Administrative
Report
H.10., File # 24-0621 Meeting Date: 6/18/2024
To: MAYOR AND CITY COUNCIL
From: ANDREW WINJE, PUBLIC WORKS DIRECTOR
TITLE
APPROVE THE PURCHASE OF A POLICE DEPARTMENT F-550 UTILITY VEHICLE FOR SPECIAL
OPERATIONS PERSONNEL AND EQUIPMENT TRANSPORTATION FROM EMERGENCY VEHICLES INC. FOR AN AMOUNT NOT TO EXCEED $320,812
EXECUTIVE SUMMARY
As part of the FY 2023-24 Budget, the City Council authorized the replacement of Police Department Tactical Unit #679. The current unit is a model year 2005 Chevrolet 5500 that is past its usable life and is scheduled for replacement. Emergency Vehicles Inc. provides tactical emergency vehicles for police departments and other law enforcement agencies. The proposed model is a 2024 Ford F-550 equipped with a 12-foot, non-walk-in rescue unit which carries a purchase price of $320,812.
BACKGROUND
In June 2023, the City Council Approved Decision Package # 39 - Vehicle Replacement Purchases FY 2023-24 which set aside $2,637,870 for the replacement of 19 City vehicles and equipment that were scheduled for replacement in FY 2023-24, including Police Department Tactical Unit #679. The status of the approved vehicle procurements is included in the table below:
UNIT YEAR DESCRIPTION ASSIGNED DEPT
Total Funding
Per Unit LEV/ZEV Status
620 2016FORD UTILITY INVESTIGATIONS SIU P $ 43,652LEV
622 2017DODGE DURANGO SUV SIU INVESTIGATIONS-SIU P $ 43,590LEV 101 2009FORD F-150 FIRE PREVENTION F $ 63,597LEV In Progress 644 2019DODGE RAM CHARGER EquippedPATROL P $ 79,275N/A Delivered 648 2019DODGE RAM CHARGER EquippedPATROL P $ 79,275N/A Delivered 662 2019DODGE RAM CHARGER EquippedPATROL P $ 79,275N/A In Progress 663 2019FORD UTILITY Equipped PATROL P $ 79,275N/A Delivered 664 2019FORD UTILITY Equipped PATROL P $ 79,233N/A Delivered 666 2019FORD UTILITY Equipped PATROL P $ 79,233N/A In Progress 679 2005CHEVROLET COMM CUT-AWY TRUCK PATROL-SWAT P $ 311,924N/A Recommended 375 2013LINELAZER 3400 STRIPER STREETS-GAS TAX PW $ 5,757 LEV In Progress 333-06 2006CHEVROLET CC7500 CNG DUMP TRUCK SEETS-GAS TAX-EQPW $ 200,056CNG/LEV 350-06 2006GMC TC 7500 CNG KNUCKLE BOOM CRANE STREETS-GAS TAX-EQPW $ 290,320CNG/LEV 200 2006GMC TC 7500 INSULATED MANLIFT CNG STREETS-ST LIGHTINGPW $ 283,386CNG/LEV 209 2003SUN ELECTRIC TRLR MNT GENERATOR STREETS-ST LIGHTINGPW $ 77,537N/A 322-06 2006CHEVROLET CC7500 CNG FLATBED TRUCK BUILDING OCCUPANCYPW $ 209,122CNG/LEVIn Progress 352-09 2009FORD ESCAPE HYBRID STORM PW $ 48,768LEV/ZEVIn Progress 137 2008CHEVROLET TAHOE-EQ HARBOR PATROL F $ 284,021LEV In Progress 104 2008CHEVROLET SUBURBAN-EQ OPS-SPEC-SRVS F $ 300,576N/A In progress Total Page 1 of 3 $ 2,637,870
H.10., File # 24-0621 Meeting Date: 6/18/2024
UNIT YEAR DESCRIPTION ASSIGNED DEPT
Total Funding
Per Unit LEV/ZEV Status
620 2016FORD UTILITY INVESTIGATIONS SIU P $ 43,652LEV
