1 FIRST AMENDMENT TO THE AGREEMENT FOR PROJECT SERVICES
BETWEEN THE CITY OF REDONDO BEACH
AND ROBERT HALF INC.
THIS FIRST AMENDMENT TO THE AGREEMENT FOR PROJECT SERVICES (“First Amendment”) is made and entered into on September 17, 2024, by and between the City of Redondo Beach, a chartered municipal corporation (“City”), and Robert Half Inc., a Delaware corporation (“Contractor”).
WHEREAS, on June 18, 2024, the City and Contractor entered into an Agreement for Project Services (the “Agreement”);
WHEREAS, the City and Contractor desire to amend the Agreement to add an Administrative Assistant position to the scope of services, adjust the corresponding bill rate, and increase the total compensation limit;
NOW THEREFORE, in consideration of the promises and mutual covenants contained herein, and intending to be legally bound, the parties hereby agree to make the following amendments to the Agreement:
1. SCOPE OF SERVICES. Exhibit "A" of the Agreement is hereby amended to add Exhibit "A-1", which includes the Administrative Assistant role to the list of positions.
Exhibit "A-1" is attached hereto and incorporated by this reference.
2. TERM AND TIME OF COMPLETION. Exhibit "B" of the Agreement is hereby amended to add Exhibit “B-1” to extend the term of the Agreement to December 31, 2024. Exhibit "B-1" is attached hereto and incorporated by this reference.
3. COMPENSATION. Exhibit "C" of the Agreement is hereby amended to add Exhibit "C1" to add an hourly rate of $36.50 for the Administrative Assistant position, increase Contractor’s compensation limit by $45,000, and set a new limit of $79,999. Exhibit “C-1” is attached hereto and incorporated by this reference.
4. NO OTHER AMENDMENTS. Except as expressly stated herein, the Agreement shall remain unchanged and in full force and effect. The Agreement and this First Amendment constitute the entire agreement between the parties and supersede any previous oral or written agreements with respect to the subject matter hereof. In the event of any inconsistency between the terms of the Agreement and this First Amendment, the terms of this First Amendment shall govern. [SIGNATURES ON NEXT PAGE]
2 IN WITNESS WHEREOF, the parties have executed this First Amendment in Redondo Beach, California, as of this 17th day of September, 2024.
CITY OF REDONDO BEACH, ROBERT HALF INC.
a chartered municipal corporation a Delaware corporation __________________________ By: _______________________
James A. Light, Mayor Name: _______________________
Title: _______________________
ATTEST: APPROVED:
__________________________ __________________________
Eleanor Manzano, City Clerk Diane Strickfaden, Risk Manager APPROVED AS TO FORM:
__________________________
Michael W. Webb, City Attorney
3 EXHIBIT "A-1"
SCOPE OF SERVICES
CONTRACTOR’S DUTIES
Contractor shall assign an Administrative Assistant to the City to assist the City with the completion of the tasks described herein.
A. Administrative Assistant: The Assigned Individual(s) shall perform comprehensive administrative support to assist in the efficient operation of the City Community Development Department. This includes managing communications, supporting department operations, and ensuring the effective execution of administrative tasks as set forth below.
1. Communication Management:
a. Answer and direct phone calls, emails, and inquiries from the public, developers, and other stakeholders.
b. Serve as the first point of contact for department-related inquiries, providing accurate information or routing requests to the appropriate personnel.
2. Administrative Support:
a. Provide administrative assistance, including scheduling meetings, preparing agendas, and maintaining department calendars.
b. Prepare, edit, and distribute correspondence, reports, memos, and other documents upon City’s request.
c. Manage and maintain department records, files, and databases, ensuring information is up-to-date and easily accessible.
d. Assist in the preparation of presentations, spreadsheets, and other materials for meetings and public hearings.
3. Project Assistance:
a. Support ongoing projects and initiatives within the City Community Development Department by coordinating logistics, tracking project timelines, and assisting with documentation.
b. Assist in the review and processing of planning applications, permits, and other departmental paperwork.
4. Community Engagement:
a. Assist in organizing and coordinating community outreach events, workshops, and public meetings.
b. Provide information to the public regarding zoning, land use, and planning regulations, or direct the public to the appropriate resources. c. Help prepare materials and communications for Community Development initiatives.
d. Perform general office duties, which shall include:
i. Monitoring office supplies and placing orders when necessary. ii. Coordinating with other City departments to ensure seamless operations and communication.
4 B. Qualifications: Provide an Assigned individual with the following qualifications.
1. At least a high school diploma or equivalent; but preferably an associate’s degree or relevant certification.
2. Proven experience as an administrative assistant, preferably in a municipal or government setting.
3. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office management software.
