AGREEMENT FOR PROJECT SERVICES BETWEEN THE CITY OF
REDONDO BEACH AND COMMLINE, INC.FOR PUBLIC SAFETY
RADIO SYSTEM SUPPORT SERVICES
THIS AGREEMENT FOR PROJECT SERVICES (this "Agreement") is made between the City of Redondo Beach, a Chartered Municipal Corporation ("City") and COMMLINE INC., a California Corporation ("Contractor" or "Consultant").
A. City desires to utilize the services of Contractor perform services for genera technical and sales support of the City's two-way communications hardware infrastructure, and dispatch consoles.
Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education, and expertise of its principals and employees.
City desires to retain Contractor and Contractor desires to serve City to perform these services in accordance with the terms and conditions of this Agreement.
The Parties therefore agree as follows:
Description of Project or Scope of Services. The project description or scope of services to be provided by Contractor, and any corresponding responsibilities of City or services required to be performed by City are set forth in Exhibit "A".
Term and Time of Completion. Contractor shall commence and complete the project or services described in Exhibit "A" in accordance with the schedule set forth in Exhibit "B".
Compensation. City agrees to pay Contractor for work performed in accordance with Exhibit "C"
D. Insurance. Contractor agrees to obtain insurance in accordance with Exhibit "D".
Labor Laws. Contractor agrees to comply with the requirements in Exhibit "E". *****
GENERAL PROVISIONS
Independent Contractor. Contractor acknowledges, represents and warrants that or the cil, but rate an independen contador. Toll Agree, inal nure or pained as a contract of employment. Contractor shall have no rights to any benefits which accrue to City employees unless otherwise expressly provided in this Agreement. Due to the 1 independent contractor relationship created by this Agreement, the City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement.
City Property. All plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Agreement shall upon request be delivered to the City within a reasonable time, and the rights thereto shall be deemed assigned to the City. If applicable, Contractor shall prepare check prints upon request. Said plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials shall be specific for the project herein and shall not be used however, that Contractor shall, pursuant to Paragraph 14 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of any such proprietary software or data.
Inspection. If the services set forth in Exhibit "A" shall be performed on City or other public property, the City shall have the right to inspect such work without notice. if such services shall not be performed on City or other public property, the City shall have the right to inspect such work upon reasonable notice. Inspections by the City shall not relieve or minimize the responsibility of Contractor to conduct any inspections Contractor has agreed to perform pursuant to the terms of this Agreement. Contractor shall be solely liable for said inspections performed by Contractor. Contractor shall certify in writing to the City as to the completeness and accuracy of each inspection required to be conducted by Contractor hereunder.
5. Services. The project or services set forth in Exhibit "A" shall be performed to the full satisfaction and approval of the City. In the event that the project or services set forth in Exhibit "A" are itemized by price in Exhibit "C", the City in its sole discretion may, upon notice to Contractor, delete certain items or services set forth in Exhibit "A", in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor. City shall furnish Contractor, to the extent available, with any City standards, details, specifications and regulations applicable to the Project and necessary for the performance of Contractor's services hereunder. Notwithstanding the foregoing, any and all additional data necessary for design shall be the responsibility of Contractor.
Records. Contractor, including any of its subcontractors, shall maintain full and complete documents and records, including accounting records, employee time sheets, work papers, and correspondence pertaining to the project or services set forth in Exhibit "A". Contractor, including any of its subcontractors, shall make such documents 2 and records available for City review or audit upon request and reasonable notice, and shall keep such documents and records, for at least four (4) years after Contractor's completion of performance of this Agreement. Copies of all pertinent reports and correspondence shall be furnished to the City for its files.
Changes and Extra Work. All changes and/or extra work under this Agreement shall be provided for by a subsequent written amendment executed by City and Contractor.
Additional Assistance. If this Agreement requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of this Agreement.
Professional Ability. Contractor acknowledges, represents and warrants that Contractor is skilled and able to competently provide the services hereunder, and possesses all professional licenses, certifications, and approvals necessary to engage in its occupation. City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession.
