
Budget Response Report
#54
June 7, 2024
Question:

What is the fully loaded cost of adding two (2) part-time Municipal Services Officers (MSO)? Can the cost be offset by increased enforcement related revenue? Response:

The Redondo Beach Police Department’s Special Operations Bureau is staffed with seven (7) full-time Municipal Services Officers (MSO) and one (1) Municipal Services Supervisor, who perform parking enforcement and animal control functions. The Division is currently supported by an additional nine (9) part-time MSOs, which cover parking enforcement and animal control as needed, as well as enforcement of various municipal code violations in the Harbor/Pier area, including smoking in public, dogs on the pier, biking and skateboarding on the pier, and parking meter enforcement. The addition of part-time MSOs has enhanced the level of services provided. Full-time staff primarily remain dedicated to parking enforcement and animal control duties, while part-time MSOs address all related areas as needed.

The Division’s current core budget includes $183,195 for part-time MSOs appropriated from the following funds General Fund ($71,396), Uplands Fund ($27,950), and Tidelands Fund ($83,849). The Uplands/Tidelands appropriations provide for four (4) MSOs that are dedicated to enforcement in the Harbor/Pier area.

A part-time MSO, working up to 999 hours per fiscal year at an average rate of $26/hour has a fully loaded cost of $27,961, when including FICA and Medicare. The total cost for two (2) additional part-time MSOs is $55,922. If the MSOs were to be dedicated to enforcement in the Harbor/Pier area as an example, the fiscal impact would be $13,981 to the Tidelands Fund (25%) and $41,941 to Uplands Fund (75%), using the existing ratio.

This would bring the Division’s total part-time MSO funding to $239,117.

In terms of revenue offset, the City receives only a nominal portion of municipal code violation fees. Two (2) additional part-time MSOs could generate between $3,600-$6,000 in annual revenue from violation fees. If the two part-time MSOs were to include as part of their focus parking meter enforcement in the Pier parking structure and surrounding areas (for which the City retains the fees) it is estimated that additional annual revenue between $52,000-$104,000 from each MSO issuing 5-10 expired meter citations, two (2) days a week would be generated. This revenue would fully offset the cost of the additional part-time MSOs.

BRR #55

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CITY OF REDONDO BEACH
Budget Response Report
#55
Question:

What is the fiscal impact of staffing 27 Crossing Guard locations in the City? Response:

Crossing guards offer a valuable community service by ensuring safety for students who walk to and from various school locations in Redondo Beach each day. The Crossing Guard program is managed by the Special Operations Bureau of the Police Department.

There have been 27 locations identified as pedestrian crossing areas in close proximity to schools, as noted below. District maps of the locations are included at the end of this BRR. Of the 27 crossing guard locations, 17 are immediately adjacent to a RBUSD school site, and one (1) is adjacent to the St. Lawrence private school. They are italicized below.

LINCOLN

1. Robinson & Vail

2. Rindge & Plant

MADISON

3. Mackay & Nelson
BIRNEY

4. Grant & Green

5. Aviation & Grant

ADAMS/WASHINGTON

6. Felton & Grant

7. Felton & Ripley

8. Lilienthal & Ripley

9. 182nd & Inglewood

10.Lilienthal & Ralston

11.Inglewood & Ralston
TULITA

12.Palos Verdes & Prospect

13.Palos Verdes & Helberta

14.Helberta & Prospect

JEFFERSON

15.Harkness & Morgan

16.Harkness & Carlson

17.Flagler & Morgan

18.Flagler & Havemeyer

BERYL HEIGHTS

19.Beryl & Maria

20.Beryl & Prospect

ALTA VISTA

21.Camino Real & Prospect

22.Knob Hill & Julia

23.Julia & Serpentine

24.Knob Hill & Prospect
PARRAS

25.Emerald & Lucia

26.Vincent & Lucia
ST. LAWRENCE MARTYR

27.Prospect & Ave G
BRR #55

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Crossing Guard Services
Part-time City employed Crossing Guards are hired through the Police Department, along with the use of contract services to bridge gaps in coverage. When vacant locations occur, personnel from other areas of the Police Department, such as Municipal Services or Code Enforcement, are diverted from their primary assignment to assist with coverage.

Historically, there has been difficulty in hiring, retaining, and consistently filling part-time crossing guard positions based on the limited candidate pool. During FY 2022-23, the City Council approved a pay range increase of $20-25 per hour for the Crossing Guard positions, with the goal to improve recruitment and move away from the more costly contract services.

