City of Redondo Beach Approved:
Class Specification Resolution:
TITLE: Library Manager
Initial Salary: $6,705 - $8,657
DEFINITION:
Under the direction of the Library Director, plans, organizes and directs the operations and staff of the Library; prioritizes and schedules major projects; develops and manages the operating budgets; trains, supervises, and evaluates staff assigned to work within the Library or Library service; assists in the development and implementation of Library policies, procedures, and service delivery programs; and performs related duties as required.
EXAMPLES OF DUTIES, RESPONSIBILITIES AND EXPECTATIONS:
The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
• Develops and implements short- and long-term goals, objectives and policies for the Library; allocates resources to achieve these goals; schedules activities based on established priorities and community needs; ensures operations are in compliance with City policies and objectives.
• Manages Library operations; provides leadership, direction and coaching to employees; evaluates Library issues; determines and implements solutions; prioritizes and assigns tasks and projects; trains and evaluates staff; develops staff skills and conducts performance evaluations.
• Responsible for volunteer management operations such as recruiting, training and overseeing volunteers.
• In coordination with other City departments, oversees the operation, maintenance, repair, and cleaning of all Library buildings.
• Develops, administers, assists, and monitors budgets; develops justifications for budgetary recommendations and/or adjustments; participates in forecasting additional funds for staffing and resources; identifies, obtains, and manages funding from grants and community partners; coordinates the finalization of budgets to ensure timely submission of the department budget.
• Prepares quarterly and annual reports for the City and the State; maintains and analyzes operating statistics; updates programs to continually improve services to the patrons and the community.
• Manages and directs Library activities, including reference, circulation, collection development, cataloging and community programs; oversees and approves special events, adult programs and children’s activities.
• Researches funding opportunities for programs and facilities development; prepares and reviews grant requests and approves submittals as appropriate; oversees and performs grant reporting.
• Directs and provides reference services; responds to requests for information, researches questions, and provides general and complex information to the general public and Library patrons.
• Selects and acquires materials to satisfy the informational and recreational needs of the patrons; manages and oversees collection development; responds to requests from the public for purchases; reviews materials for purchase; and approves additions and deletions to the collection.
• Serves as liaison to the Friends of the Library and Commission as needed; provides and ensures a high level of customer service to patrons and to the community in general. • Conducts analysis and determines programming changes as needed. • Provides effective leadership to accomplish the administrative objectives of the City Manager and the policy goals of the City Council.
• Conducts regular performance evaluations of personnel, giving frequent and specific feedback about personnel performance; holds employees accountable for doing their jobs and celebrates accomplishments and successes.
• Delivers responsive and effective internal and external customer service while solving problems and proactively creating sustainable solutions to issues. • Conducts duties, responsibilities, tasks and assignments with a constructive, cooperative, positive, professional attitude and demeanor. • Supports the City’s mission, goals, policies and objectives. • Supports the City’s core values of: Openness and honesty; integrity and ethics; accountability; responsive and effective customer service; teamwork; excellence; and fiscal and environmental responsibility.
• Performs other related duties as required.
CLASSIFICATION:
This position is designated as Classified and is exempt from coverage under the Fair Labor Standards Act (FLSA) overtime regulations.
QUALIFICATIONS:
Required Knowledge and Skills:
• In depth knowledge of professional Library principles, practices and administration. • In depth knowledge of Library programs and services.
• In depth knowledge of personal computers, standard business software and specialized software for Library applications.
• In depth knowledge of City policies and procedures.
• In depth knowledge of management and supervisory principles, practices and methods. • In depth knowledge of budget administration methods and techniques. • High level of skill in effective oral and written communications. • High level of skill in establishing and maintaining effective working relationships with City staff and the community.
• High level of skill in Library collection development. • High level of skill in planning, developing and implementing Library policies, procedures and objectives.
• High level of skill in effectively supervising and delegating duties to assigned staff. • High level of skill in resolving customer issues and concerns.
Education and Experience:
• Master’s Degree in Library Science from an American Library Association (ALA) accredited college or university or equivalent field and a minimum of three (3) years Library work experience, including at least two (2) years in a supervisory capacity.
Other Requirements:
• Must possess a valid California Driver License at all times.
In addition, this position requires computer literacy with knowledge in the use of Microsoft Office; the ability to communicate using email programs; and an understanding of and adherence to City policies for information technology.
The position’s expected competencies are sound decision-making skills; critical thinking ability; problem solving and innovation skills; drive for results; analytic skills; interpersonal, customer service and diplomatic skills; ethical conduct; and proven top performances.
The position requires meeting the physical employment standards for the job classification.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
• Work is performed in an office environment and requires the ability to operate standard office equipment including keyboards, telephones.
• Position requires manual dexterity, clear speech, and visual hearing acuity. • Position requires extensive movement throughout the building and travel to outlying facilities.
• Position requires the ability to lift and handle Library materials and supplies weighing up to 25 lbs.
• Position requires the ability to bend, squat, twist, kneel, and reach from floor level to six feet.
• Position requires the ability to stand for extended periods of time. • Position requires the ability to perform work at a computer terminal and/or on a telephone for extended periods of time.