Business License. Contractor shall obtain a Redondo Beach Business License before performing any services required under this Agreement. The failure to so obtain such license shall be a material breach of this Agreement and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual circumstances without necessitating any modification of this Agreement to reflect such waiver.
11. the City may, in its sole and absolute discretion and without cause, terminate this Agreement at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. In the event of any such termination, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; and (2) necessary materials or services of others ordered by Contractor for this Agreement prior to Contractor's receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, and further provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by the City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to the City. In conjunction with any termination of this Agreement, the City may, at its own expense, make copies or extract information from any notes, sketches, computations, drawings, and specifications or other data, whether complete or not.
12. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Agreement, the City may immediately terminate this Agreement by giving written notice of such termination, stating the reasons for such termination.
Contractor shall be compensated as provided immediately above, provided, however, there shall be deducted from such amount the amount of damages, if any, sustained by the City by virtue of Contractor's breach of this Agreement.
Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Agreement.
Contractor further acknowledges, represents and warrants that Contractor has no business relationship or arrangement of any kind with any City official or employee with respect to this Agreement. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Agreement, all consideration received under this Agreement shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Agreement for one (1) year.
14. Indemnity. To the maximum extent permitted by law, Contractor hereby agrees, at its sole cost and expense, to defend protect, indemnify, and hold harmless the City, its elected and appointed officials, officers, employees, volunteers, attorneys, and agents (collectively "Indemnitees") from and against any and all claims, including, without limitation, claims for bodily injury, death or damage to property, demands, charges, obligations, damages, causes of action, proceedings, suits, losses, stop payment notices, judgments, fines, liens, penalties, liabilities, costs and expenses of every kind and nature whatsoever, in any manner arising out of, incident to, related to, in connection with or arising from any act, failure to act, error or omission of Contractor's performance or work hereunder (including any of its officers, agents, employees, Subcontractors) or its failure to comply with any of its obligations contained in the Agreement, or its failure to comply with any current or prospective law, except for such loss or damage which was caused by the sole negligence or willful misconduct of the City. Contractor's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Contractor or Indemnitees. This indemnification obligation shall survive this Agreement and shall not be limited by any term of any insurance policy required under this Agreement.
a. Nonwaiver of Rights. Indemnitees do not and shall not waive any rights that they may possess against Contractor because the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement.
b. Waiver of Right of Subrogation. Contractor, on behalf of itself and all parties 4 claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees.
Insurance. Contractor shall comply with the requirements set forth in Exhibit "D." Insurance requirements that are waived by the City's Risk Manager do not require amendments or revisions to this Agreement.
16. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Agreement.
17. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Agreement, including without limitation all environmental laws, employment laws, and non-discrimination laws.
18. Limitations upon Subcontracting and Assignment. Contractor acknowledges that the services which Contractor shail provide under this Agreement are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in the City's sole and absolute discretion. In the event that the City, in writing, approves any assignment or subletting of this Agreement or the retention of subcontractors by Contractor, Contractor shall provide to the City upon request copies of each and every subcontract prior to the execution thereof by Contractor and subcontractor. Any attempt by Contractor to assign any or all of its rights under this Agreement without first obtaining the City's prior written consent shall constitute a material default under this Agreement.
The sale, assignment, transfer or other disposition, on a cumulative basis, of twenty-five percent (25%) or more of the ownership interest in Contractor or twenty-five percent (25%) or more the voting control of Contractor (whether Contractor is a corporation, limited liability company, partnership, joint venture or otherwise) shall constitute an assignment for purposes of this Agreement. Further, the involvement of Contractor or its assets in any transaction or series of transactions (by way of merger, sale, acquisition, financing, transfer, leveraged buyout or otherwise), whether or not a formal assignment or hypothecation of this Agreement or Contractor's assets occurs, which reduces Contractor's assets or net worth by twenty-five percent (25%) or more shall also constitute an assignment for purposes of this Agreement.
19. Subcontractors. Contractor shall provide properly skilled professional and technical personnel to perform any approved subcontracting duties. Contractor shall not engage the services of any person or persons now employed by the City without the prior written approval of City, which approval may be withheld in the City's sole and absolute discretion.
20. Integration. This Agreement constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written 5 agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the exhibits to this Agreement.