Crossing guard staffing is split into morning and afternoon shifts of approximately two (2) hours each, for a total of 4 to 5 hours per day, for the 180 days in each school year. Using an average pay rate of $22 per hour, the total rate for a single City-employed Crossing Guard for the entire school year, incorporating FICA and Medicare costs, is approximately $18,000.

Additionally, the Police Department has an annual agreement with All City Management, Inc. (ACM) for contract services to supplement vacant crossing guard positions in order to avoid the Police Department having to reassign other full-time personnel to Crossing Guard coverage. The current ACM contract cost for FY 23-24 is $34.19 per hour. The cost for a single contracted Crossing Guard for the entire school year is approximately $24,000, which is $6,000 more than a City-employed Crossing Guard. The hourly contract cost is expected to increase should City Council choose to renew the agreement in FY 24-25.

Fiscal Impact of Crossing Guard Services
For FY 23-24, the City Council approved total funding of $317,600 for crossing guard services. This included $212,600 of ongoing part-time personnel salaries, and $105,000 of one-time contract services. This funding provided coverage for 18 intersections.

For FY 24-25, the core budget of $212,600 for part-time personnel will fund crossing guards for 12 intersections. Any additional locations would cost $18,000 per intersection for part-time City personnel, or $27,000 per intersection for contract services, including the anticipated cost increase from All City Management.

The proposed City Budget includes Decision Package #44 that, if approved, would provide $205,000 of additional one-time funding for personnel and contract crossing guard services to cover a total of 22 locations (12 core budget, 10 FY 24-25 only), bringing the total FY 24-25 Budget appropriation for crossing guard services to $417,600.

BRR #55

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Should Council wish to staff all 27 locations identified in the City, an additional $135,000 of one-time funding for contract services would have to be added to DP #44, bringing the DP total to $340,000, and the grand total for 27 intersections to $552,600.

Core Budget
12 Intersections
DP#44
($205,000 one-time)
22 Intersections
Add $135,000 to DP #44
($340,000 one-time)
27 Intersections
Total Cost $212,600 $417,600 $552,600
Below is a chart showing historical crossing guard funding data.

District Maps follow, from north to south.

District 5 – 3 Intersections (Lincoln and Madison schools) District 4 – 3 Intersections (Birney, Adams/Washington schools) District 3 – 11 Intersections (Adams/Washington, Jefferson, and Beryl Heights schools) District 2 – 2 Intersections (Beryl Heights and Parras schools) District 1 – 8 Intersections (Alta Vista, Tulita, and St. Lawrence schools) The following five (5) intersections have been added most recently:
• Lilienthal & Ralston (Washington and Adams Schools)
• Inglewood & Ralston (Washington and Adams Schools)
• Aviation & Grant (Birney School)
• Beryl & Prospect (Beryl Heights School)
• Prospect & Avenue G (St. Lawrence School)
Of the 27 crossing guard locations, 17 are immediately adjacent to a RBUSD school site, and one (1) is adjacent to St. Lawrence Martyr private school.

BRR #55

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DISTRICT 5 – 3 Intersections
(Lincoln and Madison schools)
BRR #55

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DISTRICT 4 – 3 Intersections (plus 1 bordered with D3)
(Birney and Adams/Washington schools)
DISTRICT 3 – 11 Intersections
(Adams/Washington, Jefferson, and Beryl Heights)
BRR #55

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DISTRICT 2 – 2 Intersections (plus 1 bordered with D3)
(Beryl Heights and Parras schools)
BRR #55

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DISTRICT 1 – 8 Intersections
(Alta Vista, Tulita, and St. Lawrence schools)
Department Abbreviations
Dept.

Abbreviation Full Name
CCO City Clerk’s Office
CT City Treasurer
CA City Attorney
CM City Manager
IT Information Technology Department
HR Human Resources
FS Financial Services
PD Police Department
FD Fire Department
LIB Library
CS Community Services
CD Community Development
WED Waterfront and Economic Development
PW Public Works
BRR #56

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CITY OF REDONDO BEACH
Budget Response Report
#56
June 11, 2024
Question:

What is the current balance of the John Parsons Public Art Fund, what are the projected annual revenues for the Fund, and what projects are proposed for allocation to the Fund? Response:

The Ordinance defines the situations under which both private developers and the City are required to make contributions to the Fund and how those funds may be spent.

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Several of the above listed projects are in progress, including the Gate Wave, Skate Park, Public Works Art Mural and the Transit Center Mural.

Redondo Beach City CouncilJune 11, 2024

Redondo Beach City Council
June 11, 2024