622 2017DODGE DURANGO SUV SIU INVESTIGATIONS-SIU P $ 43,590LEV 101 2009FORD F-150 FIRE PREVENTION F $ 63,597LEV In Progress 644 2019DODGE RAM CHARGER EquippedPATROL P $ 79,275N/A Delivered 648 2019DODGE RAM CHARGER EquippedPATROL P $ 79,275N/A Delivered 662 2019DODGE RAM CHARGER EquippedPATROL P $ 79,275N/A In Progress 663 2019FORD UTILITY Equipped PATROL P $ 79,275N/A Delivered 664 2019FORD UTILITY Equipped PATROL P $ 79,233N/A Delivered 666 2019FORD UTILITY Equipped PATROL P $ 79,233N/A In Progress 679 2005CHEVROLET COMM CUT-AWY TRUCK PATROL-SWAT P $ 311,924N/A Recommended 375 2013LINELAZER 3400 STRIPER STREETS-GAS TAX PW $ 5,757 LEV In Progress 333-06 2006CHEVROLET CC7500 CNG DUMP TRUCK SEETS-GAS TAX-EQPW $ 200,056CNG/LEV 350-06 2006GMC TC 7500 CNG KNUCKLE BOOM CRANE STREETS-GAS TAX-EQPW $ 290,320CNG/LEV 200 2006GMC TC 7500 INSULATED MANLIFT CNG STREETS-ST LIGHTINGPW $ 283,386CNG/LEV 209 2003SUN ELECTRIC TRLR MNT GENERATOR STREETS-ST LIGHTINGPW $ 77,537N/A 322-06 2006CHEVROLET CC7500 CNG FLATBED TRUCK BUILDING OCCUPANCYPW $ 209,122CNG/LEVIn Progress 352-09 2009FORD ESCAPE HYBRID STORM PW $ 48,768LEV/ZEVIn Progress 137 2008CHEVROLET TAHOE-EQ HARBOR PATROL F $ 284,021LEV In Progress 104 2008CHEVROLET SUBURBAN-EQ OPS-SPEC-SRVS F $ 300,576N/A In progress Total $ 2,637,870
Tactical Unit #679 is designed to serve as a Special Operations vehicle used to transport of Police Department personnel and equipment. The service life (19-year lifespan) of the current vehicle is past due and a replacement vehicle is needed for the SWAT team to maintain its readiness. If approved, the unit will be delivered within eight to twelve months from the order date.
The vehicle recommended for purchase has been selected through the City’s regular purchasing procedures. The procedures contain a number of competitive purchasing options including the use of a Piggyback Bid, which utilizes another public entity's recent Request for Proposal or Bid, or the Sourcewell Cooperative Purchasing Program. Cooperative purchasing programs provide valuable benefits to state and local governments. By attaching to national or regional cooperatives, an agency has immediate access to legitimately solicited contracts with guaranteed pricing and delivery options without expending staff resources on the preparation of its own request for bids. Pricing is often attractive because of the purchasing power of these cooperatives. If approved, the recommended vehicle would be acquired via U.S. General Services Administration (GSA) contract #0GS-30F0005R.
COORDINATION
Public Works has coordinated the procurement of the unit with the Police Department and Financial Services Department.
FISCAL IMPACT
FY 2023-24 Decision Package #39 appropriated a total of $311,924 for the recommended purchase.
The total vehicle cost is $320,812. At this time, there is funding available in the Public Works Fleet Operating Budget to cover the $8,888 difference. As such, no additional appropriation is required at this time.
APPROVED BY:
H.10., File # 24-0621 Meeting Date: 6/18/2024
Mike Witzansky, City Manager
ATTACHMENTS
· Emergency Vehicles Inc. Quote