21. Amendment. This Agreement may be amended or modified only by a subsequent written amendment executed by both parties.
Conflicting Provisions. In the event of a conflict between the terms and conditions of this Agreement and those of any exhibit or attachment hereto, this Agreement proper shall prevail. In the event of a conflict between the terms and conditions of any two or more exhibits or attachments hereto, those prepared by the City shall prevail over those prepared by Contractor.
23. Non-Exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and City reserves the right to employ other contractors in connection with the project.
24. Exhibits. All exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit "A" which does not pertain to the project description, proposal, or scope of services (as applicable) to be provided by Contractor, or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Agreement.
25. Time of Essence. Time is of the essence of this Agreement.
26. Confidentiality. To the extent permissible under law, Contractor shall keep confidential its obligations hereunder and the information acquired during the performance of the project or services hereunder.
27. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Agreement shall not be considered "third parties."
28. Governing Law and Venue. This Agreement shall be construed in accordance with the laws of the State of California without regard to principles of conflicts of law. Venue for any litigation or other action arising hereunder shall reside exclusively in the Superior Court of the County of Los Angeles, Southwest Judicial District.
Attorneys' Fees. In the event either party to this Agreement brings any action to enforce or interpret this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees (including expert witness fees) and costs. This provision shall survive the termination of this Agreement.
30. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seg. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be 6 waived if not made within six (6) months after accrual of the cause of action.
Interpretation. Contractor acknowledges that it has had ample opportunity to seek legal advice with respect to the negotiation of this Agreement. This Agreement shall be interpreted as if drafted by both parties.
32. Warranty. In the event that any product shall be provided to the City as part of this Agreement, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets all specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purposes). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of thirty (30) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping. Contractor shall not be liable under this warranty for an amount greater than the amount set forth in Exhibit "C" hereto.
Severance. Any provision of this Agreement that is found invalid or unenforceable shall be deemed severed and all remaining provisions of this Agreement shall remain enforceable to the fullest extent permitted by law.
Authority. City warrants and represents that upon City Council approval, the Mayor of the City of Redondo Beach is duly authorized to enter into and execute this Agreement on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Agreement on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Agreement on behalf of Contractor.
35. Waiver. The waiver by the City of any breach of any term or provision of this Agreement shall not be construed as a waiver of any subsequent breach.
SIGNATURES FOLLOW ON NEXT PAGE
7 IN WITNESS WHEREOF, the parties have executed this Agreement in Redondo Beach, California, as of this 15'h day of March, 2022.
City: Contractor:
City of Redondo Beach Commline Inc.
фре
Name: William C. Brand Name: Jeff Fukasawa
Title: Mayor Title: Vice President/Owner
ATTEST:
Elans Maneur
Name: Eleanor Marzano
Title: City Clerk
APPROVED:
Na
Name: Diane Strickfaden
Title: Risk Manager
APPROVED AS TO FORM:
sialu. wel
Name: Michael W. Webb
Title: City Attorney
8 EXHIBIT A
PROJECT DESCRIPTION AND/OR SCOPE OF SERVICES
Commline shall perform the following duties:
1. Commline shall provide general technical and sales support of the City's Two-way communications hardware, infrastructure, microwave network, dispatch consoles as outlined below:
a. Services shall be provided at the following site locations:
Critical Infrastructure Site Locations
1 Cal Water Site 801 N. Prospect Ave., Redondo Beach, CA 2 Beach Cities Health District 514N. Prospect Ave., Redondo Beach, CA 3 South Bay Galleria 1804 Hawthorne Blvd., Redondo Beach, CA 4 Northrop Grumman 1 Space Park Blvd., Redondo Beach, CA 5 Verizon 650 Palos Verdes Blvd., Redondo Beach, CA
6 Police Department 401 Diamond Street, Redondo Beach, CA Backup Dispatch (Fire Sta 2) 2400 Grant Ave., Redondo Beach, CA 8 Microwave Link 1700 1/2 Punta Place, Palos Verdes Estates, CA 9 Fire Station 1 401 S. Broadway, Redondo Beach, CA
10 Fire Station 3 280 Marina Way, Redondo Beach, CA
b. Equipment that is included in this Agreement is contained in Exhibit A-1. c. Additions or deletions of radios from Exhibit A-1 will require a written submissionand approval from both parties before being considered. d. Commline shall take direction from the City Manager and/or his/her designee.
