1 FIRST AMENDMENT TO THE AGREEMENT FOR PROJECT SERVICES
BETWEEN THE CITY OF REDONDO BEACH
AND ROBERT HALF INC.
THIS FIRST AMENDMENT TO THE AGREEMENT FOR PROJECT SERVICES (“First Amendment”) is made and entered into on June 18, 2024, by and between the City of Redondo Beach, a chartered municipal corporation (“City”), and Robert Half Inc., a Delaware corporation (“Contractor”).
WHEREAS, on November 21, 2023, the City and Contractor entered into an Agreement for Project Services (the “Agreement”); and
WHEREAS, the City and Contractor desire to amend the Agreement to assign an Accounting Clerk to the position list, extend the term of the Agreement, and increase the Contractor’s compensation limit.
NOW THEREFORE, in consideration of the promises and mutual covenants contained herein, and intending to be legally bound, the parties hereby agree to make the following amendments to the Agreement:
1. SCOPE OF SERVICES. Exhibit “A” of the Agreement is hereby amended to add Exhibit “A-1”, which adds Accounting Clerk to the list of positions. Exhibit “A-1” is attached hereto and incorporated by this reference.
2. TERM AND TIME OF COMPLETION. Exhibit “B” of the Agreement is hereby amended to add Exhibit “B-1”, which extends the term of the Agreement to December 31, 2025. Exhibit “B-1” is attached hereto and incorporated by this reference. Contractor shall commence and complete all services described in Exhibits “A” to “A-1” of the Agreement in accordance with the schedule set forth in Exhibit “B-1”.
3. COMPENSATION. Exhibit "C" of the Agreement is hereby amended to add Exhibit “C-1” to increase the Contractor’s compensation limit by $20,000, setting a new limit of $54,999. Exhibit “C-1” is attached hereto and incorporated by reference.
4. NO OTHER AMENDMENTS. Except as expressly stated herein, the Agreement shall remain unchanged and in full force and effect. The Agreement and this First Amendment constitute the entire agreement between the parties and supersede any previous oral or written agreements with respect to the subject matter hereof. In the event of any inconsistency between the terms of the Agreement and this First Amendment, the terms of this First Amendment shall govern. [SIGNATURES ON NEXT PAGE]
2 IN WITNESS WHEREOF, the parties have executed this First Amendment in Redondo Beach, California, as of this 18th day of June, 2024.
CITY OF REDONDO BEACH, ROBERT HALF INC.
a chartered municipal corporation a Delaware corporation __________________________ By: _______________________
James A. Light, Mayor Name: _______________________
Title: _______________________
ATTEST: APPROVED:
__________________________ __________________________
Eleanor Manzano, City Clerk Diane Strickfaden, Risk Manager APPROVED AS TO FORM:
__________________________
Michael W. Webb, City Attorney
David Saidnia
Regional Director
3 EXHIBIT “A-1”
SCOPE OF SERVICES
CONTRACTOR’S DUTIES
This SOW is incorporated into the Agreement by this reference and made a part thereof.
Capitalized terms not otherwise defined herein are defined in the Agreement.
1. Scope of Engagement. Contractor shall assign one or more individual(s) to the City to assist the City with the completion of the following tasks:
a. Accounting Clerk: The Assigned Individual(s) shall perform entry-level accounting clerical work, which shall include, but not be limited to, the following:
i. Accounts Receivable / Accounts Payable: Assist with the processing of accounts payable and receivable by matching, batching, coding and entering invoices; posting and reconciling batches; researching and resolving issues with customers and vendors; and matching invoices to purchase orders or vouchers.
ii. Cashier’s Office: Receive and collect payments, manage cash, maintain data entry of cash applications, process bills, and post payments to customer accounts.
iii. Payroll Assistance: Assist with payroll processing as directed. b. Accounting Specialist: The Assigned Individual(s) shall perform the basic functions of accounting clerical work, which shall include, but not be limited to, the following:
i. Accounts Receivable: Receive payments, manage cash, process wire payments, handle billing and invoicing, collect payments, and post payments to customer accounts.
ii. Accounts Payable: Verify and enter invoices for payment processing, cut checks for payment, and manage deposits and wires for payments. iii. Payroll Assistance: Audit timecards and assist with payroll processing. iv. General Ledger (G/L) Management: Perform G/L account reconciliations and various month-end and year-end accounting data entries.
c. Accountant / Senior Accountant: The Assigned Individual(s) shall perform all the duties of an Accounting Specialist, in addition to the following duties:
i. Conduct bank reconciliations and manage wire transfers. ii. Perform journal entries, G/L postings, and G/L account reconciliations.
iii. Prepare financial statements, manage balance sheet reconciliations, and handle accruals.
iv. Perform fixed assets accounting, engage in the budgeting processes, and conduct financial analysis.
v. Provide month-end and year-end accounting.