4. Excellent communication skills, both written and verbal, with a customer service oriented approach.
5. Bilingual in Spanish preferred.
6. Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
7. Knowledge of local government operations, community development, and urban planning is preferable.
8. Strong organizational skills with attention to detail.
9. Strong communication skills, multitasking abilities, and a commitment to serving the community.
C. Assigned Individuals: Assign the following individual(s) (each an “Assigned Individual”) to City for this engagement:
Title
Name of
Assigned
Individual
Hourly Bill
Rate Estimated Start Date
Administrative Assistant TBD $36.50/hr TBD - City designated date If additional placements are required, a written amendment will need to be agreed on by both parties and signed by authorized representatives of both parties. The amendment will state at minimum the Assigned Individual’s name, role, start date, and hourly rate.
5 EXHIBIT "B-1"
TERM AND TIME OF COMPLETION
TERM: The term of this Agreement shall be extended to December 31, 2024 ("Term"), unless otherwise terminated as herein provided.
6 EXHIBIT "C-1"
COMPENSATION
Provided Contractor is not in default under this Agreement, Contractor shall be compensated as provided below.
A. AMOUNT. Contractor shall be paid in accordance with the schedule set forth below.
Title Name of Assigned Individual
Hourly Bill
Rate
Administrative Assistant TBD $36.50/hr
Total Not to Exceed Amount $79,999
In the event City wishes to convert any of Contractor's Assigned Individuals, City agrees to pay a conversion fee in accordance with this Section. The conversion fee will equal a percentage of the Assigned Individual's aggregate annual compensation, including bonuses, based on the length of assignment. City agrees to pay a conversion fee if Contractor's Assigned Individual is hired by an affiliate or other related business entity as a result of City's subsequent referral of the Assigned Individual or one of City's customers as a result of Assigned Individual providing services to that customer. The conversion fee is payable if City hires the Assigned Individual, regardless of the job classification, on either a full-time, temporary (including temporary assignments through another agency) or consulting basis within twelve months after the last day of the assignment. The same calculation will be used if City converts Contractor's Assigned Individual on a part-time basis using the full-time equivalent salary; however, the conversion fee will not be less than $1,000.
The conversion fee will equal a percentage of the Professional’s aggregate annual compensation, including bonuses, based on the length of assignment:
0-159 hours worked = 20% of person’s annual base salary 160+ hours worked = 17% of person’s annual base salary
320+ hours worked = 14% of person’s annual base salary
480+ hours worked = 11% of person’s annual base salary
640+ hours worked = 8% of person’s annual base salary
720+ hours worked = 5% of person’s annual base salary
880+ hours worked = $2000 flat fee
B. METHOD OF PAYMENT. The Assigned Individual will present a timesheet or an electronic time record to City for verification and approval at the end of each week.
Contractor will bill City weekly for the total hours worked. If applicable, overtime will be billed at 1.50 times the normal billing rate. Federal law defines overtime as hours in excess of 40 hours per week, state laws vary. If state law requires double-time pay, the double-time hours will be billed at 2.00 times the normal billing rate. Contractor may charge City a fee for the provision of equipment or technology, if City requests that the Assigned Individual use equipment or technology provided by Contractor. Contractor 7 may also increase Contractor’s rates to reflect increases in Contractor’s cost of doing business, including costs associated with higher wages for workers and/or related taxes, benefits, or other costs. Contractor will provide written or verbal notice of technology charges and/or increases in rates. Any increase in rates will be prospective, starting as of the effective date Contractor specifies.
C. SCHEDULE FOR PAYMENT. City shall process payment within 30 days of receipt of invoice.
D. NOTICE. Written notices to City and Contractor shall be given by registered or certified mail, postage prepaid, email, or personally served, and addressed to the following parties.
Contractor: Robert Half Inc.
970 W. 19th St. Suite 400
Torrance, CA 90502
Attention: David Saidnia, Regional Director/Vice President Email: [email protected]
With a Copy to:
Robert Half Inc.
2613 Camino Ramon
San Ramon, CA 94583
Attention: Client Contracts Dept.
City: City of Redondo Beach
Community Development Department
415 Diamond Street
Redondo Beach, CA 90277
Attention: Marc Wiener, Community Development
Email: [email protected]
All notices, including notices of address changes, provided under this Agreement are deemed received as follows: (1) on the second business day after emailing, provided that no “bounce-back” or similar message indicating non-delivery is received; (2) on the third day after mailing if sent by registered or certified mail; or (3) upon personal delivery. Changes in the respective address set forth above may be made from time to time by any party upon written notice to the other party in accordance with this section.