II. Technical Support
a. Technical support shall include general repair and maintenance of the above- mentioned equipment, identified by serial number.
b. General repairs shall be defined as repairs of radios that include the following:
intermittent or no transmit/receive; intermittent or no power; unresponsive equipment; programming,
c. Certain technical support and repairs will be not covered under this agreement, uch as, radio problems caused by excessive physical abuse/accidents o nisuse: force majeure: fire: liquid damage; lack of performance due to the current repeater setup and location will also not be included. d. New equipment or project expansions can be added via amendment approved by both parties.
III. Service Call Scope
a. Service Calls: Commline shall provide support within 4 hours of a call or email.
Calls generated on Saturday, Sunday and bank holidays will be serviced the following business day.
Response
Severity Description Phone Response Time On-Site Time
7x24 response to catastrophic failures
Critical that detrimentally impede operations 1 hour 4 hours or jeopardize safety of personnel
Mon-Fri, 8:00 a.m. - 4:00 p.m. response 4 hours for work performed 2 hours (calls taken after 2:00 during business hours; if not, to failures that degrade business
Impactful p.m. will be addressed by 8:00 will be addressed next operations, but do not impact safety of a.m. next business day) personnel business day)
Mon-Fri, 8:00 a.m. - 4:00 p.m. response 4 hours (calls taken after 2:00 to degraded communications that do p.m. will be addressed by 8:00 Next Business Day Routine
not significantly impact business
operations or safety of personnel a.m. next business day) b. Critical Infrastructure shall be covered 24/7, including holidays. c. Repeater Infrastructure Troubleshooting: Commline shall provide initial troubleshooting/assessment of the existing repeater infrastructure problems.
Labor will be covered by the service contract, but replacement cost of bad equipment will be invoiced accordingly.
d. Radio/Repeater Repairs:
Repair requests shall be picked up by a Commline representative/courier service or by UPS label provided by Commline, within 48 hours of request. ii. Radio repairs, if repairable, shall be completed no longer than 2 weeks fron 'eceipt of equipment. If repairs are to take longer than 2 weeks, notice sha be submitted to inform of a revised return date.
Beyond Economic Repair - Radio repair costs that exceed the market value of the radio can be deemed 'Beyond Economic Repair or BER'.
Common reasons to be considered as BER include: damage to PC boards, unavailability of parts due to discontinuation of radio/parts, etc. iv. Repaired radios shall have a 90-day warranty.
e. Preventative Maintenance Program: Commline shall provide scheduled onsitemaintenance of existing repeater infrastructure.
f. Consultation services of replacement, depreciation, and budgeting of RF-related equipment.
10 g. Attend technical meetings on behalf of City upon invitation. h. Administratively manage Avtec
i. Monitor system performance and change management for firmware and features.
ii. Plan and roadmap enhancements and features on behalf of City. i. Administer INSB deployment
i. Monitor changes and perform preventative diagnostics of RF sites as related to the participation of the Redondo Beach Police Department within INSB as a member City.
ii. Monitor planned outages and IC! alert messages for the City as a participating City of the INSB.
Provide code-plug updates for the City's Radio Management program and provide code-plug updates as required by the Department twice per year, with automatic pushes through the Radio Management program, and shall schedule (5) days per Department for non-Wi-Fi-enabled subscriber equipment.
j. Provide technical interoperability for the City with interoperability of South Bay Network members to provide network access for equipment that uses shared functionality. The INSB is a regional radio network that provides a voice radio system for the municipal jurisdictions serving the southwest portion of Los Angeles County. The shared equipment includes:
a. Trunking Gateway - version compatibility and coordinated upgrades b. Cambium Microwave ring and network equipment
c. Radio Management database
d. Aruba Wi-Fi Access Points
e. Interagency Communications Interoperability firewall compatibility k. Maintain technical interoperability with South Bay Regional Public Communications Authority (SPRPCA) for Redondo Beach network access tor equipment that uses shared functionality.