4 vi. Review and audit postings, leases, revenues, debt service and other accounting activities for accuracy and compliance with the Generally Accepted Accounting Principles.
2. Assigned Individuals. Contractor shall assign the following individual(s) (each an “Assigned Individual”) to City for this engagement:
Title
Name of
Assigned
Individual
Hourly Bill
Rate
Estimated
Start Date
Accounting Clerk TBD $34-45/hr
TBD - City
designated
date
Accounting
Specialist TBD $43-58/hr
TBD - City
designated
date
Accountant TBD $65-85/hr
TBD - City
designated
date
Senior Accountant TBD $85-115/hr
TBD - City
designated
date
If additional placements are required, a written amendment will need to be agreed on by both parties and signed by authorized representatives of both parties. The amendment will state at minimum the Assigned Individual’s name, role, start date, and hourly rate.
5 EXHIBIT “B-1”
TERM AND TIME OF COMPLETION
The term of this Agreement shall be extended to December 31, 2025 (“Term”), unless otherwise terminated as herein provided.
6 EXHIBIT "C-1"
COMPENSATION
Provided Contractor is not in default under this Agreement, Contractor shall be compensated as provided below.
1. AMOUNT. Contractor shall be paid in accordance with the schedule set forth below.
Title Name of Assigned Individual
Hourly Bill
Rate
Accounting Clerk TBD $34-45/hr
Accounting Specialist TBD $43-58/hr
Accountant TBD $65-85/hr
Senior Accountant TBD $85-115/hr
Total Not to Exceed Amount of SOW $54,999
In the event City wishes to convert any of Contractor's Assigned Individuals, City agrees to pay a conversion fee in accordance with this Section. The conversion fee will equal a percentage of the Assigned Individual's aggregate annual compensation, including bonuses, based on length of assignment. City agrees to pay a conversion fee if Contractor's Assigned Individual is hired by an affiliate or other related business entity as a result of City's subsequent referral of the Assigned Individual or one of City's customers as a result of Assigned Individual providing services to that customer.
The conversion fee is payable if City hires the Assigned Individual, regardless of the job classification, on either a full-time, temporary (including temporary assignments through another agency) or consulting basis within twelve months after the last day of the assignment. The same calculation will be used if City converts Contractor's Assigned Individual on a part-time basis using the full-time equivalent salary; however, the conversion fee will not be less than $1,000.
The conversion fee will equal a percentage of the Professional’s aggregate annual compensation, including bonuses, based on the length of assignment:
0-159 hours worked = 20% of person’s annual base salary 160+ hours worked = 17% of person’s annual base salary
320+ hours worked = 14% of person’s annual base salary
480+ hours worked = 11% of person’s annual base salary
640+ hours worked = 8% of person’s annual base salary
720+ hours worked = 5% of person’s annual base salary
7 880+ hours worked = $2000 flat fee
2. METHOD OF PAYMENT. Assigned Individual will present a time sheet or an electronic time record to City for verification and approval at the end of each week.
Contractor will bill City weekly for the total hours worked. If applicable, overtime will be billed at 1.50 times the normal billing rate. Federal law defines overtime as hours in excess of 40 hours per week, state laws vary. If state law requires double time pay, the double time hours will be billed at 2.00 times the normal billing rate. Contractor may charge City a fee for the provision of equipment or technology, if City requests that Assigned Individual use equipment or technology provided by Contractor.
Contractor may also increase Contractor’s rates to reflect increases in Contractor’s cost of doing business, including costs associated with higher wages for workers and/or related taxes, benefits or other costs. Contractor will provide written or verbal notice of technology charges and/or increases in rates. Any increase in rates will be prospective, starting as of the effective date Contractor specifies.
3. SCHEDULE FOR PAYMENT. City shall process payment within 30 days of receipt of invoice.
4. NOTICE. Written notices to City and Contractor shall be given by email, or registered or certified mail, postage prepaid and addressed to or personally served on the following parties.
Contractor: Robert Half Inc.
970 W. 19th St. Suite 400
Torrance, CA 90502
Attention: Jennifer Rutchland, Senior Vice President
Email: [email protected]
With a Copy to:
Robert Half Inc.
2613 Camino Ramon
San Ramon, CA 94583
Attention: Client Contracts Dept.
Contractor: City of Redondo Beach
Financial Services Department
415 Diamond St.
Redondo Beach, CA 90277
Attention: Wendy Collazo, Finance Director
Email: [email protected]
All notices, including notices of address changes, provided under this Agreement are deemed received on the second business day if sent by email or the third day after mailing if sent by registered or certified mail. Changes in the respective address set forth above may be made from time to time by any party upon written notice to the other party.