Prepare administrative updates for radio frequency licenses, including but not limited to changes in radio frequency, address, phone number, fax number, control point, email address, point of contact information and removing parties from the license. Provide for renewal of radio licenses prior to expiration. m. Provide for field testing of the radio frequencies, prepare Letters of Concurrence as necessary.
n. Review all prior Coordination Notices (PCN) for other proposed microwave systems to prevent radio interference with the City of Redondo Beach. 11 EXHIBIT A-1
Police Department Building Manufacturer Year Purchase Lifespan Qty Police Tactical Main Repeater Cal Water / Prospect 2005 10 1 Police Detective Main Repeater Cal Water / Prospect 2005 10 Municipal Services Main Repeater - 800Mhz Cal Water / Prospect 2005 10 Police Primary Stand-by Repeater Radio Room 2004
Police Primary Recelver (1 of 3) Verizon 1
Police Primary Receiver (2 of 3) Northrop Grumman 1
Police Primary Receiver (3 of 3) South Bay Galleria 1
Police Tactical Receiver (1 of 3) Verizon 12 1
Police Tactical Receiver (2 of 3) Northrop Grumman 12
Police Detective Receiver (1 of 3) Verizon 12 1
Police Detective Receiver (2 of 3) Northrop Grumman 1
Police Tactical Stand-by Repeater PD Upstairs 10 1
Police Primary Comparator Radio Room 10 1
Police Tactical Comparator Radio Room 10 1
Police Detective Comparator Radio Room 10 1
Police Primary Control Station Radio Room 10 1
Police Tactical Control Station Radio Room 2006 10 1
XTL5000 Mobile Radios PD Motorola 2006 10 77
CDM1250 Mobile Radios - MSO Motorola 2006 10 2
XTS5000 Portable Radios Motorola 2007 10 115
XTS3000 Portable Radios PD Motorola 2007 35
Police Detective Standby Repeater Radio Room 2008 10 1
Police Tactical Receiver (3 of 3) South Bay Galleria 2008 1 Police Detective Receiver (3 of 3) South Bay Galleria 2008 10 1 TXRX UHF Combiner Cal Water / Prospect Motorola 2005 15 1 Police Primary Main Repeater BCHD 2012 10 1
UHF CLEMARS/NALEMARS Base Station Dispatch Server Room Motorola 2013 10 1 VHF CLEMARS/NALEMARS Base Station Dispatch Server Room Motorola 2013 10 1 XTL1500 Mobile Radios for MSO PD Motorola 2013 10 6
APX 8000 Portable Radios PD Motorola 2017 10 10
APX 8000 Portable Radios PD Motorola 2018 10 83
APX 900 Portable Radios PD Motorola 2018 10 27
| APX 8500 Mobile Radios PD Motorola 2018 77
Chargers single-unit Impres2 PD Motorola 2018 10 93
Charger Multi-Unit, 1mpres2 6dispatch PD Motorala 2018 10 4 Mobile Antenna PD Vehicles Motorola 2018 10
Portable Batteries PD Motorola 2018 10 93
12 Palm Microphone Mobile PD Motorola 2018 10 93
APX 8000 Portable Radios PD Motorola 2020 10 20
Chargers single-unit Impres? PD Motorola 2020 10
Portable Batteries PD Motorola 2020 10 20
Palm Microphone Mobile PD Motorola 2020 10 20
Alternate PSAP Building Manufacturer Year Purchase Lifespan Qty Avtec Consolette for dispatch (1) I-PAD radio FS2 / Alt PSAP Avtec 2020 10 1 So. Bay Fire Base Station FS2 / Alt PSAP Motorola 2005 10 1 Fire Admin Control Station FS2 / Alt PSAP Motorola 2011 1 Police Primary Radio FS2 / Alt PSAP Motorola 2012 10
Police Tactical Radio FS2 / Alt PSAP Motorola 2012 10 1 Dispatch Building Manufacturer Year Purchase Lifespan Qty : Avtec Dispatch (4) Dispatch Avtec 2020 10 4
Gold Elite Radio Server (Dispatch/glass room) Dispatch Server Room Motorola 2005 10 Gold Elite Dispatch - Back Room Equipment Dispatch Server Room Motorola 2005 10 Twelve channel selectable receiver (#1) Dispatch Motorola 2013 10 Twelve channel selectable receiver (#2) Dispatch Motorola 2013 1 Public Works Building Manufacturer Year Purchase Lifespan Qty Public Works Main Repeater Cal Water / Prospect 2006 1
Public Works Standby Repeater PW 2008 10 1
Public Works Receiver (1 of 3) Verizon 2008 10
Public Works Receiver (2 of 3) Northrop Grumman 2008 10 Public Works Receiver (3 of 3) South Bay Galleria 2008 10 8 Channel Comparator PW Motorola 2008 1
APX 7000 Portable Radios PW Motorola 2020 7 - 20
Fire Department Building Manufactu-rer Year Purchase Lifespan Qty Fire Primary Control Station Radio Room 2005 10
Fire Primary Base Station Fire 1 2005 10
Fire Admin Base Station Fire 1 2005 10
Fire Primary Base Station Fire 2 2005 10
Fire Admin Base Station Fire 2 2005 10
Controller / Decoder Fire 1 2005 10
Controller / Decoder Fire 2 2005 10
Fire Zetron Encoder (Pod 1) Dispatch 2005
Fire Zetron Encoder (Pod 4) Dispatch 2005 10
Fire Admin Main Repeater Cal Water / Prospect 2008 8
13 Fire Primary Main Repeater Cal Water / Prospect 10
Fire Primary Standby Repeater Radio Room 10
Fire Primary Comparator - Digitac 8 Channel Radio Room 10 CDM1250 Fire Base Station Fire 1/Back Room 10 2
CDM1250 Fire Base Station Fire 2/Back Room 10 2
Fire Admin Standby Repeater PD Attic 10
Fire Primary Receiver (1 of 3) Verizon _10
Fire Primary Receiver (2 of 3) Northop Grumman 10
Fire Primary Receiver (3 of 3) South Bay Galleria 10
Fire Admin Receiver (1 of 3) Verizon 10
Fire Admin Receiver (2 of 3) Northop Grumman 10
Fire Admin Receiver (3 of 3) South Bay Galleria 10
Fire AdmIn Comparator - Digitac 8 Chanel Radio Room 10
Fire Admin Control Station Radio Room 10
VHF Fire White/So. Bay Fire Tac Base Station Radio Room Motorola 10 APX 8000 ALL BAND Portable radio FD Motorola 10 18
APX 8500 ALL BAND Mobile Radio FD Motorola 12
APX 8000 ALL BAND Portable radio FD Motorola 10 64
APX 8500 ALL BAND Mobile Radio FD Motorola 10 32
Remote Speaker Microphone FD Motorola 10 64
Desk Set Radios FD Motorola 10 6
Bank Chargers FD Motorola 10 6
Portable Chargers FD Motorola 10 20
Hand Microphone Water Resist FD Motorola 10 40
Mobile Antenna FD Motorola 32
Power Cord Desk Set FD Motorola 10 3
Head Set Jack FD 10 4
Zetron FD Paging System FD WestNet 10 1
14 EXHIBIT B
SCHEDULE FOR COMPLETION
TERM. The term of this Agreement shall commence March 15, 2022 and expire February 28, 2027 ("Term"), unless otherwise terminated as herein provided. The City Manager and/or his/her designee may extend the term of Agreement in writing for additional one- year terms, not to exceed four years, from February 27, 2027 pursuant to the same terms and conditions of this Agreement.
15 EXHIBIT C
COMPENSATION
APPROVED FEE SCHEDULE
Provided Contractor is not in default under this Agreement, Contractor shall be compensated as provided below.
1. AMOUNT. OF As full compensation for Contractor's Services provided under this Agreement, City shall pay Contractor the monthly fee of $5,500 ($66,000 per year), with a 5% annual increase each year - see chart below:
Fee Schedule
Year Start Date End Date Monthly Cost Annual Cost
Year 1 3/1/2022 2/28/2023 $ 5,500.00 $ 66,000.00
Year 2 3/1/2023 2/29/2024 $ 5,775.00 69,300.00
Year 3 3/1/2024 2/28/2025 $ 6,063.75 $ 72,765.00
Year 4 /1/202: 2/28/2026 $ 6,366.94 $ 76,403.25
Year 5 3/1/2026 2/28/2027 $ 6,685.2815 80,223.41
2. METHOD OF PAYMENT. Contractor shall provide invoices indicating the services and tasks performed during the prior month to City for approval and payment. Invoices must be itemized, adequately detailed, based on accurate records, and in a form reasonably satisfactory to City. Contractor may be required to provide back-up material upon request.
3. SCHEDULE FOR PAYMENT. Monthly in arrears.
4. NOTICE. Written notices to City and Contractor shall be given by registered or certified mail, postage prepaid and addressed to or personally served on the following parties.
City:
Attn: Jessica Antes
City of Redondo Beach PD
401 Diamond St. 13700 Cimarron Avenue
Redondo Beach, CA 90277
Telephone: 310-379-2477 x2655
Email: [email protected]
All notices, including notices of address changes, provided under this Agreement are deemed received on the third day after mailing if sent by registered or certified mail.
Changes in the respective address set forth above may be made from time to time by any 16 EXHIBIT C
APPROVED FEE SCHEDULE - Optional Rates
Optional services are available to the City under this agreement. Quotes to be provide upon request with the following rates:
CODEPLUG CREATION (INCLUDING
CUSTOM CALL LIST AND FEATURES PER
PROGRAMMING OF SUBSCRIBER RADIOS $35 PER RADIO RADIO)
CODEPLUG MANAGEMENT AND CREATION VARIABLE
RADIOS NO LONGER SUPPORTED BY
MANUFACTURER, RADIOS FROM
FIRMWARE UPGRADING $95 PER UNIT OUTSIDE THE U.S. (MANUFACTURER
SUBSCRIPTION MAY BE REQUIRED)
FEATURE SET FIRMWARE UPGRADING VARIABLE
$25 PORTABLE $50
AUTO TEST/ TUNE AND ALIGNMENT OF SUBSCRIBER MOBILE
EXCLUDES: HOUSING, LIQUID, OR
REPAIR OF SUBSCRIBER UNITS $145 PLUS PARTS PHYSICAL DAMAGE REPAIR RADIO INSPECTION FEE- NO REPAIR $25 PER RADIO
BATTERY INSPECTION FEE $15 PER BATTERY
FCC LICENSING AND COORDINATION VARIABLE
SITE INSTALLATION $205/HR
VEHICLE INSTALLATION $175/HR
ON-SITE TECHNCIAN $205/HR
Emergent / After Hours (non-service contract customers) $410/HR 4-hour minimum after hours CONSOLE WORK $255/HR
Emergent / After Hours (non-service contract custamers) $510/HR 4-hour minimum after hours ON-SITE ENGINEERING/ L3 SUPPORT $275/HR
Emergent / After Hours (non-service contract customers) $550/HR 4-hour minimum after hours PROJECT MANAGER $375/HR
$95.00 LOCAL (Los Angeles Metro & Orange
LOCAL TRIP CHARGE County Metro
LOCAL (Los Angeles Metro & Orange
Emergent / After Hours (non-service contract customers) $190 County Metro)
VARIABLE BY
NON LOCAL TRIP CHARGE LOCATION
17 EXHIBIT D
INSURANCE REQUIREMENTS FOR CONTRACTORS
Without limiting Contractor's indemnification obligations under this Agreement, Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its Minimum Scope of Insurance
Coverage shall be at least as broad as:
Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto).
Workers' Compensation insurance as required by the State of California.
Employer's Liability Insurance.
Minimum Limits of Insurance
Contractor shall maintain limits no less than:
General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. The general aggregate limit shall apply separately to this project.
Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
Employer's Liability: $1,000,000 per accident for bodily injury or disease.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers or (2) the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.
18 Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Endorsement:
General Liability: The City, its officers, elected and appointed officials, employees, and volunteers shall be covered as insureds with respect to liability arising out of work performed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy.
Automobile Liability: The City, its officers, elected and appointed officials, employees, and volunteers shall be covered as insureds with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor.
For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, elected and appointed officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City.
Each insurance policy shall be endorsed to state that the inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverages afforded shall apply as though separate policies had been issued to each insured.
Each insurance policy shall be in effect prior to awarding the contract and each nsurance policy or a successor policy shall be in effect for the duration of the project The maintenance of proper insurance coverage is a material element of the contract and failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract on the Contractor's part.
Acceptability of Insurers
Insurance shall be placed with insurers with a current A.M. Best's rating of no less than A:VII and which are authorized to transact insurance business in the State of California by the Department of Insurance.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on the City authorized forms provided with the contract specifications. Standard ISO forms which shall be subject to City approval and amended to conform to the City's requirements may be acceptable in lieu of City authorized forms. All certificates and endorsements shall be received and approved by the City before the contract is The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.
Subcontractors
Contractor shall include all subcontractors as insured under its policies or shall furnish eparate certificates and endorsements for each subcontractor. All coverages fo ubcontractors shall be subiect to all of the requirements stated herein Risk Management
Contractor acknowledges that insurance underwriting standards and practices are subject to change, and the City reserves the right to make changes to these provisions in the reasonable discretion of its Risk Manager. 20 EXHIBIT E
AGREEMENT TO COMPLY WITH CALIFORNIA LABOR LAW REQUIREMENTS the City, to which this Agreement to Comply with California Labor Law Requirements is attached and incorporated by reference, is a "public work" as defined in Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code ("Chapter 1"), and that this Agreement is subject to (a) Chapter 1, including without limitation Labor Code Section 1771 and (b) the rules and regulations established by the Director of Industrial Relations ("DIR") implementing such statutes. Contractor shall perform all work on the project as a public work. Contractor shall comply with and be bound by all the terms, rules and regulations described in 1(a) and 1(b) as though set forth in full herein.
2. California law requires the inclusion of specific Labor Code provisions in certain contracts. The inclusion of such specific provisions below, whether or not required by California law, does not alter the meaning or scope of Section 1 above.
Pursuant to Labor Code Section 1771.4, Contractor shall post job site notices, as prescribed by regulation.
Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages for each be made available to any interested party on request. Contractor acknowledges receipt of a copy of the craft, classification, or type of worker needed to perform the Agreement are on file at City Hall and will DIR determination of such prevailing rate of per diem wages, and Contractor shall post such rates at each job site covered by this Agreement.
Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit the maximum amount allowable by law for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.
Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which in writing under penalty of perjury, as specified in Section 1776, (2) certify and make such payroll records requires Contractor and each subcontractor to (1) keep accurate payroll records and verify such records available for inspection as provided by Section 1776, and (3) inform the City of the location of the Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6 and 1777.7 and California Administrative Code title 8, section 200 et seq. concerning the employment of apprentices on public works projects. Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
21 Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Section 1810. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one (1) calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1. Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of 8 hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than 1 and 1/2 times the basic rate of pay.
9. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, Contractor hereby certifies as follows:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract."
For every subcontractor who will perform work on the project, Contractor shall be responsible for such subcontractor's compliance with Chapter 1 and Labor Code Sections 1860 and 3700, and Contractor shall include in the written contract between it and each subcontractor a copy of those statutory provisions and a requirement that each subcontractor shall comply with those statutory provisions. Contractor shall be required to take all actions necessary to enforce such contractual review of the certified payroll records of the subcontractor and upon becoming aware of the failure of provisions and ensure subcontractor's compliance, including without limitation, conducting a periodic the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any failure.
To the maximum extent permitted by law, Contractor shall indemnify, hold harmless and defend (at Contractor's expense with counsel acceptable to the City) the City, its officials, officers, employees, agents, independent contractors, and volunteers from and against any demand or claim for damages, compensation, fines, penalties or other amounts arising out of or incidental to any acts or omissions listed above by any person or entity including Contractor, its subcontractors, and each of their officials, officers, employees and agents) in connection with any work undertaken or in connection with the Agreement, including without limitation the payment of all consequential damages, attorneys' fees, and other related costs and expenses. All duties of Contractor under this Section shall survive termination of the Agreement.
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